The Co l l e ge at Brock p or t The Anchor S T A T E U N I V E R S I T Y O F N

E W Y O R K

SaveTheDate

bull Homecoming Weekend October 2-5 2008

bull Bossrsquos Day luncheon Thursday October 16

bull Family Weekend October 24-26 2008

bull Thanksgiving luncheon Thursday November 20

GOT NEWS Click on a member

of the DAF Newsletter Team

and give us a shout-out

Judy Conway

Debbie Lamphron

Donna Napier

LOOK FOR THE MYSTERY SPOT

FOR YOUR CHANCE TO WIN $25 EASY

MONEY

Division of Administration and Finance Newsletter

V O L U M E 3 I S S U E 1 S E P T E M B E R 2 0 0 8

From theVice President I always find it amusing when friends or ac-quaintances who are not affiliated with The College at Brockport or any other col-

lege for that matter ask me two questions during the summer

The first is ldquoYou donrsquot have to work in the summer do yourdquo Upon answering that I do work during the summer the second question is invariably ldquoWell it canrsquot be too hard without students around can itrdquo I do my best to explain that there are many things that need to get accomplished and I thought I would share a few of them with you Perhaps you can add a few for me to use next sum-mer

Our facilities and planning staff are probably the most visible as there are many construction projects that take place But there are also ac-tivities like planning for Move-in Day ongoing building and grounds upkeep painting and making re-pairs in the residence halls boiler preparation for the heating season general preventative maintenance and support of SOAR sessions Freshman Orientation programs and other programs that take place during the summer

Our human resources staff are completing all of the paperwork from the past semester updating payroll information for the various

new contracts that have compli-cated retroactive calculations and processing the onslaught of adjunct faculty appointments for the upcoming semester Many performance programs and evaluations are received and the faculty search process begins to get under way We are also busy planning professional training for the upcoming year

Our procurement and payment services staff are always buried under hundreds of incoming requisitions late in the semester that need to be processed by the end of June Mercifully the SUNYfinancialsystem isclosed for year-end processing during the first week of July and staff can catch their breath Then the new year requisitions begin to arrive with the necessity of ob-taining goods and services so that all is in order for the start of the semester

Our environmental health and safety staff complete year-end reports in areas like stormwater management state environ-mental audits and chemical in-ventories Many of the required employee training programs are purposely scheduled for the summer including Right-to-Know CPR electrical safety and several other health and safety training sessions There is much training to do for RDs and RAs particularly for fire safety prior to the residential students return-ing to campus and initial training for students once they have

moved in

Our finance and management staff are busy deciphering the 2008-09 SUNY budget getting new departmental allocations es-tablished for departments filing all kinds of year-end financial reports and start planning for the 2009-10 budget process Student accounts folks are busy with the billing and payment processes and supporting SOAR Sessions and Freshman Orientation programs Our telecommunications staff check all the residential tele-phones and work on the many campus renovation and construc-tion projects

Our BASC folks manage many summer conferences and pro-grams and this year they are par-ticularly busy with the change-over to self-operated laundry ser-vices for our residential students and a new company providing campus vending services BASC also plays a major role in Fresh-man Orientation providing our new students and their parents with lots of information about the services they provide Books and supplies are ordered and stocked parking registrations are processed and a great deal of training takes place for the dining services staff right before the semester starts

So thank you to all the Division of Administration and Finance staff who work so hard over the summer to complete the spring semester and get ready for the start of school in the fall

-

P a g e 2 Getting to KnowYou

The greatest challenges may also be thegreatest

opportunities

Peggy OrsquoNeill began her career with The College at Brockport in 1996 as a

cashier in Brockway Soon after she added to her responsibilities a part-time kiosk attendant and key counterfor theThompsonCon-ference Center Today she re-sides in the Welcome Center Parking Office where she is suc-cessful in her duties as a keyboard specialist Although Peggy has not determinedanactualretirement datesheisbeginningtoplanfor theoccasion Hergoal is tovisit Ireland where she is sure there must bea castle waiting forher

Peggyisamiddlechildwithtwo brothers She was born in Brock-port but movedtoMiamiFL at the age of 10 In 1995 she moved back to Brockport where she continued to care for her motheruntilhermotherrsquosdeath Today Peggy lives adjacent to one ofherbrotherswhere sheenjoys

growingherownherbsandcooking

Here are some other fun things to know about Peggy

Favorite TV shows The Closer HGTV and The Food Channel

Hobbies loves to read murder mys-teries and watch tennis (although she has never played)

Sandy Mosher has worked in the Re-search Foundation Office for 22 years with the last 18 or more years as the human resources officer She started

her career at Brockport 30 years ago as the CampusSchoolsecretaryand thensevenyearsas theMigrantEdu-cation Projectsecretary Hercur-rent duties include everything from writing job descriptions and job searchesconductingemployeeori-entations overseeing personnel payroll benefits employee rela-tions and time and attendance for

approximately 250 employees per year

Sandy currently lives next door to the house she grew up in Brockport with her husband Neal of 27 years They have two children Tina (22)and Harvey (20)

Here are a few favorites of Sandy

Favorite foodpastaandicecream Favorite movie Moulin Rouge

Hobbies reading and a very active volunteer at church

Favorite TV show Jeopardy

Favorite music easy listening rock and roll and big bands

Some things you may not know aboutSandy she marched with the Empire Statesmen Drum amp Bugle Corps she assisted with bingo game administration before she had children and is a Certified Lay Speaker with the Brock-port United Methodist Church

Welcome Center amp Parking being added soon) for use up to Services in collaborationwith the 48 hours at a time The program

ing The Ninja Hi-Ho Silver Fast Eddiersquos the Green Machine and the

Always make a total effort

even when the odds are against you

Arnold Palmer

OfficeofResidentialLifeamp Learning communities intro-duces Brockportrsquos Fast TRAX a campusbikeborrowing pro-gram

Herersquos how the program works bikesareavailableat theConrad WelcomeCenter (more hubs

Getting To Know YouGetting To Know YouFeature Article

FDeia vit siu on reNe A w r s ticle

DMivysitseiroynSpNotews

is free to studentsand $10ayear forfacultystaffThebikesmay be signed out by showing your EagleOneIDcardandcompleting abriefformEachbikeis issued with a lock and helmets are avail-ableThereareseveraldifferent sized bikes to choose from includ-

InIsnisdideetthhiiss IIssssuuee

Screaminrsquo Eagle

Checkout thisconvenient transpor-tationalternative Itrsquoseasyhealthy cost effective and green

2 2

3 3 4 5 6 7

5 66 7

CCaarrttoooonnCoCrnoerrner 5 7

MWyhsotrsquo es WryhoSpot 7 8

Whorsquos Who 10

Bike BorrowingProgram

V O L U M E 3 I S S U E 1 P a g e 3

Energy and Sustainability The College at Brockport Energy amp Sustainability Goals

1 Reduce energy use to lowest prac-tical level

bull With SUNY System Administra-tion support there is a potential to increase our activities to identify and implement energy conservation and sustainability measures across the campus

bull Improved monitoring of energy performance

A Sustainability Task Forcepart of the MESH Committee has been identified by Presidentrsquos Cabinet to develop plans and policies oversee sustainability issues and work with facilities and planning to assess needs

2 Potentialcampusenergyconserva-tionsustainability plans would ad-dress the following

bull Heating and cooling temperatures for occupied aca-demic and research buildings

bull Heatingand cooling temperaturesduringunoccu-pied periods

bull Building shut down schedules during periods when classes are not in session

bull Maintenance of HVAC and lighting systems

bull Campus strategies for incorpo-ratingsustainabilityandenergycon-servation into capital planning

bull On-campus marketing plan to encourage student faculty and staff involvement insustainabilityand in decreasing energy consumption

2 Install building metering equip-ment

Our campus has achieved a 135 reduction in energy use since 2005-06 which is a re-markable achievement consid-ering the age of our buildings and the resources available to address these issues In order to meet the SUNY-wide goals for energy reduction our cam-pus is being asked to reduce energy by an additional 235 over the next three years

3 OtherPotentialPoliciesActivities

bull Alternative fuel vehicles have been (and will continue to be) ac-quired However alternative fuel storagedistribution facilitiesare cur-rently not available on or near cam-pus

bull The existing student faculty and staff car pooling program has been revamped and will be marketed this summer and fall through BASC hu-man resources and EHS

bull A new BikeBorrowing Program Fast TRAX is being developed by BASC in cooperation with several campus departments

We continue to look for strategic allianceswithpublicandprivatesec-tor partners by providing research and analysis to regulators elected officials private industry and New York citizens

