national sewa day handbook 2010

8/9/2019 National Sewa Day Handbook 2010

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One day, thousands

of us doing good deeds...

handbook


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Dear Friends,

National Sewa Day is a pioneering initiative that takes place onSunday, 21st November 2010.

In the ancient Indian language o Sanskrit, Sewa means public service.

On 21st November 2010, we are encouraging people to come orwardand give their time to help achieve one o the ollowing three aims:

To help relieve hardship & poverty To promote environmental preservation To bring joy where little exists

As the objective is to utilise your own time, knowledge, and skill,weve stipulated that no und-raising activities will take place onNational Sewa Day.

Whilst this is our rst year as National Sewa Day, weve beenorganising such activities or the past twenty or so years in severalcountries under the banner o Sewa International. This year, thedierence is that were being supported by hundreds o communityorganisations ranging rom disability groups, aith organisations, culturaland arts centres, womens groups, proessional & business networks,youth groups etc across the length and breadth o Britain.

The substantial by-product o National Sewa Day rests in acilitatinglocal activism, community cohesion, and in promoting dialogue acrossgroups who normally ail to connect with each other. Through thisunity, we believe we can help in achieving a better understanding andcommitment towards solutions or global challenges.

Sewa UK is a registered charity in Britain regulated by the Charity

Commission o England & Wales. We have the highest standards ogovernance and compliance. We enjoy the trust and goodwill o many,which we hope to use to ensure the success o National Sewa Day.

Thanks or your interest in participating. We hope you nd thishandbook useul.

With my raternal thanks,

Arup K. Ganguly, Chairman

as the objective isto utilise your owntime, knowledge,and skill, wevestipulated thatno fund-raisingactivities will takeplace on nationalsewa day...

chairmans address

Arup K. Ganguly,NSD Chairman


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contentsWhat a antastic

idea. Why hasnt

this been done

beore?John, Aged 41

National Sewa Day is a project o Sewa UK, which is a registered charity in England & Wales (1135425). A company limitedby guarantee, registered in England & Wales (6976220). Registered oce: 110 High Street, Edgware, Middlesex, HA8 7HF

How to identiy your project page 4

Ideas or projects page 5

How to recruit volunteers page 6

How to manage volunteers page 7

Checklist on how to plan your day page 8

Tips on how to organise

your event & logistics page 9

Checklist to ensure you have thoughtabout health & saety issues page 11

How to manage the event day page 12

Tips on how to get support

rom a celebrity or your local MP page 14

Template letter o invitation or a

celebrity or your local MP page 15

How to gain media coverage to

showcase your involvement page 16

Template press release page 19

Checklist to ensure

youve covered everything page 20

Would your group like to participate in National Sewa Day?

Complete the Member

Organisation Details orm page 21

Complete the Project Proposal orm page 22


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You know your local area best. Lookaround you and ask yoursel whatcould I do to make a dierence?

Think about the issues that areclose to your heart. You might carepassionately about the environmentand decide that you want toencourage people to recycle, plantbulbs or trees. Or you might wantto help children in a local school or

beriend elderly people.

Ask your neighbours and riends in thearea. What issues are they concernedabout? Where do they think thataction is needed? Who is in need osome extra help?

Why not arrange a meeting to discusswhat you could do to change the areaor the better? It will get you talking,break down any barriers that may bethere and make you eel like more o acommunity.

Think about the skills that you haveany how you could use them to helpother people.

Think about other organisations thatyou might be able to help. I youalready have links with a youth club,nursing home or a community centre,you may like to ask them i they wouldlike you to organise a one-o projectsuch as creating a community gardenor renovating a room.

You may also like to use NationalSewa Day to recruit volunteers or an

existing project, or to launch a newand ongoing initiative.

I you are not normally involved in anorganisation, why not ask some i theyneed help rom volunteers? The list oorganisations that you might involvein your activity is enormous: schools,local nurseries, wildlie trusts, youthor community centres, hospices,hospitals, homeless shelters, and awhole load more.

How to... identify your projectHere are some ideas to get you thinking

It will get you talking, break down any barriers that maybe there and make you feel like more of a community...


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Ideas for projectsHelping kids

Set up a talent show or children in alocal hospital.

Get some artistically mindedvolunteers together and create amural or a local nursery or childrensward.

