spsnh 5 ways sp can benefit the pmo
TRANSCRIPT
5 Ways SharePoint can Benefit Your PMO
Presented by: Amy Talhouk
September 24, 2011
• Founded 1995 – 30 employees
– 4 partners, including 2 co-founders
• Roots in academia • MIT, Harvard, BU
• Principal lines of business: • Professional Services
– SharePoint Consulting
– SharePoint Managed Services
– Custom Application Development
• Software Product – Mekko Graphics advanced charting software
• We’ve completed 90+ Projects in the past year!
About KMA
(3) Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved. Twitter hashtag: Twitter #kmasp2010
About Me
• KMA Manager focused on Project Management, Business Analysis and building our PMO
• Boston University School of Management
• BA in Finance
• Masters in Management Information Systems
• 15 year IT Professional focused in Financial Services Software Development and Consulting
• Supported and promoted SharePoint and Project Server in various capacities since 2004
(4) Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved. Twitter hashtag: Twitter #kmasp2010
And most importantly, I am the mother of twins….
4
Adam and Abby Then
Adam and Abby Now
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Agenda
• Why should we care?
• Six stage maturity model relative to 2010
• Leveraging SharePoint 2010's project dashboards and governance.
• Questions & Answers
• Because we all need some help! – Management
• Process can’t grow to accommodate more demand
• No history of what issues we can learn from
• No common understanding of project constraints (resource, time, cost)
– PM’s
• Too many projects
• Different audiences needing different information
• Don’t know what people are working on, what we can deliver and when
• No two project plans look alike
• Every estimate is different
– Team Members
• Regenerating the same data over and over manually (email a spreadsheet around)
• Don’t know what to work on next
Why should we care?
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Six Stage Maturity Model
None
• No systems or process, no control over what projects are active
Tracking
• Simple tracking systems to define list of active projects, shared folder for documents
Collaboration
• Web-based collaboration for project teams on tasks and documents
Planning
• Standardized maintenance of project plans, tasks, resources and schedules
Management
• Financial management of project activity across multiple projects
• Centralized issue and status reporting
Portfolio • Formalized project
approval • Detailed Resource
planning, capacity, and optimized forecasting
http://blogs.kma-llc.net/microknowledge/2009/08/project-management-evolution-and-microsoft-sharepoint-solutions.html
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SharePoint Coverage Across the Maturity Model
Stage Activities Governance
None • No systems or process, no control over what projects are active
• None
Tracking • Simple tracking systems • SharePoint List • SharePoint Document
Collaboration • Web-based collaboration for project teams on tasks and documents
• SharePoint Team Site
Planning • Standardized maintenance of project plans, tasks, resources and schedules
• MS Project 2010 • SharePoint Team Site
Management • Financial management of project activity across multiple projects
• Centralized issue and status reporting
• MS Project 2010 • SharePoint Team site • Custom Dashboard
Portfolio • Formalized project approval • Detailed Resource planning, capacity, and
optimized forecasting
• MS Project Server 2010 • SharePoint 2010
(9) Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved. Twitter hashtag: Twitter #kmasp2010
Project Maturity Level - Tracking
•Simple tracking systems
• SharePoint List
• SharePoint Document Library
(10) Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved. Twitter hashtag: Twitter #kmasp2010
Project Maturity Level - Collaboration
• Web-based collaboration for project teams
– SharePoint Teamsite
(11) Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved. Twitter hashtag: Twitter #kmasp2010
Project Maturity Level - Planning
• Standardized maintenance of project plans, tasks, resources and schedules
– MS Project 2010
– SharePoint Team Site
(12) Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved. Twitter hashtag: Twitter #kmasp2010
Project Maturity Level - Management
• Financial management of project activity across multiple projects
• Centralized issue and status reporting
– MS Project 2010
– SharePoint Team site
– Custom Dashboard
(13) Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved. Twitter hashtag: Twitter #kmasp2010
Questions and Answers
• From Microsoft:
– EPM: http://www.microsoft.com/project
– SharePoint 2010 site: http://sharepoint.microsoft.com
– SharePoint Team Blog: http://blogs.msdn.com/sharepoint/default.aspx
– Project Blog: http://blogs.msdn.com/project
– Microsoft SharePoint Conference 2011, Anaheim CA – October 2 – 5
• From KMA (www.kma-llc.net)
– Monthly webinars on SharePoint 2010 (EPM, upgrades, etc.)
– White papers, blogs, presentations, news, and events
– Chris McNulty @KMWorld DC October 2011
• User Community – BASPUG – Boston Area SharePoint User Group – 2nd Wednesday of each month
Resources - General
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