NCBMP NCBMP Leadership InstituteLeadership Institute

DR. BEVERLY A. BRYANT, CHE President, National Coalition of Black Meeting Planners

Director, Hospitality and Tourism Administration School of Business

North Carolina Central University Durham, North Carolina

““Educating and Motivating Educating and Motivating Prospective Board Members”Prospective Board Members”

Prospective Board Member Prospective Board Member IntroductionsIntroductions

Seminar PurposeSeminar Purpose

Understanding of the role and functions of the NCBMP Board

Understanding of the History and Mission of NCBMP.

Understand the role of board members, and

Examine critical factors that make boards successful.

4 C’s Introduction4 C’s Introduction

ColorCarCharacterCuisine

NCBMP….NCBMP….

Black Meeting PlannersAssociation ExecutivesSuppliers andOther Hospitality Professionals

Since 1983, the premier professional organization for

The Beginning-1983The Beginning-1983Six Founding MembersSix Founding Members Chairman: Kermit Hall President: Howard Mills Vice President: Oliver Childs Vice President: Lillie Van Landingham Secretary: Sylvia Thomas Treasurer: George Turner

Early Board Early Board MeetingsMeetingsNational Urban League Office-

New YorkPhiladelphia, PennsylvaniaWashington, DC

ConferencesConferences 1st Annual Conference-Washington, DC

45 members in attendance Corporate Partners: J.W. Marriott Hotel, John

Dixon, GM Eastern Airlines-Charles Wright

2nd Annual Conference-New Orleans, LA 3rd Annual Conference-Miami Beach, FL Management Companies

Dean Sayles Enterprises Slack, Inc. OJA Associates, Inc.

Current Board LeadershipCurrent Board Leadership

Chairman: Richard Snow, Kappa Alpha Psi Fraternity, Inc. President: Beverly A. Bryant, Ed.D., CHE, North Carolina Central University Vice President: Sharon Seay, CMP, National Funeral Directors Morticians

Association Secretary: Sharmagne Taylor, CMP, On-Site Partners Treasurer: Carolyn Crawford, CMP, National Conference of Black Mayors, Inc. Director: J. D. Andrews, Ph.D., The Council on Professional Recognition Director: Janice Mardis, National Bar Association, Inc. Director: Carnita Chopin, Hilton Sales Worldwide Director: Clayton Hicks, OD, National Optometric Association Director: Roy Jay, The Idea Works, LLC Director: Charles Jones, American Airlines Director: Shirley Henderson, CTC, Ben E. King Stand By Me Foundation, Inc. Director: Patricia Norman, CMP, National Medical Association Director: Brian Parker, AB Parker & Associates, Inc. Director: Shirley Rivers, SAR Associates Director: Connie Kinnard, Nashville Convention and Visitors Bureau Immediate Past Chairman: John Crump, JD, CAE, CMP, National Bar

Association Chairman Emeritus: Howard Mills, CMP, L’Berta Enterprises, Inc. General Counsel: Frank Seales, Jr., Esq.

NATIONAL COALITION OF BLACK MEETING PLANNERSNATIONAL COALITION OF BLACK MEETING PLANNERSOrganizational and Responsibility ChartOrganizational and Responsibility Chart

ChairpersonBoard/Governance/Strategy

SecretaryMinutes/Reports

AdministratorDaily Management

Administrative Staff

Membership

Vice PresidentCommittee Oversite

TreasurerBudget/Finance

OfficersFundraising/Governance

General CounselLegal Issues

Committees

PresidentDaily Administration

Committee StructureCommittee Structure

Standing Committees Membership and Ethics By-Laws and Recommendations Conference/Program Planning Educational Assistance Program Budget and Finance Nominating

Ad-hoc Committees Public Relations/Communications Fundraising Awards Site Selection

FAQ’s for Prospective Board MembersFAQ’s for Prospective Board Members

Why become a board member? Where do I start? What exactly is expected of me? What is the time commitment

required? How can I make a difference?

Nuggets of TruthNuggets of Truth

To contribute to the betterment of one’s community

To effect positive change for NCMBP

To make a difference in the meetings industry

What is Leadership? What is Leadership?

President

Vice President Vice PresidentVice PresidentPresident

Vice President

Director

Manager

Counsel

Sec.

VP

Mgr

VP

Director

President

“Good leaders make people feel that they're at the very heart of things, not at the periphery. Everyone feels that he or she makes a difference to the success of the organization. When that happens people feel centered and that gives their work meaning.” -Warren Bennis

...the ability to influence...the ability to influence

“…If you think you are leading and no one is following, then you are

only taking a walk.” -Leadership Proverb

Successful Leadership Successful Leadership Principles of Board MembersPrinciples of Board Members

It Takes a TeamT.E.A.M.-Together Everyone Achieves MoreThe test of the Board members is taking the

vision from “me” to “we”The Law of “Team Together-Team Apart”The Law of “Tell Your Cat”

As a Board MemberAs a Board Member

Represent the interest of the people served by NCBMP.

