New Title III Director’s Meeting

September 10, 2010Presented by Mami Itamochi

Title III Coordinator

Agenda

• Demographic Background• Resources

– Website– Toolkit – ESL Best Practices for LEP

students• Major Requirements• Funding (state and federal)

– Title III Five-Year Strategic Plan• Title III Monitoring

Changes in West Virginia• $2.2 billion in foreign trade with countries

such as Brazil, China, Italy Japan• 100 international companies

created 30,000 jobs• 2000 limited English proficient

(LEP) students from 60+ languages

• 4.7% African American (state avg)• 3.3% and 3.8% Hispanic

students Eastern panhandle (Berkeley and Jefferson counties)

Did You Know . . .

The number of students in West Virginia schools who spoke a language other

than English1999 = 10392009 = 3371

Did You Know . . .

• West Virginia schools currently teach students that speak Korean…Laotian … Navajo…Polish…Portuguese…Russian… Spanish…Tagalog…Thai…Vietnamese… Arabic…Cambodian …Chinese Mandarin …Cantonese…Creole…French…German… Hindi …Hmong…Italian… Japanese and more than 60 languages other than English

Title III Resources

• http://wvconnections.k12.wv.us

• Transact www.transact.com

• Toolkit http://wvconnections.k12.wv.us/toolkit.html

1/14/00

Title III Program Requirements

• Identification/Screening•Parent Notification•Professional Development/Parent involvement•Assessment•Private Schools

Identification/Screening

Policy 2417 http://wvde.state.wv.us/policies/p2417.doc • §126-15-3. Regulations. 3.1. Each county shall identify LEP

students within 30 days of enrollment based on criteria established by the WVDE and available through the Office of English as a Second Language (ESL)/West Virginia International Schools.

Identification/Screening

• Home Language Survey (Enrollment Form)

• Screening – Woodcock Munoz Language Survey (Riverside Publishing)

• Proficiency Level– Fully Proficient in English (Level 5)– Limited English Proficient (Level 1-4)

• ESL services (Toolkit Page 11, 12)• WVEIS Data Entry

http://wvconnections.k12.wv.us/documents/IdentifiyingBilingualSTudentsonWVEISforWeb092208b.xls

Parent Notification

• Within 30 days of the students enrollment, the ESL teacher will notify the parent in writing of the student’s eligibility to Participate ESL services (Toolkit 11-13) http://wvconnections.k12.wv.us/documents/ParentnotificationSAMPLEFORM081403_002.doc – Type of ESL service – Amount of ESL service– Graduation date (high school)– Parent consent

Professional Development/Parent involvement

• PD – School administrator/Principals– Content (classroom) Teachers (Toolkit

Secondary page 9)– E-Learning Course

• Parent Involvement– Resource - If Your Child Speaks Two Languages

http://wvconnections.k12.wv.us/terminology.html

– Parent outreach programs– News letters

Assessment - WESTELL

  Policy 2417 - 3.5. All public school students identified as LEP shall participate in the West Virginia Measures of Academic Progress (WVMAP), as determined by the LEP Committee. Using the LEP Assessment Participation Form, the committee will annually determine the appropriate accommodations.http://wvconnections.k12.wv.us/assessment.html

Assessment - WESTELL

• What is the WESTELL?• Who will be participating in the

WESTELL?• Why are we administering the

WESTELL and what are its benefits?

• Why do students have to take the WESTEST and WESTELL? Isn’t that double testing?

Private Schools• Private School students need to be a

part of county LEP student count (WVEIS)

• Resource documents for identifying private school students :– http://wvconnections.k12.wv.us/docum

ents/IDENTIFYINGLEPSTUDENTSinPrivateSchoolsONWVEISforWeb092208.doc

– http://wvconnections.k12.wv.us/documents/TitleIIIPrivateSchoolParticipation.pptx

Kanami

Student arrives and completes enrollment form

Indicates English Language

Indicates language other than English

Follows standard enrollment procedures

School notifies county Title III Director

Trained staff screens students to determine eligibility for ESL

services

Screening results show student is limited proficient

in English

Notifies parents of student’s eligibility

Student receives no services

Screening results show student is proficient in

English

The LEP committee convenes to determine

services/assessment

If parent denies permission for student to receive ESL classes,

he/she must sign a Parent Waiver Form

Student receives ESL services until obtaining required

proficiency to exitThe classroom teacher uses

sheltered instruction to modify classroom

instructionsThe exited LEP student will be monitored for one year

Toolkit page 4 (both elementary & secondary)

Title III Five-Year Strategic Plan• http://wvconnections.k12.wv.us/title3gr

ants.html– Guideline– Sample Action Steps

http://wvconnections.k12.wv.us/documents/SampleActionSteps_002.doc

– Grant Allocation http://wvconnections.k12.wv.us/documents/2010TitleIIIGrantAllocationsRevised.pdf

– Consortium– Deadline for the application – 9/30/2010

Fiscal Issues• Approved Title III budgets should

match the county expenditures (purchase orders, contracts etc.)

• Title III Indirect Costs – may not exceed 2%

• Be conscious of appropriate expenditures (refer sample Action Steps)

2010-2011 Monitoring ScheduleDATE DISTRICT DATE DISTRICT

September 2010 December 2010

September 13-17 Marion County December 1-2 Hampshire County

September 21-23 Jefferson County December 6-10 Boone County

September 27-30 Webster County December 13-15 Tyler County

September 30 Logan County January 2011

October 2010 January 10-14 Richie County

October 7-8 Wirt County February 2011

October 12-15 Monongalia County

October 18-20 Hardy County March 2011

October 25-28 Marshall County March 14-18 Fayette County

November 2010 March 21-23 Roane County

November 3-5 Lincoln County March 28-31 Grant County

November 8-10 Wetzel County April 2011

November 15-17 Pleasants County April 4-8 McDowell County

November 29-Dec. 2 Hampshire County April 7-8 Mason County

April 12-13 Preston County

Findings & Recommendations 09-10• 5.2 Parental Notification

http://wvconnections.k12.wv.us/documents/ParentnotificationSAMPLEFORM081403_002.doc

– Within 30 day timeline (14 days for mid-year enrollment)

– Including all components required by law

• 14.2 Increased Achievement (school visits)– Providing high quality programs (amount

services)– Linked to ELP/CSO standards– Program Coordination– Grade Placement– Special Education

Summary of Best Practices• School administrators are aware of/attentive to LEP

students’ needs• LEP students are specifically scheduled into classes

that are co-taught and/or led by experienced teachers

• Students are served in designated instructional spaces

• Students services are effectively coordinated (ESL, RTI, Special needs, Gifted etc.)

• Teachers often communicate with parents and they are provided varied opportunities to be involved in their child’s education

Thank you for your support!

Questions/Comments?Please contactMami Itamochi

mitamochi@access.k12.wv.us or

(304) 558-3199