new clubs chartered a call to action: reach one...june 13, 2014, volume 20, issue 11 items in this...
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A Call To Action: Each One, Reach One
June 13, 2014, Volume 20, Issue 11
Items in this issue … Exchange’s Newest Clubs New Clubs Chartered – 2013/2014 “Each One Reach One” Challenge Officer Election Reports Club Leader Planners Mailed Proposed Amendments to the National Bylaws Important Information for National Board Members and Candidates Convention Package Notice Convention Educational Seminars A Special Invitation To New Club Builders Campaign For Kids Is In Full Swing Living A Legacy Through the Heritage Society Silent Auction Items Needed Exchange’s Serving America MegaRaffle! Calendar, Including 2014 District Conventions Some Important Reminders National Headquarters Contact Information 96th National Convention Information Just One More – 2013/2014 Campaign WELCOME EXCHANGE'S NEWEST CLUBS
North Carolina, South Carolina, Georgia and Florida are “Parading the Spirit of Exchange with Passion and Commitment!” We are excited to announce the 20th new club of the 2013 – 2014 administrative year. Please join us in welcoming the Exchange Excel Club of Apex High School, Apex, NC. Thanks and appreciation to club builders Cindy Wahler, Debbie Pender and Nancy Wakeley for their efforts in establishing this new club, which is sponsored by the Peak City Exchange Club of Apex, NC. The club officially chartered with 16 members on May 15. Volunteer Field Representative Barbara Orr conducted the Permanent Organizational Meeting. The new club is part of the North Carolina District (District President Anne Scott) and Region 10 (Regional Vice President Dan McQueeney).
Our Mission – Exchange, America’s Service Club, working to make our communities better places to live.
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At right: Charter members being sworn in by VFR Barbara Orr
At left: Executive Vice President Tracey Edwards and Jim Addis, Director of Club/Member Development and Events, raise the North Carolina flag in celebration of the new club.
Currents A bulletin for Exchange Club leaders, is published monthly by The National Exchange
Club. Address: 3050 Central Avenue, Toledo, Ohio 43606-1700. 419/535-3232 800/XCHANGE Fax: 419/535-1989
Website: www.nationalexchangeclub.org Email: [email protected]
Editor Publisher Gail Weller Tracey Edwards Executive Manager Executive Vice President
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We are excited to announce the 21st new club of the 2013 – 2014 administrative year. Please join us in welcoming the Exchange Excel Club of Bacon County High School, Alma, GA. Thanks and appreciation to club builders LuAnn Sweat, Anne Russel and Bruce Reeves for their efforts in establishing this new club, which is sponsored by the Exchange Club of Alma, GA. The club officially chartered with 28 members on May 17. Volunteer Field Representative, Dr. Bill Bailey, conducted the Permanent Organizational Meeting. The new club is part of the Georgia District (District President Ted Noe) and Region 10 (Regional Vice President Dan McQueeney).
At left: Charter members of the Exchange Excel Club of Bacon County High School, Alma, GA
At right: Jim Addis, Director of Club/Member Development and Events, and Executive Vice President Tracey Edwards raise the Georgia flag in celebration of the new
club.
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We are excited to announce the 22nd new club of the 2013 – 2014 administrative year. Please join us in welcoming the Exchange Club of Daniel Island, SC. Thanks and appreciation to club builder Kristin Power for her efforts in establishing this new club, which is sponsored by the Exchange Clubs of Mount Pleasant, Isle of Palms and North Charleston, SC. The club officially chartered with 34 members on May 27. National Representative Dan McQueeney conducted the Permanent Organizational Meeting. The new club is part of the South Carolina District (District President Fred Whittle) and Region 10 (Regional Vice President Dan McQueeney).
Above: District and national Exchange representatives place membership pins on the club’s charter members; charter officers are sworn in.
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At right: RVP Dan McQueeney leads the charter meeting.
Above: Jim Addis, Director of Club/Member Development and Events; Executive Vice President Tracey Edwards and Ted Lindsley, Territory Manager, raise the South Carolina flag in celebration of the new club.
We are also excited to announce the 23rd new club of the 2013 – 2014 administrative year. Please join us in welcoming the Takoda Exchange Excel Club of Vero Beach High School, Vero Beach, FL. Thanks and appreciation to club builders Diana Walker, Barbara Heston, Jennifer Frederick and Nancy Gollnick for their efforts in establishing this new club, which is sponsored by the Exchange Club of Vero Beach and the Exchange Club of Indian River County, Vero Beach, FL. The club officially chartered with 31 members on May 27. The new club is
Above: Jim Addis, Director of Club/Member Development and Events; Executive Vice part of the Florida District (District
President Tracey Edwards; and Ted Lindsley, Territory Manager, raise the Florida President Kathy Plummer) and
flag in celebration of the new club. Region 9 (Regional Vice President Joyce Franklin).
