the keys to future proofing your sharepoint strategy - spsnh
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@RHarbridge #SPSNH
The Keys To Future-Proofing Your SharePoint Strategy
#SPSNH @RHarbridge
Facilitated By: Richard Harbridge
@RHarbridge #SPSNH
was made possible by the generous
support of the following sponsors…
And by your participation… Thank you!
@RHarbridge #SPSNH
My Name Is Richard Harbridge…
@RHarbridge #SPSNH
@RHarbridge #SPSNH
Why Does A
Future-Proof
Strategy Matter?
@RHarbridge #SPSNH
If You Aren‟t Working Toward The
Future You Will Fall Behind
How Do You
Future-Proof
A SharePoint Strategy?
@RHarbridge #SPSNH
You Need Agreement On What You Are
Working Towards
What are our winning
conditions for SharePoint?
What are our objectives
for SharePoint?
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1. Achieve Shared Understanding Of Objectives
2. Remain Focused On Achieving Objectives
3. Plan For SharePoint Challenges & Risks
Why Am I
Here Today?
@RHarbridge #SPSNH
Have You Seen The New DirectTV
Commercials?
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Have You Seen The New DirectTV
Commercials?
@RHarbridge #SPSNH
Have You Seen The New DirectTV
Commercials?
@RHarbridge #SPSNH
Have You Seen The New DirectTV
Commercials?
@RHarbridge #SPSNH
Have You Seen The New DirectTV
Commercials?
@RHarbridge #SPSNH
Have You Seen The New DirectTV
Commercials?
@RHarbridge #SPSNH
Have You Seen The New DirectTV
Commercials?
@RHarbridge #SPSNH
When You Implement SharePoint
Without A Strategy…
Hi!
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Can SharePoint ___?Yes!
You Might Assume SharePoint
Does Everything…
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And That SharePoint Is The
Perfect Fit!
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And So… You Install SharePoint
On A Single Server.
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You Start Climbing Up To Success!
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Things Started Out Simple
Visual Concept By Virgil Carroll
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Decision Makers Can No Longer
Agree…Not as much as a
kitten picture rotator!We need a records
management solution!
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The CFO Watches Costs Increase
Actually that
requires a
third party
product..
Easy! Just need
to customize
one thing…
That requires
enterprise CALs…
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IT Services Can‟t Support The
Flood Of New Requests
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People Are Having More
Trouble Finding What They
Need
And
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As A Result You Are No Longer
Climbing Towards Success…
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Don‟t let this be you.
@RHarbridge #SPSNH
Don‟t implement
SharePoint without
a good Strategy.
@RHarbridge #SPSNH
1. Achieve Shared Understanding Of Objectives
2. Remain Focused On Achieving Objectives
3. Plan For SharePoint Challenges & Risks
@RHarbridge #SPSNH
2. Remain Focused On Achieving Objectives
3. Plan For SharePoint Challenges & Risks
1. Achieve Shared Understanding Of Objectives
1. Shared Understanding
Of Objectives
@RHarbridge #SPSNHConcept Courtesy of Andrew Jolly
1 2
3
4
5
6 7 8 9
10
Abundance Of Helpful Data
1. Area Map
2. Our Direction
3. Our Route
4. Points Of Interest
5. Our Route Risks
6. Upcoming Action
7. Distance/Time To Goal
8. Estimated Duration
9. Current Speed/Limit
10. Current Road
The Destination Matters
What If We Haven‟t
Identified Our
Destination/Goal?
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These are not good objectives!
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@RHarbridge #SPSNH
@RHarbridge #SPSNH
We would like to automate and imp e our
„paper based ‘legal’ ‘contract mngmt’’
„contract rvew processes. Specifically we would
like to „imprv request rspnse e’ by…
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• Contract Review Workflow
• Request Contract Review Form
• Integration with ClientDB
• Client Contracts Site
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@RHarbridge #SPSNH
The Simplest Prioritization
Formula Ever…
Estimated
ValueEstimated
Difficulty
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I have a difficult solution. It‟s an 8 in difficulty (out of 10).
I have an easy solution. It‟s a 2 in difficulty (out of 10).
The expected value of the difficult solution is 4 (out of 10).
The expected value of the easy solution is 6 (out of 10).
Estimated Value
Estimated Difficulty
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S.M.A.R.T
@RHarbridge #SPSNH
Ensure everyone
understands the
objectives.
@RHarbridge #SPSNH
2. Remain Focused On Achieving Objectives
3. Plan For SharePoint Challenges & Risks
1. Achieve Shared Understanding Of Objectives
2. Remain Focused On
Achieving Objectives
@RHarbridge #SPSNH
Implemented Legal Contracts Solution!
Have we achieved our objective?
Implemented SharePoint!
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Primary among the mission's scientific goals
is to search for and characterize a wide
range of rocks and soils that hold clues to
past water activity on Mars.
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Pre
LaunchLaunch
Don‟t blow up!
@RHarbridge #SPSNH
Don‟t focus on a
successful launch.
@RHarbridge #SPSNH
Pre
LaunchLaunch Flight Landing
Have we succeeded in
gaining adoption?