Organise a day out or a group odisadvantaged school kids or a localdisability group.

Start up a mentoring scheme orsome local students, helping themwith the art o job hunting, CV writingand interview technique.

As Christmas is close, why not donateold gits to hospices and childrenswards at hospitals.

Helping the environment

Clean up a local piece o wastelandand start an allotment or create acommunity garden why not ask alocal nursery to donate bulbs andplants?

Organise a team challenge to revampthe gardens o a local hospital, carehome or school create a sensorygarden, create fower beds or build a

pond.

Contact a local nature reserve orwildlie trust to see i there is anythingthat a team o volunteers can helpwith.

Why not ask your riends to donateold mobile phone handsets andbatteries that can be recycled saely.

Helping the community

Paint a classroom, homeless shelter,community centre or a local eyesoresuch as an underpass you may beable to get ree paint rom a local DIYcentre.

Contact your local school, communitygroup or church to see i thereis anything that a team o willingvolunteers can help with.

Organise a community street partyso neighbours can to get to knowone another! Try to make sure it isaccessible or the elderly and peoplewith disabilities.

Launch a new community group, inorder to meet, discuss and solveproblems in your area.

Helping the elderly

Put on some entertainment orresidents o a local nursing home,such as a musical perormance or adance class.

Organise an intergenerational skillsharing event you could swapknowledge o the local history withhow to use the computers in the locallibrary!!

Organise a wellbeing event, whereyou can provide workshops andadvice on their health, conduct yogaworkshops etc.

Take homebound elders shoppingto their local supermarket, help themwith their paperwork etc.

Simple, un,

and heartwarming

thats what

National Sewa

Day is

Ranjan, aged 67


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How to... recruit volunteers

The biggest reason that peoplevolunteer is simply that theyve beenasked! Word o mouth is the mosteective recruitment tool, so dont bearaid to ask riends, colleagues andrelatives.

Advertise your activity!! You mightalso like to ask children involved in

the activity to design posters andfyers or the event. Think about wherepeople in your community might seea notice you could put a posterin your community centre, a library,local newspaper, post oce or shopwindow.

We will have an Activity Locator onour website, which people will useto search or projects in their area.When you register your project youllget the option to make your projectavailable or people to nd on thelocator.

Other organisations may be ableto provide volunteers think aboutcharities and community groups thatyou may already be involved with.

Your local councils website mighthave a community section with listso local residents associations andvoluntary organisations i you think

your activity is something youd liketo maintain ater National Sewa Day,involving other partners is a way oensuring this.

You could try mentioning your activityon local websites or you could searchFacebook to nd groups o localcitizens.

So youve thought o what you want to do now youre going to need some help!

Its important to attract the right number and type o volunteers that you need to

complete your activity successully. So where do you start?


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How to... manage volunteers Remember that its important to

stay in touch with your volunteersonce you have recruited them. Keeptheir motivation and interest up withregular updates and communication.

Keep an up to date list o thevolunteers who you expect to become to your event.

Some volunteers may not turn up, soits a good idea to recruit too many

(although make sure you have tasksjust in case they all turn up!)

Make sure your volunteers knowwhere they have to be and when.I youre sending out inormation ormaps do so as soon as possible, itmeans that people can put it in theirdiary.

I you havent managed to recruit

enough volunteers, you could inviteyour volunteers to bring some riendsalong.

Youll need parental consent i you areintending to use volunteers who areunder 16. The parents will also needto know what the young person willbe doing on the day.

Volunteers: Keep their motivation and interest upwith regular updates and communication...

I want my kids

to know that weve

tried to make a

dierence

Sukhwinder,

aged 48


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Checklist on how to plan your day

Task Checklist Completed Completed Date

Identiying the Project

Brainstorm potential ideas / /

Ask riends or neighbours or help with ideas / /

Contact local organisations to see i they need help rom a group ovolunteers

/ /

Recruiting and Managing Volunteers

Register your activity and get it on the Activity List on NSD website / /

Prepare posters to advertise your project / /

Contact local organisations to see i they can provide volunteersor your event

/ /

Advertise or volunteers in your local volunteer centre and onlocal websites

/ /

Notiy local papers that you are seeking volunteers / /

Keep an updated list o volunteers you expect to come to your event / /

Make sure volunteers know where they have to be and when / /

Organising your Activity

Find a venue or location or your activity, and write a letter to themexplaining the details o your project

/ /

Complete a risk assessment and make sure you have permissionor your activity

/ /

Get CRB checks or your volunteers i necessary / /

Create a detailed list o tasks and assign tasks to appropriate volunteers / /

Make sure you have all the equipment that you require / /

Other Support

Request in-kind support rom local businesses / /

Approach local celebrities or MPs and invite them to your event / /

Use this checklist to plan what you need to do, and by when.


