HR Law & Practice

We at GMS are excited to have Bob Joyce and Drake Maynard return to our 2016 Summit to pre-sent two new sessions on Human Resource Law and Practice. We hope you have made plans to join us.

Current Trends in HR Law and Practice This session explains recent developments in employment law—including the use of criminal back-ground checks, pregnancy discrimination, changes in requirements for overtime pay, and the em-ployer mandate under the Affordable Care Act, etc.

Understanding the Basics of HR Law and Practice This session explores the fundamental principles of employment law—starting with employment-at-will and its exceptions and touching on employment discrimination, wage and hour regulations, and family and medical leave rights and requirements.

News From GMS a publication for GMS clients

Volume 28, No. 4 April 2016

In this Issue

HR Law & Practice E-File 1094/1095 Final Year for Intensives

Page 2 Time and Attendance 50% Supplement

Credit

CPE Credits

Upcoming Webinars

Page 3 Summit - Intensives Networking Event

Page 4 Things to Do in St. Pete

Beach, Florida One on One Appoint-

ments Client Referral Program

GMS, Inc. 10559 Metropolitan Avenue

Kensington, MD 20895

Phone: 800-933-3501

Fax: 301-933-3502

E-mail: service@gmsactg.com

Final Year for Intensives

Don’t miss out on this final opportunity to attend one of our intensive seminars.

We will not be offer-ing them at future Summits, so if you want to learn from

start to finish how to make the best use of your Accounting soft-ware, or how to close

your books at year end and be ready for

your audit, or all about the Revolving Loan Software, be

sure to attend one of these 1 ½ days

sessions.

BOB JOYCE, PROFESSOR OF PUBLIC LAW AND GOVERNMENT UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL Mr. Joyce has a bachelor’s degree from UNC and his law degree is from Harvard. He has practiced law in New York City and North Caro-lina, with focus on employment law, representing both individual em-ployees and employers. He is the author of The Law of Employment in North Carolina’s Public Schools and many articles related to the law of employment.

DRAKE MAYNARD, FACULTY, SCHOOL OF PUBLIC HEALTH UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL

Mr. Maynard retired from his position as Director of Employee Rela-tions for the State of North Carolina in 2011. Prior to that, he had been the Senior Director of Human Resources Administration for UNC-Chapel Hill and Personnel Director for UNC Hospitals. Drake is on the faculty of the UNC-Chapel Hill School of Public Health’s nationally ranked Executive Management program. He has an un-dergraduate degree from UNC-Chapel Hill and a law degree from the University of South Carolina. Through Drake Maynard HR Ser-vices he provides human resources consultation and staff develop-ment services for state and local governments.

e-File 1094/1095

In early April, we will be releasing Supplement #425 e-File 1094/1095. We are awaiting IRS final approval on the upload test file. They have notified us there is currently a five-day backlog for this so as soon as they verify our file is compatible with their system, we will release a soft-ware revision. In the meantime, please review the reporting instructions by going to https://www.irs.gov/instructions/i109495c/. Once the revision is released, you may order it by going to www.gmsactg.com. When installed and security rights given, this supplement will enable the Create e-file buttons at the bottom of the Print 1094/95 Form/e-File tab within Payroll, Annual, 1094/1095. The purchase price is: 1-2 users: $120.00/$40.00 annual license/maintenance 3-4 users: $150.00/$50.00 annual license/maintenance 5+ users: $190.00/$63.00 annual license/maintenance

Page 2 NEWS FROM GMS A PUBLICATION FOR GMS CLIENTS VOLUME 28 NO. 4

Present versions of Software are:

Accounting 1.2.305 RLSS 1.0.0.12

Wednesday, June 8, 2016 @ 2:00pm

Payroll Supplements

This webinar will review all GMS Accounting Supplements related to Payroll Processing. In addition to the normal payroll functions incorpo-rated in the GMS software there may be occasions when additional re-ports are needed to meet specific funding source requirements, or you need to do a little “detective work” to solve a payroll related problem. This webinar will feature our payroll related supplements that may help you with these issues. >>LEARN MORE

Wednesday, April 20, 2016 @ 2:00pm

Budget Importing

It is a very common practice to do initial budget preparation and modifi-cations in Excel. This webinar will cover the advantages of doing so as well as the seamless communication between Excel and the GMS Ac-counting System. Tricks such as using the accounting system to help create a budget for a specific program will also be covered. >>LEARN MORE

Time and Attendance

Looking for an easier way for your employees to submit timesheets? Are you wanting to save time with timesheet data entry? Are you tired of locating cop-ies of misplaced paystubs for employees? Debbie Sabin, GHG Corporation’s Director of Sales, will explain at our Summit how GHG’s Clockwise timekeep-ing solutions will help you manage employees and grant funding quicker and more accurately. GHG offers time and attendance software solutions to assist in the grant tracking, leave management and employee self-services such as access to online pay stubs and W-2s.

About Debbie

Debbie has led GHG Corporation as an industry leader in time and attendance software solutions providing grant tracking, leave management and employee self-services such as access to online pay stubs and W-2's. With the help of GHG's Clockwise timekeeping solutions, thou-sands of companies are now able to manage employees and grant funding quicker and more accurately.

Debbie has a degree in Finance with over 20 years of experience in account-ing and financial reporting. Debbie's background in finance, software support, product implementation and project management, enable her to optimize GHG's Clockwise solution to fit each organization's individual needs.

