napt 2019 corporate supporter prospectus draft...

NAPT 2019 NATIONAL PROTON CONFERENCE

March 24‐27, 2019

The Biltmore Miami – Coral Gables Coral Gables, FL

Corporate Supporter Prospectus

NATIONAL PROTON CONFERENCE

NPC 2016 PROTON THERAPY: ADVANCEMENTS IN QUALITY, VALUE, AND ACCESS WORLDWIDE

Table of Contents

NAPT National Proton Conference ................................................................................................ 1

Letter from the NAPT ........................................................................................................................................................1

NAPT 2018 in Review .......................................................................................................................................................2

Conference Highlights ..............................................................................................................................................2

Survey Results .........................................................................................................................................................3

Profile of Attendees ...........................................................................................................................................................4

The Venue .........................................................................................................................................................................5

Sponsor and Exhibitor Opportunities ......................................................................................... 7

Sponsorship Packages ..................................................................................................................................................... 7

Exhibitor Packages ...........................................................................................................................................................8

Targeted Sponsorship Opportunities .................................................................................................................................9

Welcome Reception .................................................................................................................................................9

Hotel Room Key Card ...............................................................................................................................................9

Wi-Fi and Charging Station .......................................................................................................................................9

USB Drive .................................................................................................................................................................9

Padfolio .....................................................................................................................................................................9

Lanyard .....................................................................................................................................................................9

Exhibit Hall Layout .......................................................................................................................................................... 10

Supporter Agreement .................................................................................................................... 11

Conference Registration Details ............................................................................................ 12

Exhibitor Guidelines ........................................................................................................................ 12

Contact ..................................................................................................................................................... 13

LETTER FROM THE NAPT

The National Association for Proton Therapy is pleased to announce our 7th annual conference in Miami, Florida on March 24th – 27th at The Biltmore Miami | Coral Gables. We respectfully request your support of the national proton conference, NAPT 2019, to provide networking opportunities with our members and your companies. We anticipate over 300 attendees including physicians, nurses, therapists, financial counselors, proton center administrators, directors, mangers and marketing personnel.

In addition to an outstanding educational platform, please join your friends and colleagues for what will be an exceptional experience at the world-renowned luxury resort, The Biltmore. The National Historic Landmark property is known for its first-class amenities and world-class service. On property, guests can enjoy the European spa, golf course, or the largest hotel pool in the continental US. The location is convenient to Coral Gables and South Beach alike, areas that offer a plethora of options for great restaurants, shopping, theaters and nightlife.

We invite you to the view the Corporate Sponsor Prospectus. The NAPT 2019 Registration and housing website is open and I encourage you to check it periodically as more details emerge on the conference. A preliminary agenda will be available soon with topics including operations, marketing, pediatrics, and financial/insurance issues. A listing of all sponsoring companies will be included in the final program and on the conference website.

If you have any questions, please do not hesitate to contact us. We appreciate your support and look forward to seeing you in Miami!

Sincerely,

Vickie Miller, RN, MN, MBA Scott Warwick

Chair, Board of Directors Executive Director National Association for Proton Therapy National Association for Proton Therapy

OVER 250 ATTENDEES

47% of attendees were FIRST TIME ATTENDERS

of respondents stated they could recommend the conference to colleagues or professionals in their field

“Well organized”

OF ATTENDEES BELIEVE IT WAS

VALUABLE TO ATTEND

100%

97%

“Excellent conference this year”

“A quality experience”

“Informative conference…”

“Excellent content and well organized”

were satisfied with the meeting98% OF ATTENDEES

“Marketing sessions very educational”

Conference Highlights

over half clinicians and administrators

EXPERTSPEAKERS

OVER

50

Survey Results Summary

Conference Organization and ProgramMost respondents agreed that the conference was well organized and communication around the conference was clear, at 97% and 94% respectively. The addition of breakout sessions was appreciated, and respondents encouraged more be added to the program next year for targeted programs.