4 Things already being done and actively incorporated into our cam-pus community include

bull Campus-wide Energy Manage-ment System

bull NYPA Initiatives in-cluding fluorescent lighting and motion detectors

bull LEED Buildings ndash Town-homes Thompson remodel SERC

bull Hybrid vehicles

bull Recylemania ndash 100increaseinrecy-cling by our student population over last year

bull Purchasing and procurement buying ldquogreen amp sus-tainablerdquo products (computers to carpets)

bull Energy Star washersand dryers purchased by BASC for the resi-dence halls

bull Styrofoamcupsbeingreplaced by ldquogreenrdquo cups by BASC

bull Environmental audit performed on the entire College to find any environmental issues

bull New vending machines with automaticturn-offs

bull MESH Committee and the Sus-tainabilityTaskforceestablishedby Presidentrsquos Cabinet

bull ldquoEHS in Your Daily Livesrdquo ndash an orientation video for students available to view at wwwbrockporteduehs

bull Green Initiatives Web page ndash wwwbrockportedugci

Student environmental group ndash ECOS at wwwitssbrockportedu ~ecos

How can you help Go to one of the Web sites listed above and check it out ORhellip try carpooling biking or just walking as part of sav-ing energy and promoting good health

-

P a g e 2 Getting to KnowYou

The greatest challenges may also be thegreatest

opportunities

Peggy OrsquoNeill began her career with The College at Brockport in 1996 as a

cashier in Brockway Soon after she added to her responsibilities a part-time kiosk attendant and key counterfor theThompsonCon-ference Center Today she re-sides in the Welcome Center Parking Office where she is suc-cessful in her duties as a keyboard specialist Although Peggy has not determinedanactualretirement datesheisbeginningtoplanfor theoccasion Hergoal is tovisit Ireland where she is sure there must bea castle waiting forher

Peggyisamiddlechildwithtwo brothers She was born in Brock-port but movedtoMiamiFL at the age of 10 In 1995 she moved back to Brockport where she continued to care for her motheruntilhermotherrsquosdeath Today Peggy lives adjacent to one ofherbrotherswhere sheenjoys

growingherownherbsandcooking

Here are some other fun things to know about Peggy

Favorite TV shows The Closer HGTV and The Food Channel

Hobbies loves to read murder mys-teries and watch tennis (although she has never played)

Sandy Mosher has worked in the Re-search Foundation Office for 22 years with the last 18 or more years as the human resources officer She started

her career at Brockport 30 years ago as the CampusSchoolsecretaryand thensevenyearsas theMigrantEdu-cation Projectsecretary Hercur-rent duties include everything from writing job descriptions and job searchesconductingemployeeori-entations overseeing personnel payroll benefits employee rela-tions and time and attendance for

approximately 250 employees per year

Sandy currently lives next door to the house she grew up in Brockport with her husband Neal of 27 years They have two children Tina (22)and Harvey (20)

Here are a few favorites of Sandy

Favorite foodpastaandicecream Favorite movie Moulin Rouge

Hobbies reading and a very active volunteer at church

Favorite TV show Jeopardy

Favorite music easy listening rock and roll and big bands

Some things you may not know aboutSandy she marched with the Empire Statesmen Drum amp Bugle Corps she assisted with bingo game administration before she had children and is a Certified Lay Speaker with the Brock-port United Methodist Church

Welcome Center amp Parking being added soon) for use up to Services in collaborationwith the 48 hours at a time The program

ing The Ninja Hi-Ho Silver Fast Eddiersquos the Green Machine and the

Always make a total effort

even when the odds are against you

Arnold Palmer

OfficeofResidentialLifeamp Learning communities intro-duces Brockportrsquos Fast TRAX a campusbikeborrowing pro-gram

Herersquos how the program works bikesareavailableat theConrad WelcomeCenter (more hubs

Getting To Know YouGetting To Know YouFeature Article

FDeia vit siu on reNe A w r s ticle

DMivysitseiroynSpNotews

is free to studentsand $10ayear forfacultystaffThebikesmay be signed out by showing your EagleOneIDcardandcompleting abriefformEachbikeis issued with a lock and helmets are avail-ableThereareseveraldifferent sized bikes to choose from includ-

InIsnisdideetthhiiss IIssssuuee

Screaminrsquo Eagle

Checkout thisconvenient transpor-tationalternative Itrsquoseasyhealthy cost effective and green

2 2

3 3 4 5 6 7

5 66 7

CCaarrttoooonnCoCrnoerrner 5 7

MWyhsotrsquo es WryhoSpot 7 8

Whorsquos Who 10

Bike BorrowingProgram

V O L U M E 3 I S S U E 1 P a g e 3

Energy and Sustainability The College at Brockport Energy amp Sustainability Goals

1 Reduce energy use to lowest prac-tical level

bull With SUNY System Administra-tion support there is a potential to increase our activities to identify and implement energy conservation and sustainability measures across the campus

bull Improved monitoring of energy performance

A Sustainability Task Forcepart of the MESH Committee has been identified by Presidentrsquos Cabinet to develop plans and policies oversee sustainability issues and work with facilities and planning to assess needs

2 Potentialcampusenergyconserva-tionsustainability plans would ad-dress the following

bull Heating and cooling temperatures for occupied aca-demic and research buildings

bull Heatingand cooling temperaturesduringunoccu-pied periods

bull Building shut down schedules during periods when classes are not in session

bull Maintenance of HVAC and lighting systems

bull Campus strategies for incorpo-ratingsustainabilityandenergycon-servation into capital planning

bull On-campus marketing plan to encourage student faculty and staff involvement insustainabilityand in decreasing energy consumption

2 Install building metering equip-ment

Our campus has achieved a 135 reduction in energy use since 2005-06 which is a re-markable achievement consid-ering the age of our buildings and the resources available to address these issues In order to meet the SUNY-wide goals for energy reduction our cam-pus is being asked to reduce energy by an additional 235 over the next three years

3 OtherPotentialPoliciesActivities

bull Alternative fuel vehicles have been (and will continue to be) ac-quired However alternative fuel storagedistribution facilitiesare cur-rently not available on or near cam-pus

bull The existing student faculty and staff car pooling program has been revamped and will be marketed this summer and fall through BASC hu-man resources and EHS

bull A new BikeBorrowing Program Fast TRAX is being developed by BASC in cooperation with several campus departments

We continue to look for strategic allianceswithpublicandprivatesec-tor partners by providing research and analysis to regulators elected officials private industry and New York citizens

4 Things already being done and actively incorporated into our cam-pus community include

bull Campus-wide Energy Manage-ment System

bull NYPA Initiatives in-cluding fluorescent lighting and motion detectors

bull LEED Buildings ndash Town-homes Thompson remodel SERC

bull Hybrid vehicles

bull Recylemania ndash 100increaseinrecy-cling by our student population over last year

bull Purchasing and procurement buying ldquogreen amp sus-tainablerdquo products (computers to carpets)

bull Energy Star washersand dryers purchased by BASC for the resi-dence halls

bull Styrofoamcupsbeingreplaced by ldquogreenrdquo cups by BASC

bull Environmental audit performed on the entire College to find any environmental issues

bull New vending machines with automaticturn-offs

bull MESH Committee and the Sus-tainabilityTaskforceestablishedby Presidentrsquos Cabinet

bull ldquoEHS in Your Daily Livesrdquo ndash an orientation video for students available to view at wwwbrockporteduehs

bull Green Initiatives Web page ndash wwwbrockportedugci

Student environmental group ndash ECOS at wwwitssbrockportedu ~ecos

How can you help Go to one of the Web sites listed above and check it out ORhellip try carpooling biking or just walking as part of sav-ing energy and promoting good health

V O L U M E 3 I S S U E 1 P a g e 3

Energy and Sustainability The College at Brockport Energy amp Sustainability Goals

1 Reduce energy use to lowest prac-tical level

bull With SUNY System Administra-tion support there is a potential to increase our activities to identify and implement energy conservation and sustainability measures across the campus

bull Improved monitoring of energy performance

A Sustainability Task Forcepart of the MESH Committee has been identified by Presidentrsquos Cabinet to develop plans and policies oversee sustainability issues and work with facilities and planning to assess needs

2 Potentialcampusenergyconserva-tionsustainability plans would ad-dress the following

bull Heating and cooling temperatures for occupied aca-demic and research buildings

bull Heatingand cooling temperaturesduringunoccu-pied periods

bull Building shut down schedules during periods when classes are not in session

bull Maintenance of HVAC and lighting systems

bull Campus strategies for incorpo-ratingsustainabilityandenergycon-servation into capital planning

bull On-campus marketing plan to encourage student faculty and staff involvement insustainabilityand in decreasing energy consumption

