name of office : mines safety environment social...

Citizen’s Charter No. 01

Name of Office : Mines Safety Environment Social Development Division Mines and Geosciences Bureau Region -XII Frontline Services : Authority to Install Mechanical Equipment (Section 63 RA 7942/Section 3(b1) to 08,Section 4 (XII 01 of DAO 2000-11) Schedule of Availability of Service: Monday – Friday 8:00A.M. - 5:00 P.M. without noon break Who May Avail of the Service : Mining Companies Total Number of Hours/Days : 6 days 4 hours How to Avail of the Service

No. CUSTOMER ACTIVITY

MGB ACTION OFFICE/PERSON RESPONSIBLE/LOCATION

DURATION DOCUMENTARY REQUIREMENTS

AMOUNT OF FEES

1

Tanambae Macabuat Records Receiving

Dimple T. Macagba ORD Secretary

30 minutes 1. Location Plan 2. General Layout Plan 3. Plan Elevation (longitude & Traverse) 4. Piping Plan in isometric drawing 5. Detailed plans of foundation and support 6. Detailed construction and working plans of boilers and pressure vessels 7. Machinery list (tabulated form) 8. Flow Sheet (If processing manufacturing/operating

2 Submit written application

Review and endorses application to the Chief

MSESDD .

Constancio A. Paye, Jr.

Regional Director

30 minutes

Dimple T. Macagba

ORD Secretary

3 Recieves and checks the compliance of procedural

requirements

Rolando Mendoza MSESDD Receiving

Sabrawi Pangcoga MSESDD Action Officer

Efren B. Carido Chief MSESDD

1 hour

4 If complete , prepares order of payment


30 minutes

5 Pays required fee

Receives payment and Issue Official receipt

Norjana Solaiman Cashier

30 minutes Php 500/plan (Section

1.13.10,DAI 2005-08)

6 Evaluates substantial compliance of

application; Process authority to install

mechanical equipment and prepares communication


5 days

7 Final evaluation and endorsement of initialed authority to install to the

Regional Director


Efren B. Carido Chief MSESDD

1 day

8

Reviews and signs authority to install mechanical equipment and endorsement letter

Constancio A. Paye, Jr.

Regional Director

30 minutes

9 Records/releases the authority to install mechanical

equipment

Ma. Lyn E. Gimenez Records Officer

30 minutes


Name of Office : Mine Management Division Mines and Geosciences Bureau Region -XII Frontline Services : Transfer or Assignment of Exploration Permit Application (Section 19-A of DENR Adm. Order No. 2010-21) Schedule of Availability of Service: Monday – Friday; 8:00A.M. - 5:00 P.M. Who May Avail of the Service : Mining Applicant Total Number of Hours/Days : 32 days 21 hours and 30 mins. Mandatory Requirements: (For Assignee or Transferee) 1. Letter request for the transfer or assignment of exploration permit application; 2. Deed of Assignment or Transfer of mining rights. 3. Secretary ‘s Certificate attesting to a board resolution for the transfer or assignment of mining rights 4. Location map/sketch plan of the proposed permit area subject for assignment or transfer showing its geographic coordinates/meridional block(s) and

boundaries in relation to major environmental features and other projects using a National Mapping and Resource Information Authority (NAMRIA ) topographic map in a scale of 1:50,000 duly prepared ,signed and sealed by deputized Geodetic Engineer;

5. Two-year Exploration Work Program (MGB Form No. 5-4) duly prepared, signed and sealed by a licensing Mining Engineer or Geologist; 6. Two-year Environmental Work Program ( MGB Form No. 16-1A) duly prepared ,signed and sealed by a licensed Mining Engineer or Geologist; 7. Proof of technical competence ,including ,among others, curricula vitae and track records in exploration and environmental management of the technical

personnel who shall undertake the activities in accordance with the submitted Exploration Work Program; 8. Proof of Financial capability to undertake the Exploration Work Program, such as the following:

a. For an individual- Copy of income tax return for the preceding year and proof of bank depositor credit line in the amount of at least Two Million Five Hundred Thousand Pesos (PhP2,500,000.00) and

b. For a corporation, partnership, association or cooperative –Latest audited financial statement and where applicable. Annual Reports for the preceding year, credit line(s) bank guarantee(s) and /or similar negotiable instrument

9. Photocopy of Articles of Incorporation/Partnership/Association, By- Laws and Certificate of Registration ,duly certified by the Securities and Exchange Commission (SEC) or authorized Government agency(ies) concerned, for a corporation ,partnership ,association or cooperative , or Certification from the Bureau/regional Office concerned that said documents are duly registered in that Office (Note: Authorized capital PhP 100M;Paid –up Capital PhP6.25); and

10. Affidavit of undertaking pursuant to DENR Memorandum Order (DMO) No. 99-10, as amended for a corporation, partnership ,association or cooperative

How to Avail the Service

No. CUSTOMER ACTIVITY

MGB ACTION OFFICE/PERSON RESPONSIBLE/LOCATION

DURATION AMOUNT OF FEES

1 Submit letter request to MGB XII

Receives letter request application for RST and forward documents to ORD



30 minutes

2 Evaluates request and endorses to MMD for appropriate action

Constancio A. Paye,Jr. Regional Director


30 minutes

3

Logging/receiving/endorsement to MMD Chief for appropriate action

Artemio Acosta MCE II

30 minutes

4 Reviews the letter request including its attachments and endorses to MCE for thorough evaluation of the documents submitted