• “Excellent content and well organized based on topics. I liked seeing multiple session options during a given time.”

• “Speakers were very good and audience wanted more from many of them. Showed how relevant the topics were.”

• “Sessions ran smoothly and all the details were well attended to.”

• “I greatly appreciate efforts made [by Registration] to accommodate me.”

• “Thanks for the “what you should know” email leading up to the conference.”

• “Looking forward to next year!”

Location and VenueMost respondents agreed that the city and venue chosen by NAPT were appropriate locations for the meeting, at 98% and 96% respectively. Feedback on the venue was positive. Most respondents appreciated that the venue was self–contained.

In response to requests at NPC 2017, this year’s break options were healthier (fruit, yogurt, pretzels, etc.) and cold drinks were added. In the survey and in person, this shift was appreciated by most.

In the comments, there was a general consensus that the resort–like atmosphere was appreciated and preferred:

• “Location was one of the best yet, venue encouraged people to stick around, mingle, and engage much more than the Orlando location. Being a bit isolated worked to the benefit of the conference.”

• “Liked being on a resort property and did not need to leave. It was also a casual feeling resort without a lot of extra charges. Really a good choice.”

• “Much healthier snacks than last year! Well done!”

• “[Food] was very good.”

OverviewThe NAPT 2018 survey was distributed to all attendees to gather feedback on the conference. The survey was made up of 10 questions: five open–ended and five where they were asked the degree to which they agreed with a series of statements (strongly agree, agree, disagree, strongly disagree). All questions included a comment box where they could elaborate on their answers.

Slightly less than half of respondents attended the conference for the first time this year.

97% of respondents would recommend NAPT to a colleague or professional in their field.

United States

Australia

Brazil

Japan

Norway

Singapore

Spain

SwedenUnited Kingdom

Countries in Attendance

Profile of Attendees

PhysiciansPhysicistsTherapists Nurses

Administrators Managers

Developers Financers

PayersBenefit ManagerAttorneys

$

Vendors Contractors

The Venue The Biltmore Miami | Coral Gables

Map of Greater Miami

•Situated on 150 acres of lush and tropical landscapes in the elegant Coral Gables area of Miami, Florida.

•Five miles from Miami International Airport. •Minutes away from the electricity of South Beach and

downtown Miami as well as the flourishing districts of Coral Gables.

•Close proximity to world-renowned boutiques and shopping districts, historical museums, and local attractions.

•273 individually-styled spacious guest rooms, including 130 suites •All accommodations feature the latest technology services and magnificent skyline panoramic city, pool or golf course views. •Welcoming and richly appointed with décor chosen with precise focus on Mediterranean and Moorish influences providing a truly superior resort experience. •Luxury rooms and suites with European feather bedding topped with 340-thread-count Egyptian cotton duvet covers, Jerusalem stone-tiled floors, balconies, flat-screen TVs, wireless high-speed internet, mini bar and safe, luxurious essential bath amenities including Frette robes and plush bamboo orchid towels. •Two stately-appointed Presidential Suites, one featuring a two-story exclusive accommodation decorated with soaring hand-painted ceilings and a three master bedroom penthouse, both of which are located within the Biltmore tower and include views reaching to Biscayne Bay.

As one of Miami’s most diverse dining destinations, The Biltmore Hotel’s restaurant portfolio offers four distinctive restaurants and bars and a tea lounge. Whether you seek a beautiful restaurant with an al fresco dining experience, either formal or casual, the Biltmore has myriad award-winning options to choose from. All feature the world-class cuisine and service that have created an internationally renowned culinary legacy for the historic hotel.