To all new members … welcome to Exchange!
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NEW CLUBS CHARTERED – 2013/2014 No. DATE NAME MBRS. SPONSOR DISTRICT BUILDERS
1 8.22.13 Exchange Club of Sumrall, MS
16 Purvis, MS Mississippi John Blake Franklin Williams
2 8.30.13 Exchange Club of Chandler, AZ
28 Tempe, AZ Southwest Owen Fabert
3 9.19.13 Exchange Excel Club of Shorecrest High School, St. Petersburg, FL
49 Northeast St. Petersburg, FL
Florida Diane Cohrs Mark Dayton Kathy Mize
4 9.19.13 The Burg Exchange Club of St. Petersburg, FL
24 Northeast St. Petersburg, FL
Florida Diane Cohrs Mark Dayton Kathy Mize
5 10.2.13 Exchange Excel Club of Jefferson Christian Academy, Irondale, AL
33 Irondale, AL Alabama Joyce Franklin John Schoen
6 10.9.13 Exchange Junior Excel Club of Jefferson Christian Academy, Irondale, AL
16 Irondale, AL Alabama Joyce Franklin John Schoen
7 10.15.13 Exchange Excel Club of Madison Academic Magnet High School, Jackson, TN
43 Jackson, TN Tennessee Kara Nicodemus Judy Renshaw Drew Yates
8 10.29.13 Exchange Junior Excel Club of Apple Charter School Soaring Eagles, Charleston, SC
18 Charleston, SC South Carolina
Sandy & Mark Feldman Kathy & David Johnson Gwen & Bob Lowe Elaine & Bill Schupp
9 11.12.13 Exchange Excel Club of Bolles School, Jacksonville, FL
28 Jacksonville, FL
Florida David Ledbetter Steve Rawlins
10 12.23.13 Exchange Excel Club of Cheshire High School, Cheshire, CT
31 Cheshire, CT Connecticut Kathy Craig Michael DeNegris Annette Petruzzi Alyssa Romano Mike Shabet
11 1.14.14 Exchange Excel Club of Orem High, Orem, UT
53 Utah Valley, UT
Rocky Mountain
R. Martin Gibson Kena Mathews Scott Swain
12 1.19.14 Forever Dreams Exchange Club of Riverside, CA
20 Crossroads, Orange County, CA
California/ Nevada
Janet Franco Rick Gordon
13 1.24.14
Boys and Girls Exchange Junior Excel Club of Fitchburg-Leominster, MA
21 Montachusett Area, MA
New England
Bruce Baril Jeff Richard
14 1.27.14 Exchange Club of James Island, SC
27 Charleston, SC South Carolina
Dan McQueeney Fred Whittle
15 2.8.14 Exchange Club of Cane Bay, SC
27 Isle of Palms, SC
South Carolina
Michael Blackstone Michael Gaston Elizabeth Grantham
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No. DATE NAME MBRS. SPONSOR DISTRICT BUILDERS
16 2.25.14 Collegiate Exchange Club of Berry College, Mount Berry, GA
33 Rome, GA Georgia Gail Johnson Buzz Wachsteter
17 3.7.14 Exchange Excel Club of Copperas Cove High School, Copperas Cove, TX
17 Copperas Cove, TX
Texas Dennis Ayers Mike Blount Kellie Dalrymple
18 3.19.14 Exchange Excel Club of Deerfield High School, Deerfield Beach, FL
26 Pompano Beach, FL
Florida Larry Crismond
19 3.27.14 Collegiate Exchange Club of Troy University, Troy, AL
36 Troy, AL Alabama Dennis Griffith Donna McLaney
20 5.15.14 Exchange Excel Club of Apex High School, Apex, North Carolina
16 Apex, NC North Carolina
Debbie Pender Cindy Wahler Nancy Wakeley
21 5.17.14 Exchange Excel Club of Bacon County High School, Alma, Georgia
28 Alma, GA Georgia Bruce Reeves Anne Russel LuAnn Sweat
22 5.27.14 Exchange Club of Daniel Island, South Carolina
34 Mount Pleasant, Isle of Palms and North Charleston, SC
South Carolina
Kristin Power
23 5.27.14 The Takoda Exchange Excel Club of Vero Beach High School, Vero Beach, Florida
31 Vero Beach and Indian River County, Vero Beach, FL
Florida Nancy Gollnick Jennifer Frederick Barbara Heston Diana Walker
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“EACH ONE, REACH ONE!” CHALLENGE Please join us in congratulating the following members from throughout Exchange who have exceeded the “Each One, Reach One!” challenge and recruited the most new members each month so far this year. For their hard work, each has received a special miniature billboard award to proudly display. July – Patrick Harrington, Exchange Club of Isle of Palms, South Carolina – six members August – Owen Fabert, Exchange Club of Chandler, Arizona – 14 members September – Kathy Plummer, Exchange Club of N.E. St. Petersburg, Florida – 11 members October – John Schoen, Exchange club of Irondale, Alabama – 24 members November – Ryan Dudek, Exchange Excel Club of Norwalk High School, Norwalk, Connecticut – 16 members December – Alyssa Romano, Exchange Excel Club of Cheshire High School, Cheshire, Connecticut – 30 members January – Fred Whittle, Exchange Clubs of Charleston; Evening, Charleston; and James Island, South Carolina – 12 members
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February – Elizabeth Grantham, Exchange Clubs of Isle of Palms and Cane Bay, South Carolina – 22 members March – Michael Gaston, Exchange Club of Cane Bay, South Carolina – 8 members April – Shelly Bottlinger, Exchange Club of Murphy, Texas – 3 members; Virginia O’Rourke Cookson, Exchange Club of Waterbury, Connecticut – 3 members; Paxton Fellers, Exchange Club of West St. Tammany, Louisiana – 3 members; and Tawnya Moore, Exchange Club of Jackson, Tennessee – 3 members For additional information about the "Each One, Reach One!" challenge and the Just One More Campaign – including details about how you could win a full size billboard in your hometown and another in New Orleans for the 2014 National Convention – please visit Exchange's website.
