nd november 2016 table of...

“LEADING CHAMPION FOR CHILDREN”

of 22 “LEADING CHAMPION FOR CHILDREN”

02nd NOVEMBER 2016

TABLE OF CONTENTS

1. Background----------------------------------------------------------------2

2. INVITATION TO TENDER--------------------------------------------3

3. INSTRUCTIONS TO TENDERERS----------------------------------4

4. Award of Contract--------------------------------------------------------5

5. Terms of Payment--------------------------------------------------------5

6. Corrupt and fraudulent practices---------------------------------------6

7. SCHEDULE OF REQUIREMENTS----------------------------------7



Background

Emali Dedicated children’s Agency is a Local Partner organization supported by ChildFund

Kenya to implement child and youth programs focusing on Healthy and Secure Infants; Educated

and Confident Children; Skilled and Involved Youth; Capacity Building for Families and

Communities. It is located at Emali town along Mombasa Nairobi Highway around 150 km from

Nairobi. The projects core intent is to help deprived, excluded and vulnerable children have the

capacity to improve their lives and the opportunity to become young adults, parents and leaders

who bring lasting and positive change in their communities; and societies whose individual and

institutions participate in valuing, protecting and promoting the worth and rights of children.



1. INVITATION TO TENDER

Tender No: CONSTRUCTION OF CLASSROOM/0001/2016/NOV/2016

Tender Name: CONSTRUCTION OF CLASSROOM “FOR ENORETET”

1.1 Emali Dedicated Children’s Agency invites sealed tenders from Contacted prequalified

suppliers for the construction of classroom” Enoretet primary school,7 KM from Emali”.

1.2 Prices quoted should be net inclusive of all taxes, must be in Kenya Shillings and shall

remain valid for (60) days from the closing date of the tender.

1.3 Completed tender documents clearly marked “ORIGINAL” are to be enclosed in plain sealed

envelopes marked with tender reference number and be deposited in the Tender Box provided at

Emali Dedicated Children’s Agency Office located in KWFT Building first floor at Emali on or

before 7th November 2016 1600 hours with an official business rubber stamp and bidder’s

signature., or be addressed to Emali Dedicated Children’s Agency P.O Box 249-90121 Emali so

as to be received on or before 07/11/2016 at 16000 Hours.

1.4 Tenders will be opened immediately thereafter by the Procurement Committee.



2.0 INSTRUCTIONS TO TENDERERS

2.1 Tenderers shall include the following information and documents with their tenders, unless

otherwise stated:

(a) Copies of certificates of registration, and principal place of business;

(b) Proof of financial capability,

(c) Experience in works of a similar or other nature and size for each of the last five years, and

clients who may be contacted for further information on these contracts;

(d) Authority to seek references from the Tenderer’s bankers if needed.

(e)Tax compliance certificate

(f) Pin Certificate

2.2 The procurement entity’s employees, committee members, board members and their relative

(spouse and children) are not eligible to participate in the tender.



3.0 Award of Contract

3.1 The organization reserves the right not to award the lowest bidder.

3.2 The organization reserves the right to accept or reject any tender and to cancel the tendering

process and reject all tenders at any time prior to the award of Contract without thereby incurring

any liability to the affected Tenderer or Tenderers or any obligation to inform the affected

Tenderer or Tenderers of the grounds for the action.

3.3 The Tenderer whose tender has been accepted will be notified of the award prior to

expiration of the tender validity period in writing or by cable, telex or facsimile. The contract

shall be formed on the parties signing the contract. At the same time the other tenderers who will

not have gotten any reply 15 days after the deadline day, shall automatically know that they were

not successfully.

4.0 Terms of Payment

4.1 Payment to be made 30 days from the date of invoice



5.0. Corrupt and fraudulent practices

5.1 The procuring entity will reject a tender if it determines that the tenderer recommended for

award has engaged in corrupt and fraudulent practices in competing for the contract in question.

5.2 The procuring entity requires that the tenderer observes the highest standard of ethics during

the procurement process and execution of the contract. A tenderer shall sign a declaration that he

has not and will not be involved in corrupt and fraudulent practices.