2 Install building metering equip-ment

Our campus has achieved a 135 reduction in energy use since 2005-06 which is a re-markable achievement consid-ering the age of our buildings and the resources available to address these issues In order to meet the SUNY-wide goals for energy reduction our cam-pus is being asked to reduce energy by an additional 235 over the next three years

3 OtherPotentialPoliciesActivities

bull Alternative fuel vehicles have been (and will continue to be) ac-quired However alternative fuel storagedistribution facilitiesare cur-rently not available on or near cam-pus

bull The existing student faculty and staff car pooling program has been revamped and will be marketed this summer and fall through BASC hu-man resources and EHS

bull A new BikeBorrowing Program Fast TRAX is being developed by BASC in cooperation with several campus departments

We continue to look for strategic allianceswithpublicandprivatesec-tor partners by providing research and analysis to regulators elected officials private industry and New York citizens

4 Things already being done and actively incorporated into our cam-pus community include

bull Campus-wide Energy Manage-ment System

bull NYPA Initiatives in-cluding fluorescent lighting and motion detectors

bull LEED Buildings ndash Town-homes Thompson remodel SERC

bull Hybrid vehicles

bull Recylemania ndash 100increaseinrecy-cling by our student population over last year

bull Purchasing and procurement buying ldquogreen amp sus-tainablerdquo products (computers to carpets)

bull Energy Star washersand dryers purchased by BASC for the resi-dence halls

bull Styrofoamcupsbeingreplaced by ldquogreenrdquo cups by BASC

bull Environmental audit performed on the entire College to find any environmental issues

bull New vending machines with automaticturn-offs

bull MESH Committee and the Sus-tainabilityTaskforceestablishedby Presidentrsquos Cabinet

bull ldquoEHS in Your Daily Livesrdquo ndash an orientation video for students available to view at wwwbrockporteduehs

bull Green Initiatives Web page ndash wwwbrockportedugci

Student environmental group ndash ECOS at wwwitssbrockportedu ~ecos

How can you help Go to one of the Web sites listed above and check it out ORhellip try carpooling biking or just walking as part of sav-ing energy and promoting good health

P a g e 4

BASC Rolls Out Sustainability Plan Brockport Auxiliary Service Corporation is committed to being a good campus environmental steward This is evidenced through variouscompanypracticesalready in placemdash from buying local to recycling to incorporating energyefficiencyup-grades in the recentHarrison renovation project to using eco-friendly disposable products in retaildiningoperations to spon-soring a walkbike week event to selling T-shirts in the Bookstore that support sustainable employment in sub-Saharan Africa

Tofurtherourcommitment toenvironmentally responsibleactionBASChasdevelopedathree-yearsustainabilityplan that focuses on education waste minimization and energy reduction As part of the plan herersquos some of what you can expect this year

bull Educational meal in both dining halls focused on zero waste

bull Implementation of facultystaff rideshare program in collaboration with College Office of Human Resources

bull Company-wide participation inRecyclemania

bull Educational efforts around textbook adoptions and non-print alternatives

bull Reusablebagsforsaleat thebookstoreandotherretail locations

bull Customer-focused recycling program

bull Reduction in theuseofpolystyrene

bull Implementation of a reusable mug program

bull New Energy-Star vending and laundry machines

bull Implementation of a bike borrowing program

bull Developmentandimplementationofashut-offscheduleforequipmentduringdowntime

Edward J Kumar Scholarship Congratulations to Amanda Rockow recipient of the 2008 Edward J Kumar Administration and Finance Scholarship Amanda is pictured here with Ed Kumar vice president for administra-tive services emeritus (left) and her parentsDebbie and Terry Rockow Debbie is an employee in BASC and Terryisanemployeeinfacilitiesand planning

Amanda is the second recipient of this award She will attend Brockport in the fallasa freshmanin the nursingpro-

pus this summer in theOfficeofEnviron-mental Health and Safety

This scholarship was established to provide the financial means for the child or grand-child of a current full-time employee within the Division of Ad-ministration and Fi-nance to enroll at The l to r Ed Kumar Amanda Debbie and Terry Rockow

gram Amanda is an accomplished soc-cer player and is active in her commu-nity She has been a junior firefighter since 2004 and is a member of the La-dies Auxiliary She is working on cam-

College at Brockport as a regularly ad-mitted freshman or transfer student or for currently enrolled students to con-tinue their education at Brockport The award is a $1000 educational expense

grant foroneeligiblestudentperacademic year The call for applications for the next academicyearwillbeinFebruary2009 withaduedateofApril12009

V O L U M E 3 I S S U E 1 P a g e 5

BASC BASC Welcomes New HR Director

Ms Beverly Ludke

New Vending Services

BASC is pleased to an-nounce that Loose Ends Vending Inc has been awarded the vending contract for The Col-lege at Brockport This new contractbrings some exciting benefits includingallnewEnergyStar-ratedma-chinesgreatproduct selection new Metro-Center machines that accept Easy Money andoffer the latest in cold food merchandis-ing and $5000 in scholarships for BASC student employees

It is anticipated that these new Energy Star refrigerated beverage machines will save the campus1700kilowattsofelectricityper year when compared to theexisting ma-chinesBASClooksforwardtoworking with Loose Ends Vending Inc on additional energysavingsopportunitiesinthefutureas partof thecorporationrsquoscommitment to being a good campus environmental stew-ard

Upcoming Dining Themed Events

OktoberfestNewYorkStateAppleFest RenaissanceFair Jimmy BuffetNight Iron Chef Competition ldquoVintagerdquo 90s and aZero Waste Meal are just some of the dining hall specials that studentshave to look forward to in the coming year In addition both dining halls will celebrate homecoming with an Olympic-themed dinneronThursdayOcto-ber 2

TRAXwillofferstudentsanopportunityto win a shopping spree in the convenience store as part of Olympic Week specials and Union Square Food Court will be decked in dots for polka dot day on October 15 Back by popular demand twocookingclassesforstudentswill beofferedbydiningservicesduringthefall semester

Culinary Team Takes Bronze in National Competition

Dining Servicersquos culinary team comprised of Executive Chef Joe Buttons Assistant Man-agerChef Tricia Miller and

Catering Chef Sean Foley earned national recognitionbymedalingintheAmericanCuli-nary Federation (ACF) Competition on Friday June202008Thiscontestwasheldduring the 14thannualTastes of the World ChefCuli-

nary Conference at the University of Massachu-setts Amherst

Catering Chef Earns Certification

Brockport Auxiliary Service Cor-poration is proud to report that Garnishesrsquo Chef Sean Foley was recently awarded ProChef Level I certification from the Culinary Institute of America (CIA) the prestigious culinary college in Hyde Park New York

Foramonthlycalendarofspecialeventsvisit wwwbasc1com

Bookstore FacultyStaff EVERYDAY Discount

Did you know that as a College em-ployee (BASC employees included) you receive a 20 discount at the Barnes amp Noble College Bookstore everyday Thatrsquos right ndash therersquos no need to wait for customer apprecia-tion sales Yoursquoll save 20 off every purchase (textbooks and conven-ience items excluded) every day

Cartoon Corner

V O L U M E 3 I S S U E 1 P a g e 5

BASC BASC Welcomes New HR Director

Ms Beverly Ludke

New Vending Services

BASC is pleased to an-nounce that Loose Ends Vending Inc has been awarded the vending contract for The Col-lege at Brockport This new contractbrings some exciting benefits includingallnewEnergyStar-ratedma-chinesgreatproduct selection new Metro-Center machines that accept Easy Money andoffer the latest in cold food merchandis-ing and $5000 in scholarships for BASC student employees

It is anticipated that these new Energy Star refrigerated beverage machines will save the campus1700kilowattsofelectricityper year when compared to theexisting ma-chinesBASClooksforwardtoworking with Loose Ends Vending Inc on additional energysavingsopportunitiesinthefutureas partof thecorporationrsquoscommitment to being a good campus environmental stew-ard

Upcoming Dining Themed Events

OktoberfestNewYorkStateAppleFest RenaissanceFair Jimmy BuffetNight Iron Chef Competition ldquoVintagerdquo 90s and aZero Waste Meal are just some of the dining hall specials that studentshave to look forward to in the coming year In addition both dining halls will celebrate homecoming with an Olympic-themed dinneronThursdayOcto-ber 2

TRAXwillofferstudentsanopportunityto win a shopping spree in the convenience store as part of Olympic Week specials and Union Square Food Court will be decked in dots for polka dot day on October 15 Back by popular demand twocookingclassesforstudentswill beofferedbydiningservicesduringthefall semester

Culinary Team Takes Bronze in National Competition

Dining Servicersquos culinary team comprised of Executive Chef Joe Buttons Assistant Man-agerChef Tricia Miller and