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OFFICER ELECTION REPORTS In accordance with Article XIV (Meetings), Section 3, of the Exchange Club Bylaws, officer elections should be held in March or April. Club officers still have time to submit 2014/2015 officers on Exchange’s website. Your help providing this information will be very appreciated, as Leadership kits will be mailed out. Completing your election report will ensure your club and its leaders are included in all national activities. Thank you in advance for your assistance. Contact: [email protected].
CLUB LEADER PLANNERS Club Leader Planners have been mailed from National Headquarters directly to each Exchange Club President at the mailing addresses we have on file. Each president will receive three planners to share with fellow club officers. If a club does not receive the planners, or if additional copies are needed, please contact: [email protected]; or call 1.800.924.2643. The Club Leader Planner is also available on Exchange’s website.
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PROPOSED AMENDMENTS TO THE NATIONAL BYLAWS
Proposed Amendments to the Bylaws of The National Exchange Club
To be considered at the National Convention in New Orleans, Louisiana, July 9-12, 2014
Method of Amending the Bylaws of The National Exchange Club
Proposed Amendments are to be considered by the Representatives of Exchange Clubs and other members of The National Exchange Club in Convention assembled. The Bylaws may be amended by a majority vote of the accredited delegates present and voting, except Articles I, II, III, IV, V, VI, VII, VIII, IX, X, XI, XVII and XVIII, which require a two-thirds (2/3) vote of the accredited delegates present and voting. An asterisk (*) is shown after each of the Proposed Amendments that fall into the category requiring a two-thirds vote. The following Proposed Amendments were placed in the hands of the Executive Vice President sixty (60) days prior to the date of the National Convention. A copy of the Proposed Amendments must be mailed to the President and Secretary of each club not later than thirty (30) days prior to the date of the convention. The form and language have been approved by the National Committee on Jurisprudence and Laws. Dissemination of information on the proposals does not necessarily imply endorsement by The National Exchange Club or any official committee or board. The presenter is noted with each Proposed Amendment.
Tracey Edwards Executive Vice President
PROPOSED AMENDMENT NO. 1* ARTICLE IX – National Board of Directors
RESOLVED that Section 1 of Article IX (National Board of Directors) of the Bylaws of The National Exchange Club be amended by striking the phrase “twelve (12)” and substituting “no more than ten (10)”; so that Section 1, as amended, shall read:
Section 1. The National Officers as defined in Article VII of these Bylaws, together with twelve (12) no more than ten (10) Regional Vice Presidents elected by a majority vote of accredited and voting delegates to the annual convention shall constitute the National Board of Directors.
The National Board of Directors has the power to establish such terms and conditions for the granting of temporary authority by the National President for the organizing of new clubs and, under the limitations and restrictions prescribed herein, to grant charters to new clubs.
The National Board of Directors shall determine what matter, movements or policies are National in their scope. No club, district, officer or member thereof, shall undertake to initiate a National movement or policy. Districts shall not solicit funds for any purpose from clubs or membership thereof.
The decision of the National Board of Directors shall be subject to the right of appeal to the next annual convention by any member of The National Exchange Club. Such appeals must be filed with the Executive Vice President at least sixty (60) days prior to the opening of the convention.
Submitted by: National Board of Directors
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PROPOSED AMENDMENT NO. 2* ARTICLE XVII – Fiscal Matters
RESOLVED that Section 1 of Article XVII (Fiscal Matters) of the Bylaws of The National Exchange Club be amended, effective September 1, 2014, by striking the amount $18.50 in the first sentence and substituting $19.00; so that Section 1, as amended, shall read:
Section 1. Each chartered club shall pay to The National Exchange Club quarterly per capita dues of $18.50 $19.00 per Active, Active Honorary, At-Large, and Business Member, and $8.00 per Honorary Member. A club, newly-formed during any quarter, is exempted from the payment of per capita dues for the next ensuing quarter.
