sptechcon boston 2012 - future-proofing your sharepoint strategy

#SPTechCon @RHarbridge

SPTechConThe SharePoint Technology Conference




Future-Proofing Your SharePoint Strategy


Presented By: Richard Harbridge






Who am I?

BostonWe Washington

http://www.packtpub.com/microsoft-sharepoint-for-business-executives-guide/book






Information!






Why Does Future-Proofing Matter?


If You Aren’t Working Toward The Future You Will Fall Behind






How Do You Future-Proof A SharePoint Strategy?


What Is The Secret To A Good Strategy?

What are our winning conditions for SharePoint?

What are our objectives for SharePoint?






Future-Proofing SharePoint StrategyCan be done by following these 3 key steps…

Achieve Shared Understanding Of Objectives

Remaining Focused On Achieving Objectives

Plan For SharePoint Challenges And Risks






Why Am I Here Today?


Have You Seen The New DirectTV Commercials?


When You Implement SharePoint Without A Strategy…

Hi!


Can SharePoint ___?Yes!

You Might Assume SharePoint Does Everything…


And That SharePoint Is The Perfect Fit!


And So… You Install SharePoint On A Single Server.


You Start Climbing Up To Success!


Things Started Out Simple

Visual Concept By Virgil Carroll

http://www.linkedin.com/in/vcarroll


Then It Grew




Then It Got Totally Out Of Control!!




Decision Makers Can No Longer Agree…

Not as much as a kitten picture rotator!

We need a records management solution!


The CFO Watches Costs Increase

Actually that requires a third party product..

Easy! Just need to customize one thing…

That requires enterprise CALs…


IT Services Can’t Support The Flood Of New Requests


People Are Having More Trouble Finding What They Need

And


As A Result You Are No Longer Climbing Towards Success…


Don’t let this be you.


Don’t implement SharePoint without

a good Strategy.







1. Achieve Shared Understanding Of Objectives






1. Shared UnderstandingOf Objectives

#SPTechCon @RHarbridgeConcept Courtesy of Andrew Jolly

1 2

34

5

6 7 8 910

Abundance Of Helpful Data1. Area Map2. Our Direction3. Our Route4. Points Of Interest5. Our Route Risks6. Upcoming Action7. Distance/Time To Goal8. Estimated Duration9. Current Speed/Limit10. Current Road

The Destination Matters

What If We Haven’t Identified Our Destination/Goal?

http://www.linkedin.com/in/andrewjolly


Identifying Our Objectives


Abstract Objectives (Platitudes)

These are not good objectives!


We would like to automate and improve our

‘paper based’ ‘legal’ ‘contract mngmt’’

‘contract rview’ processes. Specifically we would

like to ‘imprv request rspnse time’ by…


Prioritizing Objectives Requires Understanding Value And Difficulty


The Simplest Prioritization Formula Ever…

Estimated Value

Estimated Difficulty


Prioritization Example I have a difficult solution. It’s an 8 in difficulty (out of 10).

I have an easy solution. It’s a 2 in difficulty (out of 10).

The expected value of the difficult solution is 4 (out of 10).

The expected value of the easy solution is 6 (out of 10).

Estimated ValueEstimated Difficulty


Prioritize and Plan S.M.A.R.T. Objectives


Ensure everyone understands the

objectives.







1. Achieve Shared Understanding Of Objectives2. Remaining Focused On Achieving Objectives






2. Remain Focused On Achieving Objectives


Implemented LegalContracts Solution!

Have we achieved our objective?

Implemented SharePoint!


A Lesson Courtesy Of The Mars Rover

Primary among the mission's scientific goals is to search for and characterize a wide range of rocks and soils that hold clues to past water activity on Mars.


Have We Achieved Our Goal?

Concept Courtesy of Andrew Jolly



Launch Minded People Think…

Pre Launch Launch

Don’t blow up!


Don’t let this be you.


Pre Launch Launch Flight Landing

Post Launch People Think…Have we succeeded in gaining adoption?

Have we achieved our objectives?

What are our objectives?

How will we achieve them?

Don’t blow up!

What feedback are we getting?

How should we adjust our trajectory?


Be this kind of person.


Back to our friend the Mars Rover…


Have We Achieved Our Goal?


Achieved Primary Objective



How Important Was Launch?


Launch

How many people understood how much was involved in planning for launch?

How many people understood how much was involved after launch?

Post Launch



Don’t be the person who understands how to get to a successful launch.


