AR15/17760 18/05/2015

NOTICE OF STRATEGIC MANAGEMENT COMMITTEE MEETING

MEMBERSHIP

Chairperson – Cr Phillip Brown

Mayor Sam Johnson Cr Brett Benbow Cr Phil Greagen OAM Cr Colleen Hutchison Cr Ann Johnston Cr Lisa Lumsden Cr Tony Mitchell Cr Mark Myers Cr Fran Paynter

Notice is hereby given pursuant to Sections 87 and 88 of the Local Government Act 1999, that the next STRATEGIC MANAGEMENT COMMITTEE MEETING will be held in the Council Chambers, 4 Mackay Street, Port Augusta on MONDAY 18 MAY 2015 commencing at 6:00pm. A copy of the Agenda for the above meeting is attached to this notice.

JOHN BANKS CHIEF EXECUTIVE OFFICER 14/05/2015

Civic Centre: 4 Mackay Street Port Augusta South Australia 5700

Postal Address: PO Box 1704 Port Augusta South Australia 5700

Telephone (08) 8641 9100 Facsimile (08) 8641 0357

admin@portaugusta.sa.gov.au www.portaugusta.sa.gov.au

AR15/17760 18/05/2015

AGENDA 1. ELECTION OF CHAIRPERSON

n/a 2. DECLARE MEETING OPEN 3. APOLOGIES & LEAVE OF ABSENCE 4. CONFLICT OF INTEREST 5. CONFIRMATION OF PREVIOUS MINUTES (ATTACHED)

Recommendation That the minutes of the previous Strategic Management Committee Meeting (AR15/13739) held on 20/04/2015 be adopted as a true and correct record of that meeting.

6. PRESENTATION/DEPUTATION Nil

7 QUESTIONS ON NOTICE Nil

8. QUESTIONS WITHOUT NOTICE 9. NOTICE OF MOTION

Nil 10. PETITION

Nil 11. CONFIDENTIAL ITEMS

Opportunity to discuss if any item within this agenda should be discussed under Confidential provisions; or any confidential matter within the agenda that should be debated in the open.

12. REPORTS

12.1 AR15/17755 - Quarterly Report – Corporate Services Program January – March 2015

12.2 AR15/12503 – Quarterly Report – Infrastructure & Environment Program

January – March 2015 12.3 AR15/12498 - Quarterly Report – City & Cultural Services Program

January – March 2015 12.4 AR15/13321 - Quarterly Report – Community Services Program January –

March 2015 12.5 AR15/16723 – Review – Building Fire Safety Committee Membership and

Terms of Reference 12.6 AR15/17240 - Status of research into the Pearl Oyster in the Upper

Spencer Gulf

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13. CLOSURE OF THE MEETING TO THE PUBLIC 14. CONFIDENTIAL REPORTS Nil 15. MEETING DECLARED CLOSED

AR15/13739 20/04/2015

MINUTES OF STRATEGIC MANAGEMENT COMMITTEE MEETING HELD ON MONDAY 20 APRIL 2015

PRESENT Chairperson Cr P Brown, Mayor S Johnson, Deputy Mayor B Benbow, Crs P Greagen OAM, C Hutchison, A Johnston, L Lumsden, T Mitchell, M Myers & F Paynter (entered 6:01pm).

OFFICERS PRESENT

Chief Executive Officer Mr J Banks, Director Community Services Mrs A O’Reilly, Director – City & Cultural Services Mrs L Heron and Executive Assistant Ms M Jenkins.

GALLERY PRESENCE Public - 21 Media - 2 The Chairperson declared the meeting open at 6pm. APOLOGIES Crs Greagen/Hutchison that the following apologies be received:

Director Corporate Services Mr M Dunemann Director Infrastructure & Environment, Mr H Hart CARRIED

CONFLICT OF INTEREST

Nil

CONFIRMATION OF PREVIOUS MINUTES

Crs Benbow/Lumsden that the Minutes of the Strategic Management Committee Meeting (including confidential section) held on 16/03/2015 (AR15/9236) be adopted as a true and correct record of that meeting. CARRIED

PRESENTATION F10/2986

Alinta Energy – Annual Augusta Power Stations Environmental & Community Report

The above presentation was provided by Brad Williams (Manager HSSEC

Power Generation), Kieron Smith (Specialist Environmental Services) and Darwin Chellachamy (Manager Production Augusta) – Alinta Energy.

A copy of the PowerPoint presentation is attached to the Minutes. A

number of questions were raised by Elected Members throughout the presentation.

The presentation concluded at 7:05 pm and the presenters left the

meeting. QUESTION/S WITHOUT NOTICE

Questions Without Notice were raised by Crs Paynter and Benbow and were answered by the Mayor, Chairperson and Chief Executive Officer.