These dues include the sum of $1.50 as one-fourth (1/4) payment on a yearly subscription of $6.00 for Exchange Today Magazine. The sum of $2.50 per member per quarter shall be deposited to the account of The National Exchange Club Foundation. Said funds will be used for the purpose of raising public awareness for The National Exchange Club and providing funding for The National Exchange Club’s Programs of Service, including its National Project, the prevention of child abuse. Said dues shall be payable quarterly in advance and dues are payable by the 10th day of July, October, January and April of each year.
In addition, each club shall pay to The National Exchange Club a one-time Life Member fee in the amount of $500.00, for each Life Member, payable at the time the club’s Board of Directors elects a member to Life Membership status.
Submitted by: National Board of Directors
PROPOSED AMENDMENT NO. 3* ARTICLE XVII – Fiscal Matters
RESOLVED that Section 4 of Article XVII (Fiscal Matters) of the Bylaws of The National Exchange Club be amended, effective July 1, 2014, by striking the amount $15.00 in the first sentence and substituting the amount $20.00; so that Article XVII, Section 4, as amended, shall read:
Section 4. Each chartered club shall pay to The National Exchange Club an administrative fee in the sum of $15.00 $20.00 for each new, reinstated or transferred member, and $50.00 for each Business Member ac-quired. Such fees shall be transmitted to the Executive Vice President quarterly.
Submitted by: National Board of Directors
PROPOSED AMENDMENT NO. 4* ARTICLE XVII – Fiscal Matters
RESOLVED that Section 1 of Article XVII (Fiscal Matters) of the Bylaws of The National Exchange Club be amended in the first paragraph by striking the phrase “the next ensuing quarter” and substituting the phrase “a period of ninety (90) days from the date of charter”; so that Article XVII, Section 1, as amended, shall read:
Section 1. Each chartered club shall pay to The National Exchange Club quarterly per capita dues of $18.50 per Active, Active Honorary, At-Large, and Business Member, and $8.00 per Honorary Member. A club, newly-formed during any quarter, is exempted from the payment of per capita dues for the next ensuing quarter a period of ninety (90) days from the date of charter.
These dues include the sum of $1.50 as one-fourth (1/4) payment on a yearly subscription of $6.00 for Exchange Today Magazine. The sum of $2.50 per member per quarter shall be deposited to the account of The National Exchange Club Foundation. Said funds will be used for the purpose of raising public awareness for The National Exchange Club and providing funding for The National Exchange Club’s Programs of Service, including its National Project, the prevention of child abuse. Said dues shall be payable quarterly in advance and dues are payable by the 10th day of July, October, January and April of each year.
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In addition, each club shall pay to The National Exchange Club a one-time Life Member fee in the amount of $500.00, for each Life Member, payable at the time the club’s Board of Directors elects a member to Life Membership status.
Submitted by: National Board of Directors
PROPOSED AMENDMENT NO. 5*
ARTICLE XVII – Fiscal Matters
RESOLVED that Section 1 of Article XVII (Fiscal Matters) of the Bylaws of The National Exchange Club be amended, effective July 1, 2014, by striking the amount $500.00 in the third paragraph and substituting $1,200.00; so that Section 1, as amended, shall read:
Section 1. Each chartered club shall pay to The National Exchange Club quarterly per capita dues of $18.50 per Active, Active Honorary, At-Large, and Business Member, and $8.00 per Honorary Member. A club, newly-formed during any quarter, is exempted from the payment of per capita dues for the next ensuing quarter.
These dues include the sum of $1.50 as one-fourth (1/4) payment on a yearly subscription of $6.00 for Exchange Today Magazine. The sum of $2.50 per member per quarter shall be deposited to the account of The National Exchange Club Foundation. Said funds will be used for the purpose of raising public awareness for The National Exchange Club and providing funding for The National Exchange Club’s Programs of Service, including its National Project, the prevention of child abuse. Said dues shall be payable quarterly in advance and dues are payable by the 10th day of July, October, January and April of each year.
In addition, each club shall pay to The National Exchange Club a one-time Life Member fee in the amount of $500.00 $1,200.00, for each Life Member, payable at the time the club’s Board of Directors elects a member to Life Membership status.
