NEW MILFORD PARKS & RECREATION COMMISSION MINUTES

REGULAR MEETING

DECEMBER 11, 2012

COMMISSION MEMBERS PRESENT: Chairman Tom Beecher, Vice - Chairman Sue Lamb,

Secretary Shari Barron, Lisa Arasmin, Oscar Rasmussen, Tom Saunders and Bill Kamp.OTHERS IN ATTENDANCE: Director Dan Calhoun, Assistant Director Eleanrpr Covelli andSecretary Donna Ramsey. LLa

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Tom B. opened the meeting at 7:30 PM. = c,

1 PUBLIC PARTICPATION

No one addressed the Commission during public participation.J

1 t

2 APPROVAL OF MINUTES OF REGULAR MEETING TUESDAY NOVEMBER 11 *012

Sue moved to approve the minutes of November 13, 2012 as submitted. Tom S.seconded the motion. Six in favor, Lisa abstained.

3. FACILITIES REQUEST

Dan has two requests from large groups, the New Milford Lions Club and the TeddyBear Festival. These are long standing events. Dan asked about the recycling bins. Ifa group uses outside vendors for their trash removal, that vendor should beresponsible for recycling. If a group requests our trash bins, then we will use ourrecycling bins.

4. CORRESPONDENCE

Attached are copies of two letters. A letter from Aquarion Water Companyacknowledged the fact that we were billed in error for water running to our irrigationsystem on the Town Green. The water system had been turned off. A thank you letterwas received from Colin Dugan for allowing him to participate in the Youth SoccerProgram.

5. FINANCIAL REPORT

Dan reported that all finances are in order.

6. DIRECTOR'S REPORT

A copy of Dan's report is attached.

Parks & Recreation Commission Minutes Regular Meeting December 11, 2012, Page 1

The Over 30 Basketball League will play one night a week at Sarah Noble Schoolstarting in January. There are 4 teams.

The Creative Playground is now under Parks & Recreation jurisdiction. We will have todecide what will replace the "Whirl" . This is the most popular piece of equipment atthe playground, but has broken twice. The unit is no longer made of metal. Parentsgroups will be contacted for input and Dan will report back to the Commission forfurther discussion.

Phase 1 of the Lynn Deming paving project will begin in May of 2013. Two catchbasins will also be installed. The paving will start at the entrance and go straight tothe water. The middle parking lot will also be paved. Phase 2 which is in the 2013-2014 budget request will reclaim and pave the westerly travel lane (lake font) andthe travel lane at the north end of the park.

V. ASSISTANT DIRECTOR'S REPORT

A copy of Eleanor's report is attached.

Eleanor is exploring the option of providing payment for programs by credit card.The 2% surcharge would be paid by the customer. Sage Payment Solution did apresentation attended by Kendrick Protzman (IT Dept.), Kevin Kwas (Youth Agency)along with our department. There is much more investigating to do. This will work wellfor larger priced programs such as Swim Team. The office staff is also in favor ofproviding this service.

Parks and Recreation is again partnering with the Senior Center and Social Services tohost a 5K Walk to raise funds for the Fuel Bank. Last year over $25,000 was raised tohelp New Milford people

8A DISCUSS LYNN DEMING FEASIBILITY STUDY

This agenda item is addressed in the Director's Report (attached). Once the workoutlined in Dan's report is completed. We can go before the land use boards forapproval.

86. MODIFICATION OF PARK RULES

Tom S. moved to accept the revision of 1 1 / 13112. Shari seconded the motion and itpassed unanimously.

9A. DISCUSSION & POSSIBLE ACTION REGARDING ADJUSTMENT TO SUMMERPLAYGROUND & PARK FEES FOR 2013 -2014

Parks & Recreation Commission Minutes Regular Meeting December 11, 2012, Page 2

A copy of the the fee schedule is attached. This is the third season with no increase infees. Dan explained that numbers are down and he felt that an increase was notappropriate in these hard financial times. Overall revenues are where they should beand expenses are down.

Shari moved to approve the Summer Playground & Park Fees for 2013 -2014 as

submitted. Tom S. seconded the motion and it passed unanimously.

9111. APPROVAL OF PARKS & RECREATION BUDGET REQUESTS FOR FISCAL YEAR2013 -2014

A copy of the Parks & Recreation Budget Request for 2013 -2014 is attached.

On page 7, 110-0001 Administrative Personnel # 1. Director & Assistant Director of Parks

Recreation the last line should read. The Parks & Recreation Commission

recommends a minimum of a cost of living raise or the maximum merit increasewhichever is greater for the Director & Assistant Director of Parks & Recreation. A few

other minor corrections were made as noted in pen on the attached copy.

Tom S. moved to approve the Parks & Recreation Operating Budget Request forFiscal Year 2013 -2014 as amended. Shari seconded the motion and it passedunanimously.

Sue moved to approve the Parks & Recreation Capital Budget Request for Fiscal Year2013 -2014 as amended in ink on the attached copy. Shari seconded the motion andit passed unanimously.

M. APPROVAL OF 5 YEAR CAPITAL PLAN FOR FISCAL YEARS 2013 -2014 THROUGH2017 -2018

This agenda item will be discussed at next month's meeting.

Shari moved to adjourn the meeting st 8:20 PM. Sue seconded the motion and itpassed unanimously.

Respectfully submitted,

Donna Ramsey, Secretary

Parks & Recreation Commission Minutes Regular Meeting December 11, 2012, Page 3

Aquarion Water Company200 Monroe TurnpikeMonroe, CT 06468

www.aquarionwater.com

AQUARIONWater Company

Stewards of the Environment

Patricia Murphy, MayorTown of New Milford

Town Hall

10 Main Street

New Milford, CT 06776

Re: Town of New Milford Account #20328383

Dear Ms. Murphy:

203.445.7310 phone

800.732.9678 (toll free)

r'

November 12, 2012

This letter is in response to your letter to Mr. Firotte dated October 29, 2012, which herequested that I investigate and respond back to you.