Focus my efforts on the mission of the organization and not on my personal goals.

Not use the organization or my service on this Board for my own personal advantage or for the individual advantage of my friends or supporters.

Keep confidential information confidential

As a Board Member cont’dAs a Board Member cont’d

Keep all Board issues with an open mind, prepared to make the best decision for the whole organization.

Do nothing to violate the trust of those who elected me to the Board or those we serve.

Never exercise authority as a Board member except when acting in a meeting with the full Board or as I am delegated by the Board.

Your Liability as a Board Your Liability as a Board MemberMember

Regular attendance at board meetings Know your board policies well and follow

them Examine minutes before they are

approved. Clarify each motion before voting. Ask the legal counsel for clarification when

a question of legality arises. Ensure that liability insurance exist to cover

the organization.

Governance Tasks of a BoardGovernance Tasks of a Board

Focus onResults

ApproveThe

Budget

SetStrategicDirection

DefineThe

Vision

Advocatingfor the

Membership

Communicatingeffectively

NCBMP

Board

Setting the VisionSetting the Vision

An organization’s vision is its description of its desired future.

The vision defines the boards destination, helps the board set direction and is the foundation for board actions and decision making

The clearer the vision, the easier it is for the people to create the mental image that the board is striving to achieve.

Setting Strategic DirectionSetting Strategic Direction

A board sets out on a mission to transform the current reality into a desired future.

The board mission is the reason the organization exists.

Goals define the board’s strategy for achieving the mission.

Approve the BudgetApprove the Budget

A budget is simply a forecast of expected revenues and expenditures for a stated period of time, usually a year.

Focus on ResultsFocus on Results

The board’s eyes should always be looking beyond the present to the future.

The board should set clear expectations for performance and results.

Focus on ResultsFocus on Results

The board’s eyes should always be looking beyond the present to the future.

The board should set clear expectations for performance and results.

“…You don’t have to know how to drive the train, but you do need to assess whether or not it is on the track you intended and headed for the agreed upon destination.”

Advocating for the MembershipAdvocating for the Membership

Effective governance requires that board members keep their members’ needs as their high priority

Boards primary focus must be toward the membership and how the organization’s mission and vision serves their needs.

Communicate EffectivelyCommunicate Effectively

The board speaks as a corporate body.

The Chairman is the official spokesperson of NCBMP. In his absence, the President is the official spokesperson.

Group Perceptions of ValueGroup Perceptions of Value

Synergy for Board SuccessSynergy for Board Success

Cooperation

Character Communications

Contributions

Commitment

NCBMPBoard

CommitmentCommitment

1. Cop-outs: People who have not goals and do not commit.

2. Hold-outs: People who don’t know if they can reach their goals, so they are afraid to commit.

3. Drop-outs: People who start toward a goal, but quit when the going gets tough.

4. All-outs: People who set goals, commit to them, and pay the price to reach them.

Four Types of People:

ContributionContribution

Gifts and talentsInfluenceCreditabilityKnowledge and experienceCreativity and innovationCompetenceCourage “One person seeking glory doesn’t accomplish much.

Success is the result of people pulling together to meet common goals”. -John Maxwell

CommunicationCommunication

Communicate to build understanding, support and acceptance.

Board chemistry enhances personal connections.

Conflict management that reduces tension rapidly.

Community that makes the “journey” fun.

CharacterCharacter

More than talkTalent is a gift, Character is a

choiceCharacter brings lasting success

with peopleLeaders cannot rise above the

limitations of their character.

CooperationCooperation

WISHBONES- spend their time wishing someone would do the work.

JAWBONES- who do all the talking, but very little else.

KNUCKLESBONES- who knock everything anyone ever tries to do, and

BACKBONES- who get under the load and do the work. - Unknown

Leadership Principles for Board Leadership Principles for Board

MembersMembers

Represent the interest of all people served by this organization.

Not use the organization or my service on this Board for my own personal advantage or for the individual advantage of my friends or supporters.

Keep confidential information confidential.

As a member of this Board I will:

Leadership Principles for Leadership Principles for Board MembersBoard Members Approach all Board issues with an open mind,

prepared to make the best decision for the whole organization.

Do nothing to violate the trust of those who elected me to the Board or those we serve.

Focus my efforts on the mission of the organization and not on my personal goals.

Never exercise authority as a Board member except when acting in a meeting with the full Board or as I am delegated by the Board.

Thank You!Thank You!

“…Who would ever doubt that a small group of thoughtful and committed individuals could

change the world, indeed that is the only thing that ever has.”

-Margaret Mead