Catering Chef Sean Foley earned national recognitionbymedalingintheAmericanCuli-nary Federation (ACF) Competition on Friday June202008Thiscontestwasheldduring the 14thannualTastes of the World ChefCuli-

nary Conference at the University of Massachu-setts Amherst

Catering Chef Earns Certification

Brockport Auxiliary Service Cor-poration is proud to report that Garnishesrsquo Chef Sean Foley was recently awarded ProChef Level I certification from the Culinary Institute of America (CIA) the prestigious culinary college in Hyde Park New York

Foramonthlycalendarofspecialeventsvisit wwwbasc1com

Bookstore FacultyStaff EVERYDAY Discount

Did you know that as a College em-ployee (BASC employees included) you receive a 20 discount at the Barnes amp Noble College Bookstore everyday Thatrsquos right ndash therersquos no need to wait for customer apprecia-tion sales Yoursquoll save 20 off every purchase (textbooks and conven-ience items excluded) every day

Cartoon Corner

P a g e 6

Finance and Management Finance and Management Telecommunications

Andrea Vella has returned to the Office of Student NEW EmergencyAnnunciation System Accounts as of July

The Office of Telecommunications will be performing a Office of Student Accounts campus-wide installation of all Emergency Annunciation

System beginning summer 2008 Welcomes Elaine VanDurme Calculations Clerk 1 Phase one Residential Buildings Phase two Academic

Buildings Phase three ldquoOtherrdquo non-academic and non-residential buildings

New York State Ride pantswillthenbeabletosearch tationGreen Campusat Program the database by zip code to find httpwwwbasc1com

coworkers that reside in their parkinggreenhtm NYS-Ride is a generalgeographic reion Re-new program sultswilldisplaythenamese- bull On the New York State availabletoall mailaddressorphonenumber Employee Benefits Web page NYS employees and general location within the (last link on the page) - http(exceptbargain- zipcode(optionalentryupon wwwbrockporteduhr ing units 21 and registration) of all registrants Benefits31 - Security within thatzip code Services)beginningJuly 2 Please note that it is the respon-2008 Theprogramallowsem- The Rideshare Web page may be sibilityofall registrants to ployeestohave pre-taxdeduc- accessedbyvisitingthefollowing know understand and abide tions made from their paycheck to link http byall rulesandregulationsre-reduce the out-of-pocket costs of wwwbrockporteduhr latedtoparking Participants using public transportation to Benefitsrideshare may share a ride not a commute indexphp You may search the parking pass Each vehicle

registrants directly from this parked on campus must be Toviewthefactsheetsummary pagebyenteringazipcodeand properly registered with createdregarding this program hitting the search button To Welcome Center and Park-please visit http registerwith thesiteplease ing Services All parking wwwbrockporteduhr select Register for Rideshare rules and regulations can be BenefitsFringe20Benefits Programfoundintheupper left found at wwwbasc1com NYSRidepdf hand side of the page parking Parking permits can be

To view full details please visit the NYS-Ride web page at wwwnysridecomorcontact the

purchasedonlineathttps parkingcisbrockportedu parkingpkcmnindexphp

programdirectlyatphonenum- If you have any questions re-ber 1-866-428-7781 garding this content please con-

Ridesharing

The College at Brockport is pleased to announce the launch of a Web site that allows you toeasilyformridesharingrela-tionships with your coworkers

TheRideshareWeb pagemay also be found by navigating to

bull WelcomeCenterand Park-

tactMattVanderwerfatmvan-derwbrockportedu or 395-2442

Brought to you by the joint efforts ofBASC The Employee Wellness Com-mittee The Sustainability Task Force IT Web Services

ing Services Web page under and Welcome Center

Participants will be asked to regis- Whats New at http terwiththesiteprovidingaform wwwbasc1comparking of contact information Partici- indexhtm or Other Transpor-

and Parking Services

Human Resources Congratualtions Wendy

Vergamini Procurement and Payment Servicesrsquo newest assistant

director

Facilities and Planning

welcomes new project manager Kevin Walton

V O L U M E 3 I S S U E 1 P a g e 7

NewVehicleWash Building The facilities and planning vehicle wash building located near Chapman Service Center was constructed in response to compliance with environmental protec-tion regulations In the past we washed state vehicles outside our maintenance

garage and let the rinse water run into thestormsewerandouttoa stream New regulations do not allow thisforcommercialandinstitutionallo-cations (Individualconsumersatyour homesdrivewayareexemptedbut

ownersreallyshoulddrivetheir car onto their lawn and let the rinse water go into the grass) The wash bay was built large enough to handle our Col-lege dump truck The building isheated toallowustouseit in the winter Washing operations are manual bucket brush and hose The rinse water flows through an oilwater separator to collect any tramp oil drippings from vehicles and

thenisdirectedintooursanitarysewer systemforproperconveyancetoMonroe Countys Northwest sewage treatment plant Congratulations to Gary Morog project manager for another successful project

2008HomecomingTheme The2008 HomecomingThemewill be the Olympics Through lengthy discussion and brainstorming program ideas to include in the weekend the committee found this to be an opportune year to utilize this theme

Thecommitteeplanstoincorporateevents such as a walking tour of campus highlighting memorabiliafromthe1979SpecialOlym-picsheldonTheCollegeatBrockportcam-pusapresentationbyalocalOlympicath-lete Book signingspresentations by College facultystaff who have written books about

the Olympics a parade displaying floats cov-ering a plethora of Olympic sports and memorable teams(ie1980American HockeyTeam)andmuchmore

Paradefloatapplicationswillbeavailable September 2008 on the Homecoming Web page at wwwbrockporteduhomecoming andintheOfficeofCampusLife203Sey-mourCollegeUnionStudentsalumni fac-ultyandstaffareencouragedtosubmita float application Awards are provided for categories including Best Residence Hall

Float Best ClubOrganization Float Best FraternitySorority Float Best Overall Float and our newest award mdash Best FacultyStaff Float

LastyeartheDivisionof Administration and Fi-nance tied for ldquoBest Floatrdquohellipanicesurprise Contact Joani Martin x2129 or Sue Arno x5205if you wish to help with this yearrsquos float

MysterySpot WIN $25 EASY MONEY

CONGRATUALTIONStoNinaChristopher facilities and planning for her correctguess on the location of the mystery picture published in the March 2008 issue Ninarsquos name was drawn from only two correct entries for thepicture that was taken of a turtle a part of Bill Stewarts sculpture hanging in Seymour Union

Can you guess the location of the picture at the right E-mail your guess to Judy Conway by September 15 to be eligible for the drawing of the lucky winner or call Judy at x2565 Your name could be drawn from a poolofcorrectanswers

Good Luck Wersquollbe suretoincludethecorrectan-swer and lucky winner in the next issue

V O L U M E 3 I S S U E 1 P a g e 8

Internal Control Program 2007-08 in review

Fall2007RiskAssessmentResultsmdashTheInternalControlTeam administeredanonlinerisk assessmentsurvey in October2007viaAN-GELTheTeam appreciates theeffortsmade by those departmentswho participated and is very pleased with the 99 response rate The risk assessment survey helped to identify areas of high risk that need to be addressed primarily RevenueCashManagementandComputerOperationswhichwillbead-dressed during the 2008-09 and 2009-10 cycles respectively

2007-08 Review Cycle mdash Members of the Internal Control Team (CrystalHallenbeckTeresaMajor JulieMorganKarenRiottoLouSpiro andAndreaVella)werebusyduringthe2007-08cycleLouSpirowas involved in the BASC Other Agency Account review and Disaster Planning in late 2007 Crystal Hallenbeck Teresa Major Julie Morgan and Andrea Vella administered the Human ResourcesPayroll site review in early-April and are finalizing the review report Teresa and Crystal were also heavily involved in the Title IV financial aid audit that took place the week of June 9andareawaitingafinalreportfromtheauditorsAsaresultof thisun-scheduled audit the Revenue Cash Management site review was delayed until2008-09

Internal Control Summary and Certification ndash The College at Brockportrsquos 2007-08 Internal Control Summary and Certification Report was submitted to SUNY on April 2This report provides information about theinternalcontrolactivitiesperformedattheCollegefor2007-08and specificactions taken by the Collegeto implementNew York State Internal ControlrecommendationsAcondensedversionofthesummaryisbelow

Describe the review process used during 2007-08 to assure that inter-nal controls were evaluated regularly

Segmented the College into assessable unitsbasedon the Chart of Accounts and conducted vulnerability assessments via a campus-wide Risk Assessment Survey in fall 2007

Several areas were identified for further activity as a result of the analysis of the Risk Assessment Survey responses

The Internal Control Program Review Schedule was developed for 2007-08 though 2010-11