Submitted by: National Board of Directors
PROPOSED AMENDMENT NO. 6* ARTICLE XVII – Fiscal Matters
RESOLVED that Section 8 of Article XVII (Fiscal Matters) of the Bylaws of The National Exchange Club be amended by striking the phrase “$18.50 per quarter” in the first sentence and substituting the phrase, “the same quarterly per capita dues rate as established for Active, Active-Honorary, At-Large and Business Members”; so that Section 8, as amended, shall read:
Section 8. For Family Membership, national dues for the first member in a family shall be $18.50 per quarter the same quarterly per capita dues rate as established for Active, Active-Honorary, At-Large and Business Members. Quarterly dues for additional family members shall be $10.00 per member. The family membership rate will affect only the Active membership category. Billing will be the responsibility of the local club, which shall notify The National Exchange Club of those seeking the family membership rate.
Submitted by: National Board of Directors
PROPOSED AMENDMENT NO. 7* ARTICLE XVII – Fiscal Matters
RESOLVED that Section 7 of Article XVII (Fiscal Matters) of the Bylaws of The National Exchange Club be amended by adding the following sentence immediately following the second sentence: “The sum of $10.00 shall be distributed to The National Exchange Club; and the sum of $2.00 shall be deposited to the account of The National Exchange Club Foundation, with said funds to be used for the purpose of raising public awareness for The National Exchange Club and providing funding for The National Exchange Club’s Programs of Service, including its National Project, the prevention of child abuse.” Section 7, as amended, shall read:
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Section 7. Excel Clubs and Junior Excel Clubs, when they are chartered, shall pay fifty percent (50%) of the
Charter fee for local Exchange Clubs to The National Exchange Club. Excel Clubs and Junior Excel Club members shall pay membership dues of $12.00 per year. The sum of $10.00 shall be distributed to The National Exchange Club; and the sum of $2.00 shall be deposited to the account of The National Exchange Club Foundation, with said funds to be used for the purpose of raising public awareness for The National Exchange Club and providing funding for The National Exchange Club’s Programs of Service, including its National Project, the prevention of child abuse. Dues billings will be sent out January 1.
Submitted by: National Board of Directors
PROPOSED AMENDMENT NO. 8* ARTICLE IX – National Board of Directors
RESOLVED that Sections 7 and 9 of Article IX (National Board of Directors) of the Bylaws of The National Ex-change Club be amended in Section 7 by striking the word “mailed” and substituting the phrase, “sent by mail, email or other electronic media,”; and in Section 9 by adding a second paragraph, which will read: “For the National Board of Directors to conduct business by conference call or other electronic media, the secretary shall call the roll of the members present, quorum to be determined by voice acknowledgement of the members. Voting on all matters shall be by voice roll call, with the secretary to announce the results.” Article IX, Sections 7 and 9, as amended, shall read:
Section 7. A written notice of the time and place of all meetings of the National Board of Directors shall
be mailed sent by mail, email or other electronic media, to each member of the National Board of Directors by the Executive Vice President not less than thirty (30) days prior to any meeting.
Section 9. The National Board of Directors may transact business by electronic media or by voting upon any proposal mailed to the members thereof by the Executive Vice President with the approval of the National President. Fifteen (15) days from the date of mailing shall be allotted for the return of the votes thereon to the Executive Vice President. The voting shall be considered closed at the end of fifteen (15) days or any time prior thereto when all members have returned their votes. Any proposal not receiving an affirmative vote of a majority of the National Board within fifteen (15) days, or when required, a two-thirds (2/3) affirmative vote of the National Board of Directors under the provisions of the Bylaws of The National Exchange Club, shall be deemed to be lost.
For the National Board of Directors to conduct business by conference call or other electronic media, the secretary shall call the roll of the members present, quorum to be determined by voice acknowledgement of the members. Voting on all matters shall be by voice roll call, with the secretary to announce the results.
Submitted by: National Board of Directors
PROPOSED AMENDMENT NO. 9 ARTICLE XII – Conventions
RESOLVED that Section 2 of Article XII (Conventions) of the Bylaws of The National Exchange Club be amended by inserting the phrase “send the official call for the annual convention by” prior to the word “mail”; and by inserting a comma (,) and the phrase “email or other electronic media” followed by a comma (,); and by striking the words “and” and “each” as noted; so that Section 2, as amended, shall read:
Section 2 Call. The President shall issue and the Executive Vice President shall send the official call for the annual convention by mail, email or other electronic media, to each Club President, and Club Secretary,
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each District President, and District Secretary, all National Officers and all Past National Presidents, the official call for the annual convention at least sixty (60) days prior to the convention.
