NEWSLETTER6

JANUARY2017MESSAGEFROMTHECOORDINATOR

DearReader,

I’mpleasedtopresentyouthenewCloudforEuropenewsletter.

Lookingatthelastyearwearehappyabouttheachievementsandprogressoftheproject.The

consortium,partnersandcontractorshavecontributedtoaproductiveyear-pavingthewayforan

impactfulandsustainableCloudforEurope.

WehavecontinuedtodisseminatethevisionofCloudforEuropeandpresentedouractivitiesat

nationalandinternationalevents,forexampletheIRISconference2016inSalzburg,thenationalEU

conferenceinPortugal,aworkshopinBucharestaboutGovernmentalvs.institutionalcloud,

ExecutiveCloudStrategies1inStockholmatSeptember7andtheEuroCloudForum2016,5-6

OctoberinBucharestjusttonameafew.PhaseIofourPCPprojecthasbeenfinalizedinOctober

2016.Promisingresultsareexpectedtofollowsoon.PhaseIIoftheprojecthasstartedinJanuary

2017.Tosharpenourapproachandincreaseourvisibility,wewillhaveanopenworkshopwithall

contractorsonMarch29th2017inRome.

IwishyouanexcitingreadingandvaluableinsightsintowhatPCPcanmeanforyourbusinessand

howCloudforEuropedeliverstotheEuropeanecosystem.

1http://www.cloudstrategies.se/

FP7-610650CloudforEurope

CURRENTSTATUSOFTHECLOUDFOREUROPEPROJECT

During the evaluationof theoffers received for Phase1, several problemsemergedwhich caused

considerabledelaysintheprocedure.ThemainissuesdiscussedbytheProcurersinthetransitionfrom

Phase1toPhase2wererelatedtotheverificationofresultsandthedraftingoftheInvitationLetter

forPhase2.InthefollowingmonthswhenPhase1actuallybegan,theCloudforEuropeProcurershave

nothadanyadditionalproblems.Currently,Phase1hasfinishedandthePhasewillstart

SUCCESSFULCLOUDFOREUROPEPCPTENDER:STRONGINTERESTAMONGSME’S

TheCloudforEuropePCPtendermetstronginternationalinterest.29economicoperatorsfrom11

countriessubmittedbidstothetender.24bidswerereceived,ofwhichfinally12gotthroughthe

processoftechnicalandfinancialevaluation.Theparticipationrateof45%SMEs,24%Large

Companiesand31%PublicResearchBodiesshowthatSMEsarehighlyinterestedtobecomea

solutionproviderforthepublicsectorandgiveevidencethatPCPincreasesboththeparticipationof

SMEstothetenderprocedureandtheawardingofactualcontractstoSMEs.

CLOUDFOREUROPEPCPTENDERRESULTSANNOUNCMENTCEREMONY&DESIGNPHASE

KICKOFF

Onthe2ndNovember2016,theawardsceremonyforthesuccessfulbiddersoftheHelixNebula

ScienceCloudtendertookplaceinLyon,France.

FP7-610650CloudforEurope

Atotalof28multinationalcompanies,SMEsandpublicresearchorganisationsfrom12countries

submittedbidsduringthesummer.The4selectedconsortiawereannouncedattheeventwhere

theypresentedtheirvisionsforthehybridcloudplatform.

• Contractor1:T-systems,Huawei,Cyfronet,Divia

• Contractor2:IBM

• Contractor3:RHEAGroup,T-Systems,exoscale,SixSq

• Contractor4:Indra,HPE,Advania,SixSq

Tofindoutmoreaboutthewinningbidders,clickhere

Thiseventmarkedtheconclusionofthepreliminaryphaseofthepre-commercialprocurementand

wastheoccasiontokickoffthedesignphaseofthePre-CommercialProcurementthatwillseethe

fourwinnerscompetetogothroughtotheprototypingphase.

Readmoreabouttheeventathttp://www.hnscicloud.eu

FP7-610650CloudforEurope

CLOUDFOREUROPEWONANINNOVATION-AWARD

TheCloudforEuropeprojecthasbeenawardedwiththe“NationalAwardforInnovation2016”of

Italy.Theprojectreceivedtheawardonthe20thSeptember2016inRomeinthepresenceofthe

PresidentoftheItalianRepublicSergioMattarella,theMinisterofEducation,Universityand

ResearchStefaniaGianny,theMinisterforPublicAdministrationMariannaMadiaandthePresident

oftheCotec-FoundationLuigiNicolai.Theawardemphasizestheprojectsimportantcontributionto

pre-commercialprocurementasaninstrumentforpublicsectorinnovation.

FP7-610650CloudforEurope

ONPRE-COMMERCIALPROCUREMENTANDTHECLOUDFOREUROPEPROJECT

TheCloudforEuropeprojectusesjointpre-commercialprocurementtofindinnovativecloud

servicesthatbestfitthecommonrequirementsoftheEuropeanpublicsector.Pre-commercial

procurementisamechanismthatallowspublicprocurersandprivatesectororganisationstowork

togetherandjointlyexploreinnovativesolutions.Itinvolvessharingtherisksandbenefitsof

developingnewproductsandservicesuntilthepointoftheircommercialtake-up.