Thank you for providing us with the details related to the billing for the period noted in yourletter. Upon receipt of your request, we dispatched our Service Technician to investigatethis issue and we were able to determine that there was no water running through the meterthat serves the Town Green sprinkler system. Therefore, we have applied a credit to youraccount in the amount of $1,299.47.

As referenced in your letter, Aquarion acquired United Water Company on September 1,2012 and along with that, we assumed all of their outstanding accounts receivable.Therefore, the first bill you received from Aquarion Water Company would have included theprevious outstanding balances. We apologize for any inconvenience this may have causedyou and we are pleased that we were able to resolve your inquiry.

In order to avoid any future service charges for non - seasonal usage months, we do require thatyou contact us so we can update your account accordingly. You can reach our customerservice department at (800)732 -9678, Monday through Friday, from 8:00 a.m. to 5:30 p.m.

If you have any further questions related to his matter, please feel free to contact me directlyat (203) 445 -7330.

Best Regards,

Lucy A. TeixeiraVice President

Customer Services & Human Resources

cc: Charles V. Firlotte

Colin Dugan

31 Ridge Crest Dr.

New Milford, CT 06776

November 13, 2012

New Milford Park & Recreation

47 Bridge Street

New Milford, C" 06716

I wanted to send a letter to thank the Parks and Rec. Dept, its referees, and especially Bob Rush

for the opportunity to coach two teams this year in the Fall Youth Soccer program. We, as a family have

been involved with the program for 7 years with 3 boys playing a total of 14 seasons, but this was my

first year as a coach. I really wanted to thank all involved for allowing us to be a part of and a witness to

the events of October 27, 2012. On this particular Saturday a young man with special needs was

allowed to take the field, in the arms of his father, and participate with his brother who he had watched

play every Saturday from his wheel chair on the sidelines. I do not remember the young man's name

but will remember the joy in his face and the impression he left on the players, coaches, and spectators

alike, great job. Thanks again.

Sincerely

r`Colin Dugan

New Milford Parks & Recreation

47 Bridge StreetNew Milford, CT 06776

Director's Report for December 2012

Addis Park

We will need to do some maintenance on the boat launch planks.

Andrew Gaylord Barnes ParkBaldwin Park

Basketball — Over 30 LeagueA $ 150.00 deposit is due on December 7 We have 1 teams registered to play so far.

Canterbury PondThe maintainers removed the turtle board in preparation of skating season.

Carlson's Grove

Chappuis ParkClatter Valley

Creative PlaygroundThe Creative Playground has been turned over to Parks & Recreation Commission jurisdiction.We will need to decide what we will want to replace the whirl with.

Credit Card PaymentOur department along with others in town are looking into offering credit card payment optionsthrough Sage Payment Solutions.

Emmanual Williamson Park

Helen Marx Park

The adult Touch Football Season has finished their season. Jason Maxwell and our referees did anice job again this season.

Lynn Deming ParkPhase 1 of the 2 part paving project will begin in May of 2013.

The boat docks will be repaired in the next few weeks.

The boat ramp will need some maintenance before Memorial Day.

Mayor Murphy has approved the agreement with Arthur Howland & Associates for the site plan.I have submitted a requisition and should have a purchase order by December 7'. 1 have alsocontacted Chuck Farnsworth in order to update our current survey depicting the maintenancebarn. Once completed, he will submit the changes electronically to Arthur Howland &Associates.

Dan Stanton, PWD Asst. Engineer assisted me in coming up with a cost estimate for phase 1 ofthe improvement project.

Northville Soccer Fields

Nostrand Trail

Numerous trees and limbs came down across the trails. The Youth Agency has offered to re -openthe trails when time allows.

Park Rules

We may need to address the use of portable restrooms required for events on the Town Green.Individuals reserving the Green are having a difficult time finding a place to install the units.

Pickett District Road Fields

Ray Ramsey Park

Sega MeadowsEleanor and I are working on the rail crossing signs, bollards etc. that are required in order to usethis as a bike trail.

Town Green

We had marked the irrigation lines and heads in preparation for the installation of Christmastrees.

The Park Maintainers installed garland, wreaths and lights on Church, Main, Bank, Railroad andBennitt Streets. They also installed the Christmas tree in front of the Town Hall.

TrainingOur staff will be meeting with the Towns IT person and a representative from Sage Corporationto discuss credit card registrations.

The Town will be offering a staff training on our new Google email system.

Eleanor, Jeanne DiGiacomo and I will be attending CIRMA seminar pertaining to VolunteerLiability on November 27 ' in New Milford.

Kim Fitch will be attending a Municipal Customer Service Training in Monroe on January Stn

Young's FieldOur Co -ed softball League completed their season at the end of last month. We had anothersuccessful season.

Respectfully SubmittedDecember 6, 2012

Daniel Calhoun

Director of Parks & Recreation

ASSISTANT DIRECTOR'SREPORT

DECEMBER 11, 2012

Tree Grant: Dan and I met with Chris Donnelly from CT DEEP and finalized all thenecessary paperwork to be paid for the trees replaced on the Town Green. The 50%reimbursement grant is in the amount of $1720. and should be sent to us in the very nearfuture.

Credit Cards: At the approval of Finance, Sage Payment Solutions did a presentationregarding credit card use for New Milford Parks & Recreation at a 2% upcharge (to thepatron) for the service. Also in attendance were Kendrick Protzman (IT Dept) and KevinKwas from the Youth Agency. We have been asked numerous times by residents toprovide this payment option when registering for a program, and although there is stillmuch investigating to do, we are very pleased to be exploring this option.

