needs assessment roster and pool & ocha stand-by partnerships natf training on coordinated...
TRANSCRIPT
Needs AssessmentRoster and Pool &
OCHA Stand-by Partnerships
NATF Training on Coordinated Assessments
Revinge, Sweden
October 28, 2010
What is Surge Capacity?
Surge capacity can be defined as the ‘ability of an organization to rapidly and effectively increase [the sum of] its available resources in a specific geographic location’, in order to meet increased demand to stabilise or alleviate suffering in any given population.
People in Aid
Whole Organization Approach
• Surge entails more than quick dispatch of personnel
• Quantity and quality count• Work to be done before,
during, after crisis• WOA ‘trinity’ for good surge:
– resources (e.g. staff, money, equipment)
– mechanism (e.g. SoPs)– enabling factors (e.g. decision-
making, speed, flexibility, organizational mind-set, training
Why assessment expertise as part of Surge?
• Emergency assessments must be timely - agencies may not have adequate number of staff in situ to lead and participate in rapid assessments
• Qualified staff with assessment experience are required to supplement country team capacity to conduct quality assessments
• Push for a common approach to assessments (NATF): surge as a means of disseminating best practice / use of NATF guidance and tools in early onset disasters
What does the NATF propose?NATF Roster and Pool (NARP)
Objective Provide rapidly deployable assessment
surge capacity to OCHA and Clusters to support emergency inter-clusterassessments to inform humanitarian responses in a timely and predictable manner
Roster Composition
– Composed of external ‘free agents’ specialized in assessments
– Provided by ACAPS– Managed by Norwegian Refugee Council– Made available to the field through the existing
Stand-By Partner arrangements of OCHA and cluster lead agencies
– Trained in NATF tools and methodologies by ACAPS
– Future inclusion of other SBP organizations?
Pool Composition
– Composed of OCHA, cluster members (UN and NGOs)
– Deployed through OCHA / cluster own formal and informal surge mechanisms
– Financial resources to support deployment provided by own agencies / clusters
– Trained in NATF tools and methodologies by ACAPS
Governance of the NARP
• Inter-agency Steering Committee composed of WFP, WHO, OCHA, UNICEF, ACAPS, UNDP and NGO (TBD) – Key Responsibilities:
• Oversight of deployments (tracking number, etc.)• Review and endorsement of training program of
roster and pool members• Sets criteria for deployments (including
preparedness missions)• Reviews lessons learned
NARP Secretariat
• Housed within OCHA ACE team
• Organizes meetings of steering committee
• Liaises with Surge Capacity Sections of host / requesting agencies, and roster management
• Maintains list of roster / pool members
• Facilitation function as required for deployments
How do Surge and Stand-by Partnership Programs
work?OCHA Example
CRD / NY SCS, ESB Geneva
Surge Capacity SectionSurge Mechanisms Managed by SCS
• Emergency Response Roster (ERR)• Stand-By Partnership Programme (SBPP)
New Mechanisms:• Associates Surge Pool (ASP)• Roaming Emergency Surge Officers (RESO)
• Central coordination and advisory role on surge• Cross cutting activities (training, information
management, and marketing)
Who are our Stand-By Partners?
• Government Agencies• Non-Governmental
Organizations
that have signed an agreement (MoU) with OCHA on the provision of ‘gratis experts’ for temporary support to OCHA field and regional offices confronted with sudden emergencies and increases in workload. Two new MoUs were signed in 2010 with iMMAP and Qatar Charity.
When does OCHA needs SBPP support?
• Criteria for use of SBPP:– emergence of a new crisis/upsurge within an existing
crisis; and– need to accomplish specific tasks/bridge a critical
staffing gap of limited duration; and– in the event the need turns out to be for a longer
period, regular staffing measures are put in place before the end of the of the SBPP deployment
– SBPP use not allowed for ‘plannable’ activities for which budget exists;
Legal Considerations
• Legal basis: GA Resolutions and UN Administrative Instructions
• “Expert on Mission for the UN”• Even though the deployee is not considered as a
staff member or a UN Official, the deployee is FULLY integrated in the UN team in the area of deployment
• SBP or roster origin warmly recognized but not visible
• Reporting through regular management line
Key developments within OCHA SBPP
• Number of deployments in 2009 : 59 secondees deployed in 21 countries from 10 partners
• Average deployment lead time : 38 days
• Average duration of deployments : 4 months
SBPP Total secondments per year (2000 - end of November 2009)
0
10
20
30
40
50
60
70
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009
What can be the deployee profile?
• Humanitarian Affairs Officer (HAO)
• Field Coordinator• Reporting Officer• Public Information Officer
(PIO)• Information Management
Officer (IMO)• Civil Military Coordination
Officer (CMCoord)• Logistics Officer• Protection Officer
2009 Deployments by profile
28
6 6 64
32 2
1 1
0
5
10
15
20
25
30
HAOPIO
CMCO
Reporti
ng o
fficer
IMO
Team
log
Prote
ction
offic
erGIS
Staff c
ounse
llor
Securit
y foca
l poin
t
Series2
2009 Deployments by Receiving Country
13
10
7
4
3 3 3
2 2
1 1 1 1 1 1 1 1 1 1 1 1
0
2
4
6
8
10
12
14
Sudan
Afgha
nista
noP
t
Colombia
Philipp
ines
DRC
Pakist
anChad
Somali
a
Burkin
a Fas
o
Jord
an
Sri La
nka
CAR
Seneg
al
Mad
agasc
ar
Ethiopia
Mya
nmar
Yemen
Guinea
Kazakh
stan
Indo
nesia
Series2
2000-2009 Deployments by Agency
19%
10%
7%
3%
4%
5%2%
39%
11%
NRC
SIDA & SRSA
DFID
DRC
RedR
Austcare
Canadem
Irish aid
SDC