18112020UPDATE

International Student Services Unit, Academic Administration and Services Centre, University of Malaya, Kuala Lumpur 03 7967 7858 / 7859 / 7857 iss_aasc@um.edu.my

B. DOCUMENTS CHECK LIST PLEASE (√) TO VERIFY

STUDENT DOCUMENTS Applicant ISSU Staff

1 A RECENT PASSPORT PHOTO with WHITE BACKGROUND (size: 3.5cm x 5cm) (2 Pieces)

*Please refer the photo’s specification provided

2 One (1) copy of “OFFER LETTER” from the University of Malaya (all pages)

3 AN ORIGINAL COPY OF STUDENT CONFIRMATION LETTER FROM THE FACULTY (Letter must state student’s current status, signed by the Dean or Deputy Dean) and addressed to: Ketua Unit Pas Pelajar Pejabat Imigresen Malaysia Wilayah Persekutuan Kuala Lumpur Cawangan EMGS, Menara TA One No. 22, Jalan P.Ramlee 50250 Kuala Lumpur

4 ONE (1) COPY OF PASSPORT (all pages) including blank pages and a clear copy must be made on one side of A4 size paper. If you have old passport and the latest entry inside the old passport, you must make ONE (1) COPY OF PASSPORT (all pages) including blank pages. Please make sure all-important information in your passport such as stamps, and page numbers can clearly be seen while making copies of it (Please bring the original passport for verification). A. Passport must be VALID AT LEAST 18 MONTHS from the expected date of approval. B. Passport must contain the DATE OF LATEST ENTRY to Malaysia

VALIDITY DATE OF PASSPORT = PLEASE STAMP AND SIGN

VALIDITY DATE OF VISA =

LATEST DATE OF ENTRY =

A. APPLICANT’S DETAILS (Capital Letter)

1. Full Name : ____________________________ 2. Student ID No. : ____________________________ 3. Passport No. : ____________________________ 4. Nationality : ____________________________ 5. Contact No. : ____________________________ 6. Email : ____________________________ 7. Level of Study:

Bachelor Master PhD

NEW STUDENT PASS APPLICATION FORM

(3.5 CM)

PASSPORT PHOTO

(WHITE BACKGROUND -2 Pieces)

(5.0

CM

)

18112020UPDATE

B. DOCUMENTS CHECK LIST PLEASE (√) TO VERIFY

STUDENT DOCUMENTS Applicant ISSU Staff

5 INSURANCE COVERAGE LETTER (Please refer and discuss with the staff at the visa unit

counter)

6 One (1) copy of MEDICAL REPORT (Copies must be certified and attached with result

from the doctor as well as laboratory reports)

Medical examination must be at the registered clinics with EMGS. Please refer to the

EMGS’s website for the list of registered clinics.

7 One (1) copy of LATEST ACADEMIC TRANSCRIPT AND CERTIFICATES from previous

University (for postgraduate) / High School (for undergraduate) / UMCCED academic

results (certificate & transcripts)

8 AN ORIGINAL & TWO COPIES OF RELEASE LETTER FROM THE PREVIOUS INSTITUTION

IN MALAYSIA (if the applicant has been issued with a student pass under that

institution / the previous pass must be cancelled by the respective institution)

9 MALAYSIAN DUTY STAMP (RM10.00) FOR PERSONAL BOND (Stamp can be purchased

from the local Post Offices and one stamp for each application)

10 PAYMENT RECEIPT 1

Visa processing fee is made payable through E-Pay (https://epay.um.edu.my/payment/pay/125)- RM50.00

(Please refer to the guideline provided in your siswa list or refer to notice at visa counter)

11 PAYMENT RECEIPT 2

Visa Fees (charges from EMGS/Immigration) - Payable to EMGS Escrow Account 1 (Acc.

No. 514057662341, MAYBANK) (PAYMENT VIA CDM/ATM DEPOSIT IS NOT ACCEPTED)

C. IMPORTANT REMINDER

1 Please bring the original certificates for verification purposes when submitting the application.

2 New applicants will be charged Journey Performed Visa fees even though they obtained the Single-Entry Visa from

the Malaysian Embassy/Consulate/High Commissioner in their home country.

SIGNATURE

Applicant ISSU Staff

DATE

TYPE OF APPLICATION (Please tick √)

o New

o Conversion

o Variation

o Progression

https://epay.um.edu.my/payment/pay/125)-

18112020UPDATE

PASSPORT PHOTO GUIDELINES Please find below the photo guidelines for submitting a passport photo to EMGS. Kindly note that this is important since the same

picture will be used on the Immigration System as well as printed on the iKad.

Institution will be requested to adhere to the guidelines below to avoid any delay in processing as well as avoiding any untoward

issues with law enforcement officials checking the iKad.

1. In color and identical, not black and white.

2. Taken against a WHITE background.

3. Your photo must be professionally printed and 45 millimeters (mm) high x 35mm wide. Please do not use photos that have been cut down from larger pictures. In the examples

below, the one on the left shows the correct proportions. The image on the right shows incorrect proportions.

4. When scanning and uploading the passport picture in STARS please ensure that there is no

white border surrounding the photo as this may affect the dimensions of the image.

Therefore, please remove the white border before uploading the student’s picture. In the

examples, the one on the left shows the correct proportions. The image on the right

shows Incorrect proportions.

5. Subjects should wear formal wear; collared and smart wear; NO BRIGHT COLORS ONLY DARK COLORS. This also includes

for

headscarves / hijab wearers.

6. Free from shadows.

7. Digital enhancements or changes are not acceptable.

8. Taken with the eyes open and clearly visible (with NO SUNGLASSES OR

SPECTACLES and no hair across the eyes).

9. No objects such as dummies or toys, or other people visible.

10. With the subject facing forward, looking straight at the camera; with a

neutral expression with the mouth closed (no grinning, frowning or

raised eyebrows); sharp focus and clear; free from “redeye”.

11. Taken of the full head, without any covering exceptional to women with

hijab / head scarf only; make sure the facial features are clearly visible from the bottom of the chin to the crown of the

head.

12. Strictly NO CAP ALLOWED.

13. Printed professionally or taken in a

passport photo booth. Photos printed at

home is unlikely to be of an acceptable

standard.

14. Have the person’s full name on the back of each photograph (IF SUBMISSION IS MADE MANUALLY ONLY).