Cascade Restaurant

•Palme d’Or – Biltmore’s signature Zagat rated restaurant, which brings a taste of France to Coral Gables. Dishes range from simple, yet sublime to expertly exotic featuring one of the finest dining experiences in the Southeast. •Fontana – Elegance and romance prevails at Fontana, the Biltmore’s lushly landscaped romantic courtyard restaurant. With its center fountain and views of the Biltmore’s Mediterranean architec- ture, guests can explore our Northern Italian menu, featuring house- made pastas, wood-oven pizzas, grilled meats and fish. Fontana is also home to the Biltmore’s legendary Sunday Brunch, a spectacle that promises to entice all of your senses. •Cascade Grill and Boules Bar – Overlooking the world-famous Biltmore pool, the al fresco Cascade Grill offers contemporary French-Caribbean and Spa cuisine, comprising breakfast, small bites, and a lunch and poolside menu. Unwind, rewind and refuel while sipping cocktails at the adjacent Boules Bar in the colonnade-lined loggia. Choose from a selection of wine, Cham- pagne, imported beers, classic cocktails, smoothies and juices. •Signature Bars and Tea – The Biltmore Bar offers a sophisticated environment for premium cocktails, wines by the glass, and premium cigars are available. The Cellar Club, South Florida’s premier wine bar, features 100 wines by the glass, along with Champagne and cordials. Enjoy traditional English afternoon tea

GUEST ROOMS

LOCATION

DINING

Palme d’Or

in the magnificent lobby, with its soaring vaulted ceiling, and majestically mantled fireplace, complimented by the music of an accomplished classical guitarist.

•Golf – Adjacent to the Biltmore, 6,800-yard, 18-hole, par-71, championship golf course designed in 1925 by Donald Ross. The course, acknowledged as one of the finest resort layouts in the South, has always attracted dignitaries, movie stars and sport luminaries. Variety, strategy and naturalness are the most consistent traits in a Ross design.

•Spa - A sanctuary for the senses in the center of Miami, a place that offers peace, inspiration and profound relaxation. Perched on the 7th floor of the iconic resort, with spectacular views of the golf course, the Biltmore Spa relaxes and tunes the mind and body while stimulating the senses. The timeless feeling of the Historic Landmark hotel, rich stones and warm wood, were used throughout the Spa to create a serene and restful ambiance. Here in the contemporary elegance befitting the Biltmore’s distinguished past and new splendor, each therapist is driven by a deeply personal vision of well-being. The Biltmore Spa offers a wide array of nourishing and balancing personalized treatments from around the world and seeks to capture a connection with each guest.

•Tennis Center – 10 lighted HarTru tennis courts are available.

Biltmore Golf Course

•Fitness Center – The Biltmore’s 10,000 square ft., state-of-the-art Fitness Center allows guests to maintain their fitness regimen when traveling. It features a separate area dedicated solely to cardiovas- cular exercise, comprehensive free-weight room and resistance equipment. Ranked by Men’s Fitness magazine as one of the 10 best hotel fitness centers in the U.S., the center offers more than 100 weekly exercise classes including Pilates, Yoga, Zumba, Spinning, Kickboxing, Body sculpting and many more. The Biltmore also offers over 20 personal trainers as well as nutritional counseling.

•Pool & Private Cabana Suites - Nestled alongside the world-famous Biltmore pool, approximately 23,000 sq. feet with over 700,000 gallons of water, the private cabanas are surrounded by native palms, bougainvillea and hibiscus. Each cabana is elegantly furnished with teakwood chaises and loveseats, banana leaf ceiling fans, lounge chairs for sunbathing, and outdoor rain showers. The cabanas accommodate up to eight guests and are available upon request.

•Biltmore Culinary Academy – The Biltmore is the only hotel with a recreational cooking school operating in North America, the academy has a dedicated learning area and fully equipped professional kitchen offering a variety of classes, workshops, team-building events, for both adults and children. Fun and educational, the Biltmore Culinary Academy is ideal for aspiring chefs of all levels.

