Fiscal Year (FY) 2012National Training and Technical

Assistance Cooperative Agreements (NCA)

Non-Competing Continuation Progress Report (NCCPR)

HRSA 5-U30-12-001

NCA TA Website:http://bphc.hrsa.gov/policiesregulations/

continuation/NCA

FY 2012 NCA Non-Competing Continuation

• Overview• Submission Process• Application Components• Budget (Form & Narrative)• Program Narrative Update • Important Reminders• Resources• TA Contacts

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Overview

• NCAs applying for non-competing continuation funding in FY 2012 must submit a progress report in the HRSA Electronic Handbooks (EHB).

• Instructions for completing the progress report are available in EHB and on the NCA TA website.

• Progress reports must be submitted in the EHB by 5 PM ET on April 13, 2012.

• Progress reports may not exceed 40 pages or 5MB.

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Submission Process

• NCAs are required to submit a progress report in lieu of an application.

• The progress report will be completed in HRSA’s Electronic Handbooks (EHB) only.

• E-mail notification that the progress report is available for submission was sent on March 6 to NCA Project Directors and all individuals who have non-competing continuation edit and submit privileges in the EHB.

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Forms

• SF-PPR• SF-PPR-2• Budget Information: Budget Details Form• Form 12: Organization Contacts• Project Work Plan Form• Performance Measures Form

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Attachments

Required•Attachment 1 – Program Narrative UpdateAs Applicable•Attachment 2 – Staffing Plan•Attachment 3 – Position Descriptions for Key Personnel•Attachment 4 – Biographical Sketches for Key Personnel•Attachment 5 – Summary of Contracts/Agreements•Attachment 6 – Other Relevant Documents

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Performance Progress Report Forms

• Grantees are required to complete two Performance Progress Report (PPR) forms in EHB (SF-PPR & SF-PPR-2).

• Specific instructions for completing these forms can be found in the NCA NCC User Guide available within EHB and on the NCA TA website.

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Budget Presentation

• A complete budget presentation includes the Budget Information: Budget Details Form and Budget Narrative (line item budget) attachment.

• Specific instructions for preparing the budget presentation are on pages 8-10 of the NCA NCCPR Instructions.

• Budget request must not exceed the recommended level of support found on line 13 of the most recent Notice of Award (NoA).

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The budget narrative must: •Cover the 12 month budget period from July 1, 2012 - June 30, 2013.  •Describe each cost element and explain how each cost contributes to meeting the project’s objectives/goals. •Explain the amounts requested for each row in Section B: Budget Categories of the Budget Information: Budget Details Form.  

Note: Grantees will upload the budget narrative in the SF-PPR form in EHB. 

Budget Narrative

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Project Work Plan Form

• Highlight the current status and/or describe any changes on the major T/TA key activities and/or deliverables in the Project Work Plan.

• Provide an update for each objective in the Progress Report text box of the form.

• Grantees may modify, add, or delete Goals*, Objectives, and Objective details.

• Instructions for completing the Project Work Plan Form are available in Appendix A of the NCA NCCPR Instructions.

*Additional goals only. Required goals cannot be edited.

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Performance Measures Form

• The Performance Measures Form will pre-populate with data from the most recently awarded NCA application.

• Provide quantitative and qualitative updates in the Progress Towards Goal field for each performance measure.

• Do not edit information pre-populated in the fields for the four required performance measures. For these measures, complete the Progress Towards Goal field and Comments field, as applicable.

• Grantees may edit all data for additional performance measures and/or add new performance measures.

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Required Performance Measures

1.National Grantee Satisfaction 2.Program Requirements T/TA3.Performance Improvement T/TA 4.Program Development/Analysis T/TA

• Refer to the BPHC 2011 grantee satisfaction survey score(s) for quantitative updates.

• Detailed instructions are provided in Appendix B of the NCA NCCPR Instructions.

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Program Narrative Update

Attachment 1

• Address broad issues and changes that have impacted the community/target audience(s) served and the organization.

• Discuss progress on the Project Work Plan since September 1, 2011.

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Program Narrative Update (cont.)

• Any significant progress/changes to the approved NCA project

• Any significant changes or outcomes that occurred as a result of the T/TA activities

• Any significant changes that occurred to linkages or partnerships.

• Any significant updates to the staffing plan since the last NCA submission (e.g., new staff hired).

• Any major expected changes to the proposed key activities for the upcoming budget period (July 1, 2012 – June 30, 2013).

Note: Grantees should discuss any significant anticipated changes to their project work plan with their Project Officer prior to submission.

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Important Reminders

• Progress reports must be submitted in the EHB by 5 PM ET on April 13, 2012.

• Progress reports may not exceed 40 pages or 5MB.

• Failure to include all required documents may result in your progress report being considered incomplete or non-compliant.

• Incomplete or non-compliant progress reports

can lead to delays in the NoA and/or a reduction in funding.

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Resources

• NCA TA Websitehttp://bphc.hrsa.gov/policiesregulations/continuation/NCA

• Health Center Program http://bphc.hrsa.gov/

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Technical Assistance Contacts

Program related questions• Denise Nguyen: BPHCNCA@hrsa.gov or 301.594.4300

Budget related questions• Brian Feldman: bfeldman@hrsa.gov or 301.443.3190

Grants.gov related questions• support@grants.gov or 1.800.518.4726

EHB accounts and access questions• HRSA Contact Center: CallCenter@hrsa.gov or

877.464.4772

Electronic completion and submission questions• BPHC Helpline: BPHCHelpline@hrsa.gov or

877.974.2742

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Question & Answer Session

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