5.3 Further a tenderer who is found to have indulged in corrupt and fraudulent practices risks

being debarred from participating in Emali Dedicated Children’s Agency procurement.



6.0 SCHEDULE OF REQUIREMENTS

Kindly fill the Bill of Quantity form below as an expression of interest.

ITEM DESCRIPTION

QTY UNIT RATE

AMOUN

T

ELEMENT NO.1

SUBSTRUCTURES

ALL PROVISIONAL.

EXCAVATIONS AND EARTH WORKS

Site clearance

A. Clear site of all bushes, shrubs and

undergrowth, up root and burn all the arising 208 Sm

B. Cut all existing trees of approximate 400mm

girth,uproot stumps and deposit as directed Item Item

C Mass excavation to remove black cotton soil

22 Cm

D Excavate vegetable soil average 200mm deep

and cart away as directed. 108 Sm

E Excavate foundation trench not exceeding

1.5m deep commencing from stripped level. 48 Cm

F. Extra over excavation for excavating in hard

rock exceeding 1.5m but not exceeding 3.0m 12 Cm

G. Allow for keeping the whole of the

excavations free from all water including

spring and running water.

ITEM

H Allow for planking and strutting to sides of

excavations. ITEM

J Return fill and ram selected excavated material

around foundations 53 Cm



K Cart away surplus excavated material. 21 Cm

L 300mm thick approved hardcore well

compacted in layers not exceeding 150mm

deep.

108 Sm

M 50mm thick murram blinding to surface of

hardcore. 108 Sm

TOTAL CARRIED TO COLLECTION

1



ITEM DESCRIPTION QTY UNIT RATE

AMOUN

T

.INSECTICIDE TREATMENT

A. Treat surface of blinded hardcore with

Termidor or any other equal and approved

insecticides with ten year guarantee as per the

manufacturers printed instructions.

108 Sm

B. 500 gauge polythene sheet damp proof

membrane lay with 150mm side and end laps. 108 Sm

CONCRETE WORKS

C. 50mm Thick blinding to Strip

foundations(1.4.8) 40 Sm

D. Insitu reinforce concrete ( 1:2:4) to foundation

trenches 8 Cm

BEDS

E. 150mm Thick surface bed(1:2:4) 108 Sm

SAWN FORM WORK TO:

F Edges of slab 75 to 150mm high 54 Lm

High steel reinforcement to b.s 4461

including tying wire spacer blocks.

G 8mm ditto 82 Kg

H 10mm ditto 168 Kg

I B.R.C Mesh BS 4483 ref.A 142 200 X

200mm wgt 2.22kgs/m2 measured net no

allowance made for laps including bends tying

wire and distance

108 Sm

Substructure walling

K 200mm thick natural stone block walling in

cement and sand mortar (1:3) reinforced with

and including 20swg x 25mm wide hoop iron

in every alternative course.

58 Sm

CARRIED TO COLLECTION

2




AMOUN

T

PLINTHS

A 15mm thick cement and sand(1:4) rendering to

plinth walls. 13 Sm

B Two coats bituminous paint to rendered plinth

walls. 13 Sm

C B.S 743; Type A bitumen hessian 150mm (no

allowance made for laps) for horizontal ; 1NO

layer ;200 wide

48 Lm


COLLECTION

From Page 1

From Page 2

From Page above

TOTAL FOR ELEMENT NO .1 CARRIED TO SUMMARY

3




AMOUN

T

ELEMENT NO. 02 SUPERSTRUCTURES

WORKS

CONCRETE WORKS

Insitu; concrete; reinforced normal;

concrete (1:2:4); vibrated

A Ring beam 4 cm

REINFORCEMENT

Bars; m.s; high yield; cold worked; B.S

4461 including bend, tying wires and

distance blocks and spacers in any location

B 8mm Diameter 171 Kg

C 12mm Diameter 98 Kg

FORMWORK

Sawn formwork to soffits and sides

D Ring beams 43 Sm

STEEL COLUMNS #REF!