Have we achieved
our objectives?
What are our
objectives?
How will we
achieve them?
Don‟t blow up!
What feedback
are we getting? How should
we adjust our
trajectory?
@RHarbridge #SPSNH
Be focused on a
successful landing
(again and again).
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@RHarbridge #SPSNH
Achieved
Primary
Objective
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Launch
How many people understood
how much was involved in
planning for launch?
How many people understood how
much was involved after launch?
Post Launch
@RHarbridge #SPSNH
1. Achieve Shared Understanding Of Objectives
2. Remain Focused On Achieving Objectives
3. Plan For SharePoint Challenges & Risks
3. Plan For SharePoint
Challenges And Risks
@RHarbridge #SPSNH
Strategy Is A Plan Of Action
Designed To Achieve Objectives
A strategy must specify what
action will happen in each
contingent state… e.g. if the
opponent does A, then take
action B, whereas if the
opponent does C, take action D.
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Future-Proof Strategies Prepare
For Challenges And Risks
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You Need A Comprehensive
Strategy.
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Do you have a Business Strategy?
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Do you have a Technology
Strategy?
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Visible Costs
Hidden Costs Implementation
Hardware
Customization
IT Personnel
Maintenance
Training
Do you have a Cost Management
Strategy?Software Licenses
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Do you have a Governance
Strategy?
SharePoint
Standards
Online
SharePoint
Governance
Documents
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Do you have a Business Process
Strategy?
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Do you have an Infrastructure
Strategy?
Do You Have Documentation For
Deviating From Default Settings?
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Do you have a Backup and
Recovery Strategy?
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Do you have a Performance
Strategy?If we can save 2 seconds of loading time does it matter?
Let‟s say you are a law firm and you have 300 attorneys. The
typical Attorney bills at $300.00 per hour. Attorneys visit this
page roughly 50 times per day and we assume a Calendar
year of 280 billable days (because we all work too much)…
That is roughly $700,000.00 worth in billable time saved
per year to deliver more value to clients. ($25.00 per second for 28,000 seconds per year).
@RHarbridge #SPSNH
Do you have a Support
Strategy?
SharePoint
Standards
Online
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Do you have a Development
Strategy?
Customizations
Ahead
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Do you have an Integration
Strategy?
When I Say “SharePoint
Integration” You Probably Think
Of This...
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Do you have an Adoption
Strategy?
Adoption
Activities
Listing
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Do you have a Staffing Strategy?
Building A
SharePoint
Team
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Do you have a Mobile Strategy?
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Do you have a Search Strategy?
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Do you have a Social Strategy?
Eight Key
Considerations
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70+ Cloud Evaluation Questions:
https://www.nothingbutsharepoint.com/sites/itpro/Pages
/Evaluating-Cloud-Providers-Tools-and-Questions.aspx
Do you have a Cloud Strategy?
FPWeb Whitepaper: On Premise vs. Cloud - SharePoint Hosting ROI Comparison
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You Need A Comprehensive
Strategy.
@RHarbridge #SPSNH
It‟s a lot to think about.
Think about it.
@RHarbridge #SPSNH
1. Achieve Shared Understanding Of Objectives
2. Remain Focused On Achieving Objectives
3. Plan For SharePoint Challenges & Risks
Why Are We
Here Today?
Do Over
@RHarbridge #SPSNH
Let‟s Try That Again With A Strategy
Remember What Happened
Without A Strategy?
@RHarbridge #SPSNH
When You Implement SharePoint
With A Good Strategy…
Hi
Again!
@RHarbridge #SPSNH
You Have Prioritized S.M.A.R.T. Objectives
@RHarbridge #SPSNH
SharePoint Is Part Of Your
Overall Enterprise
Technology Plan
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You Are Climbing Your Way To
Your Objectives!
Destination 300 meters ahead…
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You Are Focusing On What’s Next!
Destination 300 meters ahead…
Launch Post Launch
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You Plan For The
Challenges/Risks In Your Way.
Richard‟s
AWESOME
PowerPoint
SlideDeck
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And As A Result?
@RHarbridge #SPSNH
Decision Makers Have
Enough Information
@RHarbridge #SPSNH
The CFO Succeeds In
Reducing Costs.
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IT Services Can Support New
Requests
@RHarbridge #SPSNH
People Are Actually Finding
What They Need
And
@RHarbridge #SPSNH
You Go Home Feeling
Awesome.
@RHarbridge #SPSNH
Be the person with a
good SharePoint
strategy.
@RHarbridge #SPSNH
Questions? Ideas? Feedback? Contact me:
Twitter: @RHarbridge
Blog: http://www.RHarbridge.com
Email: [email protected]
Resources:
50+ User Adoption Activities Adoption Activities
130+ SharePoint Standards SPStandards.com
35+ Governance Documents Governance Documents
80+ Downloadable Presentations SlideShare.com/RHarbridge
What About Your Strategy?Are you prepared for the future and current needs of your business?
@RHarbridge #SPSNH
Join us for the raffle & SharePint following the
last session