The Biltmore features over 75,000 sq. ft. of indoor/outdoor meeting and function space housed within two locations on the Biltmore grounds – within the hotel itself and at the adjacent Conference Center of the Americas. The Biltmore offers exceptional space with natural daylight and no air walls, including three ballrooms, surrounded by grandeur terraces, breakout rooms, two state-of- the-art amphitheaters, and executive boardrooms. Meeting rooms are supported by wired and wireless high-speed internet, Ethernet access for T1 broadband internet, and video conference capabil- ity.

LIFESTYLE AND RECREATION

MEETING FACILITIES



CORPORATE SUPPORTER PROSPECTUS

PRESENTING SPONSOR ($35,000) Only ONE sponsorship available at this level

Exclusive opportunity to present Industry Symposium Lunch (food/beverage and AV included)

Prime exhibit area (10' x 10’ display space)

“Our PRESENTING Sponsor” Logo on ALL printed materials

Recognition in the Conference Program

Ad at Top of Conference Mobile App on ALL Pages

Full Page Ad in Conference Program

Logo and link on event website

Pre-conference email advertisement to conference attendees

One page insert (up to 8.5 x 11 inches) in the Registration Packet

6 complimentary staff registrations, plus reduced registration rate for additional staff

4 complimentary guest/customer registrations

Recognition on signage for general sessions and inclusion of logo in general slide deck

Recognition on pre- and post-conference emails to conference attendees

Name Badge Ribbon indicating PARTNER Sponsor for representatives

Recognition on signage in pre-function lobby space

Verbal THANK YOU from the podium by the NAPT Leadership during conference welcome

Press Release Recognition

Access to all education programs

PARTNER ($25,000) Prime exhibit area (12' display space)

“Our PARTNER Sponsors” Logo on ALL printed materials (including postcard)


Full Page Ad in Conference Program



One page insert (up to 8.5 x 11 inches) in the Registration Packet



Recognition on signage for general sessions and inclusion of logo in general slide deck

Recognition on pre- and post-conference emails to conference attendees

Name Badge Ribbon indicating PARTNER Sponsor for representatives


Verbal THANK YOU from the podium by the NAPT Leadership during conference welcome

Press Release Recognition




EXECUTIVE ($20,000) Prime exhibit area (6' display space) in exhibit hall


Half-page ad in the Conference Program


Recognition on pre and post-conference emails to conference attendees





Recognition at general sessions, including signage

Name Badge Ribbon indicating EXECUTIVE Sponsor for representatives


LEADER ($15,000) Prime exhibit area (6' display space) in exhibit hall


Quarter-page ad in the Conference Program





Recognition at general sessions, including signage

Name Badge Ribbon indicating LEADER Sponsor for representatives


SUPPORTER ($7,500) Exhibit area (6' display space) in exhibit hall






EXHIBITOR ($5,000) Exhibit area (6' display space) in exhibit hall

1 complimentary staff registration, plus reduced registration rate for additional staff


NON‐PROFIT EXHIBITOR ($1,000) Exhibit area (6' display space) in exhibit hall

1 complimentary staff registration, plus reduced registration rate for additional staff




TARGETED SUPPORT OPPORTUNITIES

Exclusive Welcome Reception Host

Opportunity ($10,000—only one available) • Company logo exclusively highlighted at event with

GOBO lighting

• Exclusive recognition on Welcome Reception signage

• Verbal acknowledgment at Welcome Reception

• Recognition on all printed and web materials for Welcome Reception

• Recognition on signage in pre-function area

• Recognition in Conference Program

Hotel Room Key Card Sponsorship

($7,500) • Dual Logo with Company Logo &

Conference Logo



Wi‐Fi and Charging Station Sponsorship

($5,000) • Exclusive recognition on signage and at

charging stations

• Placement of approved corporate collateral



USB Drive Sponsorship ($5,000)

• Dual Logo with Company Logo & Conference Logo



Padfolio Sponsorship ($5,000) • Dual Logo with Company Logo & Conference Logo



Lanyard Sponsorship ($5,000)

• Dual Logo with Company Logo & Conference Logo



CORPORATE SUPPORTER OVERVIEW

Sponsorship Includes

Presenting Sponsor

Partner Sponsor

Executive Sponsor

Leader Sponsor

Supporter Sponsor

Exhibitor Non-Profit

Exhibitor

Exhibit Area

10’ x 10’ display

12’ display

6’ display 6’ display 6’ display 6’ display 6’ display

Industry Symposium

Lunch EXCLUSIVE!