New Classes: For 2013, we have some new classes waiting in the wings that should beof interest to our residents, among them scuba diving, personal organizing andcheerleading. We are hoping to partner with the Senior Center and the Library to offer aclass on using tablets, such as the IPad, IPad Mini, Kindle Fire HD, Google Nexus etc.that residents may get as gifts this holiday season. More to follow as plans are not yetcompleted. For trip offerings, take some time and join us for Mohegan Sun in April, or atrip to the Bronx Zoo during the spring break. Let me know if anyone is interested.

We are also partnering with the Senior Center and Social Services to again host a 5KWalk to raise funds for the Fuel Bank. Last year, the group raised over $25,000 to assistresidents with home heating oil and our hope is to raise even more!

Christmas Celebrations: Please join us here at the office on Wednesday, December 19tat 12:00 Noon for a small holiday celebration. We will all be bringing a dish to share andhaving a "re -gift grab - bag "...just let us know prior what dish you're bringing so that wedon't duplicate.

Plans are underway for a Holiday Basket Contest (to be donated to Social Services) withthe other town offices, a Christmas coloring contest and Santa Calls.

Wishing everyone Happy Holidays!

Respectfully submitted,

Eleanor K. Covelli

Assistant Director

Parks -& Recreation Dept. Operating Budget 2013 -2014

ADMINISTRATIVE PERSONNEL -FULL TIME 2012 -2013 2013 -20146077- 110 -0001

1 Parks and IRecreation Director 69,882 69,8821 Assistant Director 1 55,855 55,8551 Secretary II Grade VII ($19.28 X 40 X 52) 40,103 40,103Longevity Pay ($350.00 + $250.00) 600 600

166,440 166,440

MAINTENANCE PERSONNEL

6077 - 110 -0005

1 Working Foreman ($26.20 X 40 X 52) 53,685 54,4961 Maintainer 1 ($23.00 X 40 X 52 + $500.) 47,633 48,3403 Maintainer II ($22.24 X 40 X 52 X 3) 136,719 138,778Longevity Pay ($400, $400, $300, & $300) 1,300 1,400

239,337 243,014

PART -TIME & SEASONAL PERSONNEL

6077 - 110 -0002

Aquatic Director ($14.68 X 170 hours)(17 weeks) 4,316 2,4961 Head Lifeguard ($13.00 X 40 hrs. X 15 weeks) 7,836 7,8001 Commission Secretary ($175. X 12 ) (3 %) 2,040 2,1001 Seasonal Maintainer ($11.25 X 40 hrs. X 16 weeks) (2 %) 7,060 7,2001 Seasonal Maintainer ($11.04 X 40 hrs. X 13 weeks) (2 %) 5,627 5,7411 Seasonal Maintainer ($10.61 x 40hrs. X 13 weeks) (2 %) 5,408 5,5178 Lifeguards ($10.80 X 35 hrs. X 15 weeks) (2 %) 44,520 45,360Senior Citizen Swim Instructor ($36.72 X 3 hrs. X 52 weeks) 5,728 5,7281 Park Ranger ($14.71 X 12 hrs. X 15 weeks) (2 %) 2,648 2,6481 Special Event Assistant ($12.36 X 40 Hours)

85,183 84,590TEAMSTER OVERTIME

6077 - 120 -0001

Working Foreman = $38.15 time and one half 17,042 17,042Maintainer 1= $33.50/hr time and one halfMaintainer 11= $32.39/hr time and one half

AFSCME OVERTIME

6077 - 120 -0002 750 750

TOTAL SUBSIDIZED PERSONNEL 1 508,752 511,836

inianitation I , . 1°, -zr - I._ ..1 -',or- v ;ter !-' " - r-;.- -IL-7,A- r5ag I

Septic tank cleaning, Dumpster & Sewer Commission 975 975

Rental

Portable Rest Rooms 5,370 5,370

Bus service 1 4,500 4,500

Heavy Equipment Rental 675 675

Maintenance Equipment 750 1 750

Payphone at Clatter Valle ($47.70 X 8 Months + $132.50 install)Cell Phone Message Beepers Repairs 100 100

11,395 11,395

RepairsBuilding Str ctures ele trical, plumbing, fer cin , etc. 3,900 4,290

Trucks (Me anical and Body) 850 850

Tractors, M ers, Turf I plements 4,100 4,100

Office Equip ent 500 500

School Prop rty 200 200

Athletic field ighting (rer airs, bulbs, bucket ruck rental) 2,050 2,050

Fixtures 700 700

Welding 2 375 2,375

14,675 15,065

Grounds & LandscapingTree Spraying, Pruning, Feeding, Fertilization & Weed Control 9,000 10,000

ProgramsYouth Entertainment Programs 1,000 1,200

Playground and Youth Programs Staff Trainin 700 700

Scholarships 1 4,000

5,600 5,900

Common C argesMaintenance Gara e(Berkshire Condo $308.7412) 3,705 3,705

Printing an4 AdvertishigAds, Classifieds 450 450

Park Signs 1 900 1,000

Program Brochures (2 - 20 p . Fall/Winter & Sp /Sum @ $3,900 ) 7,698 119,048 9,250

Professional Services

One PaintingSurveying, Consultants, ArchitectsDock & Buoy Storage, Installation & Removal 1,000 1,000

Town Green Irrigation System 2,200 2,200

Janitorial Services Summer Playground ($35.00X5hrsX3 sitesX6 wks) 3,060 3,150

B.E. Util /Use.Fee Camp($5.25.cls,$15.50Cafe,$5 field,$15.50Gym) 5,075 5,075

Water Testing 200 200

11,535 11,625

TOTAL SUBSIDIZED CONTRACTUAL SERVICES 65,933 67,915

SUBSIDIZED MATERIALS & SUPPLIES 2012 -2013 2013 -20146077- 310 -0001

dministra ve

Office Supplies 1,300 1,483Photography SuppliesConferences (National, Regional, State, Local) 1,300 1,300Training 1,300 1,300Professional Publications 340 340Professional Memberships 80 580