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Tips on how to organiseyour event & logistics

Venue

I your event is going to be located ina venue, its important to scrutinize itbeore the day itsel.

You should be looking or the ollowingthings:

Find out how many people the venuecan saely hold.

Think about whether the venue isaccessible or people with a disability.

The location. Give volunteersdirections or a map and contactdetails in advance and details opublic transport i you think thats howvolunteers will be getting there.

Contact details or venue sta or theday.

Note down acilities such astoilets, kitchens, site or lunch andrereshments, secure storage placesor the volunteers bags etc.

Its important to make sure thatboth you and the venue are both inagreement about

The nature o the volunteeringproject, so write them a letter oremail outlining:

1. When the event is taking place2. How many volunteers you expect3. What tasks you expect to be

completed4. What you expect rom the venue

Health and Saety

Make sure you conduct a riskassessment which will help you thinkabout how you can remove or minimisedangers. You will also want to clariywith the venue who is responsibleor insurance or the project and seecopies o their public liability insurancecerticates.

PermissionDo you need permission rom anyauthorities beore the project? I so makesure you have written permission beoreyou start. For example, i you organiseda street party or painted public propertyit would be important to have permissionrom the local council.

Insurance

I you are organising an activity it isimportant that you have appropriateinsurance or the event Employers,Public or Private Liability. We recommendthat you contact your existing insurancebroker and also your local authority toensure you have a correct level o cover.

CRB Checks

People volunteering or working withchildren or vulnerable adults are

sometimes legally required to have aCRB check.

Where contact with vulnerable peoplewill be limited or perhaps the personhas recently been CRB checked or adierent role, a decision about clearancemust be made. The guidance clearlyexplains how the check works as part oa proper risk management process.

It keeps the interest up if volunteers are able to movetasks easily and its good to have too much equipment incase too many volunteers turn up!


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Other saeguards such as interviewing,training and taking reerences rompotential volunteers can also beemployed.

To see the ull guidance report, go towww.cabinetoce.gov.uk/third_sector ortake a look at www.crb.gov.uk

Create a task list Think about what you will achieve

within the scope o your project, andthen break the goal down into a list otasks.

Once youve got a more detailedbreakdown o tasks, think about howyou will share tasks between yourvolunteers.

Prioritise tasks so i a smaller numberturn up youll still be able to achievethe important things on your list. Ipossible, brie your volunteers beorethe project starts telling them whatthey will be doing.

Prepare extra tasks in case yourvolunteers do things more quicklythan planned!

I your project is outside then see iyou can think o some sheltered or

indoor tasks just in case it rains.Equipment

What equipment will you need? Goback to the list o tasks youve madeand consider whether you haveenough equipment. You might needto borrow or ask a local company orunding, or perhaps ree support inreturn or publicity. I you can, thentry to get too much equipment. For

example i youre clearing a garden,try to have lots o spades and trowels.It keeps the interest up i volunteersare able to move tasks easily andits good to have too much equipmentin case too many volunteers turn up!

You should also think aboutrereshments or your volunteersand maybe lunch i the project isone that is lasting all day. Beoreyour volunteers turn up you shouldprobably prepare materials andequipment so that they can getstarted, and let them know i theyneed to bring lunch with them.

You might need to borrow or ask a local company forfunding, or perhaps free support in return for publicity.

Tips on how to organiseyour event & logistics - contd


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Health and Safety Check listName o risk assessor:

Signature:

Name o the event:

Short description:

Date o the event:

Name o venue:

Name o main venue contact:

Address:

Telephone Number:

List o equipment to be used:

Risk assessment e.g. anticipating the main problems

Examples o potentially hazardous activities and points to consider in assessing their risk

Potentially hazardous

activities (see attached list)

Action needed to eliminate

or reduce each risk (see list)

Name o person

responsible or each risk

Decorating

Painting

Work above ground level, using ladders.