Submitted by: National Board of Directors
Contact: [email protected]. IMPORTANT INFORMATION FOR NATIONAL BOARD MEMBERS AND CANDIDATES Current National Board members and national candidates should note the following activities scheduled at the 96th National Convention in New Orleans:
Tuesday, July 8 8:30 a.m. – NEC Foundation Board of Trustees meeting in Nottaway (4th floor), preceded by breakfast at 7:30. Wednesday, July 9 8:30 a.m. – The Pre-Convention Meeting of the National Board of Directors in Nottaway (4th floor), preceded by a continental breakfast at 8:00. 12:00 noon – NEC National Board of Directors/Past National Presidents Lunch in Grand Couteau (5th floor). 5:00 p.m. – First Time Attendee Reception in Waterbury (2nd floor). (National Board members should attend.) 8:00 p.m. – Opening Entertainment Event; Grand Ballroom (5th floor). Thursday, July 10 9:00 a.m. – All candidates will be announced at the Opening Session in the Grand Ballroom (5th floor). 11:00 a.m. – Exchange’s Programs of Service and Fundraising Expo in the Grand Ballroom Foyer. 12:30 p.m. – Exchange Club National Project Luncheon; Grand Ballroom. 2:15 p.m. – Convention Session 2 – Proposed Amendments; Grand Ballroom. 4:15 p.m. – Any candidates with opposition for national office are scheduled to participate in the National Candidate Forum. Any regional caucuses will follow for regions with opposition; Grand Ballroom. Friday, July 11 9:00 a.m. – All candidates with opposition, who will be voted on by the convention delegates, will have the opportunity to give a five-minute presentation to the convention body during Convention Session 3 (Election Session) in the Grand Ballroom (5th floor). Each candidate without opposition will be given one minute to introduce him or herself to convention delegates. Voting will immediately follow. 11:00 a.m. – Exchange’s Programs of Service and Fundraising Expo in the Grand Ballroom Foyer. 12:30 p.m. – One Nation Under God Luncheon; Grand Ballroom. Saturday, July 12 10:15 a.m. – Members of the 2014/2015 National Board of Directors will be introduced during Convention Session 4 in the Grand Ballroom (5th floor); and National President Designate Tom Karnes will address the convention body during this session. 1:15 p.m. – The NEC Foundation Board of Trustees Meeting, held Tuesday, July 8, will be reconvened on Saturday in Ellendale (4th floor), followed by the organizational meeting of the 2014/2015 NEC Foundation Trustees. 6:00 p.m. – The 2014/2015 National Board of Directors and Foundation Board of Trustees will be installed during the Exchange Celebration Banquet in the Grand Ballroom. Men are asked to wear a black tux, and women are asked to wear suitable formal attire.
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Sunday, July 13 8:00 a.m. – The Post-Convention Meeting of the National Board of Directors will be held in the Grand Chenier
Room, 5th floor. A continental breakfast will be available. Regional Vice President Training Requirement The NEC Bylaws require all Regional Vice President candidates (who have not previously served on the National Board of Directors) to undergo training before their election on the responsibilities of a Regional Vice President. A test has been emailed to each individual required to undergo this training. Upon completion, the test must be submitted to National Headquarters. Candidates will be notified of results. Candidates Running From the Convention Floor The National Bylaws allow further nominations from the floor of the National Convention. Anyone desiring to do so must submit his or her intention to run from the floor in writing to the Executive Vice President prior to 9:00 p.m. on the first day of the convention. A special form for this purpose will be available from the Convention Registration Area. The form must be endorsed in writing by three delegates from three different clubs, within a person’s region, other than the candidate’s own club. Although completed forms for candidates running from the floor must be submitted by 9:00 p.m. on July 10, any candidate running from the floor of the convention who submits his or her completed form by 2:15 p.m. that day will be eligible to participate in the National Candidate Forum, scheduled for 4:15 p.m. that afternoon.
Contact: [email protected]. CONVENTION PACKAGE NOTICE Attention: National Board Members, NEC Foundation Trustees and Past National Presidents … NEC Policy Statement No. 1.9 (National Convention Expense Allowance) states that complimentary Convention All-Events Packages will be provided for each National Board member and for his or her spouse in attendance at the National Convention. A complimentary Convention All-Events package is also provided for each NEC Foundation Trustee in attendance and each Past National President attending the convention. To ensure that your package and badge are properly prepared and available upon your arrival at Sheraton New Orleans, PLEASE SUBMIT A COMPLETED PACKAGE REGISTRATION FORM TO NATIONAL HEADQUARTERS BY JUNE 15, 2014. A copy of the form is included in Exchange Today Magazine, or it can be found on Exchange’s website. Contact: [email protected]. TELECONFERENCE SERVICES Teleconference meetings provide a very reliable, cost-effective way to bring district members together and keep the lines of communication open. Your National Headquarters will be happy to assist you in setting up a call. Let us know the date and time for your meeting; we will provide you with a toll-free dial-in number and passcode each person will use to access the call. Calls are invoiced at five cents per person per minute. If you would like to schedule a call, please email Executive Manager Gail Weller at: [email protected].
