Library Commission Agenda Page 1 December 13, 2018

NOTICE OF MEETING OF THELIBRARY COMMISSION

OF BUDA, TX

7:00 PM - Thursday, December 13, 2018Buda Public Library’s Meeting Room 1018

405 E. Loop Street, Building 100Buda, TX 78610

This notice is posted pursuant to the Texas Open Meetings Act. Notice is hereby given that a Regular LibraryCommission Meeting of the City of Buda, TX, will be held at which time the following subjects will be discussed andmay be acted upon.

A. CALL TO ORDER

B. PLEDGE OF ALLEGIANCE TO THE FLAGS OF THE UNITED STATES AND TEXAS PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG: Honor the Texas flag; I pledge allegiance to thee, Texas, one stateunder God, one and indivisible.

C. ROLL CALL

D. PUBLIC COMMENTS At this time, comments will be taken from the audience on non-agenda related topics for a length of time not toexceed three minutes per person. To address the Commission, please submit a Citizen’s Comment form to theStaff Liaison prior to the start of the meeting. No action may be taken by the Commission during PublicComments.

E. CONSENT AGENDA

F. REGULAR AGENDA

F.1. Discussion and possible action on the minutes of the Library Commission for the Regular Meeting datedOctober 18th, 2018 (Library Director Melinda Hodges)

minutes 12.6.2018.pdf

F.2. Discussion and possible action regarding changes to the Buda Public Library's volunteer policy andprocedures (Assistant Director/Children's Librarian Martha Sanders)

proposed volunteer policy.pdf

volunteer application_revised.pdf

city_volunteer_release_form.pdf

volunteer_training.pdf1

Library Commission Agenda Page 2 December 13, 2018

G. STAFF REPORTS

H. COMMISSION REQUESTS FOR FUTURE AGENDA ITEMS

I. ADJOURNMENT Requests for accommodations must be made 48 hours prior to the meeting. Please contact City Hall at (512)312-0084, or FAX (512) 312-1889 for information or assistance.

I, the undersigned authority, do hereby certify that the above Notice of Meeting of the Library Commission ofthe City of Buda, was posted on the bulletin board in front of Buda City Hall, which is readily accessible to thepublic at all times, by 5:00 pm on DATE, 2018.

/s/ ____________________________Melinda HodgesLibrary Director/Board Liaison

Meetings scheduled in the Council Chambers are set up to publicly broadcast meetings. You may be audio and video recorded while in this facility.Meetings scheduled in other City Facilities are set up to publicly audio record meetings. You may be audio recorded in the other City Facilities.

In accordance with Article III, Section 3.10, of the Official Code of the City of Buda, the minutes of this meeting consist of the preceding MinuteRecord and the Supplemental Minute Record. Details on meetings may be obtained from the Board Liaison, or video of the entire meeting may bedownloaded from the website. (Portions of the Supplemental Minute Record video tape recording may be distorted due to equipment malfunctionor other uncontrollable factors.)

Attendance by Other Elected or Appointed Officials: It is anticipated that members of other governmental bodies, and/or city boards,commissions and/or committees may attend the meeting in numbers that may constitute a quorum of the body, board, commission and/orcommittee. Notice is hereby given that the meeting, to the extent required by law, is also noticed as a possible meeting of the other body, board,commission and/or committee, whose members may be in attendance, if such numbers constitute a quorum. The members of the boards,commissions and/or committees may be permitted to participate in discussions on the same items listed on the agenda, which occur at themeeting, but no action will be taken by such in attendance unless such item and action is specifically provided for on an agenda for that body,board, commission or committee subject to the Texas Open Meetings Act.