PORT AUGUSTA TENNIS ASSOCIATION – REQUEST FOR LONGER LEASE AR15/12834 F10/543

Crs Hutchison/Johnston that Strategic Management Committee recommends Council: 1. Approves entering into a 21 year Commercial Lease with the Port

Augusta Tennis Association for the area the Club occupies within the Central Oval Precinct.

2. Approves waiving the Commercial Lease fee, however this is to be

reviewed by Council every five years. 3. Authorises the Mayor and Chief Executive Officer to sign and affix

the Council Common Seal on the Lease. CARRIED

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QUARTERLY INFORMATION REPORT – COUNCIL MOTIONS DEC 2014 – MAR 2015 Ar15/11669 F15/390

Mayor Johnson/Cr Lumsden that Strategic Management Committee recommends Council receives and notes the report (AR15/11668) dated 01/04/2015, submitted by the Chief Executive Officer, concerning Quarterly Information Report – Council Motions Dec 2014 – Mar 2015. CARRIED

The meeting was declared closed at 7:12pm.

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REPORT FOR: Strategic Management Committee MEETING DATE: 18 May 2015 REPORT FROM: Director Corporate Services REPORT TITLE: Quarterly Report – Corporate Services Program

January-March 2015 FILE NAME: F10/3455 RECORD NO: AR15/17755 PURPOSE To provide Council with progress reports in the implementation of the Annual Plan. RECOMMENDATION Strategic Management Committee recommends Council receives and notes the report (AR15/ 17755) dated 13/05/2015, submitted by the Director Corporate Services, concerning “Quarterly Report – Corporate Services Program January–March 2015 ______________________________________________________________________ FINANCIAL & CUSTOMER SERVICES Strategies: Strategy 6.1.4: Customers are treated with respect and dignity and are provided

with quality, timely and efficient service. Outcomes Achieved: Audit of the customer request system. Ongoing Activity: Ongoing review of workflows and operational responsibilities Next Qtr Outcomes: Improved monitoring of the Customer Request System in terms

of turnaround rimes and outstanding requests Strategy 6.5.1: Implement the Ten Year Financial Plan linked to the outcomes of

the Strategic Plan to ensure Council is sustainable and implements sound financial budgeting practices.

Outcomes Achieved: Work commenced Ongoing Activity: Work ongoing in sync with new Council briefings re budget Next Qtr Outcomes: Plan completed with budget 2015/206 Strategy 6.5.2: Monitor the financial position of the Council to optimise the use and

management of Council’s financial resources. Outcomes Achieved: Review of Treasury arrangements completed. Review

undertaken by JAC Pty Ltd Ongoing Activity: None specific Next Qtr Outcomes: None specific Projects Work Order System Outcomes Achieved: None to Report Ongoing Activity: None to Report Next Qtr Outcomes: N/A

2 Internal Control Project

Outcomes Achieved: Assessments have been completed for 131 Internal Controls Ongoing Activity: Nothing to report Next Qtr. Outcomes: Adoption of checklist program from Councils Auditor Rate Methodology Review Outcomes Achieved: N/A Ongoing Activity: N/A Next Qtr Outcomes: N/A INFORMATION COMMUNICATIONS TECHNOLOGY Strategies: Strategy 3.5.2: Redevelop Council’s website to include a user-friendly directory of

services and facilities available in Port Augusta ensuring access to relevant community and Council services, programs and information.

Outcomes Achieved: Review started with internal ICT Staff. Ongoing Activity: Review with internal Council Staff. Next Qtr. Outcomes: Report on review. Strategy 3.6.2: Develop and maintain a range of communication tools and methods,

records management systems and technologies to provide staff and community access to relevant information, programs and services.

Outcomes Achieved: Various commissioning ongoing including Central Oval, Waste Water Treatment Plant.

Ongoing Activity: As above and scoping of CCTV application to Federal Government grant scheme

Next Qtr Outcomes: Central Oval commissioned. Waste Water Treatment Plant fully automated

Strategy 6.4.1: The organisation has stringent processes in place for records

management and access to technology that improves productivity and efficiency.

Outcomes Achieved: TRIM investigation prior to deployment. Ongoing Activity: Meeting with Records & ICT Staff at Mount Barker to review their

TRIM upgrade process. Next Qtr. Outcomes: Go to market to find supplier to install new version of TRIM Projects Deploy iPads and LGA Smart Device App Outcomes Achieved: iPhone & Android infrastructure and applications to staff. Ongoing Activity: Continuous improvement and deployment of iPhones to Parks &

Works Staff. Next Qtr. Outcomes: Provide additional training staff to assist improvements in the use

of smart devices. GPS Council Infrastructure and Tourist Items

Outcomes Achieved: Satellite Imagery scoping process has commenced. Ongoing Activity: Quotes requested for new Satellite Imagery. Aerial photography Next Qtr. Outcomes: Aerial photography deployed in MapInfo. Select suitable company

to provide Satellite Imagery.

