2020 rcsc board policy 12 chartered clubs
TRANSCRIPT
2020 RCSC BOARD POLICY 12 CHARTERED CLUBSRCSC BOARD POLICY 12
CHARTERED CLUBS **Information contained in this presentation is accurate as of 1/7/2020 and may be subject to change in the future due to changes in RCSC Board Policy 12 .
If you have any questions about the accuracy of the information contained within this presentation, contact your COC or the RCSC Chartered Clubs Office.
YOUR RCSC CHARTERED CLUBS OFFICE TEAM
Myrna L. DeBruyne Chartered Clubs Supervisor [email protected]
623-561-4662
[email protected] 623-561-4616
PAT CLUCKER 623-977-2128
ARTISTIC WEAVERS ARTISTS BY THE LAKE BELL TEA DANCE CHORALIERS CRAFTS SD LINE DANCE MIXED CRIBBAGE OM NEEDLE ARTS SHUFFLEBOARD SD SILVERSTONES WOODWORKING LV
RITA SANDERS 623-377-5091
CLAY CLUB CLAY CORNER FRIDAY PM BRIDGE HOSPITALITY PALO VERDE ARTISTS RHYTHM RAMBLERS SPANISH THURSDAY PM BRIDGE WEDNESDAY PM BRIDGE WOMEN’S SOCIAL ZUMBA
FRED SCHWEER 314-374-4530
ALL BOARD GAMES ARMCHAIR TRAVELS ARTISTIC STAINED GLASS CERAMICS BC LEATHERCRAFT PICKLEBALL SHUFFLEBOARD BC SHUFFLEBOARD SD SILVERCRAFT BC SINGLES SOCIAL TABLE TENNIS WATER VOLLEYBALL
Your Club COC
TERRY WATTS 763-234-6231
BASKETBALL CRAFTS BC DUFFEELAND DOG PARK JEWELRY @ OAKMONT LAWN BOWLS BC LAWN BOWLS FW/MV LAWN BOWLS LV LAWN BOWLS OM LAWN BOWLS SD ONE PARTNER VOLLEYBALL
MIKE FITZPATRICK 360-608-1052
AQUA FITNESS BIRDING BOCCE CAMERA GUILD CANASTA COUNTRY DANCE ILLINOIS MAH JONGG MODEL RAILROAD SUN CITY SPORTSMAN WOODWORKING BC
NANCY NIXON 623-332-7894
DEMOCRATS EUCHRE FAIRWAY READERS HAND & FOOT LIFE LONG LEARNING POMS ROCKHOUNDS SEW N SEW SHEEPSHEAD SWIM TIP TOP
BERNICE DARISH 623-693-5376
CHAMBER ORCHESTRA CONCERT BAND KACHINA METAL MICHIGAN FRIENDS MONDAY NIGHT PINOCHLE PIANO PINOCHLE OM
GAIL VARENHORST 623-910-0587
AEROBICS BC BEST FRIENDS DOG CERAMICS FW CERAMICS OM FRIDAY NIGHT BALLROOM HANDWEAVERS HATHA YOGA LAPIDARY BC MIXED CARDS SO GRANDE EXERCISE TAI CHI WISCONSIN
CONNIE SHERMAN 509-546-7131
BELL STITCHERS CALLIGRAPHY CHORUS (WMNS) DANCE FOR FITNESS FRIENDSHIP QUILTERS HOUSE OF DANCE LADIES EXERCISE LGBT NEXTGEN STRETCH & SLIM WHISPERBALL YACHT
DOTTIE PARADIS 928-221-6052
BALLROOM DANCE BILLIARDS BC BILLIARDS LV CREATIVE QUILTERS FIRED ARTS LV HANDBELL RINGERS SQUARES SC CARVERS SC DUPLICATE BRIDGE UKULELE WOODWORKING FW
CARL STEIN 520-789-6011
500 APPLE MAC BUNCO BRONCOS CLASSIC ROCK N ROLL COMPUTER FUNTASTIC FITNESS GARDEN ROCKIN THRU THE YEARS SC MINI GOLF SENIOR SOFTBALL STAMP CLUB
JAMES TERASINSKI 816-741-4056
CARD SHARKS DARTS HANDICAPABLES MENS’ CLUB NEW ENGLAND PLAYERS RACQUETBALL REPUBLICANS RV STERLING & STONES FW TENNIS VINTAGE VEHICLES
WHAT IS A COC?
A Club Coordinator is the liaison between the RCSC and the Chartered Clubs. The Club Coordinators are familiar with their assigned Clubs at each Center. Upon the Chartered Club Presidents/Board’s request, they will attend Club meetings, visit Club rooms and make contact with Club Officers whenever there is an issue.
Club Coordinators are available to assist the Club Presidents/Board regarding RCSC Board Policy as well as assisting in remedying any policy issue.
Club Coordinators, when requested, may assist in investigating issues and resolving them internally within the Club.
Club Coordinators are there to help your Club run smoothly. If there is an issue that the Club Coordinator cannot resolve at the club level, they may consult with the Chartered Clubs Supervisor and/or the Club Organization Committee.
Chartered Club Requirements Chartered Clubs are subordinate groups under the RCSC umbrella a non-profit organization under section 501(c)(4) of the Internal Revenue Code.
A Chartered Club MUST operate primarily to further the common good and general social welfare of the people of the community…
…and MAY NOT operate primarily to promote social welfare if its primary activity is carrying on a business with the general public in a manner similar to organizations operated for profit.
Don’t let your Club be the bandit
that robs RCSC Cardholders of their
Clubs!!!
Blues
2.7951043
Additional Chartered Club Requirements Must maintain a Club Membership of 50 for Clubs with dedicated space and 25 for
Clubs that share space
At a minimum, must have: a President and a Secretary/Treasurer *
2 Executive Board Meetings Annually
1 Membership Meeting Annually
Establish Club Rules & Regulations approved by the Club Membership. Any changes, once established must be approved by Club Membership at a
Membership Meeting
Club Rules & Regulations - Suggestions • Officers: how many, at large members, is the past
president part of the new Executive Board, does the past president have a vote or are they on the Board to help the new Board transition, term limits, definitions
• What happens if an officer resigns • How many meetings can an officer miss before
being replaced • Annual dues, if a person joins late in the year, are
the dues prorated • Define honorary/lifetime memberships • Will your Club use Roberts Rules of Order for
meetings • Voting: in person, by proxy, via email • Committees: define, who appoints • Who are the signatures on the bank account • What are the expenditure limits on the bank
account before the expenditure has to go to the membership for vote
• Do you have petty cash? How much? • Are name tags required • Does your Club have monitors? If so, what are
their duties? (Club monitors are required if the Club has tools or equipment in use that could cause injury)
• Does Club require a minimum of 2 members in the Club at all times
• Does your Club use Independent Contractors Define their positions
• Does Club allow visitors/guests? If so, is there a number of times they can visit w/o joining
• Define the number of articles a Club Member may sell during the calendar year.