4,720 5,003

Waterfront

Lifeguard Swim Suits 750 750Lifeguard Staff Shirts 105 105Rescue Supplies IT50 750

1,605 1,605ProgramsArts & Crafts (Playground) 750 750

Athletic Equipment/Field Marking Supplies 1 2,718 2,710Playground & Program Equipment/Supplies 1,555 1,555Trophies & Awards 100 161First Aid Supplies 800 800Special Events Supplies /Awards 800 800Playground Staff Shirts 500 500

7,223 7,276Park MaintonanceWeed killer, Fertilizer, Ice melt 4,100 4,100Grass seed ($2.00 x 800 lbs.) 1,600 1,600Topsoil, Gravel, Trail & Access Road Maint. & Devel.

Beach sand & Mulch ($21.x132 tons = $2772/$30.x180tonsShrubs & Trees (2 trees $600. & shrubs)

4,0708,172

700

4,0008,172

700Miscellaneous hardware and small supplies 4,852 4,750Paint 1,400 1 1,300Lumber (Signs, Picnic Tables, Benches) 2,000 2,000Clay for Pickett District and Helen Marx 5,420 5,420Electric, Plumbing Fixtures and hand tools 3,600 3,350Tractor, Mowers, Truck (Tires, Parts, Supplies) 5,500 5,250Teamsters Mandated Shoe Allowance 750 750Safety Supplies /Apparel 1,100 975Staff Uniforms 810 1,032Custodial Supplies 3,100 3,541Vandalism Repair 1,000 1,000Buoys I 400 400Park Benches, Picnic Tables, Grill, Etc. 565 665

49,139 49,005

TOTAL SUBSIDIZED MATERIAL AND SUPPLIES 62,687 62,889

2012 -2013 2013 -2014

PROGRAM PERSONNEL SELF - SUSTAINING6077 - 110 -0004

Personnel 102,127 106,000

ADMINISTRATIVE PERSONNEL SELF - SUSTAINING6077 - 110 -0006

Secretary I Grade VI 28,315 28,31517.99 X 30 hours X 52 weeks + $250 Longevity)

TOTAL SELF - SUSTAINING PERSONNEL 130,442 134,315

LPLLAAYG]RUND PE SONNEL Part 111v Self -Sustaini6077 - 110 -0003

1 - Playground. Coordinator ($17.19 X 40 X 7)2 %) 4,718 4,8143 Site Supervisor ($12.23 X 35 X 7) 8,989 8,9895 Asst. Site Supervisors ($10.66 X 35 X 7) 13,059 13,059

6 Counselors ($8.25- 10.00) X 35 X 6.5) ($9.03 avg.) 96,522 94,4991 Arts & Crafts Specialist ($10.75 X 35 X 6) (2 %) 2,230 2,2581 Special Needs Counselor ($14.50 x 35 x 6.5) (2 %) 3,249 3,299