Weuse the following approach when conducting InternalCon-trol reviews

o Identify event cyclesprocesses

o Analyze general control environment

o Documenttheeventcyclesprocesses

o Evaluateinternalcontrols(identifykeycontrols)withintheevent cycle

Test the key internal controls for effectiveness

List all high-risk activities and indicate which were reviewed during 2007-08

Property Control mdash no significant deficiencies revealed or sig-nificant actions required as a result of this recurring three-year review process

General Control Environment mdash well organized and maintained

Inherent Risk mdash inherent risk for the area of property con-trol is gauged as low

Evaluation of Existing Safeguards or Controls ndash good con-trols are in place

Identify the significant deficiencies revealed through the agencys 2007-08 review process Outline theactions taken or planned to eliminate thedeficienciesHighlight the most important internal control improvementsmade during theyear

International Education Program improvements have been imple-mentedorareprogressingonschedulebasedonpriorre-views and recommendations

Disaster Planning additional activities developed to meet new SUNY guidelines

Workforce Succession Planning will focus on training needs

Workplace Violence Prevention Program activities developed to meet new Department of Labor guidelines

BASC Other Agency Account Audit Review completed new policies and procedures were implemented

Information Security Program activities developed to meet new SUNY guidelines

Pandemic Flu Planning continues based on SUNY guidelines

FinancialAid Office mdash Self-improvements were implemented during2007-08asaresultofreviewingallEOPstudent filesutilizingtheFederalStudentAidAssessmentToolfor Supplemental Educational Opportunity Grant audits by the Student Loan Servicing Center and Veterans Affairs The FederalInstitutionalQualityAssuranceProgramwascom-pleted The Federal FinancialAid Audit conducted in June resulted in no major findings being identified Recommen-dationsprovided by anaudit firm will be implemented once a final report is received by the College

PayrollOffice mdash A numberof improvements were implemented toautomaterecordkeepingensuresecurityofsensitive employeeinformationandtoupdatepoliciesandproce-dures The Payroll Office will implement recommendations identified by Internal Control Team during June 2007 site review

Continued on page 11

P a g e 9

Internal Control Program continued

PreparingNew for 2008-09

2008-09 Internal Control Calendar mdash The Internal Control Team is prepar-ing for a very busy review cycle during 2008-09 Members of the Internal Con-trol Advisory Committee (ICAC) will become more involved in site reviews duringthiscycleTheproposedschedulefor2008-09isasfollows

bull September 2008 mdash Procurement

bull November 2008 mdash Revenue Cash Management

bull January2009mdash GeneralControlEnvironment

Property control for equipment valued at less than $5000 ndash Property Control located in Facilities and Planning currently reports equipmentvalued at $5000 or more to SUNY System Administration via an electronic reporting system A mandate from SUNY and the Office of the State Comptroller late in the2007-08internalcontrolcyclehasresultedintheInternalControlTeam developing draft policies and procedures for inventorying equipment valued from $500to$4999ICACwillbereviewingandfinalizingguidelinesandtem-plates in late September in preparation of this annual inventory commencing in October 2008

Internal Control Team mdash Crystal Hallenbeck Teresa Major Julie Morgan Karen Riotto Lou Spiro and Andrea Vella

InternalControlAdvisoryCommittee(ICAC)mdashInadditiontothemembersoftheICTeamtheAdvisoryCommitteeiscomprisedofScott Atkinson Ralph Eisenmann Michael Fox Scott Haines Michelle Hofstra Terry Hooper John Sapienza Mark Stacy Deb Toms and Frank Wojcik

Avoid a Ticket for Your Guest Build Positive Relationships

Expecting a visitor on campus Donrsquot forget they

need to have a visitor parking pass

Choose one of these easy options to keep you

and your guests happy

visitor pass request form at wwwbasc1com parking and faxing it to 395-2405

bull Instruct your visitor to obtain a visitor pass

from the Raye H Conrad Welcome Center

located on the corner of New Campus and

bull Instruct your visitor to pay at a parking meter

(Pay close attention to the time allowed on

meters mdash they are intended for short term use)

Commencement Drive OR even better order bull one for them in advance by completing a

Reserve a meter for $10day (facultystaffoption only)

Whorsquos Who DIVISION OF ADMINISTRATION AND FINANCE

Lou Spiro VP Administration and Finance Joani Martin Secretary 2

VP Administration and Finance

585-395-2129 585-395-2129

AssistantVP Financeand Management

lspirobrockportedu jmartinbrockportedu

Karen RiottoAsstVPFinanceandManagement Budgeting Jeffrey Post Dir BudgetingGrants Admin Office of Student Accounts amp Accounting Teresa Donnelly-Major Dir Student Accts

Andrea Vella Secretary Telecommunications Shannon Sauro Dir TelecommBus Solutions

Diane Dimitroff Executive Director Betty Drennen Executive Secretary

Terry Hooper Dir Human Resources Pat Lang Secretary

Affirmative Action Adrienne Collier Asst Dir HR and AffirmativeAction Officer

Debbie Lamphron Administrative Aide Payroll Debbie Toms Dir Payroll and Benefits

Diana Grzywacz Administrative Aide

585-395-5484 585-395-5131

585-395-5859 585-395-2213

585-395-7002

Brockport AuxiliaryServices 585-395-2497 585-395-2497

Human Resources 585-395-2126 585-395-2126

585-395-2109

585-395-5845

585-395-5136 585-395-5136

Environmental Health and Safety

kriottobrockportedu jpostbrockportedu

tmajorbrockportedu avellabrockportedu

ssaurobrockportedu

ddimitrobrockportedu bdrennenbrockportedu

thooperbrockportedu plangbrockportedu

acollierbrockportedu

dlamphrobrockportedu

dtomsbrockportedu dgrzywacbrockportedu

Dave Turkow Dir Environmental Health and Safety 585-395-2005 dturkowbrockportedu Sarah Klein Environmental Health and Safety Officer 585-395-2495 skleinbrockportedu

Amy Perkins Assistant 585-395-2907 aperkinsbrockportedu

Facilities and Planning Tom Dreyer Asst VP Facilities and Planning 585-395-5205 tdreyerbrockportedu

Sue Arno Secretary 2 585-395-5205 sarnobrockportedu Bob Hofstra Dir Utilities and Energy 585-395-2664 rhostrabrockportedu Michelle Hofstra Dir Facilities Services 585-395-2409 mhofstrabrockportedu John Osowski Dir Facilities Planning 585-395-2489 josowskibrockportedu Rick Lair Dir Facilities Maintenance 585-395-5394 rlairbrockportedu

Procurement and Payment Services Mark Stacy Dir Procurement and Payment Services 585-395-5149 mstacybrockportedu

Rosemary Wilson Secretary 1 585-395-2351 rwilsonbrockportedu

Research and Grants Administration

wwwbrockporteduadmfin

SylviaTortoraAssistantDirector 585-395-2444 stortorabrockportedu

V O L U M E 3 I S S U E 1 P a g e 7

NewVehicleWash Building The facilities and planning vehicle wash building located near Chapman Service Center was constructed in response to compliance with environmental protec-tion regulations In the past we washed state vehicles outside our maintenance

garage and let the rinse water run into thestormsewerandouttoa stream New regulations do not allow thisforcommercialandinstitutionallo-cations (Individualconsumersatyour homesdrivewayareexemptedbut

ownersreallyshoulddrivetheir car onto their lawn and let the rinse water go into the grass) The wash bay was built large enough to handle our Col-lege dump truck The building isheated toallowustouseit in the winter Washing operations are manual bucket brush and hose The rinse water flows through an oilwater separator to collect any tramp oil drippings from vehicles and

thenisdirectedintooursanitarysewer systemforproperconveyancetoMonroe Countys Northwest sewage treatment plant Congratulations to Gary Morog project manager for another successful project

2008HomecomingTheme The2008 HomecomingThemewill be the Olympics Through lengthy discussion and brainstorming program ideas to include in the weekend the committee found this to be an opportune year to utilize this theme

Thecommitteeplanstoincorporateevents such as a walking tour of campus highlighting memorabiliafromthe1979SpecialOlym-picsheldonTheCollegeatBrockportcam-pusapresentationbyalocalOlympicath-lete Book signingspresentations by College facultystaff who have written books about

the Olympics a parade displaying floats cov-ering a plethora of Olympic sports and memorable teams(ie1980American HockeyTeam)andmuchmore

Paradefloatapplicationswillbeavailable September 2008 on the Homecoming Web page at wwwbrockporteduhomecoming andintheOfficeofCampusLife203Sey-mourCollegeUnionStudentsalumni fac-ultyandstaffareencouragedtosubmita float application Awards are provided for categories including Best Residence Hall

Float Best ClubOrganization Float Best FraternitySorority Float Best Overall Float and our newest award mdash Best FacultyStaff Float