• What percentage does the Club receive from each sale
• Are Club Members required to volunteer a certain number of hours
• Define the Clubs disciplinary process*
Chartered Club Membership Open to all valid RCSC Cardholders only
There is no special type of membership for non-RCSC Cardholders
Honorary/Lifetime memberships are only applicable to valid RCSC Cardholders
Only Club Members can vote or hold office. Each Club Member has one vote
To ensure members are in good standing, all Clubs must submit a current Membership Roster twice a year (March 1 & October 1)
Correct Club Roster Submission Anderson, Lou 123456
Anderson, Mary 123457
Burns, Janet 45678
Burns, Mike 45677
Campbell, June 489
Campbell, Philip 488
Dearborn, Winnie 9247
Johnson, Brad 901100
Miller, Mark 33516
Nelson, Fred 14555
Nelson, Wilma 14556
Payne, John 13687
Olsen, Joseph 11497
Olsen, Margaret 11498
Stewart, Joanne 16951
Stewart, Thomas 16952
Tapia, Jose 14589
Tapia, Maria 14590
Williams, William 16520
Emergency contact
Cardholder # Club Name for Cardholder # Last Name First Name Expires Status
120627 MILLER, JOAN MILLER JOAN 10/05/2019 ACTIVE 100693 MILLER, MADONNA MILLER MADONNA 11/03/2019 ACTIVE 35311 NORRIS, CAROL NORRIS CAROL 03/22/2019 ACTIVE 104339 SMITH, DONNA SMITH DONNA 03/26/2019 ACTIVE 82182 STYL, MARLENE STYL MARLENE 03/03/2019 ACTIVE 41098 WOLF, CAROL WOLF CAROL 04/28/2019 ACTIVE 116980 WOOD, ANGIE WOOD ANGIE 12/14/2019 ACTIVE 30464 BURN, SUZANNE BURN SUZANNE 04/03/2015 DELETED 912034 DILLION, NANCY DILLION NANCY 04/11/2017 DELETED 913318 GOODE, ELAINE GOODE ELAINE 02/17/2017 DELETED 913319 GOODE, JOHN GOODE JOHN 02/17/2017 DELETED 134716 KELLEY, MICHAEL KELLEY MICHAEL 01/20/2018 DELETED 913584 KRAUSE, JAN KRAUSE CAITI 03/31/2017 DELETED 913564 UNDERWOOD, MIKE UNDERWOOD MIKE 04/01/2017 DELETED 913102 WOODS, DAPHNE WOODS DAPHNE 04/03/2017 DELETED 912800 ZELL, MARSHA JOHNSON VELDA 10/17/2017 EXPIRED 915665 CUMMINS, JAN STRONG ALAN 08/01/2017 NO PRIV
What you get back
Clubs may verify if someone is a RCSC Cardholder in good standing on their own by logging onto SunCityAz.org, click onto the Recreation tab, Clubs tab there you will find Cardholder Validation Application
RCSC Cardholder is a member in good standing
RCSC Cardholder does not have privileges
RCSC Cardholder was not found in RCSC system
Club Visitors Club Guests
Is an RCSC Cardholder that is not a member of the Club
A Club guest is a non-Sun City resident or a Sun City resident who is not an RCSC Cardholder
Visitors are NOT required to pay a Guest Fee Clubs are required to pay RCSC $2.50 per Club guest, per day. They must be recorded on a guest attendance sheet that will be submitted to the Clubs Office no later than 10 days after the close of the month with payment of guest fees equal to $2.50 per guest, per day
However, if a Club uses a Host Punch Card or Daily Guest Pass, guest fees are not collected and no further record is required
Are anyone wishing to tour the Club and do not participate in the Club activities
Are anyone providing instruction
May be anyone providing care or assistance to an RCSC Cardholder
Chartered Club Monitors
All Clubs using tools and equipment that could cause injury MUST provide Club monitors during ALL Club operating hours when such tools and equipment are/or may in use
Monitors MUST be easily identified and be fully trained in the use of all tools and equipment within the Club
Monitors MUST reports all non-compliance on a Club Member Conduct Report
Duties of Club monitors must be stated in the Club’s Rules and Regulations
Are responsible for making sure that an RCSC Incident Report is completed in cases of injury
Now David, that last cookie is mine! David: but why? Cause I’m the Monitor and I’m just watching out for you..lol
CLUB MEMBER DISCIPLINE* During the April 8, 2019 RCSC Board of Directors Meeting, RCSC Board Policy
12-17 Club Member Discipline was changed to read:
• Club members should comply with RCSC and club rules and regulations and conduct themselves in a manner so as not to jeopardize the rights and privileges of other club members. If a club member fails to comply or conduct themselves in an appropriate manner, it may be reported on a Club Member Conduct Report (FORM BP:12-14) which will follow the process as outlined in the club’s rules and regulations or as determined by the club’s Executive Board if no club rules and regulations have been established for such. All Club Member Conduct Reports (FORM BP:12-14) must be completed and submitted within thirty (30) days of the infraction/incident.
• Any club member disciplined by the club’s Executive Board may submit a written request for an appeal to the Board which will follow the appeal hearing process in the Bylaws.
January 14, 2019 – 1:00PM AGENDA
• Call to Order
• Reports: President Vice President Treasurers
• Committee Reports: Nominating Social Publicity
• Old Business
• New Business
• Adjournment
Club Membership Meetings
• When voting for Club Officers and other club business you must have a quorum.