3 Upgrade Online CRM System

Outcomes Achieved: System currently running on version 6.8, investigating version 6.9. Ongoing Activity: Work ongoing. Next Qtr. Outcomes: Work ongoing. Deploy Video Conference System Outcomes Achieved: None specific due to budget constraints. Ongoing Activity: Application to the Federal Government for grant funding Next Qtr. Outcomes: Awaiting outcome of grant application Deploy MS Share Point & MS Lync software Outcomes Achieved: Software installed. Ongoing Activity: Training Next Qtr. Outcomes: Staff training in use of software. Setup Computer Data Recovery at Cultural Precinct Outcomes Achieved: DR Site is deployed and operational in Test Mode. Ongoing Activity: Further modifications to bring the site up to online real time

status Next Qtr. Outcomes: DR Site to go Live in March/April 2015. Setup new Ticket-Membership Software at Central Oval Outcomes Achieved: Investigation of suitable software on the market. Ongoing Activity: Source suitable Ticket-Membership Software/ System Next Qtr. Outcomes: Move above systems to a fully operational state. Deploy Advanced ICT Monitoring and Control System Outcomes Achieved: Installed and currently testing. Ongoing Activity: Testing to continue to DR Site goes Live in March/April 2015. Next Qtr. Outcomes: System to go Live in May 2015. Setup new ICT Infrastructure at Central Oval Outcomes Achieved: Sourced Network Equipment, Server Equipment, Display Units,

Phone System, Photocopier System, Desktop Computers, Tablets, CCTV System and POS System.

Ongoing Activity: Installing above equipment at Central Oval, reviewing Air-Con System, Audio/Sound System, Lighting System, Security System and Locking System. Testing of these systems

Next Qtr. Outcomes: Move above systems to a fully operational state Setup new ICT Infrastructure at Airport Outcomes Achieved: Sourced Network Equipment, Display Units and Fibre Link. Ongoing Activity: Installing above equipment at the new Airport terminal. Next Qtr. Outcomes: Move above systems to a fully operational state Implement Microsoft Project 2013 Outcomes Achieved: Software installed and operational Ongoing Activity: N/A Next Qtr Outcomes: N/A

4 Implement Purchasing Module in Authority Outcomes Achieved: Module is installed, waiting for staff to be allocated to operate

software. Ongoing Activity: None planned Next Qtr Outcomes: None planned Implement HR Module in Authority Outcomes Achieved: Software installed, HR Staff entering data into software. Ongoing Activity: HR Staff to complete data load, HR Training Register to be

setup. Next Qtr Outcomes: HR Training Register to be taken Live, staff trained in the use of

the HR Module Upgrade Network Infrastructure and Faulty Equipment CCTV System Outcomes Achieved: Report sourced on condition of current equipment/network. Ongoing Activity: Obtain quote to update selected CCTV Poles/Points. Next Qtr. Outcomes: Have 5 CCTV operational and stable with access to both Police

and K9 Unit. Upgrade Network Infrastructure at WWTP/Ponds/Pump Outcomes Achieved: Hardware has been purchased. Ongoing Activity: Install new hardware, new network linked into Council’s Network

and monitoring system. Next Qtr. Outcomes: Handover to Parks Staff to monitor and maintain. Access to CCTV System – CitySafe Patrol Outcomes Achieved: Source tablet and network connection. Ongoing Activity: Bring CCTV System into operational and stable stage. Next Qtr. Outcomes: K-9 Unit has full access to CCTV System. Replace Outdated Phone System/Call Bell System at Nerrilda & Ramsay Outcomes Achieved: Investigated and met Vendors of Call Bell System Suppliers Ongoing Activity: Produce Tenders for both systems and go to market for new

hardware. Next Qtr. Outcomes: Install new hardware, train staff in use of new system. Implement Contract/Risk/Tender/Volunteer Registers in Authority Outcomes Achieved: Project completed Ongoing Activity: N/A Next Qtr Outcomes: N/A AUSTRALIAN ARID LANDS BOTANIC GARDEN (AALBG) INTERPRETIVE CENTRE INCORPORATING SOUVENIR AND PLANT SALES & CAFÉ & NURSERY Strategies: Strategy 1.3.2: Review future management of Council owned and operated facilities

including Wadlata Outback Centre, Australian Arid Lands Botanic Garden to optimise outcomes for businesses, visitors and the community.

Outcomes Achieved: New Strategic Management Committee appointed and meeting held in March 2015.

Ongoing Activity: Next Qtr. Outcomes:

5 Strategy 1.5.2: Support the ongoing development and accreditation, as required, of

tourism attractions, such as Wadlata and Arid Lands, to meet visitor expectations.