E 100mm diameter x 3100mm long CHS mild

steel top end with welded U-holder butt for

100x50mm wall plate(wall plate m.s.) and

other end with welded spikes bedded into

concrete bed 300mm deep and 300mm

diameter

4 No

F Twice drilling U-holder butt for 12mm

diameter, to receive wall plate (m.s) 22 No

150mm long 12mm diameter bolts 22 No

PAINTING AND DECORATION

One undercoat; three coats polyurethane

varnish paint; crown solo; paints or equal and

approved to steel columns

15 Lm

TOTAL FOR SUPERSTRUCTURE CARRIED TO MAIN SUMMARY

4




AMOUN

T

ELEMENT NO. 3

WALLING.

MACHINE DRESSED NATURAL

STONEWORK

Approved local stone, fine chisel dressed all

sides; reinforced with hoop iron G500 in

every alternate course; bedding and jointing

in cement sand mortar (1:3)

EXTERNAL WALL

A. 200mm thick 230 Sm

B Ditto gable 27 Sm

C Raking cutting 200mm thick stone walling for

slope 22 Lm

.

.

TOTAL ELEMENT NO.3 WALLING CARRIED TO SUMMARY.

5




AMOUN

T

ELEMENT NO. 4

ROOFING.

Structural timbers; sawn cypress; pressure

impregnated.

The following in 8NO. trusses; 9100mm

clear span; including hoisting and fixing in

position approx. 3000mm above ground

floor; including all necessary jointing

A 100 x 50mm rafters 92 Lm

B Ditto tie beam 78 Lm

C Ditto king post 19 Lm

D Ditto struts and ties 78 Lm

E 100x50mm wall plate fixed with bolts straps at

1.20m centers cast in concrete. 48 Lm

F 75x50mm purlins 162 Lm

G 200 x 25mm facial board and verge board 40 Lm

H 150X100mm Ridge board 13 Lm

J 150X100mm Timber beam 13 Lm

K 100x50mm Collar ties 24 Lm

COVERING

Pre-painted galvanized corrugated sheeting as

resin cot or other equal and approved

manufacturer.

L Gauge 28 G.C.I. roofing sheets. 141 Sm

M Ditto half round ridge capping 13 Lm

N One undercoat; two coats gloss finish oil paint;

crown solo; paints or equal and approved to

metal surfaces

40 Lm




6


AMOUN

T

RAINWATER INSTALLATIONS

Gutter work; G24;m.s; purpose made; box

profile; gutters; soldered joint in running

length; fixing with metal brackets at 900mm

c/c

A 100 x 100mm 24 Lm

B locked ends with outlet for 75mm pipe

2800mm long 4 No

C 60 Degrees bend 6 No

Down pipe; G26; m.s; purpose made; box

profile; pipe work; soldered joint in running

length; fixing with metal brackets at 900mm

c/c background requiring plugging

D 75mm Diameter 13 Lm

E 1200mm long swan neck 6 No

F 500mm long horse shoes 6 No

One undercoat; two coats gloss finish oil

paint; crown solo; paints or equal and

approved to

metal surfaces

G over 300mm girth 27 Lm

H Pipes 7 Lm


COLLECTION

From Page 6

From Page above

TOTAL FOR ROOFS CARRIED TO MAIN SUMMARY

7




AMOUN

T

ELEMENT NO. 5

DOORS

METAL WORK – PURPOSE-MADE

UNITS

Mild steel casement doors;100x50x3mm

thick frame pegged to concrete or block

work with 100mm long fish tail 25 x 25x

2mm thick angle section,50 x 50x3mm thick

angle section frames at 300mm centres both

sides, angles cut, mitered and welded;

panels in filled with glazing(m/s),one coat

manufacturer’s primer, complete with all

necessary iron mongery; all welding ground

to smooth finish

A Double door; 1200 x 2400mm high, including

3 pairs 150mm long purpose made hinges; and

2No. 300mm aluminium D handle (m/s); all

welded.

1 No

B Single door; 900 x 2400mm high, including 3

pairs 150mm long purpose made hinges; and

1No. 300mm aluminium D handle (m/s); all

welded.