Banner Ad in Mobile App

Logo & Link on event website

Logo on Conference

Signage

Ad in Conference

Program Full Page Full Page Half Page

Quarter Page

Insert in the Registration

Packet

Pre-Conference

Email to Attendees

Complimentary Staff

6 5 4 3 2 1 1

Complimentary Guest

4 3 2 1

Access to all sessions

as of 11/16/18 9:22 AM

NAPT 20193/24-27/18Biltmore Hotel Miami



CORPORATE SUPPORTER AGREEMENT

We, the undersigned, hereby agree to participate in the NAPT National Proton Conference, March 24–27, 2019, as an supporter for the amount of . We understand that booth

assignments will be made only after payment is received by NAPT. You will be notified of your assigned exhibit space upon receipt of payment. In the case of cancellation, a refund will be possible only if NAPT receives your cancellation in writing by the cancellation deadline. No refunds will be made for cancellations received after the cancellation deadline. There are no exceptions to this rule.

Company or Organization Name

Booth Contact Name & Email (to appear in program) (All exhibit material will be forwarded to contact at address below.

Title Mailing Address [No P.O. Boxes, please.]

City State Zip Country

Telephone Number E-mail Address

List up to three competitors that you do not wish to be placed next to. (We cannot guarantee that you will not be placed next to a competitor.)

1st 2nd 3rd

An NAPT representative will work with you to select a booth location once payment is received.

If paying by check, please make payable to National Association for Proton Therapy and mail to the address below.

If paying by credit card, please complete all of the information below to ensure that your credit card is accepted and your payment is approved.

Total Amount Enclosed: $

Credit Card Type: Visa Master Card American Express

Credit Card #: Exp. Date: CVN # :

Payment Authorized by (Print Name as it appears on card):

Email this Agreement form with payment to NAPT at [email protected] or mail to: National Association for Proton Therapy, 1420 New York Ave NW, 5th Floor, Washington, DC 20005

THE APPROPRIATE FEE MUST ACCOMPANY THIS APPLICATION TO ENSURE PROCESSING.



Conference Registration Details

Registration

All exhibitors must register through the conference website at napt2019.com/registration. An email with detailed instructions on completing the registration process will be sent to you once NAPT has received your signed agreement form. This will also include promotion codes to access the complimentary registration and reduced registration rates.

Accommodations

All exhibitors are responsible for booking their hotel rooms. NAPT 2019 has rooms available at a reduced conference rate at The Biltmore Coral Gables – Miami. These can be booked through the conference website at napt2019.com/housing.

Exhibitor Manual

The exhibitor manual will be available by February 2019. It will contain details about the set up and break down timeline, shipment and storage, and ordering AV services, etc.

Sponsorship and Exhibition Deadline All sponsorship agreements must be received by DATE TBD.

Exhibitor Guidelines

Purpose The National Proton Conference is sponsored by the National Association for Proton Therapy. The attendees of these meetings are physicians, physicists, dosimetrists, nurses, therapists and related oncology professionals. The purpose of the exhibit is to allow companies an opportunity to complement the scientific sessions by informing and educating the membership on the latest developments in equipment, supplies, and services that are available.

Contract By signing the Corporate Support Agreement, the Exhibitor agrees to abide by all of the requirements contained in this Prospectus, the Exhibitor Service Manual, and any correspondence from NAPT to the Exhibitor. Together, these documents comprise the contract between NAPT and the Exhibitor.