LastyeartheDivisionof Administration and Fi-nance tied for ldquoBest Floatrdquohellipanicesurprise Contact Joani Martin x2129 or Sue Arno x5205if you wish to help with this yearrsquos float

MysterySpot WIN $25 EASY MONEY

CONGRATUALTIONStoNinaChristopher facilities and planning for her correctguess on the location of the mystery picture published in the March 2008 issue Ninarsquos name was drawn from only two correct entries for thepicture that was taken of a turtle a part of Bill Stewarts sculpture hanging in Seymour Union

Can you guess the location of the picture at the right E-mail your guess to Judy Conway by September 15 to be eligible for the drawing of the lucky winner or call Judy at x2565 Your name could be drawn from a poolofcorrectanswers

Good Luck Wersquollbe suretoincludethecorrectan-swer and lucky winner in the next issue

V O L U M E 3 I S S U E 1 P a g e 8

Internal Control Program 2007-08 in review

Fall2007RiskAssessmentResultsmdashTheInternalControlTeam administeredanonlinerisk assessmentsurvey in October2007viaAN-GELTheTeam appreciates theeffortsmade by those departmentswho participated and is very pleased with the 99 response rate The risk assessment survey helped to identify areas of high risk that need to be addressed primarily RevenueCashManagementandComputerOperationswhichwillbead-dressed during the 2008-09 and 2009-10 cycles respectively

2007-08 Review Cycle mdash Members of the Internal Control Team (CrystalHallenbeckTeresaMajor JulieMorganKarenRiottoLouSpiro andAndreaVella)werebusyduringthe2007-08cycleLouSpirowas involved in the BASC Other Agency Account review and Disaster Planning in late 2007 Crystal Hallenbeck Teresa Major Julie Morgan and Andrea Vella administered the Human ResourcesPayroll site review in early-April and are finalizing the review report Teresa and Crystal were also heavily involved in the Title IV financial aid audit that took place the week of June 9andareawaitingafinalreportfromtheauditorsAsaresultof thisun-scheduled audit the Revenue Cash Management site review was delayed until2008-09

Internal Control Summary and Certification ndash The College at Brockportrsquos 2007-08 Internal Control Summary and Certification Report was submitted to SUNY on April 2This report provides information about theinternalcontrolactivitiesperformedattheCollegefor2007-08and specificactions taken by the Collegeto implementNew York State Internal ControlrecommendationsAcondensedversionofthesummaryisbelow

Describe the review process used during 2007-08 to assure that inter-nal controls were evaluated regularly

Segmented the College into assessable unitsbasedon the Chart of Accounts and conducted vulnerability assessments via a campus-wide Risk Assessment Survey in fall 2007

Several areas were identified for further activity as a result of the analysis of the Risk Assessment Survey responses

The Internal Control Program Review Schedule was developed for 2007-08 though 2010-11

Weuse the following approach when conducting InternalCon-trol reviews

o Identify event cyclesprocesses

o Analyze general control environment

o Documenttheeventcyclesprocesses

o Evaluateinternalcontrols(identifykeycontrols)withintheevent cycle

Test the key internal controls for effectiveness

List all high-risk activities and indicate which were reviewed during 2007-08

Property Control mdash no significant deficiencies revealed or sig-nificant actions required as a result of this recurring three-year review process

General Control Environment mdash well organized and maintained

Inherent Risk mdash inherent risk for the area of property con-trol is gauged as low

Evaluation of Existing Safeguards or Controls ndash good con-trols are in place

Identify the significant deficiencies revealed through the agencys 2007-08 review process Outline theactions taken or planned to eliminate thedeficienciesHighlight the most important internal control improvementsmade during theyear

International Education Program improvements have been imple-mentedorareprogressingonschedulebasedonpriorre-views and recommendations

Disaster Planning additional activities developed to meet new SUNY guidelines

Workforce Succession Planning will focus on training needs

Workplace Violence Prevention Program activities developed to meet new Department of Labor guidelines

BASC Other Agency Account Audit Review completed new policies and procedures were implemented

Information Security Program activities developed to meet new SUNY guidelines

Pandemic Flu Planning continues based on SUNY guidelines

FinancialAid Office mdash Self-improvements were implemented during2007-08asaresultofreviewingallEOPstudent filesutilizingtheFederalStudentAidAssessmentToolfor Supplemental Educational Opportunity Grant audits by the Student Loan Servicing Center and Veterans Affairs The FederalInstitutionalQualityAssuranceProgramwascom-pleted The Federal FinancialAid Audit conducted in June resulted in no major findings being identified Recommen-dationsprovided by anaudit firm will be implemented once a final report is received by the College

PayrollOffice mdash A numberof improvements were implemented toautomaterecordkeepingensuresecurityofsensitive employeeinformationandtoupdatepoliciesandproce-dures The Payroll Office will implement recommendations identified by Internal Control Team during June 2007 site review

Continued on page 11

P a g e 9

Internal Control Program continued

PreparingNew for 2008-09

2008-09 Internal Control Calendar mdash The Internal Control Team is prepar-ing for a very busy review cycle during 2008-09 Members of the Internal Con-trol Advisory Committee (ICAC) will become more involved in site reviews duringthiscycleTheproposedschedulefor2008-09isasfollows

bull September 2008 mdash Procurement

bull November 2008 mdash Revenue Cash Management

bull January2009mdash GeneralControlEnvironment

Property control for equipment valued at less than $5000 ndash Property Control located in Facilities and Planning currently reports equipmentvalued at $5000 or more to SUNY System Administration via an electronic reporting system A mandate from SUNY and the Office of the State Comptroller late in the2007-08internalcontrolcyclehasresultedintheInternalControlTeam developing draft policies and procedures for inventorying equipment valued from $500to$4999ICACwillbereviewingandfinalizingguidelinesandtem-plates in late September in preparation of this annual inventory commencing in October 2008

Internal Control Team mdash Crystal Hallenbeck Teresa Major Julie Morgan Karen Riotto Lou Spiro and Andrea Vella

InternalControlAdvisoryCommittee(ICAC)mdashInadditiontothemembersoftheICTeamtheAdvisoryCommitteeiscomprisedofScott Atkinson Ralph Eisenmann Michael Fox Scott Haines Michelle Hofstra Terry Hooper John Sapienza Mark Stacy Deb Toms and Frank Wojcik

Avoid a Ticket for Your Guest Build Positive Relationships

Expecting a visitor on campus Donrsquot forget they

need to have a visitor parking pass

Choose one of these easy options to keep you

and your guests happy

visitor pass request form at wwwbasc1com parking and faxing it to 395-2405

bull Instruct your visitor to obtain a visitor pass

from the Raye H Conrad Welcome Center

located on the corner of New Campus and

bull Instruct your visitor to pay at a parking meter

(Pay close attention to the time allowed on

meters mdash they are intended for short term use)

Commencement Drive OR even better order bull one for them in advance by completing a

Reserve a meter for $10day (facultystaffoption only)

Whorsquos Who DIVISION OF ADMINISTRATION AND FINANCE

Lou Spiro VP Administration and Finance Joani Martin Secretary 2

VP Administration and Finance

585-395-2129 585-395-2129

AssistantVP Financeand Management

lspirobrockportedu jmartinbrockportedu

Karen RiottoAsstVPFinanceandManagement Budgeting Jeffrey Post Dir BudgetingGrants Admin Office of Student Accounts amp Accounting Teresa Donnelly-Major Dir Student Accts

Andrea Vella Secretary Telecommunications Shannon Sauro Dir TelecommBus Solutions

Diane Dimitroff Executive Director Betty Drennen Executive Secretary

Terry Hooper Dir Human Resources Pat Lang Secretary

Affirmative Action Adrienne Collier Asst Dir HR and AffirmativeAction Officer

Debbie Lamphron Administrative Aide Payroll Debbie Toms Dir Payroll and Benefits

Diana Grzywacz Administrative Aide

585-395-5484 585-395-5131

585-395-5859 585-395-2213

585-395-7002

Brockport AuxiliaryServices 585-395-2497 585-395-2497

Human Resources 585-395-2126 585-395-2126

585-395-2109

585-395-5845

585-395-5136 585-395-5136

Environmental Health and Safety

kriottobrockportedu jpostbrockportedu

tmajorbrockportedu avellabrockportedu

ssaurobrockportedu

ddimitrobrockportedu bdrennenbrockportedu

thooperbrockportedu plangbrockportedu

acollierbrockportedu

dlamphrobrockportedu

dtomsbrockportedu dgrzywacbrockportedu

Dave Turkow Dir Environmental Health and Safety 585-395-2005 dturkowbrockportedu Sarah Klein Environmental Health and Safety Officer 585-395-2495 skleinbrockportedu