2 No

PAINTING AND DECORATING

C One undercoat; three coats gloss finish oil

paint; crown solo; paints or equal and

approved metal surfaces

15 Sm

TOTAL FOR DOORS CARRIED TO SUMMARY

8




AMOUN

T

ELEMENT NO.6

WINDOWS

METAL WORK

Purpose made units

Mild steel; ks 02-18 neat cut and welded; all

welds ground smooth and to even surfaces

Casement windows; standard metal

casement ; section comprising of standard z-

section forming, burglar proofing flat bars,

transoms, mullions, permanent ventilators,

comprising t-bars, gauze and 6G sheet

metal hood, 25 x 3mm flats at 100mm c/c

both ways, all coupling mullions; complete

with bronze handles, pegs stays and all

other necessary iron mongering; one coat

red primer by manufacturer. Metal; for

glazing with putty; cutting and pinning to

concrete or masonry jambs, head and cill;

bedding in cement sand (1:3) mortar;

pointing round frames easing, oiling

adjusting opening lights on completion

A Window overall size 1300 x 1300mm; 2NO.

openable and 2NO. fixed ends each size 450 x

1700mm high

7 No


-

9




AMOUN

T

GLAZING

A Glass in openings set; clear 4mm thick to

metal putty 0.10-0.50mm 12 Sm

PAINTING & DECORATION

One undercoat; three coats gloss finish oil

paint; to crown solo paints or other equal and

approved to

B Metal surfaces both sides 24 Sm

C Supply and fix pre cast window cill size

1600mm longx 200mm wide x50mm thick :

projecting 30mm outside and 50mm on each

side bedded in mortar 1:3 and finished to

aroval on all external windows

10 Lm


COLLECTION

From Page 9

From Page above

TOTAL FOR WINDOWS CARRIED TO MAIN SUMMARY

10




AMOUN

T

ELEMENT NO. 7 FINISHES

FLOOR FINISH

Bedding screed; cement and sand (1:3)

32mm Thick; 1NO coat bed; steel trowel led;

smooth to concrete base (m/s) generally to:

A Floor; level; internal 108 Sm

B Skirting; 100 x 20mm; rounded top and

grooved at junction with floor 52 Lm

INTERNAL WALL FINISHES.

Plaster; 12mm first coat of cement sand

(1:4); 3-5mm; steel trowel led

C Concrete or stone walls. 191 sm

D Blackboard 12 sm

PAINTING & DECORATING

E Three coats of silk vinyl paint; to crown solo

or other equal and approved to Plastered

surfaces of girth over 300mm. 191 Sm

H Three coats of blackboard paint; to crown solo

or other equal and approved to blackboard

surfaces of girth over 300mm

12 Sm

EXTERNAL WALL

G A neat recessed keying; horizontal; in 10mm

diameter rod in cement sand mortar (1:3) to

external walling

98 Sm

H 15 mm (minimum) two coat lime plaster with

wood floated finish as described to masonry

beams and gable walls

27 Sm

PAINTING AND DECORATIONS

J Three coats silk vinyl paint; to crown solo

paint or equal and approved to plastered

surfaces of girth over 300mm 27 Sm

TOTAL FOR CARRIED TO COLLECTION

11



ITEM DESCRIPTION

PAGE AMOUNT

SUMMARY.

1 SUBSTRUCTURES 3

2 SUPERSTRUCTURES 4

3 WALLING 5

4 ROOF CONSTRUCTION, COVERING AND

RAINWATER DISPOSAL 7

5 DOORS 8

6 WINDOWS 10

7 FINISHES 11

TOTAL CARRIED TO GRAND SUMMARY

13



GRAND

SUMMAR

Y

ITEM DESCRIPTION ONTRACTOR’S

USE (KSH)

OFFICIAL

USE

1 Builders works

GRAND TOTAL CARRIED TO FORM

OF TENDER

Tender Amount in words-------------------------------------------------------

--------------------------------------------------------------------------------------

Name of Tenderer: --------------------------------------------------------------

Signature: ------------------------------------------------------------------------

Date: -------------------------------------------------------------------------------



Witness’s Name: ……………………………………………………………………………….………………………………………….

Signature: …………………………………………………………………………….…………………………………

Description: ……………………………………………………………………….……………………………………

Address: ………………………………………………………………………………..………………………………

Date: ………………… ……………………………………………………………………………..……………………

GS/01

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