A quorum consists of:
• above 400 members = 41 or 5%, whichever is greater
Club Records & Reports
Club correspondence & club meeting minutes - three (3) years Club financial records & reports - three (3) years prior to current year Club deposit records & Club receipts – three (3) years Club tax returns – seven (7) years Major Club capital equipment, copy of invoice & warranty – keep for life of
the equipment Club discipline & Conduct Reports – five (5) years Club records of supply items – three (3) years Club Membership Roster – current & prior year only Charter Club approval, Club Federal Tax ID number – retain for life of Club
Important Dates (See Form BP:12-19(a)
January 2nd Officer Update due (FORM BP12-3) 31st Club Annual Financial Statement (FORM BP12-8) 31st IRS Form 1099 (for Independent Contractors
paid $600 or more) February See above* March 1st Club Membership Roster April 30th RCSC Facility Usage & Club Meeting Schedule (due
for following year) 30th Sanctioned Event Request Forms (FORM BP12-11) May 15th IRS Form 990-N or IRS Form 990-EZ 15th Chartered Club Inventory Sheets (Clubs over $1000 of
inventory)
*Every month: 5th/Sun Views submission for following month 10th/Guest Attendance Register & Guest Fees
June See above* July 15st 2020 Club Budget Request Form
August See above*
September See above*
October 1st Club Membership Roster 31st Chartered Club Reciprocity Agreements (FORM BP12-9) 31st Chartered Club Independent Contractor Agreements for
2020 (FORM BP 12-5)
Independent Contractors
• Clubs using independent contractors to provide club related services i.e. dance callers, instructors, etc. shall define position, and duties in their club rules and regulations
• Independent Contractor Agreement [FORM BP:12-5] must define term of contract, be renewed annually and be on file in Clubs Office 7 days prior to services being rendered
• All monies paid for services must be paid & recorded by check or signed receipt
• IRS Form 1099 must be issued by the Club
• See Instructions on FORM BP:12-19(a)
What’s the difference?
Example of 1099
Example of 1096
• Annual Electronic Filing Requirement for Small Exempt Organizations — Form 990-N (e- Postcard)
• Form 990-N, Electronic Notice (e-Postcard) for Tax-Exempt Organizations Not Required to File Form 990 or Form 990EZ, must be submitted electronically.
• The Form 990-N electronic-filing system moved from Urban Institute’s website to IRS.gov in February 2016. All filers must register at IRS.gov prior to filing their next Form 990-N. This is a one-time registration; you won’t be asked to register again when filing next year.
• Form 990-N must be completed and filed electronically. There is no paper form. • Form 990-N filers may choose to file a complete Form 990 or Form 990-EZ instead. • Use the Form 990-N Electronic Filing System (e-Postcard) User Guide while registering and filing.
Most common problems can be avoided by following the User Guide. • For filing system and website issues, see How to File: Frequently Asked Questions. If site issues
are unresolved, call TE/GE Customer Accounts Services at 877-829-5500. A representative will file your Form 990-N information.
• Organizations should continue efforts to file, even if late.
E-POSTCARD/IRS Form 990
can satisfy their annual reporting requirement by electronically submitting Form 990-N if they choose not to file Form 990 or Form 990-EZ instead.
• Form 990-N filing due date • Form 990-N is due every year by the 15th day of the 5th month after the close of your tax year.
You cannot file the e-Postcard until after your tax year ends. • Example: If your tax year ended on December 31, the e-Postcard is due May 15 of the following
year. If the due date falls on a Saturday, Sunday, or legal holiday, the due date is the next business day.
• If your 990-N is late, the IRS will send a reminder notice to the last address we received. • While there is no penalty assessment for filing Form 990-N late, organizations that fail to file
required Forms 990, 990-EZ or 990-N for three consecutive years will automatically lose their tax-exempt status. Revocation of the organization’s tax-exempt status will happen on the filing due date of the third consecutively-missed year. Watch this IRS YouTube presentation for more information.
• Information you will need when filing Form 990-N • Form 990-N is easy to complete. You'll need only eight items of basic information about your
organization. • Ready to file? • After you have read the information above and the User Guide, use the Form 990-N Electronic
Filing System (e-Postcard) page to start the process.
CLUB SET-UP REQUESTS
To ensure we comply with all fire codes and safety rules, each Club must submit their proposed set-up to the Chartered Club’s Office and the Club representative is encouraged to meet with the Custodial Lead to review your club’s set-up request.
Club members are prohibited from modifying the set-up by moving tables or chairs. Any changes to the approved set-up must again be approved by the Custodial Lead and resubmitted to the Chartered Club’s Office. Without an approved request, the facilities cannot be set-up.
THE SET-UP FOR AN EVENT IS EXTREMELY IMPORTANT
PLEASE BE SURE ALL THE INFORMATION IS ON THE
DOCUMENT, INCLUDE, PODIUMS/MICROPHONES, COFFEE POTS, TRASH CANS
ETC.
THIS AIDS OUR CUSTODIAL WORKERS IN ASSURING
THAT YOUR EVENT IS SET PROPERLY, NOTHING IS MISSING AND IT MEETS
WITH ALL FIRE AND SAFETY CODES.
CLUB MEMBERS ARE PROHIBITED FROM
MODIFYING THE SETUP BY MOVING TABLES OR
CHAIRS. ANY CHANGES TO THE APPROVED SETUP
MUST AGAIN BE APPROVED BY THE CUSTODIAL LEAD.
2 6ft tables for food
Additional chairs if needed
SET UP REQUEST MARINETTE AUDITORIUM Club/Event ____________ABC Club Christmas Party_________________________________________________
Responsible Party ______Jane Doe - President______ RCSC # ____________ Phone # _623-123-4567_______
Event Date ___12/6/2019___ Pre-Event __4___to__5___ Event __5__to__8__ Event Clean-Up _8___to__9 _
Sound Tech needed __No______ Hrs. _N/A_____ at $30 per hour
Entered in: RecTrac _______ Scanned _______ Emailed _______ A/V _______ Clubs Agent Initials ______
= Electrical Outlet = Audio Visual = Fire Extinguisher
6' Tables ___2____ Card Tables __15_____ Chairs ___60____ Risers/size _____________
Coffee Pots ___1-100 cup_______ Arch __No_________ Easel ____No______ Screen ___No_______ Podium/Mic __No____ Wireless Mic __Yes___ Projector __No____ Computer Connection Type ___No______ (RCSC Custodial Crew, please tape all cords down and cover with floor mats/rugs if required)
SET-UP SHEETS REQUIRED 4 WEEKS PRIOR TO YOUR SCHEDULED EVENT!
Event Contact Person _____Jane Doe________________________ Phone ____623-123-4567__________
AUDIO/VISUAL/ SOUND
[email protected] 623-695-4492
Any Club requiring Audio/Visual services must request this service in writing. There may be a
charge for Audio/Visual Tech services.
Jim Moore [email protected]
Let’s talk food!!
The sale of alcoholic and non-alcoholic beverages and food (raw or cooked) is prohibited without appropriate licensing. If a Club/organization sponsoring an event/tournament wishes to accept donations or charge a fee for any food or non- alcoholic beverage, they must contact the Maricopa County Environmental Health Division at least seven (7) days in advance to report the event and determine if a Temporary Food Service Establishment Permit is required. If a Club/organization sponsoring an event/tournament wishes to accept donations or charge a fee for any alcoholic beverages, they must secure a Special Events License from the Arizona Department of Liquor. A Club may provide alcoholic and non-alcoholic beverage and food provided that such are made available to club members and their escorted guests only without charge. For rules and regulations regarding the use of recreation center kitchens, catering, pot lucks, and bake sales refer to Board Policy No. 25 titled Food and Beverage.
