notes+for+centralized+database+and+forms

8/4/2019 Notes+for+Centralized+Database+and+Forms

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Hi.

Please review these notes and attached spreadsheet for database sample and

forms. I have tried to be as detailed as possible but feel free to ask more

questions if you have.

I need to know the tools and strategy you would use for my project. Feel free to

revise your bid if you want. It is a relatively simple project for an experienced

database and web developer.

Project notes:

The first tab in the spreadsheet is the main database that will be populatedusing the forms.

There are 7 forms in the subsequent tabs. The forms are arranged in theorder they will be filled. Except the first form (order entry form), each form

has some read only and some write fields. Order entry form will only have

the writable fields.

Admin will decide who gets access to which form and which fields aremandatory in the form. Other forms should not even be visible to the users.

Form # 4 (America to India shipping form) is unique. This will be accessedby our shippers. We currently have 3 shippers. They should not be able to

see each others form. The shipper is identified by the field called

Courier/PPO shipped to: and is decided in the Form # 2 (Sourcing Form). I

can explain this in more detail over the phone or skype.

The fields in the form need not be verticaly listed like they are currentlyshown in the tabs. The fields can be horizontal like a grid so we can fill

multiple records at the same time..that means multiple orders in theorder entry form and multiple sourcing orders in the sourcing form and so

on and so forth. I can explain it more if you want.


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Case 1:If Admin enters in the system

Screen 1: Admin Panel

Screen 2: Customize Forms

On click of any form edit link, it takes place to edit the fields of the form (like to

set it required etc) and to set the accessibility of the form

Admin will be shown two buttons on admin panel. One for customize the

forms and other is for existing order listing page

Customize Forms Orders List

Form 1: Order Entry Form edit

Form 2: Sorcing Form edit

Form 3: Suplier Shipping Form edit

Form 4: Amerioca to India Shipping Form edit

Form 5: Within India Shipping Form edit

Form 6: Post sale Form edit

Form 7: Cost Expense Form edit


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Screen 3: Form Edit Screen

Order Entry FormAccessable By User/Admin/Subscriber (These will be checkbox to select multiples)

Order Source [x] (checkbox to select if required or not)

Sales Record # [x] (checkbox to select if required or not)

User ID [x] (checkbox to select if required or not)

Buyer First Name [x] (checkbox to select if required or not)

Buyer Middle Name [x] (checkbox to select if required or not)

Buyer Last Name [x] (checkbox to select if required or not)

Buyer Full name [x] (checkbox to select if required or not)

Buyer Phone # [x] (checkbox to select if required or not)

Buyer Email [x] (checkbox to select if required or not)Buyer Address Line 1 [x] (checkbox to select if required or not)

And so on

Other fields will listed like other fields. The admin can make it required or compulsory to be

filled. Here admin can also set the accesibilty of the form by just clioking the accessible drop

down and selecting the user type.

For ex. If admin select the accessible type to be as admin only, then user and suppliers can not

see the form


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Screen 4: Order List Screen

Screen 5: Order More Info

Here order full detail will be shown. There will be button to edit the order,

clicking on which he will come to screen 6 to edit the order

Orders

Order number Buyer Name User ID Item Name

123 ABC 234rf5 Item 1 More Info | edit

234 XYZ 567tyg Item 2 More Info | edit

456 YUZ 567yui Item 3 More Info | edit

Here user will be seen all the orders made


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Screen 6: Order Edit Order Entry Form

Orders Entry Form

Here the user/admin/supplier will be shown the order entry form to be customized by the

admin. As this is the case of admin, all form can be shown to admin by default. There will be no

restriction to the admin.

However, the required fields have to be filled by the admin

Order Source User ID #

Buyer First Name Buyer Address Line 1 #

And so on.. (There is some alignment issue in

world which you will not see on the actual

application)

On next, the user will be taken to fill up the next

Next


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Screen 6: Order Edit Sourcing Form

And so on, other forms will be shown to the admin.

Orders Entry Form

Here the user/admin/supplier will be shown the order entry form to be customized by the

admin. As this is the case of admin, all form can be shown to admin by default. There will be no

restriction to the admin.

However, the required fields have to be filled by the admin

Order Source: E-Bay (Non editable, to be fetched from back form)

Sales Record # : 124e34 (Non editable, to be fetched from back form)

And so on...other non editable fields to be fetched from back form

*Supplier Order:

*Supplier Order date: Click here to enter a date.

Supplier Item Title:

And so on other editable fields

NextBack


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Case 2:If user Enters the system

User will be shown the form based on the accessibility set by the admin. On each

form he has to fill the required information as set by the user.

User will not be shown the America to India Shipping form, as it is for supplier

only and supplier or admin can only edit that.

On login, the user will be shown the screens from screen 6: order entry form

Case 3:If supplier Enters the system

Supplier will be shown the order list screen on login (Screen 4). And all process

will be followed as shown in admin case.

The above prototype is the basic and very raw prototype to clarify if I have

understood all requirements or not. If this prototype is ok, we can continue to

work on the project

notes+for+centralized+database+and+forms

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