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Library Commission Agenda Page 1 October 18, 2018

MINUTES OF THE LIBRARY COMMISSION

OF BUDA, TX

7:00 PM - Thursday, October 18, 2018 City Council Chambers

405 E. Loop Street, Building 100 Buda, TX 78610

This notice is posted pursuant to the Texas Open Meetings Act. Notice is hereby given that a Regular Library Commission Meeting of the City of Buda, TX, will be held at which time the following subjects will be discussed and may be acted upon. A. CALL TO ORDER – Mr. Hunter called the meeting to order at 7:04 p.m. B. PLEDGE OF ALLEGIANCE TO THE FLAGS OF THE UNITED STATES AND TEXAS PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG: Honor the Texas flag; I pledge allegiance to thee, Texas, one state

under God, one and indivisible. C. ROLL CALL – Commissioners present: Marc Hunter, Sue Bellows, Beth Martinez, Clark Lyman, and James Williams. D. PUBLIC COMMENTS At this time, comments will be taken from the audience on non-agenda related topics for a length of time not to

exceed three minutes per person. To address the Commission, please submit a Citizen’s Comment form to the Staff Liaison prior to the start of the meeting. No action may be taken by the Commission during Public Comments.

E. REGULAR AGENDA

E.1. Discussion and possible action on the minutes of the Library Commission for the Regular Meeting dated July 19th, 2018 (Library Director Melinda Hodges) Ms. Bellows made a motion to accept the minutes as written. Mr. Williams seconded the motion. The

motion passed. E.2. Discussion and possible action on the annual contract between the Buda Public Library and Hays County

for Library Services to the Community in the amount of $35,000 (Library Director Melinda Hodges) Melinda discussed the purpose of the funding and how it is used. Ms. Bellows moved that the contract be

recommended to City Council for adoption. Mr. Williams seconded the motion. The motion passed.

E.3. Discussion regarding the FY19 goals in the 2016 Long Range Plan (Library Director Melinda Hodges) Melinda gave a status report on the FY18 goals and presented the FY19 goals. Commissioners for some

clarification on several technologies planned in the new building. Mr. Lyman asked for an update on the possibility on Sunday hours being added; Melinda will consider if that is possible in March. Mr. Hunter asked who handles the library’s social media channels – Ms. Foley heads those up.

F. STAFF REPORTS

F.1. Information and Updates: Upcoming events Budget Activity Electronic Resources

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Library Commission Agenda Page 2 October 18, 2018

Commission Applications/Appointments Library Operations Library Programs Library Personnel Library Technology Long Range Planning Special Projects Legislature Activity New library building and municipal complex November 2014 Bond Election Projects Melinda reported on upcoming library events. Also, the City of Buda is setting its legislative agenda; the

library is watching Texas State Library and Archives Commission’s budget as that greatly affects our library. G. COMMISSION REQUESTS FOR FUTURE AGENDA ITEMS H. ADJOURNMENT – The meeting was adjourned at 7:24 pm. Requests for accommodations must be made 48 hours prior to the meeting. Please contact City Hall at (512) 312-

0084, or FAX (512) 312-1889 for information or assistance. I, the undersigned authority, do hereby certify that the above Notice of Meeting of the Library Commission of the

City of Buda, was posted on the bulletin board in front of Buda City Hall, which is readily accessible to the public at all times, by 5:00 pm on October 15, 2018.

/s/ ____________________________ Melinda Hodges Library Director/Board Liaison

Meetings scheduled in the Council Chambers are set up to publicly broadcast meetings. You may be audio and video recorded while in this facility. Meetings scheduled in other City Facilities are set up to publicly audio record meetings. You may be audio recorded in the other City Facilities. In accordance with Article III, Section 3.10, of the Official Code of the City of Buda, the minutes of this meeting consist of the preceding Minute Record and the Supplemental Minute Record. Details on meetings may be obtained from the Board Liaison, or video of the entire meeting may be downloaded from the website. (Portions of the Supplemental Minute Record video tape recording may be distorted due to equipment malfunction or other uncontrollable factors.) Attendance by Other Elected or Appointed Officials: It is anticipated that members of other governmental bodies, and/or city boards, commissions and/or committees may attend the meeting in numbers that may constitute a quorum of the body, board, commission and/or committee. Notice is hereby given that the meeting, to the extent required by law, is also noticed as a possible meeting of the other body, board, commission and/or committee, whose members may be in attendance, if such numbers constitute a quorum. The members of the boards, commissions and/or committees may be permitted to participate in discussions on the same items listed on the agenda, which occur at the meeting, but no action will be taken by such in attendance unless such item and action is specifically provided for on an agenda for that body, board, commission or committee subject to the Texas Open Meetings Act.