TOTAL PARTIALLY SELF - SUSTAINING PERSONNEL 128,767 126,918

CONTRACTUAL SELF SUSTAINING 2012 -2013 2013 -2014

6077 - 270 -0002

Rentals

Canterbury Pool (Barracuda Swm.Tm.)($220.X4hrsX 17 wks) 17,360 14,960

Sports Club Pool (Exercise Swim)($65.00X 3 hours X 50 weeks) 10,140 9,750

Sports Club Pool (Swim Lessons) ($70.00 X 48hrs) 3,360 3,360

Canterbury Pool (Smr Swm Tm) ($110 per day x 22 days) 2,400 2,420

Shepaug Pool Custodian (Swim Meets) ($34.00 X 5hrs X 1 meet) 330 170

Canterbury Ice Rink ($250.00 X 24 hours) 8,000 6,000

Coach Bus Service (4 Trips @ $1,100) 4,800 1 4,400

Summer Playground Trip Bus 5,500 5,500

Road Race Timing Service, Portojon, Police, Announcer & Sound 3,664 4 000

55,554 50,560

ProgramsPlayground/Program Equipment & Supplies 500 924

Background Checks (45 x $8.00) L 360

500 924

Program PersonnelProgram Contractual Personnel 48,750 42,000

School Custodians (nights & Sat. $35.00, Sun. $45.00) 8,300 3,000

Permit Fee Board of Education 28 Programs X $10.00 280 280

B.E.Util& Rent Fee ($5.25 Cl.rm., $5. field,15.5000e, $15.50 gym) 3,430 3,430

60,760 48,710

Travel

Youth and Family Trips 7,750 1 $ 7,000

SecurityLynn Demin Park Security ($16.25 x 2971 hours) 48,279 48,279

Weed Removal

Lynn Deming Park - Lake Weed Removal 0 1,600

TOTAL CONTRACTUAL SELF - SUSTAINING 172,843 157,073

MATERIALS & SUPPLIES SELF - SUSTAINING 2012 -2013 2013 -2014

6077 - 310 -0002

Personnel First Aid, CPR, Bloodborne, Epipen Certification 1,650 1,650

Trophies and Awards 1,800 1,800

Athletic Equipment 3,000 3,000

Field Maintenance (speedy dry, clay, line paint, etc) 4,400 4,400

Program Equipment, Supplies, T- shirts,Tickets 22,000 22,000

Park Stickers & Day Passes ($600.00 & $150.00) 750 1750

Total Materials and Supplies Self- Sustaining 33,600 33,600

PROGRAM SPECIFIC SELF - SUSTAINING

6077 - 270 -0004

Programs 1 1

Total Subsidized Budget 637,372 642,640

Total Self- Sustaining 336,886 324,989

Total Partially Self - Sustaining 128,767 126,918

Total Parks & Recreation Operating Budget 1,103,025 1,094,547

2013 -2014 Anticipated Budget Expenses Versus Revenue as of December 2012

Requested Budget 1,094,547

Anticipated Revenues 510,264

Total Net Cost To Taxpayers 584,283

2012 -2013 Amended Budget Versus Anticipated Revenues

Amended Budget 1,103,025

Anticipated Revenues 511,879

Anticipated Net Cost To Taxpayers 591,146

OPERATING BUDGET SUPPLEMENTAL 2013 -2014: Decrease $8,4781.774%

Subsidized Budget: Increase $5,268 1.826%

110 -0001 Administrative Personnel — Increase $0.00 10.00%

1. Director & Assistant Director of Parks & Recreation

No increase is shown for the Director or Assistant Director. The Parks &Recreation Commission recommends a minimum of a cost of living raisefor the Director & Assistant Director of Parks & Recreation.

2. Secretary II Grade 7No increase is shown for the Secretaries salary due to the AFSCMEcontract negotiations.

110 -0005 Maintenance Personnel — Increase $3,677 11.63%

An increase is shown due to recent contract negotiations plus anincrease in longevity for one Park Maintainer. The $500.00 under theMaintainer 1 is for skilled duties such as welding, etc. The $1,400.00 isfor longevity pay for four Maintainers.

110 -0002 Part Time and Seasonal Personnel — Decrease $593 /.701 %

We have been able to reduce this line item slightly due to wageadjustments. We are seeking increases for the following positions: Weare requesting a 3% increase for the Commission Secretary and 2%increases for 8 Lifeguards and 3 Seasonal Park Maintainers. We are notseeking any increases for the Aquatic Director, Head Lifeguard orSenior Swim Instructor.

120 -0001 Overtime (Teamsters) — Increase $0 10%

No increase is requested for Park Maintainer overtime.

120 -0002 Overtime (AFSCME) — Increase $0.00 / 0%

No increase is requested for AFSCME Secretary overtime.

270 -0001 Subsidized Contractual Services - Increase $1,982 13.00%

D- 7

We are requesting a slight increase in this line item, but have been ableto reduce others. We are requesting slight increase in the followingareas: 1. Building Structures: These funds are for general increasesfor on -call services ($390.00) 2. Tree removal, Turf Fertilization &

3 Weed Control ($1,000.00)'3̀. Youth Entertainment Programs: Thesefunds are used to hire entertainers for summer camp assemblies

t ($ 200.00) 4. Scholarships: A slight increase is requested forscholarships to our programs which is allocated by the Social ServicesDepartment ($100.00) 5. Park Signs: These funds are used to

purchase new and to renovate existing park signage ($100.00) 6.

Program Broch res: An increase is needed due to the rising cost ofpaper ($102.00)7. Janitorial Services for Summer Camp Program:This increase is due to custodial pay increases for after hour services90.00).

310 -0001 Subsidized Materials and Supplies- Increase $202 /.322%

As you can see we have made adjustments within this line item andhave been able to keep our increases to a minimum. Below is a list ofincreases for certain lines: 1. Office Supplies: An increase is

requested due to general increases ($183.00) 2. Professional

Memberships: A small increase is needed for CRPA and NRPA

memberships ($100.00) 3. Trophies & Awards: An increase is

needed to cover the rising cost of supplies ($61.00) 4. Staff Uniforms:Additional funding is needed for the purchase of staff uniforms to coverrising costs ($222.00) 5. Custodial Supplies: We are requesting anincrease to cover the increased cost of cleaning supplies, garbage bags,etc. ($441.00) 6. Park Benches, Picnic Tables & Grills: additional

monies are needed to repair and replace park amenities due to generalwear & tear and vandalism ($100.00).

Partially Self- Sustaining Budget: Decrease $1,84911.45%

110 -0003 Playground Personnel (Part. Self- Sust.)— Decrease $1,84911.45%After reviewing this line item we were able to decrease it slightly due toslightly lower enrollment. However we are requesting a slight increasein certain line items in order to give the Coordinator, Arts & Crafts

Specialist and Special Needs Counselor a 2% raise. We must have atleast 1 counselor to 8 children ratio which correlates to 46 counselors to

368 participants. This program continues to be at least seventy -fivepercent self- sustaining and is currently at 91.70 %. We anticipaterevenues for summer camp to be approximately $91,835 based on lastyears participation levels.

A­ Q

Self - Sustaining Budget: Decrease $11,89713.66%

110 -0004 Program Personnel Self- Sustaining- Increase $3,873 / 3.79%

We are requesting an increase in this line item in order to offer newprograms and to be able to run our existing programs listed below.These self - sustaining funds are used to pay the salaries of our programinstructors including but not limited to the following: Aerobics, TumblinTikes, Color Me Creative, Arts & Crafts Programs, Girls in the Groove,Movin' Munchkins, Dog Obedience, Golf, Kayak, Boys on the Move,Road Race, Pilates, Gymnastics, Jazz/Hip Hop, Fencing, Ice Skating,Martial Arts, Tai -Chi, Life Guards, Coaches, Athletic LeagueCoordinators & Officials, etc. We anticipate that we will generate259,729 in recreation programs revenues in 2013 -2014.

110 -0006 Administrative Personnel Self- Sustaining- Increase $0.00 / 0.0%

No wage increase is shown due to AFSCME contract negotiations.