Agreement Exhibitor hereby agrees to and does indemnify, hold harmless, and defend NAPT from and against any and all liability, responsibility, loss, damage, cost, or expense of any kind whatsoever (including but not limited to cost, interest, and attorney’s fees), which NAPT may incur, suffer, be put to, pay or be required to pay, inci- dent to or arising directly or indirectly from any intentional or negligent act or omission.

Booth Rental Rates The fee includes booth space, 6’ draped and skirted table, company identification sign, badges for the allotted company representatives, and two chairs. Assignment of booths will be made only when NAPT receives full payment. Internet and electrical requirements are additional and available through the conference venue.

Exhibitor Cancellation Notification of an exhibitor’s decision to cancel exhibit space must be submitted in w r i t i n g to NAPT Director of Events. A refund will be possible only if the cancellation is received in writing no later than 30 days prior to the event date. There will be no refunds for cancellations received after this date. There are no exceptions to this rule.

NAPT Cancellation In the event that NAPT cancels the meeting and/ or the exhibits for any reason, the exhibiting company may receive a full refund. NAPT will not be responsible for, nor pay any other penalties, fees, damages, liquid damages, expenses, salaries/vendor or employee compensation that the exhibiting company may suffer.



Hotel Information A block of rooms have been reserved at the conference hotel. The special rates designated for the block rooms will be available three days before and after the official dates of the meeting(s) based on availability. For hotel reserva tiions, a personalized web site will be created. Be sure to mention that you are attending the NAPT NPC 2019 meeting. Reservations requested after the cut-off dates will be based on availability at the hotels prevailing rates.

Space Assignment Whenever possible, space will be assigned according to the exhibitor’s choice, but the final arrangements will be determined by NAPT Director of Events. Space will be assigned on a first-come, first-served basis. Once an application with full payment is received, a confirmation letter with your booth number will be sent.

Location Relative to Other Exhibits Exhibitors may use the application for exhibit space to designate their preference for location near other companies or their desire not to be located adjacent or opposite designated companies. These requests will be honored to the greatest extent possible in conjunction with assignment priorities and requests for specific locations on the exhibit floor.

Booth Construction Booth contents may not exceed eight (8’) feet in height including signs, banners and displays. Solid construction within the first two (2’) feet of the booth may not exceed 48 inches in height. Exhibits cannot include or overflow into an aisle or neighboring booths by ceiling or floor covering. Two-story exhibits are not permitted.

Crate Storage Empty crates, boxes and cartons must be removed from the exhibit area by 5:00 p.m. These materials should be nested as much as possible. “Empty” stickers, which will be available at the Registration Desk, must be placed on all containers to be stored and returned at the close of the exhibition. Containers or skids without the “Empty” stickers will be considered refuse and disposed of. Crates, boxes and cartons may not be stored behind booth backgrounds. Do not store anything of value in crates that will be placed in storage.

Exhibitor Designated Contractor (EDC) All exhibitors using an EDC must submit to NAPT, in writing, on the exhibiting company’s letterhead (letters from contractors will not be accepted), the name of the contracted company and address, a contact person and business

telephone number. NAPT Director of Events must receive this letter by January 5, 2018. Letters received after the cancellation deadline will not be approved and EDCs will not be allowed to provide their services.

EDCs must submit to NAPT an original certificate of insurance that provides for not less than $1,000,000 of general liability insurance including property damage and workman’s compensation. This certificate must name NAPT as the certificate holder or as additionally insured, and must be valid over the dates of exhibition including installation and dismantlement. All original certificates must be received by NAPT by the specified due dates. An EDC that fails to send in an official insurance certificate by the specified due dates will not be allowed to provide their services (NO EXCEPTIONS).