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VOLUNTEERS

The Buda Public Library welcomes and encourages members of the com-

munity to volunteer their time and talents to enrich and expand library

services. Volunteers are expected to conform to all policies of the Buda

Public Library and the rules outlined in the volunteer agreement. They are

selected and retained for as long as the library needs their services.

Volunteers may be used for special events, projects, and activities, or on a

regular basis to assist staff. Services provided by volunteers will supplement,

but not replace, regular services, and volunteers will not be used in places of

hiring full- or part-time staff. Volunteers may apply for paid positions under

the same conditions as other outside applicants. The library will accept

minors (13 to 18 years old) completing school-assigned restitution for non-

violent offenses and court-assigned restitution for a Class C misdemeanor

after being approved by either the Director or the Assistant Director or

designee. Volunteers (and parents, if the volunteer is under 18) must agree to

and sign the Volunteer Agreement and the City of Buda’s Volunteer Release

form. In accordance with labor laws and the policies of the City of Buda,

paid staff may not volunteer their services to the library or any other city

department.

Approved by the Library Commission on 12/13/2018.

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Buda Public Library

Volunteer Application

Name _____________________________________________________________

Address _________________________ City ____________ Zip Code _________

Phone number ____________________ Email ____________________________

Preferred Contact Method (circle): Phone Email

Emergency Contact:

Name: ________________________________ Phone: _____________________

Reason for volunteering:

Voluntary _____ School assigned _____ Court assigned (13-18 yrs. only) _____

Number of hours needed (optional): ________ Needed by (optional) __________

Areas of interest?

____ Shelving books/Shelf reading

____ Housekeeping

____ Plant care

____ Storytime Assistant & Library Programming Helper

____ Makers’ Lab Volunteer

____ Program Instructor (Prepare and present program)

____Other _________________________________________________________

Have you ever worked in a library as a staff member or as a volunteer? _________

Do you have any physical limitations? ___________________________________

_________________________________________ ________________

Signature Date

Staff Review:

Signed Agreements_________ Orientation Completed _________ Scheduled _________

Court Documentation (13-18 yrs. only) __________

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Volunteer Agreement

Volunteers are recognized by the public as representatives of the library and

shall be guided by the same work and behavior codes as library employees.

This includes being respectful to all library staff and patrons, dressing

appropriately, and working diligently at assigned tasks.

Volunteers must be at least 13 years of age, unless approved by the Director

or Assistant Director.

Volunteers completing court or school-ordered restitution will be required to

provide a copy of their paperwork from the court or school detailing the

offense and community service hours required. This will be required for

each separate offense.

Library staff will schedule volunteers based on the library’s need for

volunteers, starting with up to a two (2) hour shift.

Once a volunteer is scheduled, library staff save the time slot and design

duties for that individual. If you are not able to come when scheduled, please

call the library at least an hour before your assigned time. Volunteers that

repeatedly do not come at their assigned times with no prior notice will not

be put on the schedule.

Volunteers will put their cell phones and all other personal belongings into a

volunteer locker before signing in. If there is a situation where a volunteer

needs to keep a phone on their person, it needs to be discussed with the

Director or Assistant Director before signing in.

I understand and agree to follow these guidelines. I understand that

infractions of these guidelines may result in not being permitted to volunteer

for the Buda Public Library in the future.

Volunteer

Parent (if volunteer is under 18 years of age)

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VOLUNTEERINGAT THE BUDA PUBLIC LIBRARY

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BUDA PUBLIC LIBRARY’S MISSION

To improve the quality of life for all residents of the community by

providing resources and services that enhance their access to

education, enjoyment, and lifelong learning through library

materials, services, programs, and online access.