Using a Catering Service
The following are required from all catering services prior to the event:
A copy of the Caterer’s food permit
A certificate of insurance (check expiration dates) for the Caterer showing a minimum of $1,000,000 in liability insurance.
If a Club needs a caterer for an event, they may contact the Chartered Clubs Office and they will be provided a list of preferred vendors that have worked for RCSC in the past and have current permits and liability insurance on file.
Club Signage
Permanent signage approved by Assistant General Manager, installed by RCSC personnel only
Temporary signage is not allowed in parking lots, at the curb or along-side roadways
Temporary signage not to exceed 7 days, approved by Assistant General Manager prior to placement
Club Advertising & Marketing
• Club instructors may not advertise services being rendered in RCSC facilities
• Donations made by clubs to RCSC may be used to promote club events and activities
• Clubs should not expect to receive marketing assistance greater than club’s annual contribution to the RCSC in prior year
• If clubs are advertising or marketing club events not open to the general public, they MUST state that the event is open to RCSC cardholders and their Escorted Guests ONLY!
Club Advertising & Marketing cont.
FLYERS, POSTERS & COPIES
All flyers must be approved by the Chartered Club’s Office. Distribution to the centers is handled by the Chartered Club’s Office. Copies for Chartered Clubs are available free of charge from RCSC and are limited to 500 per year. The Chartered Clubs Office does not make colored copies.
RCSC Marketing for Clubs
• RCSC provides one page featuring each Club on RCSC’s website [FORMS BP:12-16(a) & BP:12-16]
• All Club advertising and marketing, including social media postings, must be approved in writing by the Chartered Clubs Office prior to publication!
• All Clubs are listed in SunViews Club Directory & may submit ads for Club classes and Club events each month [FORM BP:12-18(a)]
• All Clubs are allowed one annual article in SunViews [FORMs BP:12-17(a) & BP:12-17(b)]. This is a rotating schedule runs October thru March
• Clubs may request flyers/posters to be posted
Club Publicity Recap
Joelyn Higgins email: [email protected]; 623-561-4616 Please include Club name & purpose in “Subject” Line
SunViews – email: [email protected] • Due by the 5th day of month prior to publication • Club Events • Club Directory • Annual Articles • Sun City Gives Back – Charity Work
Club Webpages • www.suncityaz.org - Recreation – Clubs • Email changes to: [email protected]
• Electronic Signs (very limited club use)
• Club Brochures – Sun City AZ Visitors Center @ Bell
• Social Media Posts – Email to: [email protected] Submission does NOT guarantee posting
• Local Media - Sun City Independent Should be reviewed prior to submittal to newspaper Email to: [email protected]; or Jeremy Carr: [email protected]
Incident Reporting 911 Calls
If an incident occurs in your clubroom, the following steps must be taken immediately.
1. Call 911 and give the name of the recreation center and the address. If a member has passed out, fallen, appears to be in danger of bodily injury or may indicate a heart attack, call 911. Do not ask permission to summon 911, as many times, the injured/ill person may be confused, scared and not able to think rationally. The Fire Department does not charge to come to a person’s aid. A fee is only charged if a person is transported to the hospital.
2. The second call must go to an RCSC Facility Attendant or Custodial Lead. If you do not have a telephone in your clubroom, designate a member to notify the Attendant.
3. Designate a member to wait for the emergency crew. Direct them to the member in distress so help can be rendered as quickly as possible.
4. Complete an RCSC Incident Report. Include in the report: -WHAT: A brief description of what happened. -WHERE: Location incident occurred (inside, outside, etc.) -WHEN: Date and time of incident as well as witnesses’ names. -WHY: Explanation of incident (slipped, fell, fainted, etc.) -REPORT: Facts only. Do not include personal opinions.
5. Forward the completed RCSC Incident Report to the Clubs & Activities Office immediately.
Bell Center: 16820 N. 99th Ave. Facility Attendant: 876-3040 Fairway Center: 10600 W. Peoria Ave. Facility Attendant: 876-3044 Lakeview Center: 10626 W. Thunderbird Blvd. Facility Attendant: 561-4675 Marinette Center: 9860 W. Union Hills Drive Facility Attendant: 876-3054 Mountain View Center: 9749 N. 107th Ave. Facility Attendant: 876-3042 Oakmont Center: 10725 W. Oakmont Ave. Facility Attendant: 876-3046 Sundial Center: 14801 N. 103rd Ave. Facility Attendant: 876-3048
In each Clubroom, an Evacuation Plan has been posted by the Club’s door as well as an Emergency Procedures Manual. The most likely emergency to require evacuation would be a fire. When the alarm sounds, teach your Club Members to:
• Immediately evacuate! Use the primary or secondary evacuation route as noted on the posted Evacuation Plan. Never use an elevator!
• Do not delay! Do not take time to gather personal belongings! • Do not linger around for others! • If the fire is in your Clubroom, make sure the door is closed as the last
person leaves. • Go to the Club’s Designated Safety Area. • Do not go back into the Club until the “All Clear” signal has been given.
SAFETY IS EVERYONES RESPONSIBILITY
Who completes an Incident Report?
Individual involved
Club Officer/Monitor present at time of incident*
*only if you witnessed the incident or have information to add
When, Where, What and Who?
911 – notify Clubs Office immediately of incident – as
soon as safe to do so Did you contact MCSO? – notify
Clubs Office immediately of incident
Send reports to Clubs Office
within 24 hours of Incident
SERVICE ANIMALS
• What is a service animal?
– A service animal is a dog that has been individually trained to do
work or perform tasks for an individual with a disability.
– What does “do work” or “perform tasks” mean?
• What questions can be asked to determine if an animal is a service animal? – In situations where it is not obvious that the animal is a
service animal, only two specific questions may be asked: 1. Is the animal a service animal required because of a disability? And, 2. What work or task has the animal been trained to perform?
– No documentation is required nor allowed to be requested – You also may not ask that the animal demonstrate its task – You may not inquire about the nature of the person’s disability
When in doubt – contact your COC
Identification of service animals – do they have to wear a vest, patch or special harness?
No!
No!
Other requirements
• What if the service animal is wondering around, not within the owner’s control?
QUESTIONS? Please contact your COC! Thank you!
Thank you for attending the 2020
RCSC Chartered Club Officer Training
This Presentation can be accessed online at: www.suncityaz.org
* Recreation *Clubs Tab
Independent Contractors
SERVICE ANIMALS
Slide Number 51
Slide Number 52
Slide Number 53
Slide Number 54
Slide Number 55
Thank you for attending the 2020 RCSC Chartered Club Officer Training
CHARTERED CLUBS **Information contained in this presentation is accurate as of 1/7/2020 and may be subject to change in the future due to changes in RCSC Board Policy 12 .