270 -0002 Contractual Self- Sustaining- Decrease $15,770 / 10.03%

We have been able to significantly decrease this line item by negotiatingrental costs, not using facilities on Sundays (double -time) and tighteningup on the scheduling of practices and events. Please note that all of

these items are self- sustaining and will be covered above and beyondby user fees. Please find explanations for the increases in this line itembelow: 1. Road Race Fees: We are requesting a slight increase inorder to cover general increases for race timing and Police Officer over-time ($336.00) 2. Playground Program Equipment /Supplies:Additional funding is requested due to general cost increases over theyears ($424.00) 3. Background Checks: We request funding to beable to continue to complete background checks in a timely manner (45x $8.00 = $360.00) 4. Lynn Deming Park Weed Removal: We

request funding in order to have weeds removed from swim area andaround boat docks. This has become a safety issue as well as well ascausing maintenance issues for boat propellers ($1,600.00).

310 -0002 Materials and Supplies Self- Sustaining- Increase $0 / 0.0%

We are not requesting any financial increase in this line. This line is

self- sustaining and is completely covered by program fees.

D­ O

Capital Requests FY 2013 -2014

6317 -077 -0341 Parks & Recreation Paving $60,000.00

I. Lynn Deming Park Paving $x'0,000 .: 2

We are requesting funding for phase two of the reclamation and paving project atLynn Deming Park. In 2012/2013 we had budgeted funds to reclaim and pavethe entrance drive, the easterly travel lane (parking area). This fiscal year we willreclaim and pave the westerly travel lane (lake front) and the travel lane at thenorthend of the park.

6317 - 077 -0430 Park & Recreation Trucks $23,401.00

I. Rack Body Dump Truck Lease $9,154.00

We are requesting funding for the 3rd year on the existing 48 month lease of our2012 Ford F350 rack -body dump truck.

II. Pickup Truck Lease $6,847.00

We are requesting funding for the 4th year on the existing 48 month lease of our2011 Ford F250 pickup truck.

III. Pickup Truck Lease $7,400.00

We are requesting funding for the 2nd year on the existing 48 month lease of our2013 % ton four -wheel drive pickup truck w/ plow.

6317 - 077 -0450 Parks & Recreation Park Equipment $4,500.00

1. Coring Tine Rollers $4,500.00

We are requesting funding in order to purchase an Aerway turf coring tine rollerattachment for our Aerway aerator. This will allow us to corea parks andfields.

6317 - 077 -0451 Office Equipment $22,000.00

I. Air Conditioning $22,000.00

The Parks & Recreation Commission is seeking funds in order to have airconditioning installed in the program room at 47 Bridge Street. This space is

used for recreational programs during the day and evening. The summertemperatures make it unbearable to be able to offer significant programs in thisroom. I have worked with the Public Works Department in order to get anaccurate estimate of what it would cost to purchase and have a unit installed.

6317 - 094 -0002 Tractor /Mower Replacement $50,566.00

1. Tractor /Mower $9,065.00f;Y6'

We are seeking funds for the third year on thet3d month lease of our 4x4 frontdeck mower. This mower is equipped with 60 inch mower, hard cab, snowblower and plow. There is a $100.00 buyout at the end of lease in order for thetown to own this piece of equipment.

II. 4X4 Tractor with Loader and Rotary Mower $41,501.00

We are requesting funding for the purchase of a new 4x4, compact utility tractor.The tractor will be equipped with a 60 horsepower diesel motor, 6' front -endloader, 6' rotary mower (brush -hog) and cab. Our current 44 Kubota tractor waspurchased in 1994 and needs to be replaced. The trade in value of our currenttractor is $4,200.00. This tractor is used for moving materials, brush - hogging,snow removal, brush /wood chipping, aerating, rototilling, etc. We can lease thisnew tractor for $11,053.00over four years.

6317 - 094 -0003 Park Development and Repair $182,986

I. Lynn Deming Park Improvements Phase 1 $179,198.00 - : =' fThe Parks & Recreation Commission is requesting funding for the first of a fourphase park improvement project. Phase 1 would include the installation of a 40space parking area, traffic pattern re- routing with a traffic circle, the closing of thelakefront drive, the removal of boulders for a new picnic area and signage, etc.

II. Drinking Fountain $3,788.00We are requesting funding for the purchase and installation of a freeze resistantdrinking fountain. This will replace the defunct fountain at the CreativePlayground on Pickett District Road.

Fiscal Year Requested Capital Budget

2001 —2002 $ 3,017,000.00

Actual Capital Budget

312,000.00

2002 - 2003 182,200.00 13,933.00

2003- 2004 61,900.00 19,700.00

2004-2005 125,000.00 54,500.00a

2005- 2006 130,650.00 90,012.00

2006-2007 111,726.00 93,726.00

2007 -2008 141,830.00 22,976.00

2008 -2009 183,137.00 29,191.03

2009 -2010 188.492.00 76,671.00

2010 -2011 116,889.00 39,570.00

2011- 2012 170,321.00 76,201.00

2012 -2013 125,771.00 103,671.00

2013 -2014 343,453.00

D— 17

Anticipated Revenue FY 2013 -2014

Program Fees $ 259,729

Partially Self - Sustainina (Summer Plavaround

218 @ $320 $ 69,76070 @ $265 $ 18,550

9 @ $195 $ 1,7552 @ $410 (non- resident) $ 820

1 @ $0 (fourth in family) $ 0

Late Fee payment 19 @ $50.00 $ 950

300 Participants $ 91,835

Lynn Deming1013 @ $45 Vehicle Passes (residents) 45,585290 @ $5 Personal Day Passes (resident) 1,450

2 @ $20 Personal Day Passes (non- resident) 40

90 @ $115 Boat Launch Passes (resident) 10,35070 @ $1,200 Boat Slips (resident) 84,000

