nespug - 5 ways sp can benefit the pmo
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5 Ways SharePoint can Benefit Your PMOPresented by: Amy Talhouk
November 22, 2011
Copyright 2011 © Knowledge Management Associates, LLC. All rights reserved .
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About KMA
• Founded 1995– 30 employees– 4 partners, including 2 co-founders
• Roots in academia• MIT, Harvard, BU
• Principal lines of business:• Professional Services
– SharePoint Consulting– SharePoint Managed Services– Custom Application Development
• Software Product– Mekko Graphics advanced charting software
• We’ve completed 90+ Projects in the past year!
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• KMA Manager focused on Project Management, Business Analysis and building our PMO
• Boston University School of Management
• BA in Finance• Masters in Management Information
Systems• 15 year IT Professional focused in Financial
Services Software Development and Consulting• Supported and promoted SharePoint and Project
Server in various capacities since 2004
About Me
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And most importantly, I am the mother of twins….
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Adam and Abby Then
Adam and AbbyNow
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• Why should we care?• Six stage maturity model relative to 2010 • Leveraging SharePoint 2010's project
dashboards and governance. • Questions & Answers
Agenda
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• Because we all need some help!– Management
• Process can’t grow to accommodate more demand• No history of what issues we can learn from• No common understanding of project constraints (resource, time, cost)
– PM’s • Too many projects• Different audiences needing different information• Don’t know what people are working on, what we can deliver and when• No two project plans look alike• Every estimate is different
– Team Members• Regenerating the same data over and over manually (email a spreadsheet around)• Don’t know what to work on next
Why should we care?
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None• No
systems or process, no control over what projects are active
Tracking• Simple tracking
systems to define list of active projects, shared folder for documents
CollaborationWeb-based collaboration for project teams on tasks and documents
Planning• Standardized
maintenance of project plans, tasks, resources and schedules
Management• Financial
management of project activity across multiple projects
• Centralized issue and status reporting
Six Stage Maturity Model
Portfolio• Formalized project
approval• Detailed Resource
planning, capacity, and optimized forecasting
http://bit.ly/6StageMaturityModel
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Stage Activities Governance
None • No systems or process, no control over what projects are active
• None
Tracking • Simple tracking systems • SharePoint List• SharePoint Document
Collaboration • Web-based collaboration for project teams on tasks and documents
• SharePoint Team Site
Planning • Standardized maintenance of project plans, tasks, resources and schedules
• MS Project 2010• SharePoint Team Site
Management • Financial management of project activity across multiple projects
• Centralized issue and status reporting
• MS Project 2010• SharePoint Team site• Custom Dashboard
Portfolio • Formalized project approval• Detailed Resource planning, capacity, and
optimized forecasting
• MS Project Server 2010• SharePoint 2010
SharePoint Coverage Across the Maturity Model
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•Simple tracking systems•SharePoint List•SharePoint Document Library
Project Maturity Level - Tracking
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• Web-based collaboration for project teams – SharePoint Teamsite
Project Maturity Level - Collaboration
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• Standardized maintenance of project plans, tasks, resources and schedules– MS Project 2010– SharePoint Team Site
Project Maturity Level - Planning
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• Financial management of project activity across multiple projects
• Centralized issue and status reporting– MS Project 2010– SharePoint Team site– Custom Dashboard
Project Maturity Level - Management
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Questions and Answers
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• From Microsoft:– EPM: http://www.microsoft.com/project – SharePoint 2010 site: http://sharepoint.microsoft.com – SharePoint Team Blog: http://blogs.msdn.com/sharepoint/default.aspx – Project Blog: http://blogs.msdn.com/project
• From KMA (www.kma-llc.net)– Monthly webinars on SharePoint 2010 (EPM, upgrades, etc.)– White papers, blogs, presentations, news, and events
• User Community– BASPUG – Boston Area SharePoint User Group – 2nd Wednesday of each month
Resources - General