Amy Perkins Assistant 585-395-2907 aperkinsbrockportedu

Facilities and Planning Tom Dreyer Asst VP Facilities and Planning 585-395-5205 tdreyerbrockportedu

Sue Arno Secretary 2 585-395-5205 sarnobrockportedu Bob Hofstra Dir Utilities and Energy 585-395-2664 rhostrabrockportedu Michelle Hofstra Dir Facilities Services 585-395-2409 mhofstrabrockportedu John Osowski Dir Facilities Planning 585-395-2489 josowskibrockportedu Rick Lair Dir Facilities Maintenance 585-395-5394 rlairbrockportedu

Procurement and Payment Services Mark Stacy Dir Procurement and Payment Services 585-395-5149 mstacybrockportedu

Rosemary Wilson Secretary 1 585-395-2351 rwilsonbrockportedu

Research and Grants Administration

wwwbrockporteduadmfin

SylviaTortoraAssistantDirector 585-395-2444 stortorabrockportedu

V O L U M E 3 I S S U E 1 P a g e 8

Internal Control Program 2007-08 in review

Fall2007RiskAssessmentResultsmdashTheInternalControlTeam administeredanonlinerisk assessmentsurvey in October2007viaAN-GELTheTeam appreciates theeffortsmade by those departmentswho participated and is very pleased with the 99 response rate The risk assessment survey helped to identify areas of high risk that need to be addressed primarily RevenueCashManagementandComputerOperationswhichwillbead-dressed during the 2008-09 and 2009-10 cycles respectively

2007-08 Review Cycle mdash Members of the Internal Control Team (CrystalHallenbeckTeresaMajor JulieMorganKarenRiottoLouSpiro andAndreaVella)werebusyduringthe2007-08cycleLouSpirowas involved in the BASC Other Agency Account review and Disaster Planning in late 2007 Crystal Hallenbeck Teresa Major Julie Morgan and Andrea Vella administered the Human ResourcesPayroll site review in early-April and are finalizing the review report Teresa and Crystal were also heavily involved in the Title IV financial aid audit that took place the week of June 9andareawaitingafinalreportfromtheauditorsAsaresultof thisun-scheduled audit the Revenue Cash Management site review was delayed until2008-09

Internal Control Summary and Certification ndash The College at Brockportrsquos 2007-08 Internal Control Summary and Certification Report was submitted to SUNY on April 2This report provides information about theinternalcontrolactivitiesperformedattheCollegefor2007-08and specificactions taken by the Collegeto implementNew York State Internal ControlrecommendationsAcondensedversionofthesummaryisbelow

Describe the review process used during 2007-08 to assure that inter-nal controls were evaluated regularly

Segmented the College into assessable unitsbasedon the Chart of Accounts and conducted vulnerability assessments via a campus-wide Risk Assessment Survey in fall 2007

Several areas were identified for further activity as a result of the analysis of the Risk Assessment Survey responses

The Internal Control Program Review Schedule was developed for 2007-08 though 2010-11

Weuse the following approach when conducting InternalCon-trol reviews

o Identify event cyclesprocesses

o Analyze general control environment

o Documenttheeventcyclesprocesses

o Evaluateinternalcontrols(identifykeycontrols)withintheevent cycle

Test the key internal controls for effectiveness

List all high-risk activities and indicate which were reviewed during 2007-08

Property Control mdash no significant deficiencies revealed or sig-nificant actions required as a result of this recurring three-year review process

General Control Environment mdash well organized and maintained

Inherent Risk mdash inherent risk for the area of property con-trol is gauged as low

Evaluation of Existing Safeguards or Controls ndash good con-trols are in place

Identify the significant deficiencies revealed through the agencys 2007-08 review process Outline theactions taken or planned to eliminate thedeficienciesHighlight the most important internal control improvementsmade during theyear

International Education Program improvements have been imple-mentedorareprogressingonschedulebasedonpriorre-views and recommendations

Disaster Planning additional activities developed to meet new SUNY guidelines

Workforce Succession Planning will focus on training needs

Workplace Violence Prevention Program activities developed to meet new Department of Labor guidelines

BASC Other Agency Account Audit Review completed new policies and procedures were implemented

Information Security Program activities developed to meet new SUNY guidelines

Pandemic Flu Planning continues based on SUNY guidelines

FinancialAid Office mdash Self-improvements were implemented during2007-08asaresultofreviewingallEOPstudent filesutilizingtheFederalStudentAidAssessmentToolfor Supplemental Educational Opportunity Grant audits by the Student Loan Servicing Center and Veterans Affairs The FederalInstitutionalQualityAssuranceProgramwascom-pleted The Federal FinancialAid Audit conducted in June resulted in no major findings being identified Recommen-dationsprovided by anaudit firm will be implemented once a final report is received by the College

PayrollOffice mdash A numberof improvements were implemented toautomaterecordkeepingensuresecurityofsensitive employeeinformationandtoupdatepoliciesandproce-dures The Payroll Office will implement recommendations identified by Internal Control Team during June 2007 site review

Continued on page 11

P a g e 9

Internal Control Program continued

PreparingNew for 2008-09

2008-09 Internal Control Calendar mdash The Internal Control Team is prepar-ing for a very busy review cycle during 2008-09 Members of the Internal Con-trol Advisory Committee (ICAC) will become more involved in site reviews duringthiscycleTheproposedschedulefor2008-09isasfollows

bull September 2008 mdash Procurement

bull November 2008 mdash Revenue Cash Management

bull January2009mdash GeneralControlEnvironment

Property control for equipment valued at less than $5000 ndash Property Control located in Facilities and Planning currently reports equipmentvalued at $5000 or more to SUNY System Administration via an electronic reporting system A mandate from SUNY and the Office of the State Comptroller late in the2007-08internalcontrolcyclehasresultedintheInternalControlTeam developing draft policies and procedures for inventorying equipment valued from $500to$4999ICACwillbereviewingandfinalizingguidelinesandtem-plates in late September in preparation of this annual inventory commencing in October 2008

Internal Control Team mdash Crystal Hallenbeck Teresa Major Julie Morgan Karen Riotto Lou Spiro and Andrea Vella

InternalControlAdvisoryCommittee(ICAC)mdashInadditiontothemembersoftheICTeamtheAdvisoryCommitteeiscomprisedofScott Atkinson Ralph Eisenmann Michael Fox Scott Haines Michelle Hofstra Terry Hooper John Sapienza Mark Stacy Deb Toms and Frank Wojcik

Avoid a Ticket for Your Guest Build Positive Relationships

Expecting a visitor on campus Donrsquot forget they

need to have a visitor parking pass

Choose one of these easy options to keep you

and your guests happy

visitor pass request form at wwwbasc1com parking and faxing it to 395-2405

bull Instruct your visitor to obtain a visitor pass

from the Raye H Conrad Welcome Center

located on the corner of New Campus and

bull Instruct your visitor to pay at a parking meter

(Pay close attention to the time allowed on

meters mdash they are intended for short term use)

Commencement Drive OR even better order bull one for them in advance by completing a

Reserve a meter for $10day (facultystaffoption only)

Whorsquos Who DIVISION OF ADMINISTRATION AND FINANCE

Lou Spiro VP Administration and Finance Joani Martin Secretary 2

VP Administration and Finance

585-395-2129 585-395-2129

AssistantVP Financeand Management

lspirobrockportedu jmartinbrockportedu

Karen RiottoAsstVPFinanceandManagement Budgeting Jeffrey Post Dir BudgetingGrants Admin Office of Student Accounts amp Accounting Teresa Donnelly-Major Dir Student Accts

Andrea Vella Secretary Telecommunications Shannon Sauro Dir TelecommBus Solutions

Diane Dimitroff Executive Director Betty Drennen Executive Secretary

Terry Hooper Dir Human Resources Pat Lang Secretary

Affirmative Action Adrienne Collier Asst Dir HR and AffirmativeAction Officer

Debbie Lamphron Administrative Aide Payroll Debbie Toms Dir Payroll and Benefits

Diana Grzywacz Administrative Aide

585-395-5484 585-395-5131

585-395-5859 585-395-2213

585-395-7002

Brockport AuxiliaryServices 585-395-2497 585-395-2497

Human Resources 585-395-2126 585-395-2126

585-395-2109

585-395-5845

585-395-5136 585-395-5136

Environmental Health and Safety

kriottobrockportedu jpostbrockportedu

tmajorbrockportedu avellabrockportedu

ssaurobrockportedu

ddimitrobrockportedu bdrennenbrockportedu

thooperbrockportedu plangbrockportedu

acollierbrockportedu

dlamphrobrockportedu

dtomsbrockportedu dgrzywacbrockportedu

Dave Turkow Dir Environmental Health and Safety 585-395-2005 dturkowbrockportedu Sarah Klein Environmental Health and Safety Officer 585-395-2495 skleinbrockportedu