6 @ $1,155 Boat Slips (resident seniors) 6,930720 Boat Slip (partial season) 720

1472

495,061

149,075

Park Reservation Filing Fee & Misc. Fees

90 @ $10.00 = $900. & Dragon Boat $3,130. 4,030

Concession & Vending

Lynn Deming $3576, Conn's Pond $880, Young's Field $500,Creative Play $600. & Vending machine LD $39.22 $ 5,595

Total anticipated revenue $ 510,264. (Reimburses 46.62% of requested budget)

Revenue Comparisons

5910 PARKS 5912 RECREATION TOTAL

2000 -2001 Actual 103,090 297,736 400,8262001 -2002 Actual 132,793 294,866 427,6592002 -2003 Actual 121,797 304,793 426,5902003 -2004 Actual 136,530 312,358 448,8892004 -2005 Actual 143,311 366,155 509,4662005 -2006 Actual 136,953 358,107 495,0612006 -2007 Actual 153,791 378,776 532,4672007 -2008 Actual 151,427 376,584 528,0112008 -2009 Actual 138,667 369,179 507,8472009 -2010 Actual 171,729 340,121 511,8502010 -2011 Actual 166,886 351.564 518,4502011 -2012 Actual 165,025 345,652 510,6772012 -2013 Anticipated 172,125 339,754 511,8792013 -2014 Anticipated 158,700 351,564 510,264

Page 13

BUDGET COMPARISONS

6077 2007 -2008

Subsidized

Actual

2008 -2009

Actual

12009.2010

Actual

2010 -2011

Actual

2011 -2012

Actual

2012 -2013

Requested

2012 -2013

Actual

2013 -2014

Requested110 -0001 Admin. Person. -FT 152,073 156710 156,710

128

156,960 163 163,974 166,440 166,440110 -0005 Maint. Person. 216,842 222,293 222,543

Program Person.

229,149 240,265 235,914 239,337 243014110 -0002 PT Seasonal Person. 76,918 77,485 71

106000

76 83,589 85,183 85,183 84,590120 -0001 Maint. Overtime 17,800 17,800 16,000

28,315

16,160 17 17,042 17,042 17042270 -0001 Contractual 65,339 67 63443

170,435

64037 63 722 65,933 65,933 67,915120 -0002 AFSCME Overtime 1 1,000 1,000

1

1,100 750 750 750 750310 -0001 Materials & Supplies 62,745 64,627 60,904 60,913 61,652 62,687, 62,687, 62,889

33,311

592,9171 607,1931 591,9101 605,2901 630,8531 631,4831 637.372 642.640

Partially Subsidized (Camp)110 -0003 142,351

2007 - 2008 2008 - 2009 2009 - 2010 2010 - 2011 2011 - 2012 2013 - 2014

Actual

1 $ 142,971 1 $ 122,8841 126 128 128 128 126918Self - Sustaining

2005 - 2006 2007 - 2008 2008 - 2009 2009 - 2010 2010 - 2011 2011 - 2012 2013 - 2014

Actual Actual

rctualActual1 Actual Actual Actual 12012-2013Anticipated Anticipated

509 495,061 528,011 507,847 511,850

110 -0004 Program Person. 120,119 120,000 95,900 98,000 98 102 102 127 106000110 -0006 Admin. Person. SS 25,828 26,655 26,754 26,754 28,203 28,315 28 28,315270 -0002 Contractual 155,921 156,101 168,231 170,435 170 172 172,843 157,073270 -0004 Program Specific SS 1 1 1 1 1 1 1 1310 -0002 Materials & Supplies 36,200 37,192 33,311 33,310 33.750 33,600 33,600 33,600

TOTAL BUDGET=

338,069 339,949 324 328,500 330 336,886 336,886 324,989

1,073,337 1 $ 1,090,113 1 $ 1,038,9911 1,059,860 1 1,090,427 1,097,136 1 1.103,0251 1.094.547

I7. Ay 4111 * 2004 -2005 2005 - 2006 2007 -2008 2008 -2009 2009 -2010 2010 -2011 2011 -2012 2013 -2014

Actual Actual

rctualActual1 Actual Actual Actual 12012-2013Anticipated Anticipated

509 495,061 528,011 507,847 511,850 518,450 510.677 511.879 510.264

ANTICIPATED NET COST TO TAXPAYERS: $584,283 (53.38% OF OUR BUDGET)

Page 14

Department of Parks & Recreation

ustaining Programs: Expenses vs. Revenues 7/1/11 - 6/30/12

Program Income iPayroll w/ Benefits ISecretary Salary wl Benefits / Expenses ISupplies ISurplus1 $ 253 ,8.171 _ $ 105,5021 $ 30,4811 $ 73.6211 S229401 $ 21.273

mmer Day Camp: Expenses vs. Revenues 2012

stration Revenue I Trip Registr91,8351 $ 12,537

mer Camp continues to be at least 75%

w/ Benefits

91,093and was 90.95% S

ies

Page 15

Park & Summer Playground Approved Fees for 2013

Lynn Deming Park 2004 2005 2006 2007 2008 2009 201 2011 201 201

Resident Boat Slip 850 975 1 000 1 050 1 1 100 1 1 1 200 1,200

Resident Launch Pass 90 100 100 105 105 110 110 115 115 115

Mooring 200 220 250 NA NA NA NA NA NA NA

Resident Vehicle Pass 35 40 40 40 40 40 40 45 45 45

Non - Resident Vehicle Pass 120 132 140 NA NA NA NA NA NA NA

Resident Day Personal Pass8 passes per individual

5 5 5 5 5 5 5

Non - Resident Personal Day Pass8 passes per individual

15 15 15 15 20 20 20

Children Aged 3 and Under Enter FreeNo Commercial Vehicles Allowed

Owners or Workers of Car Dealerships Must Purchase a Sticker For Each Vehiclel

U21, mer Playground 2004 2005 2006 2007 2008 2009 201 2011 2012 201

1Childst 248 248 270 280 295 305 315 320 320 320

2nd Child 198 198 215 225 240 250 260 265 265 265

3rd Child 138 138 150 155 170 180 190 195 195 195

Fees not to Exceed 584 584 1 $ 635 660 705 1 $ 735 765 780 780 780

Non - Resident $ 380 $ 390 $ 400 $ 410 $ 410 $ 410

ALS AND OBJECTIVES:

FERENCE PROJECT NAME EXPLANATION

Young's Field Feasibility Study/Master Plan Given the current configuration of this site, it is necessary to conduct an updated study for this park This study would consist of

reconfiguring the softball fields in a safer manner, updating an outdated and inefficient lighting system with aluminum poles,adding appropriate bleachers on the embankment and a plan to install a well and irrigation system.