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A SPECIAL INVITATION TO NEW CLUB BUILDERS
CAMPAIGN FOR KIDS Campaign for Kids encourages Exchange Clubs to raise money in support of Exchange's Youth Programs – including the Youth of the Year and the Accepting the Challenge of Excellence (A.C.E.) scholarships, as well as for the National Project, the prevention of child abuse. It’s a great way for Exchange Clubs to fulfill project-driven goals. Schedule your club's project or make a contribution to this year's Campaign for Kids now. Your club's participation is a great way for its efforts to be recognized. Campaign Awards and Prizes:
All participating clubs will receive a Campaign for Kids banner patch and recognition at the 2014 National Convention in New Orleans, Louisiana.
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One 2015 National Convention package will be awarded for every $5,000 raised. A public relations package for the 25 clubs that raise the most money, which includes:
o Press releases for the club's local media. o 100 free blue ribbon pins or magnets.
Two Grand Prizes will be awarded, one for the club that raises the most money overall and a second for the club that raises the most money, but did not participate in the previous year. Grand prizes include: o A club photo and recognition on Exchange's website. o A club photo and an accompanying article in Exchange Today magazine.
All Campaign for Kids funds must be received by June 30, 2014, to qualify for prizes. (Contributions made during the 2014 National Convention will be applied to next year's campaign.) To make your Exchange Club's donation, mail your check today to: NEC Foundation, 3050 Central Avenue, Toledo, OH 43606; or visit: www.exchangeclubfoundation.org. LEAVING A LEGACY THROUGH THE HERITAGE SOCIETY The Heritage Society recognizes individuals who have included The National Exchange Club (NEC) Foundation in their estate plan. Becoming a Heritage Society member is relatively easy. If the NEC Foundation is already in your estate plan, please let us know. If not, please consider the NEC Foundation in your will, insurance policy, trust, savings bonds, stocks or retirement plan. As with any type of gift, please discuss with your financial advisor, accountant or attorney. The NEC Foundation staff is also always happy to discuss plans with you and your advisors. Once you’ve made these important decisions and taken the necessary steps to formally include the NEC Foundation in your estate plan, please let us know. We’d like to welcome you as our newest Heritage Society member! As a Heritage Society member, you and your spouse will be invited to a special breakfast during the National Convention. Invitations will be sent to all known members several weeks before the National Convention. Contact: [email protected]. SILENT AUCTION ITEMS NEEDED We are accepting auction items for the annual Silent and Live Auctions to be hosted at Exchange’s 96th National Convention in New Orleans. We hope you, your club and/or district will consider donating an items from our requested items list. Donated items can be brought to the National Convention. Please be sure to include a description of the item donated, the donor’s name and the fair market value of the item. Requested items include:
Vacations/Timeshares Fine Jewelry Wine Regional Gifts Nationwide Retailers’ Gift Cards Collectible Artwork Sporting Event Tickets
Electronics Autographed Memorabilia Designer Purses/Accessories Contact: [email protected].
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EXCHANGE’S SERVING AMERICA MegaRaffle’s Early Bird Winners!
CONGRATULATIONS TO … April 17 Drawing Winner of $1,000 – Robert Aaronson, of Ft. Myers, Florida. Mr. Aaronson is the father of an Exchange Club member and Child Abuse Prevention Center staff member. April 30 Drawing winner of $2,500 – Doug Greenwell, of Quincy, Illinois. Mr. Greenwell is a member of the Exchange Club of Quincy. May 31 Drawing winner of $5,000 – Chad Gerloff, of Grand Forks, North Dakota. Mr. Gerloff is a member of the Exchange Club of Grand Forks. Purchase your ticket today for a chance to win the $100,000 Grand Prize or other cash prizes at www.exchangeraffle.com. MegaRaffle proceeds will support Exchange’s National Project, the prevention of child abuse, as well as the three Programs of Service – Americanism, Community Service and Youth Programs. Contact: [email protected].
EXCHANGE LEADERS’ CALENDAR AND IMPORTANT DATES District Conventions the weekend of June 13-15: Bi-District – Wyndham Philadelphia Mt. Laurel; Mt. Laurel, NJ – Region 8 VP Russ Finney. Heartland; Ramada Hotel; Waterloo, IA – National President Don Wright. District Conventions the weekend of June 20-22: Arklahoma – Fort Smith, AR – Region 4 VP Floyd Holm. California/Nevada – DoubleTree Hotel; Culver City, CA – Immed. Past National President Lou Molitor. Lincolnland – Urbana Holiday Inn; Urbana, IL – National President Don Wright. Mississippi – McComb – Region 5 VP Bob Hester. North Carolina – Region 6 VP Phil Howard. Yellowstone – Fairmont Hot Springs Resort; Anaconda, MT – Executive Vice President Tracey Edwards.