Amy Perkins Assistant 585-395-2907 aperkinsbrockportedu

Facilities and Planning Tom Dreyer Asst VP Facilities and Planning 585-395-5205 tdreyerbrockportedu

Sue Arno Secretary 2 585-395-5205 sarnobrockportedu Bob Hofstra Dir Utilities and Energy 585-395-2664 rhostrabrockportedu Michelle Hofstra Dir Facilities Services 585-395-2409 mhofstrabrockportedu John Osowski Dir Facilities Planning 585-395-2489 josowskibrockportedu Rick Lair Dir Facilities Maintenance 585-395-5394 rlairbrockportedu

Procurement and Payment Services Mark Stacy Dir Procurement and Payment Services 585-395-5149 mstacybrockportedu

Rosemary Wilson Secretary 1 585-395-2351 rwilsonbrockportedu

Research and Grants Administration

wwwbrockporteduadmfin

SylviaTortoraAssistantDirector 585-395-2444 stortorabrockportedu

P a g e 9

Internal Control Program continued

PreparingNew for 2008-09

2008-09 Internal Control Calendar mdash The Internal Control Team is prepar-ing for a very busy review cycle during 2008-09 Members of the Internal Con-trol Advisory Committee (ICAC) will become more involved in site reviews duringthiscycleTheproposedschedulefor2008-09isasfollows

bull September 2008 mdash Procurement

bull November 2008 mdash Revenue Cash Management

bull January2009mdash GeneralControlEnvironment

Property control for equipment valued at less than $5000 ndash Property Control located in Facilities and Planning currently reports equipmentvalued at $5000 or more to SUNY System Administration via an electronic reporting system A mandate from SUNY and the Office of the State Comptroller late in the2007-08internalcontrolcyclehasresultedintheInternalControlTeam developing draft policies and procedures for inventorying equipment valued from $500to$4999ICACwillbereviewingandfinalizingguidelinesandtem-plates in late September in preparation of this annual inventory commencing in October 2008

Internal Control Team mdash Crystal Hallenbeck Teresa Major Julie Morgan Karen Riotto Lou Spiro and Andrea Vella

InternalControlAdvisoryCommittee(ICAC)mdashInadditiontothemembersoftheICTeamtheAdvisoryCommitteeiscomprisedofScott Atkinson Ralph Eisenmann Michael Fox Scott Haines Michelle Hofstra Terry Hooper John Sapienza Mark Stacy Deb Toms and Frank Wojcik

Avoid a Ticket for Your Guest Build Positive Relationships

Expecting a visitor on campus Donrsquot forget they

need to have a visitor parking pass

Choose one of these easy options to keep you

and your guests happy

visitor pass request form at wwwbasc1com parking and faxing it to 395-2405

bull Instruct your visitor to obtain a visitor pass

from the Raye H Conrad Welcome Center

located on the corner of New Campus and

bull Instruct your visitor to pay at a parking meter

(Pay close attention to the time allowed on

meters mdash they are intended for short term use)

Commencement Drive OR even better order bull one for them in advance by completing a

Reserve a meter for $10day (facultystaffoption only)

Whorsquos Who DIVISION OF ADMINISTRATION AND FINANCE

Lou Spiro VP Administration and Finance Joani Martin Secretary 2

VP Administration and Finance

585-395-2129 585-395-2129

AssistantVP Financeand Management

lspirobrockportedu jmartinbrockportedu

Karen RiottoAsstVPFinanceandManagement Budgeting Jeffrey Post Dir BudgetingGrants Admin Office of Student Accounts amp Accounting Teresa Donnelly-Major Dir Student Accts

Andrea Vella Secretary Telecommunications Shannon Sauro Dir TelecommBus Solutions

Diane Dimitroff Executive Director Betty Drennen Executive Secretary

Terry Hooper Dir Human Resources Pat Lang Secretary

Affirmative Action Adrienne Collier Asst Dir HR and AffirmativeAction Officer

Debbie Lamphron Administrative Aide Payroll Debbie Toms Dir Payroll and Benefits

Diana Grzywacz Administrative Aide

585-395-5484 585-395-5131

585-395-5859 585-395-2213

585-395-7002

Brockport AuxiliaryServices 585-395-2497 585-395-2497

Human Resources 585-395-2126 585-395-2126

585-395-2109

585-395-5845

585-395-5136 585-395-5136

Environmental Health and Safety

kriottobrockportedu jpostbrockportedu

tmajorbrockportedu avellabrockportedu

ssaurobrockportedu

ddimitrobrockportedu bdrennenbrockportedu

thooperbrockportedu plangbrockportedu

acollierbrockportedu

dlamphrobrockportedu

dtomsbrockportedu dgrzywacbrockportedu

Dave Turkow Dir Environmental Health and Safety 585-395-2005 dturkowbrockportedu Sarah Klein Environmental Health and Safety Officer 585-395-2495 skleinbrockportedu

Amy Perkins Assistant 585-395-2907 aperkinsbrockportedu

Facilities and Planning Tom Dreyer Asst VP Facilities and Planning 585-395-5205 tdreyerbrockportedu

Sue Arno Secretary 2 585-395-5205 sarnobrockportedu Bob Hofstra Dir Utilities and Energy 585-395-2664 rhostrabrockportedu Michelle Hofstra Dir Facilities Services 585-395-2409 mhofstrabrockportedu John Osowski Dir Facilities Planning 585-395-2489 josowskibrockportedu Rick Lair Dir Facilities Maintenance 585-395-5394 rlairbrockportedu

Procurement and Payment Services Mark Stacy Dir Procurement and Payment Services 585-395-5149 mstacybrockportedu

Rosemary Wilson Secretary 1 585-395-2351 rwilsonbrockportedu

Research and Grants Administration

wwwbrockporteduadmfin

SylviaTortoraAssistantDirector 585-395-2444 stortorabrockportedu

Whorsquos Who DIVISION OF ADMINISTRATION AND FINANCE

Lou Spiro VP Administration and Finance Joani Martin Secretary 2

VP Administration and Finance

585-395-2129 585-395-2129

AssistantVP Financeand Management

lspirobrockportedu jmartinbrockportedu

Karen RiottoAsstVPFinanceandManagement Budgeting Jeffrey Post Dir BudgetingGrants Admin Office of Student Accounts amp Accounting Teresa Donnelly-Major Dir Student Accts

Andrea Vella Secretary Telecommunications Shannon Sauro Dir TelecommBus Solutions

Diane Dimitroff Executive Director Betty Drennen Executive Secretary

Terry Hooper Dir Human Resources Pat Lang Secretary

Affirmative Action Adrienne Collier Asst Dir HR and AffirmativeAction Officer

Debbie Lamphron Administrative Aide Payroll Debbie Toms Dir Payroll and Benefits

Diana Grzywacz Administrative Aide

585-395-5484 585-395-5131

585-395-5859 585-395-2213

585-395-7002

Brockport AuxiliaryServices 585-395-2497 585-395-2497

Human Resources 585-395-2126 585-395-2126

585-395-2109

585-395-5845

585-395-5136 585-395-5136

Environmental Health and Safety

kriottobrockportedu jpostbrockportedu

tmajorbrockportedu avellabrockportedu

ssaurobrockportedu

ddimitrobrockportedu bdrennenbrockportedu

thooperbrockportedu plangbrockportedu

acollierbrockportedu

dlamphrobrockportedu

dtomsbrockportedu dgrzywacbrockportedu

Dave Turkow Dir Environmental Health and Safety 585-395-2005 dturkowbrockportedu Sarah Klein Environmental Health and Safety Officer 585-395-2495 skleinbrockportedu

Amy Perkins Assistant 585-395-2907 aperkinsbrockportedu

Facilities and Planning Tom Dreyer Asst VP Facilities and Planning 585-395-5205 tdreyerbrockportedu

Sue Arno Secretary 2 585-395-5205 sarnobrockportedu Bob Hofstra Dir Utilities and Energy 585-395-2664 rhostrabrockportedu Michelle Hofstra Dir Facilities Services 585-395-2409 mhofstrabrockportedu John Osowski Dir Facilities Planning 585-395-2489 josowskibrockportedu Rick Lair Dir Facilities Maintenance 585-395-5394 rlairbrockportedu

Procurement and Payment Services Mark Stacy Dir Procurement and Payment Services 585-395-5149 mstacybrockportedu

Rosemary Wilson Secretary 1 585-395-2351 rwilsonbrockportedu

Research and Grants Administration

wwwbrockporteduadmfin

SylviaTortoraAssistantDirector 585-395-2444 stortorabrockportedu