Be the person who understands how to get to a successful landing

(again and again).







1. Achieve Shared Understanding Of Objectives2. Remaining Focused On Achieving Objectives3. Plan For SharePoint Challenges And Risks






3. Plan For SharePoint Challenges And Risks






Strategy Is A Plan Of Action Designed To Achieve Objectives

A strategy must specify what action will happen in each contingent state… e.g. if the opponent does A, then take action B, whereas if the opponent does C, take action D.






Future-Proof Strategies Prepare For Challenges And Risks


You Need A Comprehensive Strategy.


Do you have a Business Strategy?


Do you have a Technology Strategy?

https://www.nothingbutsharepoint.com/sites/eusp/Pages/SharePoint-is-not-a-Silver-Bullet.aspx


Do you have a Document Management Strategy?

• Identified & Nominated Stakeholders• Document Inventory • Document Lifecycle• Document Organization & Metadata• Document Workflows


Visible Costs

Hidden Costs ImplementationHardwareCustomizationIT PersonnelMaintenanceTraining

Do you have a Cost Management Strategy?

Software Licenses


Do you have a Governance Strategy?

SharePoint Standards Online

SharePoint Governance Documents

http://www.spstandards.com/



http://www.rharbridge.com/?page_id=726




Do you have a Business Process Strategy?


Do you have an Infrastructure Strategy?

Do You Have Documentation For Deviating From Default Settings?


Do you have a Backup and Recovery Strategy?


Do you have a Performance Strategy?

If we can save 2 seconds of loading time does it matter?

Let’s say you are a law firm and you have 300 attorneys. The typical Attorney bills at $300.00 per hour. Attorneys visit this page roughly 50 times per day and we assume a Calendar year of 280 billable days (because we all work too much)…

That is roughly $700,000.00 worth in billable time saved per year to deliver more value to clients.

($25.00 per second for 28,000 seconds per year).


Do you have a Support Strategy?

SharePoint Standards Online





Do you have a Development Strategy?

Customizations Ahead


Do you have an Integration Strategy?

When I Say “SharePoint Integration” You Probably Think Of This...


Do you have an Adoption Strategy?

Adoption Activities Listing





Do you have a Usability Strategy?

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need


Do you have a Staffing Strategy?

Building A SharePoint Team

http://www.rharbridge.com/?p=624




Do you have a Mobile Strategy?


Do you have a Search Strategy?


Do you have a Social Strategy?

Eight Key Considerations




70+ Cloud Evaluation Questions: https://www.nothingbutsharepoint.com/sites/itpro/Pages/Evaluating-Cloud-Providers-Tools-and-Questions.aspx

Do you have a Cloud Strategy?

https://www.nothingbutsharepoint.com/sites/itpro/Pages/Evaluating-Cloud-Providers-Tools-and-Questions.aspx





Some Strategies Are Dependent On The Workloads You Use

SharePoint For…


Do you have a SEO Strategy?


You Need A Comprehensive Strategy.


It’s a lot to think about.

Think about it.






Why Are We Here Today?

Do Over


Let’s Try That Again With A Strategy

Remember What Happened Without A Strategy?


When You Implement SharePoint With A Good Strategy…

Hi Again!


You Have Prioritized S.M.A.R.T. Objectives


SharePoint Is Part Of Your Overall Enterprise Technology Plan


You Are Climbing Your Way To Your Objectives!

Destination 300 meters ahead…


You Are Focusing On What’s Next!

Destination 300 meters ahead…

Launch Post Launch


You Plan For The Challenges/Risks In Your Way.

Richard’s AWESOME PowerPoint SlideDeck


And As A Result?


Decision Makers Have Enough Information


The CFO Succeeds In Reducing Costs.


IT Services Can Support New Requests


People Are Actually Finding What They Need

And


You Go Home Feeling Awesome.


Be the person with a good SharePoint

strategy.






Questions? Ideas? Feedback? Contact me:Twitter: @RHarbridge Blog: http://www.RHarbridge.comEmail: [email protected]:

700+ SharePoint IA Slides at..PracticalIntranet.com

130+ SharePoint Standards at.. SPStandards.com

15 Pages of Important Questions at.. SharePointDiagnostics.com

Thank You Organizers, Sponsors and You for Making this Possible.

http://www.twitter.com/rharbridge

http://www.rharbridge.com/

http://www.rharbridge.com/

mailto:[email protected]

http://www.practicalintranet.com/


http://www.sharepointdiagnostics.com/

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