If you have any questions about the accuracy of the information contained within this presentation, contact your COC or the RCSC Chartered Clubs Office.
YOUR RCSC CHARTERED CLUBS OFFICE TEAM
Myrna L. DeBruyne Chartered Clubs Supervisor [email protected]
623-561-4662
[email protected] 623-561-4616
PAT CLUCKER 623-977-2128
ARTISTIC WEAVERS ARTISTS BY THE LAKE BELL TEA DANCE CHORALIERS CRAFTS SD LINE DANCE MIXED CRIBBAGE OM NEEDLE ARTS SHUFFLEBOARD SD SILVERSTONES WOODWORKING LV
RITA SANDERS 623-377-5091
CLAY CLUB CLAY CORNER FRIDAY PM BRIDGE HOSPITALITY PALO VERDE ARTISTS RHYTHM RAMBLERS SPANISH THURSDAY PM BRIDGE WEDNESDAY PM BRIDGE WOMEN’S SOCIAL ZUMBA
FRED SCHWEER 314-374-4530
ALL BOARD GAMES ARMCHAIR TRAVELS ARTISTIC STAINED GLASS CERAMICS BC LEATHERCRAFT PICKLEBALL SHUFFLEBOARD BC SHUFFLEBOARD SD SILVERCRAFT BC SINGLES SOCIAL TABLE TENNIS WATER VOLLEYBALL
Your Club COC
TERRY WATTS 763-234-6231
BASKETBALL CRAFTS BC DUFFEELAND DOG PARK JEWELRY @ OAKMONT LAWN BOWLS BC LAWN BOWLS FW/MV LAWN BOWLS LV LAWN BOWLS OM LAWN BOWLS SD ONE PARTNER VOLLEYBALL
MIKE FITZPATRICK 360-608-1052
AQUA FITNESS BIRDING BOCCE CAMERA GUILD CANASTA COUNTRY DANCE ILLINOIS MAH JONGG MODEL RAILROAD SUN CITY SPORTSMAN WOODWORKING BC
NANCY NIXON 623-332-7894
DEMOCRATS EUCHRE FAIRWAY READERS HAND & FOOT LIFE LONG LEARNING POMS ROCKHOUNDS SEW N SEW SHEEPSHEAD SWIM TIP TOP
BERNICE DARISH 623-693-5376
CHAMBER ORCHESTRA CONCERT BAND KACHINA METAL MICHIGAN FRIENDS MONDAY NIGHT PINOCHLE PIANO PINOCHLE OM
GAIL VARENHORST 623-910-0587
AEROBICS BC BEST FRIENDS DOG CERAMICS FW CERAMICS OM FRIDAY NIGHT BALLROOM HANDWEAVERS HATHA YOGA LAPIDARY BC MIXED CARDS SO GRANDE EXERCISE TAI CHI WISCONSIN
CONNIE SHERMAN 509-546-7131
BELL STITCHERS CALLIGRAPHY CHORUS (WMNS) DANCE FOR FITNESS FRIENDSHIP QUILTERS HOUSE OF DANCE LADIES EXERCISE LGBT NEXTGEN STRETCH & SLIM WHISPERBALL YACHT
DOTTIE PARADIS 928-221-6052
BALLROOM DANCE BILLIARDS BC BILLIARDS LV CREATIVE QUILTERS FIRED ARTS LV HANDBELL RINGERS SQUARES SC CARVERS SC DUPLICATE BRIDGE UKULELE WOODWORKING FW
CARL STEIN 520-789-6011
500 APPLE MAC BUNCO BRONCOS CLASSIC ROCK N ROLL COMPUTER FUNTASTIC FITNESS GARDEN ROCKIN THRU THE YEARS SC MINI GOLF SENIOR SOFTBALL STAMP CLUB
JAMES TERASINSKI 816-741-4056
CARD SHARKS DARTS HANDICAPABLES MENS’ CLUB NEW ENGLAND PLAYERS RACQUETBALL REPUBLICANS RV STERLING & STONES FW TENNIS VINTAGE VEHICLES
WHAT IS A COC?
A Club Coordinator is the liaison between the RCSC and the Chartered Clubs. The Club Coordinators are familiar with their assigned Clubs at each Center. Upon the Chartered Club Presidents/Board’s request, they will attend Club meetings, visit Club rooms and make contact with Club Officers whenever there is an issue.
Club Coordinators are available to assist the Club Presidents/Board regarding RCSC Board Policy as well as assisting in remedying any policy issue.
Club Coordinators, when requested, may assist in investigating issues and resolving them internally within the Club.
Club Coordinators are there to help your Club run smoothly. If there is an issue that the Club Coordinator cannot resolve at the club level, they may consult with the Chartered Clubs Supervisor and/or the Club Organization Committee.
Chartered Club Requirements Chartered Clubs are subordinate groups under the RCSC umbrella a non-profit organization under section 501(c)(4) of the Internal Revenue Code.
A Chartered Club MUST operate primarily to further the common good and general social welfare of the people of the community…
…and MAY NOT operate primarily to promote social welfare if its primary activity is carrying on a business with the general public in a manner similar to organizations operated for profit.
Don’t let your Club be the bandit
that robs RCSC Cardholders of their
Clubs!!!
Blues
2.7951043
Additional Chartered Club Requirements Must maintain a Club Membership of 50 for Clubs with dedicated space and 25 for
Clubs that share space
At a minimum, must have: a President and a Secretary/Treasurer *
2 Executive Board Meetings Annually
1 Membership Meeting Annually
Establish Club Rules & Regulations approved by the Club Membership. Any changes, once established must be approved by Club Membership at a
Membership Meeting
Club Rules & Regulations - Suggestions • Officers: how many, at large members, is the past
president part of the new Executive Board, does the past president have a vote or are they on the Board to help the new Board transition, term limits, definitions
• What happens if an officer resigns • How many meetings can an officer miss before
being replaced • Annual dues, if a person joins late in the year, are
the dues prorated • Define honorary/lifetime memberships • Will your Club use Roberts Rules of Order for
meetings • Voting: in person, by proxy, via email • Committees: define, who appoints • Who are the signatures on the bank account • What are the expenditure limits on the bank
account before the expenditure has to go to the membership for vote
• Do you have petty cash? How much? • Are name tags required • Does your Club have monitors? If so, what are
their duties? (Club monitors are required if the Club has tools or equipment in use that could cause injury)
• Does Club require a minimum of 2 members in the Club at all times
• Does your Club use Independent Contractors Define their positions
• Does Club allow visitors/guests? If so, is there a number of times they can visit w/o joining
• Define the number of articles a Club Member may sell during the calendar year.