Ventilation.

Carpentry

Sawing/nailing/cutting. Handling lengths

o wood.

Fittings

Fixing shelves. Dismantling old cupboards/

units.

Gardening

Digging

Large amounts o soil, deep or shallow

digging

Planting

Large or heavy plants

Building

Sheds/Greenhouses Handling glass and

sawing, cutting and nailing.

Actions needed to eliminate or reduce

each risk:

Training and supervision on sae use

o tools.

Training on sae liting techniques

Protective clothing, e.g. gardening

gloves, strong boots, overalls.

First Aid kit and First Aider on site

Mobile phones available or

emergency use

Use o power-breaker on power

tools


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How to manage the event day!

Beore you start Try to arrive beore the advertised

start o the event. Youll be able towork out what needs to happenwhen, where and how, and youllalso be able to greet any volunteerswhove turned up early.

Put up signs so that your volunteerscan nd your project and keep yourmobile phone with you so that you

can instruct anyone who has got lost.

Make sure youve brought anypaperwork such as letters tothe venue, volunteer certicates,evaluation orms or a risk assessment.

Make sure that you know where theFirst Aid kit is and that it is accessibleon the day.

Its a good idea to prepare a roughtimetable or the day.

Volunteer arrival

Try to organise rereshments or therst teen minutes so that volunteerscan introduce themselves to eachother. Its also a good idea to explainthe days tasks ater theyve all arrivedrather than do this individually.

Show volunteers around the venue,particularly pointing out securestorage areas, toilets, changing areas,rereshment areas, re escapes andmeeting points in the event o anemergency.

I the volunteers need training withany equipment you should explain it atthis stage but also speak to everyone

individually as soon as you can tomake sure that they understoodyour explanation. As part o the riskassessment and conversations withthe venue you should already havedecided what equipment is notappropriate or volunteers to use orexample, with a conservation projectit would be inappropriate or someonewithout training to use a chainsaw.

Get your volunteers to sign in sothat i there is an emergency you canalert authorities as to who is on thepremises.

Through the day

Youll already have prioritised tasksso it should be easy to assign tasksto people and decide which ones tocomplete rst. You might nd thatthere are limitations (such as numbero tools, space available) that meanyou separate volunteers into severaltasks at the same time. Youll need tomake sure theyre all properly brieed,condent with what theyre doing andhave enough equipment or tools to dothe job well.

Be fexible with your time (or theproject leaders time). I there are

a number o tasks you might wantto move between them helpingeverybody or you might want tospecically help volunteers on a moreskilled/ dicult task.

I youre volunteering in a publicspace then make sure that you havewet paint signs or hazard tape tokeep spectators out o the way o anymessy work.

Youll need to make sure theyre all properly briefed,condent with what theyre doing and have enoughequipment or tools to do the job well...

Here are some tips or the day itsel!


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Use a digital camera so that you canrecord the highlights. Take picturesthat show volunteers hard at workand having un. I you wanted to getcoverage in local newspapers youcould use these pictures. But makesure your volunteers have signed aconsent orm so that theyre happy tobe used or publicity purposes. Andi youve got photos o children make

sure their parents have signed theorm.

Schedule times or lunch andrereshments and make sure thatyou gather people together or thesetimes. Volunteers are giving their timereely so setting aside a time wheneveryone can socialise and relaxmakes the day more enjoyable.

At the end o the day

Its important to thank volunteers,so think o a way to ormallyacknowledge their eorts e.g. providevolunteer certicates or all o yourvolunteers.

Gather eedback about your eventby using Evaluation orms. CSV arepassionate about encouraging peopleto volunteer and keen to receive asmuch eedback as possible about theexperiences o people volunteering.Its important that we learn rom thisyear to improve or next year.

Some o your volunteers might want

to continue volunteering or the causethat theyve just given their time to.Make sure that literature is availablewith inormation i this is the case.

Some of your volunteers might want to continuevolunteering for the cause that theyve just given theirtime to. Make sure that literature is available withinformation if this is the case.