Attend the GMS Conference and Get a 50% Supplement

Credit

Agencies attending the GMS Annual

Conference in St. Pete Beach, FL will

be entitled to a 50% supplement

credit. This is a 50% credit on the

purchase price of any supplement(s)

up to your agency’s total registra-

tion price for either the regular con-

ference or intensive sessions, which-

ever is greater!

This credit is valid from the time of

your registration through July 31,

2016. See the conference brochure

on our website www.gmsactg.com

for more information. Another great

reason to attend the conference!

Earn CPE Credits for your participation in the GMS Summit 2016! Each regular conference session is worth 1.5 hours while each intensive session is worth a total of 8.5 hours. Please keep track of which sessions you attend, then email our Event Director, Robin Berseth at robin@gmsactg.com and she will pre-pare a CPE letter for you.

Page 3 NEWS FROM GMS A PUBLICATION FOR GMS CLIENTS VOLUME 28 NO. 4

GMS Summit 2016 Networking Event

Join us as we assemble hygiene kits to be delivered to families with children in need in the St. Pete Beach area. Clean the World’s ONE PROJECT unites the fortunate with the less fortunate. The average age of a homeless child in the United States is seven years old. Chil-dren make up one of the largest and fastest growing segments of the home-less population. Homeless children get sick 4 times more often as other chil-dren. Help us as we make a difference in the communities we meet in.

Wednesday, June 15, 2016

1:30 - 4:00 PM

Cost $45 - Includes round trip transportation to Vino-N-Brew in Treasure Island, 2 drink coupons (beer, wine or soft drinks), appe-tizers and your support of “Clean the World - One Project”

Advanced registration is required and space is limited.

Register Online

Year End Procedures/Preparing for Audit Annual Conference Intensive This intensive is a step-by-step review of what you need to do at year-end to close your books and to get ready for your audit. Learn about the latest GMS procedures. Understand schedules you will want to prepare for your auditor. Gain a full understanding about how revenue recognitions are determined based on the type of grant or contract. You will re-ceive complete training on all aspects of year-end activity by experienced GMS personnel and an auditor. You will get an auditor’s per-spective on what you should have ready for the audit and be able to get answers from a CPA with extensive experience in non-profit and GMS auditing. You will be shown what closing entries are used in the accounting sys-tem. This session is designed to help you keep audit costs under control and help you comply with current audit standards.

Training on RLSS Annual Conference Intensive This training will benefit anyone who is a sea-soned user or new to GMS-RLSS. This session will cover every aspect of using GMS-RLSS so you can take advantage of all of its features. Among the topics covered will be setting up new loans, processing loan activity, using Master File Query, loan reporting, and utiliz-ing the features included in the basic pro-gram. We also will demonstrate and explain every RLSS supplement that is available. This is a great way to make sure that your loan policies and procedures are integrated with your RLSS software and you are aware of what software is available and how it works. This intensive requires you to bring your laptop for the featured hands-on training. Your laptop must have Microsoft Access 2007 or higher & Excel 2007 or higher in-stalled.

Training on the Accounting Software Annual Conference Intensive If you are a new staff member at your agency, have recently acquired a new position within the finance department, or simply feel you need an in-depth review of the GMS Account-ing System, this intensive is just what you need. We will cover all areas of the account-ing system from the initial setup files to pro-cessing steps and mechanical explanations. All aspects of the books of entry, accounts payable processing, payroll processing, gen-eral ledger activities, cost allocation and re-port generation will be shown. Even though concurrent sessions on certain areas of the accounting software will take place during the regular annual conference, this 1½ day inten-sive will include all things covered during the concurrent sessions but allows more time to spend at a greater level of detail on each as-pect of the entire system. This is a great ses-sion for agencies that have had staff turnover and new staff who did not receive on-site training from the GMS staff.

Page 4 NEWS FROM GMS A PUBLICATION FOR GMS CLIENTS VOLUME 28 NO. 4

Things to Do in St. Pete Beach

Beach: The beach consists of miles and miles of white

sand. Whether it is a morning or evening walk or jog, or just watching the waves, it’s sure to rejuvenate you. Be

sure to join us on Tuesday (June 14) for a morning walk and seashell hunt on the beach.

Pass-a-Grille: This is where you will find many small

shops, restaurants, and bars and NO high-rises. You can also fish here!

Boat Tours: Many companies offer various types of boat tours, dolphin & whale watching, sunset sail, kayaking &

canoeing, snorkeling, nature & wildlife, eco tours, shell

collecting, fishing, etc. Water sports: swim, jet ski, paddleboard, kitesurf, &

windsurf. Gulf Beaches Historical Museum: Amongst other things,

learn about the history of the Don CeSar Hotel and its use during World War II.

Free Island Hopper: When you’ve walked too far, give

them a call for a ride back. Fee is tips only. Pools: The Don CeSar offers two swimming pools with

plenty of lounge chairs for you to relax in. Games: You will find many games outdoors in the pool

area – play life-size chess, foosball, and other games.

Cabanas: Rent a cabana on the beach for the day or for

the evening sunset. Food: Lots of delicious restaurants can be found along

the beach.

“Most times your computer is not responding as you expected - first

try to find out if the “ERROR” is not sitting right next to the computer.”

~Thomas Baehr

One-on-One Appointments

Looking to get the most value for your conference registration? Schedule a one-on-one appointment with one of our Service & Support Specialists to receive individualized assistance in helping answer questions or solve accounting problems specific to your organization. Appointments are $50 for 30 minutes. They may be scheduled for Monday thru Wednesday during conference hours based upon availability. Email our Event Director, Robin Ber-seth, at robin@gmsactg.com for details or to be scheduled.