• What percentage does the Club receive from each sale
• Are Club Members required to volunteer a certain number of hours
• Define the Clubs disciplinary process*
Chartered Club Membership Open to all valid RCSC Cardholders only
There is no special type of membership for non-RCSC Cardholders
Honorary/Lifetime memberships are only applicable to valid RCSC Cardholders
Only Club Members can vote or hold office. Each Club Member has one vote
To ensure members are in good standing, all Clubs must submit a current Membership Roster twice a year (March 1 & October 1)
Correct Club Roster Submission Anderson, Lou 123456
Anderson, Mary 123457
Burns, Janet 45678
Burns, Mike 45677
Campbell, June 489
Campbell, Philip 488
Dearborn, Winnie 9247
Johnson, Brad 901100
Miller, Mark 33516
Nelson, Fred 14555
Nelson, Wilma 14556
Payne, John 13687
Olsen, Joseph 11497
Olsen, Margaret 11498
Stewart, Joanne 16951
Stewart, Thomas 16952
Tapia, Jose 14589
Tapia, Maria 14590
Williams, William 16520
Emergency contact
Cardholder # Club Name for Cardholder # Last Name First Name Expires Status
120627 MILLER, JOAN MILLER JOAN 10/05/2019 ACTIVE 100693 MILLER, MADONNA MILLER MADONNA 11/03/2019 ACTIVE 35311 NORRIS, CAROL NORRIS CAROL 03/22/2019 ACTIVE 104339 SMITH, DONNA SMITH DONNA 03/26/2019 ACTIVE 82182 STYL, MARLENE STYL MARLENE 03/03/2019 ACTIVE 41098 WOLF, CAROL WOLF CAROL 04/28/2019 ACTIVE 116980 WOOD, ANGIE WOOD ANGIE 12/14/2019 ACTIVE 30464 BURN, SUZANNE BURN SUZANNE 04/03/2015 DELETED 912034 DILLION, NANCY DILLION NANCY 04/11/2017 DELETED 913318 GOODE, ELAINE GOODE ELAINE 02/17/2017 DELETED 913319 GOODE, JOHN GOODE JOHN 02/17/2017 DELETED 134716 KELLEY, MICHAEL KELLEY MICHAEL 01/20/2018 DELETED 913584 KRAUSE, JAN KRAUSE CAITI 03/31/2017 DELETED 913564 UNDERWOOD, MIKE UNDERWOOD MIKE 04/01/2017 DELETED 913102 WOODS, DAPHNE WOODS DAPHNE 04/03/2017 DELETED 912800 ZELL, MARSHA JOHNSON VELDA 10/17/2017 EXPIRED 915665 CUMMINS, JAN STRONG ALAN 08/01/2017 NO PRIV
What you get back
Clubs may verify if someone is a RCSC Cardholder in good standing on their own by logging onto SunCityAz.org, click onto the Recreation tab, Clubs tab there you will find Cardholder Validation Application
RCSC Cardholder is a member in good standing
RCSC Cardholder does not have privileges
RCSC Cardholder was not found in RCSC system
Club Visitors Club Guests
Is an RCSC Cardholder that is not a member of the Club
A Club guest is a non-Sun City resident or a Sun City resident who is not an RCSC Cardholder
Visitors are NOT required to pay a Guest Fee Clubs are required to pay RCSC $2.50 per Club guest, per day. They must be recorded on a guest attendance sheet that will be submitted to the Clubs Office no later than 10 days after the close of the month with payment of guest fees equal to $2.50 per guest, per day
However, if a Club uses a Host Punch Card or Daily Guest Pass, guest fees are not collected and no further record is required
Are anyone wishing to tour the Club and do not participate in the Club activities
Are anyone providing instruction
May be anyone providing care or assistance to an RCSC Cardholder
Chartered Club Monitors
All Clubs using tools and equipment that could cause injury MUST provide Club monitors during ALL Club operating hours when such tools and equipment are/or may in use
Monitors MUST be easily identified and be fully trained in the use of all tools and equipment within the Club
Monitors MUST reports all non-compliance on a Club Member Conduct Report
Duties of Club monitors must be stated in the Club’s Rules and Regulations
Are responsible for making sure that an RCSC Incident Report is completed in cases of injury
Now David, that last cookie is mine! David: but why? Cause I’m the Monitor and I’m just watching out for you..lol
CLUB MEMBER DISCIPLINE* During the April 8, 2019 RCSC Board of Directors Meeting, RCSC Board Policy
12-17 Club Member Discipline was changed to read:
• Club members should comply with RCSC and club rules and regulations and conduct themselves in a manner so as not to jeopardize the rights and privileges of other club members. If a club member fails to comply or conduct themselves in an appropriate manner, it may be reported on a Club Member Conduct Report (FORM BP:12-14) which will follow the process as outlined in the club’s rules and regulations or as determined by the club’s Executive Board if no club rules and regulations have been established for such. All Club Member Conduct Reports (FORM BP:12-14) must be completed and submitted within thirty (30) days of the infraction/incident.
• Any club member disciplined by the club’s Executive Board may submit a written request for an appeal to the Board which will follow the appeal hearing process in the Bylaws.
January 14, 2019 – 1:00PM AGENDA
• Call to Order
• Reports: President Vice President Treasurers
• Committee Reports: Nominating Social Publicity
• Old Business
• New Business
• Adjournment
Club Membership Meetings
• When voting for Club Officers and other club business you must have a quorum.
A quorum consists of:
• above 400 members = 41 or 5%, whichever is greater
Club Records & Reports
Club correspondence & club meeting minutes - three (3) years Club financial records & reports - three (3) years prior to current year Club deposit records & Club receipts – three (3) years Club tax returns – seven (7) years Major Club capital equipment, copy of invoice & warranty – keep for life of
the equipment Club discipline & Conduct Reports – five (5) years Club records of supply items – three (3) years Club Membership Roster – current & prior year only Charter Club approval, Club Federal Tax ID number – retain for life of Club
Important Dates (See Form BP:12-19(a)
January 2nd Officer Update due (FORM BP12-3) 31st Club Annual Financial Statement (FORM BP12-8) 31st IRS Form 1099 (for Independent Contractors
paid $600 or more) February See above* March 1st Club Membership Roster April 30th RCSC Facility Usage & Club Meeting Schedule (due
for following year) 30th Sanctioned Event Request Forms (FORM BP12-11) May 15th IRS Form 990-N or IRS Form 990-EZ 15th Chartered Club Inventory Sheets (Clubs over $1000 of
inventory)
*Every month: 5th/Sun Views submission for following month 10th/Guest Attendance Register & Guest Fees
June See above* July 15st 2020 Club Budget Request Form
August See above*
September See above*
October 1st Club Membership Roster 31st Chartered Club Reciprocity Agreements (FORM BP12-9) 31st Chartered Club Independent Contractor Agreements for
2020 (FORM BP 12-5)
Independent Contractors
• Clubs using independent contractors to provide club related services i.e. dance callers, instructors, etc. shall define position, and duties in their club rules and regulations
• Independent Contractor Agreement [FORM BP:12-5] must define term of contract, be renewed annually and be on file in Clubs Office 7 days prior to services being rendered
• All monies paid for services must be paid & recorded by check or signed receipt
• IRS Form 1099 must be issued by the Club
• See Instructions on FORM BP:12-19(a)
What’s the difference?