How to managethe event day! - contd


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Tips on how to get supportfrom a celebrity or your local MPSupport rom businesses

Why not ask or support rom localbusinesses? Think o some localcompanies, then write to them explainingwhat you hope to achieve and how theycan help you out.

Remember i you dont ask, youdont get!

MP and celebrity support Why not get a celebrity or an MP

along to your activity? It will be unor the volunteers, and guarantee thatyour project gets in the local paper!

Have you got a celebrity living locallywho may be interested? Is theresomeone appearing at your localtheatre who may be able to make italong on the day?

Remember, you dont need Alist celebrities to gain local mediacoverage - a local radio or TVpersonality will be enough.

You stand a greater chance owinning celebrity support i youapproach a celebrity who lives in yourarea and/or has an anity with your

cause.

Contact the celebrity by writing totheir agent or management company

Contact addresses or Actors andActresses only: Spotlight 020 74377631 or www.spotlightcd.com.

You can also use internet searchengines to nd other useul websites

which contain agents contact details.

Many celebrities have their ownwebsites, on which they includecharity aliations, interests andcontact details.

Contact your local MP

You can contact your MP by visitingwww.theyworkoryou.com

Contact your local MP/celebrity in

writing, giving ample time or them torespond and plan.

Remember, i you do secure acelebrity or MP or your event; inormthe local media that you have a starguest attending.

Many celebrities have their own websites, on which theyinclude charity afliations, interests and contact details...


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Template letter of invitation fora celebrity or your local MP

Dear

I am writing to invite you to support our National Sewa Day 2010 , which will take place on Sunday, 21st November 2010.

For your reerence, in the ancient Indian language o Sanskrit, Sewa means public service. As aresult o organising an activity on National Sewa Day, were hoping to involve our members and

supporters in addressing some o the challenges we ace in our local communities.

All projects must abide by one o three criteria:

To help relieve hardship & poverty To promote environmental preservation To bring joy where little exists

Option a) We are contacting you because o your long standing commitment to our area, andyour support o local projects in the pastOROption b) We have chosen you as our avoured celebrity because o the work you have donein the past to help OROption c) We think that our activity is the perect one or you to support because and can think o no high prole support that we would rather have.

We understand that you are very busy, with many demands on your time, but we would bedelighted i you were able to support our National Sewa Day ,whether by giving some time briefy on the day or by endorsing our activity beorehand. We plan

to

In conjunction with the National Sewa Day Press Oce, we will work to gain national andregional press, TV and radio coverage or these events, and would be keen to publicise yoursupport o our event. Articles and photographs would also be included on the National SewaDay website, which is promoted in all brochures and literature sent out.

I will be in touch soon to discuss this opportunity. I you have any questions in the meantime orrequire urther inormation, please contact me on .

Kind regards,

You can download

this letter as a

template rom the

website, visit the

resource section on

the website


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How to gain mediacoverage to showcase yourinvolvementMedia coverage o your activity canattract local support or what you aredoing. This may lead to help rom a localcompany or other group that will link yourwork to the wider community.

Media attention can motivate your team

and bring extra excitement and un.

It can also help to recruit new volunteers.

How do I go about it?

There is no magic ormula to gettinga story into a newspaper or onto localradio, generally editors look or storiesthat makes readers react - things thatmake people react emotionally.

Some items are obviously news, butyou may nd that your National SewaDay activities are better covered inthe Whats On guide, the eventsdiary, the charities section or theletters page.

Your event may be particularlyinteresting and newsworthy in itsel- the more unusual and wacky the

better - or it may be you have apersonal story to tell. Many o ourvolunteers have powerul reasonsor wanting to help which make idealhuman interest stories or localpapers.

Contacting the media

Call the news desk/action desk onyour local newspaper or radio station.Email, ax or post them with urther

inormation.

I a journalist contacts you, do not eelpressurised to speak to them thereand then.

Ask them i you can ring back in veor ten minutes to give you a chanceto gather your thoughts and prepare

what it is you want to say.

Writing a press release

Your news will be in competition withinormation rom many other sourcesso clear and concise presentation isimportant.

I you write a press release,

remember the fve Ws:

Who - is the story about? What - is the most important angle? Why - is it important? Where - is it happening? When - did it happen / will it happen?

It is useul or the media i you includeinormation on National Sewa Day.Standard wording can be ound on thetemplate press release. Please contact

the National Sewa Day Press Oce orurther help and advice or to requestinormation.