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June 26 – Exchange Club of Macon, GA, noon meeting – National President Don Wright. June 27 – Installation of Officers, Exchange Club of Albany, GA – National President Don Wright. District Conventions the weekend of June 28-29: Puerto Rico – Hyatt Place Bayamon; Bayamon, PR – Region 12 VP Ferdi Baez. July 2-6 – Exchange Club of Naperville, IL, Annual Ribfest – National President Don Wright. July 9-12, 2014 – 96th National Convention; Sheraton New Orleans Hotel; New Orleans, LA. October 15-18, 2014 – 50th National Leadership Conference for District Presidents-Elect; National Board Members; Sheraton Detroit Metro Airport; Romulus, MI. (Refer to Official Calls and other related correspondence, which will be issued at a later date, for specific arrival/departure times.) January 15-18, 2015 – Mid-Year Conference for District Presidents, District Presidents-Elect and National Board Members; Hyatt Columbus; Columbus, OH. (Refer to Official Calls and other related correspondence, which will be issued at a later date, for specific arrival/departure times.) Future National Conventions: July 29-August 1, 2015 – 97th National Convention; Hyatt Columbus; Columbus, OH. July 13-16, 2016 – 98th National Convention; Hyatt Houston; Houston, TX. July 12-15, 2017 – 99th National Convention; Hyatt Jacksonville; Jacksonville, FL. SOME IMPORTANT REMINDERS …
ATTENTION REGIONAL VICE PRESIDENTS, DISTRICT PRESIDENTS AND DISTRICT PRESIDENTS-ELECT … Reports are due by the 5th of each month for District Presidents and District Presidents-Elect. Monthly reports are due from Regional Vice Presidents by the 7th of each month. The forms can be found on our website at: www.nationalexchangeclub.org. Click on: Member Resources, Forms, and scroll down to District or National. Please take a moment to complete your report each month, as the information gathered is very valuable to your national leaders and staff. Monthly reports should be emailed to:
National President Don Wright, [email protected] National President-Elect Tom Karnes, [email protected] Executive Vice President Tracey Edwards, [email protected] Executive Manager Gail Weller, [email protected] Your National Growth Team, at: [email protected] Additionally, Regional Vice Presidents should copy his/her District Presidents and District
Presidents-Elect; and, DPs and DPEs should copy his/her Regional Vice President.
ATTENTION NEC FOUNDATION TRUSTEES – Monthly reports are due by the 7th; email to: NEC Foundation Secretary Tracey Edwards, [email protected] NEC Foundation President W. James Brown, Jr., [email protected] And, to: [email protected]
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NATIONAL HEADQUARTERS CONTACT INFORMATION Below is a list identifying various departments and areas of responsibility at the National Headquarters office. Phone – 800.924.2643 or 419.535.3232. To place or inquire about an Exchange MarketPlace order, please visit: [email protected]. The National Exchange Club Administrative/Executive [email protected] Tracey Edwards, Executive Vice President Gail Weller, Executive Manager
Organizational administration and governance
Bylaw and policy information
National representative assignments; travel authorizations
Monthly Currents newsletter Child Abuse Prevention Services [email protected] Genevieve Stults, Director Zac Shoup, CAP Services Program Specialist
CAP program information; program development
Exchange Club Center services Club/Member Development & Events [email protected] Jim Addis, Director Jonathan Green, Territory Manager Ted Lindsley, Territory Manager
National club building
Leadership and member development
Volunteer Field Representatives
Meeting/conference/convention planning Communications [email protected] [email protected] Kristie Lindau, Director Julie Pardee, Communications Manager
Publications and Exchange Today magazine
Public and media relations
NEC website
Biographical information and photo archives
Finance [email protected] Ryan Albright, Director Roda Charney, Senior Financial Specialist Jackie Lewis, Financial Specialist
Accounting; accounts payable/receivable processing; IRS issues
Intellectual property management
Insurance
Human resources Member Services [email protected] Dixie Smarszcz, Senior Member Service Specialist Sally Akers, Member Service Specialist Sheila Johnson, Member Service Specialist Michele Tallent, Member Service Specialist
Database maintenance; officer and address changes; membership and club records
Club and district historical information
Mailing label orders
General member service requests
National awards/Programs of Service
Supply orders and inquiries Physical Operations Jim Baer, Director Christina Pawlaczyk, Physical Operations Specialist
Printing of Exchange publications
District bulletin printing; kit assembly
Building maintenance
Supply and product fulfillment operations
Shipping and receiving The National Exchange Club Foundation [email protected] Debbie Baldwin, Development Manager
Donor development, corporate/foundation support
Fundraising events and planned giving
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IRS MILEAGE REIMBURSEMENT RATE FOR 2014 The IRS has decreased its optional standard mileage rate to $0.56/mile for 2014. The National Exchange Club’s policy is to reimburse board members for Exchange-related travel up to their budget at a rate that is half of that of the IRS, or $0.28/mile.
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*Note: Only one winner will be chosen at the end of the year to receive the billboards.
For additional information, please visit www.nationalexchangeclub.org