Example of 1099
Example of 1096
• Annual Electronic Filing Requirement for Small Exempt Organizations — Form 990-N (e- Postcard)
• Form 990-N, Electronic Notice (e-Postcard) for Tax-Exempt Organizations Not Required to File Form 990 or Form 990EZ, must be submitted electronically.
• The Form 990-N electronic-filing system moved from Urban Institute’s website to IRS.gov in February 2016. All filers must register at IRS.gov prior to filing their next Form 990-N. This is a one-time registration; you won’t be asked to register again when filing next year.
• Form 990-N must be completed and filed electronically. There is no paper form. • Form 990-N filers may choose to file a complete Form 990 or Form 990-EZ instead. • Use the Form 990-N Electronic Filing System (e-Postcard) User Guide while registering and filing.
Most common problems can be avoided by following the User Guide. • For filing system and website issues, see How to File: Frequently Asked Questions. If site issues
are unresolved, call TE/GE Customer Accounts Services at 877-829-5500. A representative will file your Form 990-N information.
• Organizations should continue efforts to file, even if late.
E-POSTCARD/IRS Form 990
can satisfy their annual reporting requirement by electronically submitting Form 990-N if they choose not to file Form 990 or Form 990-EZ instead.
• Form 990-N filing due date • Form 990-N is due every year by the 15th day of the 5th month after the close of your tax year.
You cannot file the e-Postcard until after your tax year ends. • Example: If your tax year ended on December 31, the e-Postcard is due May 15 of the following
year. If the due date falls on a Saturday, Sunday, or legal holiday, the due date is the next business day.
• If your 990-N is late, the IRS will send a reminder notice to the last address we received. • While there is no penalty assessment for filing Form 990-N late, organizations that fail to file
required Forms 990, 990-EZ or 990-N for three consecutive years will automatically lose their tax-exempt status. Revocation of the organization’s tax-exempt status will happen on the filing due date of the third consecutively-missed year. Watch this IRS YouTube presentation for more information.
• Information you will need when filing Form 990-N • Form 990-N is easy to complete. You'll need only eight items of basic information about your
organization. • Ready to file? • After you have read the information above and the User Guide, use the Form 990-N Electronic
Filing System (e-Postcard) page to start the process.
CLUB SET-UP REQUESTS
To ensure we comply with all fire codes and safety rules, each Club must submit their proposed set-up to the Chartered Club’s Office and the Club representative is encouraged to meet with the Custodial Lead to review your club’s set-up request.
Club members are prohibited from modifying the set-up by moving tables or chairs. Any changes to the approved set-up must again be approved by the Custodial Lead and resubmitted to the Chartered Club’s Office. Without an approved request, the facilities cannot be set-up.
THE SET-UP FOR AN EVENT IS EXTREMELY IMPORTANT
PLEASE BE SURE ALL THE INFORMATION IS ON THE
DOCUMENT, INCLUDE, PODIUMS/MICROPHONES, COFFEE POTS, TRASH CANS
ETC.
THIS AIDS OUR CUSTODIAL WORKERS IN ASSURING
THAT YOUR EVENT IS SET PROPERLY, NOTHING IS MISSING AND IT MEETS
WITH ALL FIRE AND SAFETY CODES.
CLUB MEMBERS ARE PROHIBITED FROM
MODIFYING THE SETUP BY MOVING TABLES OR
CHAIRS. ANY CHANGES TO THE APPROVED SETUP
MUST AGAIN BE APPROVED BY THE CUSTODIAL LEAD.
2 6ft tables for food
Additional chairs if needed
SET UP REQUEST MARINETTE AUDITORIUM Club/Event ____________ABC Club Christmas Party_________________________________________________
Responsible Party ______Jane Doe - President______ RCSC # ____________ Phone # _623-123-4567_______
Event Date ___12/6/2019___ Pre-Event __4___to__5___ Event __5__to__8__ Event Clean-Up _8___to__9 _
Sound Tech needed __No______ Hrs. _N/A_____ at $30 per hour
Entered in: RecTrac _______ Scanned _______ Emailed _______ A/V _______ Clubs Agent Initials ______
= Electrical Outlet = Audio Visual = Fire Extinguisher
6' Tables ___2____ Card Tables __15_____ Chairs ___60____ Risers/size _____________
Coffee Pots ___1-100 cup_______ Arch __No_________ Easel ____No______ Screen ___No_______ Podium/Mic __No____ Wireless Mic __Yes___ Projector __No____ Computer Connection Type ___No______ (RCSC Custodial Crew, please tape all cords down and cover with floor mats/rugs if required)
SET-UP SHEETS REQUIRED 4 WEEKS PRIOR TO YOUR SCHEDULED EVENT!
Event Contact Person _____Jane Doe________________________ Phone ____623-123-4567__________
AUDIO/VISUAL/ SOUND
[email protected] 623-695-4492
Any Club requiring Audio/Visual services must request this service in writing. There may be a
charge for Audio/Visual Tech services.
Jim Moore [email protected]
Let’s talk food!!
The sale of alcoholic and non-alcoholic beverages and food (raw or cooked) is prohibited without appropriate licensing. If a Club/organization sponsoring an event/tournament wishes to accept donations or charge a fee for any food or non- alcoholic beverage, they must contact the Maricopa County Environmental Health Division at least seven (7) days in advance to report the event and determine if a Temporary Food Service Establishment Permit is required. If a Club/organization sponsoring an event/tournament wishes to accept donations or charge a fee for any alcoholic beverages, they must secure a Special Events License from the Arizona Department of Liquor. A Club may provide alcoholic and non-alcoholic beverage and food provided that such are made available to club members and their escorted guests only without charge. For rules and regulations regarding the use of recreation center kitchens, catering, pot lucks, and bake sales refer to Board Policy No. 25 titled Food and Beverage.