Shipping Instructions Materials shipped in advance should be sent directly to the official contractor and addressed exactly as shown in the service manual. You will receive a service manual after your application and check have been received by NAPT. Shipment must include all the information indicated in the service manual. If it is not included and excessive handling is called for, an additional fee will be assessed to include time and labor involved in placing the shipment. Do not ship exhibit materials directly to the designated hotels. The facilities will assume no responsibility for your shipments if lost, damaged, or stolen.

Liability Exhibitor shall indemnify NAPT, its officers, directors, agents, employees, and members against any and all liability, loss, claims or actions, and the defense thereof (including reasonable attorney’s fees and costs), based upon or arising out of damages or injury (including death and environmental damage) to persons or property caused by or related to any act or omission of Exhibitors, its employees, agents, subcontractors, or vendors. Exhibitor further agrees that NAPT, and its respective agents and employees shall not be responsible in any way for 1) damage, loss or destruction of any property of Exhibitor or 2) injury to exhibitor or its representatives, agents, employees, licensees or invitees. Exhibitors shall not allow any children in the exhibit hall during installation or dismantlement.

Insurance It is the responsibility of each exhibitor to maintain insurance against injury, property damage, theft, fire, and any other forms of property loss. Exhibitors shall maintain at a

minimum the following insurance: Worker’s Compensation insurance—statutory

requirements: Employer’s Liability insurance—$100,000 each accident, $500,000 policy limits, and $100,000 each employee; Commercial General Liability insurance—$1,000,000 each occurrence; Personal Injury Liability insurance—$1,000,000 each occurrence; Business Automobile Liability—$1,000,000 each accident; Umbrella Liability—limit of not less than $1,000,000. If requested by NAPT, Exhibitors shall provide NAPT with certificates evidencing the required coverage before the conference.

Security NAPT and the hotel assumes no responsibility for the safety of the property of the occupants of the booths, their officers, agents, or employees from theft, damage by fire, accident, or other causes. NAPT will provide a watchman in the exhibit area during the hours the exhibits are closed if exhibit area cannot be secured properly by door locks.

Fire Regulations All display materials must be flame proof and subject to inspection by the local Fire Marshal. No flammable fluids or substances may be used or shown in the exhibit area. Service Manual Exhibitor service manuals will be mailed after payment has been received. A complete set of forms for ordering services will be included in the service manual. Exhibitors are urged to take advantage of cost reductions (if applicable) offered by most contractors for advance orders. Many services cost substantially more when ordered on-site.

Enforcement of Rules By applying for exhibit space, an exhibitor agrees to adhere to all conditions and regulations outlined in this prospectus, and of the hotel and all local and federal laws as well as any official addendum(s) to this prospectus. Deposit or receipt of an exhibitor’s funds does not guarantee placement as an exhibitor. If NAPT is unable to assign an exhibitor booth space, NAPT will refund the entire exhibit fee paid. All audio equipment must be regulated so that it does not disturb neighboring exhibits. All exhibitor representatives, their agents, and consultants must maintain a professional appearance while in the exhibit hall or any other NAPT function(s). NAPT management reserves the right to determine what is appropriate as it pertains to audio equipment volume and exhibitor attire.

Violation of any of NAPT’s rules and regulations may lead to an immediate shutdown of the exhibitor’s booth, banning of an exhibitor’s representative, or barring from participation in future meetings. No monetary adjustments will be made for exhibit shutdowns. The sharing or subleasing of booth space is not permitted. The granting of CME credits, in any category, from an exhibit booth is prohibited. Actual connection and operation of X-ray machines is not permitted, unless approved in writing by NAPT, prior to the meeting dates.

NAPT 2019 NATIONAL PROTON CONFERENCE March 24‐27, 2019

The Biltmore Miami – Coral Gables Coral Gables, FL

Contacts Hannah DegnProgram Manager, NAPT [email protected]

Corporate Supporter Prospectus

napt 2019 corporate supporter prospectus draft...

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