Connect with the world at the Buda Public Library

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THANK YOU FOR YOUR INTEREST IN VOLUNTEERING

You help us fulfill our mission to provide quality service to our community

We appreciate your willingness to share your time and talents

We look forward to working with you

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BUDA PUBLIC LIBRARY’S CULTURE

Friendly

Welcoming

Helpful

Safe

Dynamic

Patient

Community

Service

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GENERAL REQUIREMENTS

Volunteers serve as representatives of the library when on duty

Volunteers expected to show up for scheduled assignments

Call the library if you’re not able to volunteer

Volunteers must be willing to commit to offering at least 14 hours of service

Connect with the world at the Buda Public Library

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BENEFITS OF VOLUNTEERING

Knowledge that your service benefits our local community

Become more familiar with how the library works

Gain job skills that support your resume

Become part of a community

Have fun!

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VOLUNTEER OPPORTUNITIES – PRESCHOOL STORYTIME

Storytime geared for 3-5 year old children

Volunteer Duties:

Help set up craft room for art project

Assist with children’s art activities

Help clean and reassemble craft room

following storytime

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VOLUNTEER OPPORTUNITIES – AFTERSCHOOL PROGRAM

Buda BLAST geared for K-2nd grade students

Buda Kids geared for 3-5 grade students

Volunteer Duties:

Set up craft room for weekly activity

Assist with children’s activities

Participate in activities

Help clean and reassemble craft room

following program

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VOLUNTEER OPPORTUNITIES – MAKERSPACE

Our Makers’ Lab is home to many awesome resources

Volunteer Duties:

Assist in maintenance by cleaning up after

Monday Mix-Up

Conduct inventory of maker bins and prepare for

circulation to local schools

Test new items and make sample projects

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VOLUNTEER OPPORTUNITIES – CHILDREN’S AREA MONITOR

Our play area offers children and their parents a fun

environment in which to play and explore. Through play,

children learn about their world and develop essential

early literacy skills.

Volunteer Duties:

Pick up any unused toys as needed

Be a friendly presence in the area during busy

playtimes

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VOLUNTEER OPPORTUNITIES – FAMILY PLACE TOY CLEANING

Volunteer Duties:

Assist in cleaning items in the Family Place

Children’s Area

Follow an organized chart to determine when and

how to clean toys

Clean any toys in red ‘Bath Time’ bucket

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VOLUNTEER OPPORTUNITIES – SHELVING & MAINTAINING SHELVES

Volunteer Duties:

Organize, straighten, and shelve library materials

Shelf read to ensure books are in correct order

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VOLUNTEER OPPORTUNITIES – GENERAL HOUSEKEEPING

Help us keep our beautiful library clean

Volunteer Duties:

Dust shelves

Wipe down windows

Straighten books

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VOLUNTEER OPPORTUNITIES – PLANT CARE

Volunteer Duties:

Water plants in the lobby and library staff area

Pull off any dead leaves

Dust leaves with damp cloth

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HOW TO SCHEDULE YOUR VOLUNTEER OPPORTUNITY

Look for available shifts using google calendar

Only library staff can make changes to calendar, but

you can see what shifts are available

Email volunteer@budalibrary.org with requested

shift

Shift will be confirmed via email (allow 3 days)

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You may schedule shifts up to a month in advance

Slots that have been filled will include

the name (first name and last initial) of

the scheduled volunteer

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• 10:30am Martha S.: Children’s Area

Monitor

• 12:30pm VT: Shelving & Maintenance

• 6pm Caitlin F.: Makerspace Volunteer

• 7pm VT: Family Place Toy Cleaning

It there is not a volunteer’s name before the description of the job, the

slot should be available for you to sign up.

USING OUR GOOGLE CALENDAR

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SIGN IN PROCEDURES

Ask circulation staff to let you in to staff area

Sign in on Volunteer Log found next to printer in staff area

(always sign in to the closest quarter hour)

Put personal items and any electronics in volunteer lockers

Pick up volunteer lanyard

Sign-out after shift

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THANK YOU FOR COMING!!

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