Using a Catering Service
The following are required from all catering services prior to the event:
A copy of the Caterer’s food permit
A certificate of insurance (check expiration dates) for the Caterer showing a minimum of $1,000,000 in liability insurance.
If a Club needs a caterer for an event, they may contact the Chartered Clubs Office and they will be provided a list of preferred vendors that have worked for RCSC in the past and have current permits and liability insurance on file.
Club Signage
Permanent signage approved by Assistant General Manager, installed by RCSC personnel only
Temporary signage is not allowed in parking lots, at the curb or along-side roadways
Temporary signage not to exceed 7 days, approved by Assistant General Manager prior to placement
Club Advertising & Marketing
• Club instructors may not advertise services being rendered in RCSC facilities
• Donations made by clubs to RCSC may be used to promote club events and activities
• Clubs should not expect to receive marketing assistance greater than club’s annual contribution to the RCSC in prior year
• If clubs are advertising or marketing club events not open to the general public, they MUST state that the event is open to RCSC cardholders and their Escorted Guests ONLY!
Club Advertising & Marketing cont.
FLYERS, POSTERS & COPIES
All flyers must be approved by the Chartered Club’s Office. Distribution to the centers is handled by the Chartered Club’s Office. Copies for Chartered Clubs are available free of charge from RCSC and are limited to 500 per year. The Chartered Clubs Office does not make colored copies.
RCSC Marketing for Clubs
• RCSC provides one page featuring each Club on RCSC’s website [FORMS BP:12-16(a) & BP:12-16]
• All Club advertising and marketing, including social media postings, must be approved in writing by the Chartered Clubs Office prior to publication!
• All Clubs are listed in SunViews Club Directory & may submit ads for Club classes and Club events each month [FORM BP:12-18(a)]
• All Clubs are allowed one annual article in SunViews [FORMs BP:12-17(a) & BP:12-17(b)]. This is a rotating schedule runs October thru March
• Clubs may request flyers/posters to be posted
Club Publicity Recap
Joelyn Higgins email: [email protected]; 623-561-4616 Please include Club name & purpose in “Subject” Line
SunViews – email: [email protected] • Due by the 5th day of month prior to publication • Club Events • Club Directory • Annual Articles • Sun City Gives Back – Charity Work
Club Webpages • www.suncityaz.org - Recreation – Clubs • Email changes to: [email protected]
• Electronic Signs (very limited club use)
• Club Brochures – Sun City AZ Visitors Center @ Bell
• Social Media Posts – Email to: [email protected] Submission does NOT guarantee posting
• Local Media - Sun City Independent Should be reviewed prior to submittal to newspaper Email to: [email protected]; or Jeremy Carr: [email protected]
Incident Reporting 911 Calls
If an incident occurs in your clubroom, the following steps must be taken immediately.
1. Call 911 and give the name of the recreation center and the address. If a member has passed out, fallen, appears to be in danger of bodily injury or may indicate a heart attack, call 911. Do not ask permission to summon 911, as many times, the injured/ill person may be confused, scared and not able to think rationally. The Fire Department does not charge to come to a person’s aid. A fee is only charged if a person is transported to the hospital.
2. The second call must go to an RCSC Facility Attendant or Custodial Lead. If you do not have a telephone in your clubroom, designate a member to notify the Attendant.
3. Designate a member to wait for the emergency crew. Direct them to the member in distress so help can be rendered as quickly as possible.
4. Complete an RCSC Incident Report. Include in the report: -WHAT: A brief description of what happened. -WHERE: Location incident occurred (inside, outside, etc.) -WHEN: Date and time of incident as well as witnesses’ names. -WHY: Explanation of incident (slipped, fell, fainted, etc.) -REPORT: Facts only. Do not include personal opinions.
5. Forward the completed RCSC Incident Report to the Clubs & Activities Office immediately.
Bell Center: 16820 N. 99th Ave. Facility Attendant: 876-3040 Fairway Center: 10600 W. Peoria Ave. Facility Attendant: 876-3044 Lakeview Center: 10626 W. Thunderbird Blvd. Facility Attendant: 561-4675 Marinette Center: 9860 W. Union Hills Drive Facility Attendant: 876-3054 Mountain View Center: 9749 N. 107th Ave. Facility Attendant: 876-3042 Oakmont Center: 10725 W. Oakmont Ave. Facility Attendant: 876-3046 Sundial Center: 14801 N. 103rd Ave. Facility Attendant: 876-3048
In each Clubroom, an Evacuation Plan has been posted by the Club’s door as well as an Emergency Procedures Manual. The most likely emergency to require evacuation would be a fire. When the alarm sounds, teach your Club Members to:
• Immediately evacuate! Use the primary or secondary evacuation route as noted on the posted Evacuation Plan. Never use an elevator!
• Do not delay! Do not take time to gather personal belongings! • Do not linger around for others! • If the fire is in your Clubroom, make sure the door is closed as the last
person leaves. • Go to the Club’s Designated Safety Area. • Do not go back into the Club until the “All Clear” signal has been given.
SAFETY IS EVERYONES RESPONSIBILITY
Who completes an Incident Report?
Individual involved
Club Officer/Monitor present at time of incident*
*only if you witnessed the incident or have information to add
When, Where, What and Who?
911 – notify Clubs Office immediately of incident – as
soon as safe to do so Did you contact MCSO? – notify
Clubs Office immediately of incident
Send reports to Clubs Office
within 24 hours of Incident
SERVICE ANIMALS
• What is a service animal?
– A service animal is a dog that has been individually trained to do
work or perform tasks for an individual with a disability.
– What does “do work” or “perform tasks” mean?
• What questions can be asked to determine if an animal is a service animal? – In situations where it is not obvious that the animal is a
service animal, only two specific questions may be asked: 1. Is the animal a service animal required because of a disability? And, 2. What work or task has the animal been trained to perform?
– No documentation is required nor allowed to be requested – You also may not ask that the animal demonstrate its task – You may not inquire about the nature of the person’s disability
When in doubt – contact your COC
Identification of service animals – do they have to wear a vest, patch or special harness?
No!
No!
Other requirements
• What if the service animal is wondering around, not within the owner’s control?
QUESTIONS? Please contact your COC! Thank you!
Thank you for attending the 2020
RCSC Chartered Club Officer Training
This Presentation can be accessed online at: www.suncityaz.org
* Recreation *Clubs Tab
Independent Contractors
SERVICE ANIMALS
Slide Number 51
Slide Number 52
Slide Number 53
Slide Number 54
Slide Number 55
Thank you for attending the 2020 RCSC Chartered Club Officer Training