Sega Meadows Feasibility Study /Master Plan This study will provide the department with a plan of action to delve into the possibilities of this parcel. Currently this park isnot easily accessible to the general public.

Town Wide Needs Assessment This assessment is necessary to survey the citizens of New Milford to determine what is important to them regarding services,programming and facilities. This is a scientifically based survey to assess what we need to strive for in the future as a departmentand as a Town. This will also provide the Parks & Recreation Commission groundwork for long term planning.

Air Conditioning for 47 Bridge Street Building Funding is desperately needed in order to have a central air conditioning unit installed at the Parks & Recreation Buildinglocated at 47 Bridge Street. This space is used for recreational programs during the day and evening. The summertemperatures make it unbearable to be able to offer significant programs in this room. I have worked with the Public Works

Department in order to get an accurate estimate of what the cost would be to purchase and install an air conditioning unit.

Coring Tine Aerator We are requesting funding in order to purchase an Aerway turf coring tine roller attachment for our Aerway aerator.This will allow us to core aerate parks and fields.

4x4 Pickup with Plow to Replace 2000 Ford 17150 Funding is requested for the 2nd year of a 48 month lease of our 3/4 ton pickup with plow. This truck replaced our 2000 FordF150 with plow.

Rack body Dump Truck Funding is needed for the 3rd & 4th year on our Ford F350 rack body dump truck lease.

4x4 Front Deck Mower with Snow blower & Broom Funding is needed for the 3rd year on our 4x4 front deck mower lease. There is a $100.00 buyout at the end of the lease.

Pickup Truck Lease - 2011 Funding is necessary for the 4th year on a four year lease of our Ford F250 pickup truck

Tractor A new 4x4 tractor with loader is necessary to replace our 1994 Kubota 4x4 tractor with loader. This tractor is used

for brush hogging, aerating, roto-tilling, seeding and moving materials such as sand, snow, topsoil and gravel. We can lease thistractor for $11,053.00per year for 4 years.

Small SUV to Replace 1997 Chevy Cavalier A new small SUV will be needed by fiscal year 2015/2016 to replace 1997 Chevy Cavalier.

4x4 Large Area Mower A new 10.5' cut batwing mower will be needed by 2015/2016 to replace our 2005 John Deere large area mower.This efficient mower is used for approximately 30 hours per week from April through October.

4X4 Front Deck MowerA new 4X4 front deck mower will be needed by 2016/2017. This mower will be used in all parks and is especially needed for steepinclines. We will be trading in our 1996 Kubota 4x4 front deck mower.

Paving Lynn Deming Park Phase 2 Funding is necessary in order to complete phase 2 of the paving project at Lynn Deming Park. Phase 2 will include the

reclaiming and paving of the westerly travel lane (lake front) and the travel lane at the northern end of the park

Drinking Fountain A new heavy duty, frost -free drinking fountain is needed at the new Creative Playground. This will replace the old concrete unitthat has been vandalized numerous times in the past.

Lynn Deming Park Improvements There is a need to improve and expand the facilities at Lynn Deming Park This improvement program would include expansionof the parking lot, increased beach frontage, a concessions stand, walking trails, a fishing pier, a children's playground,reconfigured travel routes and the construction of a garage /storage building.

Young's Field Turf Repairs These athletic fields are overused due to being the only lighted fields in New Milford. These fields will need to be core

aerated, slit seeded, cores dragged, fertilized infields edged, sod replaced and infields crowned with appropriate infield mix.

Town Green Turf Repair It will be necessary top renovate the turf on the Town Green. The renovation will consist of the spreading of screenedloam, aerating in three directions, slit seeding with appropriate grass mix and treating with starter fertilizer.

Re- sealing of 2 Tennis Courts & 2 Basketball Funding is required to re -seal the two tennis courts and one basketball court at Young's Field and one basketballCourts

court at Emmanual Williamson Park by 2014/2015. This type of preventative maintenance should take place every 5 years toprotect the investment that occurred in 2010.

Repair & Chip Sealing of Lynn Deming Park There will be a need to completely repair and chip seal of Lynn Deming Park This park continually receives more visitors andbrings in tremendous revenues for the Town. This project will be completed over three years. The project will include: repair ofdamaged asphalt, application of oil, spreading of stone chips and rolling. This repair should last at least 7 years.

Young's Field Improvements After an updated Feasibility Study/Master Plan has been completed of this park, we believe that this area is in need of a majorrejuvenation over a three year period. Year one would include installation of site amenities including signage, landscaping,benches, drinking fountains and bathrooms. Year two would include reconfiguration and renovation of softball fields,

installation of a well and irrigation system, replacement of the outdated lighting system with aluminum poles and efficientlight fixtures and installation of safety netting between the field and Young's Field Road. Year three would includegrading of embankment, landscaping and installation of appropriate bleachers.

Lighting and Poles at Sarah Noble Field The Parks & Recreation Commission feels that it is necessary to purchase and install poles and lighting at the Parks andRecreation Department soccer field near the Sarah Noble School.