Many of our volunteers have powerful reasons forwanting to help which make ideal human interest storiesfor local papers.


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Tips:

Dont orget to give your project acatchy title.

Make sure you write PressRelease at the top and i somethingphotogenic is planned add the words

Photo Call.

Put the most interesting acts aboutyour activity at the beginning o thepress release. Paragraphs shouldbe added in order o importance, aseditors will not use inormation at thebottom o the release, i they run outo space.

Issue the press release 1-2 weeksbeore the event.

Oer a photo opportunity.

Stick to the acts. Remember pressreleases should be brie and actual not adverts.

Avoid PR puery and avoid over-useo adjectives.

Include a brie quote rom anappropriate spokesperson.

Include a local contact nameand telephone number o projectspokesperson (ideally daytime &evening).

Follow up your press release byphone or email a couple o days later.

Please send a copy o any pressrelease you issue to the NationalSewa Day press oce [email protected]

Ater the Event

You can send a ollow-up pressrelease to local media, to let themknow how successul the event was.This is particularly useul i some

journalists are unable to attend.Sending inormation as soon ater theevent as possible will maximise yourchance o media covering the story.

Have photographs available ipossible, but remember these mustbe good quality (high resolution) ithey are to reproduce successully ina newspaper.

Thank you

Letters to the Editor are a useul toolor any organisation. One way to almostguarantee publication is to write a letterthanking everyone who helped contributeto your National Sewa Day activity.

Volunteer Story

Please let us know about your experienceon National Sewa Day we may useyour story or our website, marketingmaterials or uture media opportunities,to help encourage even more people totake part in the uture.

Media attention can motivate your team and bring extraexcitement and fun...

This isnt

about me. Itsabout all o us,

together

Baiju, aged 23

How to gain mediacoverage to showcase yourinvolvement - contd


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Photographs

The old clich o a picture beingworth a thousand words is still true.People remember pictures and acesmore easily.

Think about what the content o your

photo is going to be they should beclear, lively, interesting and attentiongrabbing.

Oer a photo opportunity when yousend in your press release but befexible. Photographers may not beable to attend at the time you speciyand they may have their own ideas owhat makes the ideal photo.

Dont orget to wear your NationalSewa Day T-shirts in any pressphoto. They are bright and colouruland provide good publicity or thecampaign.

Get consent rom those in thephotograph beore you pass pictureson to the press (by lling in the PhotoConsent section on the Volunteer

Record Form template).

Send us your pictures, complete withlabels and Volunteer Record Formsand we can publicise the success oyour event in the articles we produceor the media. We will also put yourphotos on the National Sewa Daywebsites Photo Gallery!

Tips

Keep empty space around the subjectto a minimum and go or a cleanbackground.

Show volunteers involved in theiractivity.

Tell the story - depending on theactivity, beore and ater shots can beeective to illustrate what you haveachieved.

I you have money available inyour budget, it is worth booking aphotographer to come to your eventto take pictures which you can sendto the local media.

You must give your photographer aclear outline o the pictures you want.For example, are there key supporterswho should have their photographtaken with the attending VIP?

The best way to book a reliablelocal photographer is to contactyour local newspaper and ask

them to recommend a reelancephotographer.

Tell the story - depending on the activity, before and aftershots can be effective to illustrate what you have achieved.

How to gain mediacoverage to showcase yourinvolvement - contd


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Template press releaseHEADLINE: X does Y or National Sewa Day,

Make your story stand out!

First paragraph include the Five Ws: What, Who, Where, When, Why Volunteers rom [X] areplanning a [Y] or a National Sewa Day event on Sunday, 21st November 2010.

Second paragraph - Insert more inormation on your event/project. Perhaps you are looking or morevolunteers to join you?

Quote - Name, Position, organisation, said: [Quote rom organiser/alternative spokesperson is therea local MP / celebrity who might endorse your activity or talk about its impact?!

State what is special about the project and why it is useul and exciting.

In the ancient Indian language o Sanskrit, Sewa means public service. Were pleased to be parto National Sewa Day, which is a pioneering initiative where thousands o likeminded people willvolunteer to make a dierence to our local communities across Britain.