Pre-commercialprocurementwithinCloudforEuropeisdividedintothreestages.Phase1issolution

exploration,whichincludesananalysisofrequirements,aproposalforasolutionspaceintermsof

architecture,andfirsthigh-leveldesignforopen,interoperablecloudservices.Theresultswillbe

evaluatedbytheconsortiumandsuccessfulprojectswillenterphase2,whichisaboutspecification

andprototypeimplementation,withanaimtodemonstratethefeasibilityoftheproposedsolution.

Successfullyevaluatedprojectswillcontinuetophase3,whichwilldemonstratethesolutionsina

testenvironment,evaluatedagainstperformanceandinteroperabilitycriteria.

CharacteristicsofPre-CommercialProcurementbyCloudforEuropeWithPCPsmallandmedium

enterprises(SMEs)getafairchancetoprovideservicestothepublicsector,whilethepublicsector

canreducetheperceivedriskstobuyfromSMEs.ThecharacteristicsofPCPare:

- R&Dservices

- Frameworkcontract

- Demandsidedrivenapproach(needsandrequirementsaredefinedexclusivelybythe

procurer)

- Developmentinphases

- MultipleandcompetingcompaniesalongthewholepathofthePCP

- Poolofatleasttwoparticipatingcompaniesuntilthelastphasetoensureacompetitive

market.

- Contractualarrangements,rightsandobligationsoftheparties(includingIPRs),aredecided

upfrontandmadeavailabletoallinterestedbiddersinadvance.

FP7-610650CloudforEurope

- PCPenablesprocurerstolowertheriskoflargedeploymentcontracts-byfirstcomparing

theprosandconsofcompetingsolutionapproachesfromdifferentsuppliersbeforefixing

therequirements/tenderspecsfordeployment,-bysplittingtheR&Dinphaseswith

evaluationsaftereachPCPphasethatstopsfurtherinvestmentinnon-viablesolutions,-by

sharingthebenefits/risksofcommercialization/IPRswiththesuppliers,and-byencouraging

thedevelopmentofopeninteroperablesolutions.

- FromtheSMEspointofviewPre-CommercialProcurementincreasesboththeinvolvement

inthetenderprocedureandthechancesofwinningcontracts.Formoreinformationon

CloudforEuropeactivities,pleasevisitwww.cloudforeurope.eu/activities.

FOURTIPSFORYOUROWNPRE-COMMERCIALPROCUREMENT(PCP)

IfyouwantyourownPre-CommercialProcurement,wehavecollected4valuabletipsforthe

differentstakeholders.

1.Communicate.ThenecessarystepsofaPre-CommercialProcurement(PCP)procedurearenot

self-explainingandcleartoeveryone.Acontinuingandearlystartedexchangewithandfeedbackto

thecontractorsthroughouttheprocedureisnecessaryformutualunderstandingofallsides

involved.

2.Setupaknowledgearchive.Contractorshavemanyquestions.Questionsandanswersshouldbe

collectedinaFAQandsharedwiththecontractorsformoretransparency.

3.Bepatientandbeflexibletowardsprocurers.Fromtheprocurer’spointofview,thePCPprocessis

complexandtimeconsuming:

• IttakestimetounderstandwhatjointPCPis.

• IttakestimetounderstandthedifferenceofPCPcomparedtocommercialprocurement.

• Legalaspectsneedtime–procurer’sagreement,tenderdocumentation.

• BiddingcompaniesneedtimetounderstandwhatPCPis.

FP7-610650CloudforEurope

• Astheleadprocureristhelegalentity,ithastofollownationallegislation.

• Recommendation:Togetasolutionbeflexibleanddonotsticktoarigidinterpretationof

thetenderregulationclauses.

4.Bepatientandbeflexibletowardsvendors.Fromthevendor’spointofview,thePCPprocessis

complexandtimeconsuming,too.

• Legaldepartmentsofindustrybiddersneedtounderstandthedifferencecomparedto

traditionalprocurement–eventhoughtheprocessfollowsthenationalprocurement

regulation.

• The“risksharing”ofIPRsisdifficulttoagree,especiallyforlargecompanies.

• Recommendation:Teachindustry(legaldepartments)tobetterunderstandthePCBprocess.

UPCOMINGCLOUDEVENTS

CloudforEuropeisorganisingaworkshopforthecontractorswheretheyareinitiatedtopresent

theirintermediateresultsinphaseIIat29thofMarch2017.TheeventwillbetakingplaceinRome

andregistrationwillbeopenedsoon!

STAKEHOLDERMAILINGLIST

ToreceiveCloudforEuropenewsandeventinvitations,subscribetoourstakeholdermailinglistat

www.cloudforeurope.eu/stakeholder-area.JointhediscussionsonLinkedInandformorefrequent

projectupdates,follow@cloudforeuropeonTwitter.

CONTACTUS

Formoreinformationontheprojectaswellasanyquestionsandsuggestions,pleasecontactusat

info@cloudforeurope.eu.