Hernani G. Abdon Chief MMD

1 hour

5 Evaluation of all instruments/documents submitted by the applicant/client


Danilo Matas

MCE II/OIC MTES

2 days

6 *Applicants submits the necessary documents if necessary and payments of the required fee

Advise/Inform the applicant/client of the result of the evaluation including the registration of registrable instruments/documents and payment of assignment/transfer fee


Danilo Matas

MCE II/OIC MTES

30 days

8 Signing of the Order of Payment Issuance of Official Receipt

Jeffrey Padilla Accountant


30 minutes

9 *Payment of transfer fees and registrable instruments

Payment of required fee

Jeffrey Padilla Accountant

30 minutes Transfer or Assignment Fee PhP 10.00/hectare or a fraction there of but not less than PhP 25,000.00/transfer (Section 1.1 6b of DENR Adm. Order No. 2005-08)

Norjana Solaiman

Cashier

10 Effect the registration of registrable instruments/documents Drafting the Order of Transfer/Assignment



Constancio A. Paye Regional Director

Ali Pantao Legal

8 hours 8 hours

11 Review and final comments of the draft order


4 hours

12 Issuance of the Order of Transfer/Assignment and Affixing of initials


Ali Pantao

Legal

1 hour

13 Signing the Order of Transfer/Assignment


30 minutes

14

Recording and Releasing


Ma. Lyn Gimenez Record Releasing

30 minutes

*Subject to applicant’s compliance


Name of Office : Geological Survey Division Mines and Geosciences Bureau Region -XII Frontline Services : Request for Geological Site Scoping (GSS) DAO 2000-28 (Pre-requisite of GGA Schedule of Availability of Service: Monday – Friday; 8:00A.M. - 5:00 P.M. without noon break Who May Avail of the Service : General Public Total Number of Hours/Days : 8 Days 3 hours. 30 mins.

How to Avail the Service

No. CUSTOMER ACTIVITY MGB ACTION OFFICE/PERSON RESPONSIBLE/LOCATION


AMOUNT OF FEES

1 Submits Letter Request •Receives and records letter

request and forwards documents to ORD

•Evaluates and endorses to

GSD




30 minutes

2 a. Personal

Meets with Geologist/Technical Staff

•Assigned Geologist/Technical

Staff

•Geologist/Technical Staff

discusses & arranges

schedule for the conduct of

GSS and issues order of

payment in two (2) copies.

Jaime G. Flores

Chief, GSD

Melvin C. Sebua

Ariel Austin A. Acosta

Princess Danielle B. Matas

Geologist/ Technical Staff,

GSD

•2 hours

30 minutes

b. Letter

Prepares response letter to the client with the attached order of Payment in two (2) copies

3

Pays the Fees

Accepts payment and issues Official Receipt (OR)


30 minutes

6,000

4 Submits Order of Payment duplicate to GSD

Conducts Geological Site Scoping

Melvin C. Sebua

Princess Danielle B. Matas

Ariel Austin A. Acosta

Geologist /GSD Staff

3 days (within the provincial

area

5 Prepares/ signs GSS Report

Melvin Sebua

Princess Matas

Ariel Acosta Geologist /GSD Staff

5 days


Name of Office : Finance Administrative Division Mines and Geosciences Bureau Region -XII Frontline Services : Reimbursement of Travelling Expenses Voucher Schedule of Availability of Service: Monday – Friday; 8:00A.M. - 5:00 P.M. without noon break Who May Avail of the Service : Internal Client Total Number of Hours/ Days : 14 Hours How to Avail the Service

No. CUSTOMER ACTIVITY MGB ACTION OFFICE/PERSON RESPONSIBLE/LOCATION


AMOUNT OF FEES

1 Submits documents

•Receives and Pre-examine completeness of documents attached.

•If complete ,records to log-book Release to Budget Unit for OBR

•If incomplete ,return to claimant

Salimah Rimbang Finance Section

30 minutes

1.Reim8bursement Voucher 2. Special Order 3. Approved Travel Order 4.Approved Itinerary of Travel 5. Appendix B 6.Certificate of Appearance 7. Plane Tickets , Boarding Pass, Terminal Fee, Bus ,Tickets, etc. 8. Official Reciepts

2 •Preparation of Obligation Request Form

Bolawan D. Hassan

Budget Unit

1 hours

3

Checks fund availability and approves availability of funds in

Obligation Request Slip

Jeffrey C. Padilla

OIC- Budget Unit

2 hours

4 Releases for Accounting Unit

Bolawan D. Hassan Budget Unit

1 hour

5 Processes documents as to completeness of documents, proper

computation ,etc.

Ermelyn J. Celindro Accounting Unit

2 hours

6

7

Reviews Examines, and approves cash availability, legality of claims

Jeffrey C. Padilla Accountant

2 hours

Double Checks signatures in attachments and follow up signature for portion not signed Release documents to ORD for approval of payment

Salimah Rimbang Finance Section

30 minutes

8 Approves payment Releases to Cashier Unit

Constancio A. Paye Jr.

Regional Director

Dimple T. Macagba RD Secretary

2 hours

9 Issues checks

Forwards to Accounting Unit for

recording

Jalilah Marohom Cashier Receiving Clerk

Norjanah Solaiman Cashier

2 hours

10 Record transaction,JEV

Feyza Mae P. Vinson

Finance Section

1 hour

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