All events and activities on National Sewa Day will help to (a) relieve hardship & poverty, (b) topromote environmental preservation & (c) bring some joy where little exists.

For media enquiries, photos and interviews please contact: [insert your contact details].

ENDS.

NOTES FOR EDITORSFor urther press inormation on National Sewa Day in general call Sanjay Mistry in theNational Sewa Day press oce on 07810 368 772 or email [email protected]

Photography is available upon request.

As a result o over 100 groups, associations, and organisations taking part in National Sewa Day onSunday, 21st November 2010, we anticipate approx 5,000 people to perorm a good deed on this

day by volunteering and providing their public service.

For more inormation on getting involved in National Sewa Day, call 020 7193 7108, or visit ourwebsite at www.nationalsewaday.org. You can register your own activity or take part in a project nearyou. How to Guides are also available with easy to ollow instructions to help you create an activityor your amily & riends.

Some o the activites taking place on NSD:

Tree planting in local parks Building a garden in an citizens advice centre Collection o old mobile phones

& batteries or sae disposal & recycling Reurbishing a city arm Conducting concerts or elderly

& disabled people Helping the needy to go shopping

Organising yoga workshops inorphanages & youth centres

Helping with soup kitchens Collecting old toys & books to donate

to sick children in hospices and hospitals Visiting patients at local hospitals Organising day visits or elderly people Putting together git parcels or soldiers

injured in Aghanistan


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Checklist to ensureyouve covered everything

Use this checklist to plan what you need to do, and by when.

notes

Tasklist tick Complete?

Identiy a project

Find a venue

Recruit volunteers

Register your project with National Sewa Day

Contact companies to secure in-kind support

Invite your MP or a local celebrity

Get permission i necessary

Complete a risk assessment

Make sure you have appropriate insurance

Ensure that participants have CRB checks i necessary

Create a task list

Make sure you have all the necessary equipment

Let volunteers know when and where they have to be

Send out a press release about your project

Take part in National Sewa Day!

Thank your volunteers

Fill in an evaluation orm


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Would your

group like toparticipate inNational Sewa Day?Please complete the ollowing orms:

Member Organisation Details orm

Project Proposal orm

All organisations must return these orms to participate in National Sewa Day

Please eel ree to contact us on:

[email protected]

020 7193 7108

07957 197 527


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Organisation Name:

Organisation Address:

Aim o the Organisation:

Organisation Contact:

Name Responsibility in organisation:

Organisation Contacts details:

Phone Email

Organisations NSD coordinator:

Name Responsibility in organisation:

Organisation Contacts details:

Phone Email

Member OrganisationDetails form

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Who within you organisation will be responsible or contacting the media concerning your event?

Name Phone Email

How many members does your organisation have?

How many members do you hope will be involved in your NSD project?

WITH RESPECT TO NATIONAL SEWA DAY:

What do you hope to achieve by joining the National Sewa Day initiative:

How will you know i you are successul in achieving this aim:

What needs to happen or you to achieve your aim:

I you have any questions, comments or suggestions concerning NSD, please note them here:

National Sewa Day 31 Anselm Rd, Hatch End, London. HA5 4LH

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Project Proposal formplease expand each description as necessary using extra sheets where necessary

Organisation details

Name o Organisation Branch / Region

Address

Tel Email

Name o appointed SewaCo-ordinator Contact Phone

Project details

Title

Proposed Time oProject/event

Location(s) o event

Names o Organisationssponsoring event

Description o Project

Aims/Objectives o project (please also indicate which principle the project ulls):

(a) Relieve hardship & poverty | (b) Bring a little joy where none exists | (c) Help the environment

Description o tasks involved:

Details o charities / causes being supported:

Number o Volunteers planned to be involved:

Security and Medical arrangements:

Media Coverage invited:

Details o VIP / Celebrities invited:

Use extra sheets i required.

Expected cost o event

(or your internal planning)

Approved By Organisations

Committee / PresidentDate

Approved by NSD Commit-

teeDate

Kindly submit all completed orms marked National Sewa Day to the ollowing address:

31 Anselm Road, Hatch End, London. HA5 4LH

Form No

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We would

like to thank:Mitzvah Day

CSV Make a Dierence Day

For sharing their ideas, know-how, and assistance.

national sewa day handbook 2010

Documents