Outcomes Achieved: Accreditation gained for 2015/16. Nomination for 2015 SATC Tourism Awards lodged.

Ongoing Activity: Next Qtr. Outcomes: Apply for eco-tourism accreditation, prepare and submit SATC

Tourism Awards application. Projects Garden Outcomes Achieved: Upgrades to irrigation continue. New disability access paths

installed in Bush Tucker Garden, with the garden redesigned and new plantings completed. Planting at Central Oval complex.

Ongoing Activity: Monitoring of water use and continuous assessment of water saving measures

Next Qtr. Outcomes: Continue garden maintenance and plantings. Friends of The AALBG Outcomes Achieved: Monthly meetings with the Friends group. Attendance at the

Friends quarterly meetings. Ongoing Activity: Continue to build on the strong relationship with the friends to

the benefit of the AALBG Next Qtr. Outcomes: Nursery Outcomes Achieved: Grew plants for Laura Folk Fair which achieved high sales. Ongoing Activity: Monitoring of water use and continuous assessment of water

saving measures Next Qtr. Outcomes: Planning for attendance at Yorke Peninsula Field Days Visitor Centre Outcomes Achieved: Hosted photography training day with Peter McDonald.

Successful school holiday activities in April. Hosted a famil day for tourism operators and accommodation providers in the region. New product lines purchased for shop.

Ongoing Activity: Continuous Monitoring of stock sales and profitability of lines. Next Qtr. Outcomes: Research Outcomes Achieved: Confirmed UTS research continuation. Plant selection confirmed

for research and growing commenced. Confirmation of reduced size Coolabah Trial with Dr Kate Delaporte.

Ongoing Activity: Assist with the monitoring of the research projects. Next Qtr. Outcomes: Establish the plantings in the UTS research site in preparation for

the commencement of research. Select and plant coolabahs for trial.

6 WADLATA OUTBACK CENTRE Strategy 1.3.2: Review future management of Council owned and operated facilities

including Wadlata Outback Centre, Australian Arid Lands Botanic Garden and Port Augusta Cultural Centre to optimise outcomes for businesses, visitors and the community.

Outcomes Achieved: In order to review and update Wadlata’s Marketing Plan to incorporate the fast growing social media scene an Online Marketing Strategy is currently being developed. Attended training: 1. Marketing on a Tight Budget 2. Managing Unreasonable Complainant Behaviour Workshop

Ongoing Activity: Continue to develop the Strategy Next Qtr Outcomes: Finalise the Strategy and prioritise its Actions for implementation

Continue to identify strategies to reduce operational expenditure, improve income and productivity.

Strategy 1.5.2: Support the ongoing development and accreditation, as required,

of tourism attractions, such as Wadlata and Arid Lands, to meet visitor expectations.

Outcomes Achieved: 1. Two staff attended and promoted the Wadlata Outback Centre, the Australian Arid Lands Botanic Garden and Port Augusta at the Adelaide Caravan & Camping show in February 2015. 1300 Port Augusta and Flinders Ranges & Outback Visitor Guides and individual brochures were distributed. To measure the response, 600 buy one adult and get one free and a ½ price family entry vouchers were personally handed to prospective visitors. The response has been excellent with one of the 13 vouchers re-deemed to-date was returned on the second day of the promotion. Last year only two vouchers were re-deemed throughout the entire 12 month period.

2. After informing the University of Adelaide of the entry fees there has not been any further progress or visits associated with the “Children’s University” initiative.

3. Negotiated to have Wadlata Outback Centre and Port Augusta included on www.southaustralia.co.nz.

4. Re-printed the Wadlata Outback Centre brochures which are now being distributed through 38 motels/hotels and caravan parks in Adelaide.

5. Continued to implement the actions within Marketing/Advertising Plan and reviewed same for the 2015/16 FY.

6. Additions to the Marketing Plan include the following: a. Wadlata and Port Augusta have been included in a Johan &

Bo Blog on behalf of Aussie Tours under www.australia.be!, which is targeting the Belgians & Dutch market.

b. Downunder with Cossi – filmed segment which will go to air in August.

c. Outback Loop – has been extended to incorporate Wadlata, Port Augusta, Coober Pedy, Birdsville, Innamincka & Arkaroola.

d. Transcontinental news item: Nature Based Tourism.

7 Statistics At the end of four years of high growth and record visitations and income, Wadata experienced a two year decline within all business sectors, however as from December 2014 an increase has been recorded each month in all business sectors.

1. Wadlata Entry Year to Date: + .5 % December - March + 8.14 %

2. Souvenir Year to Date: - .4 % December – March: + 7.5 %

3. Souvenir Online Year to Date: +17.75%

4. Tunnel of Time Year to Date: + 8.7% December – March: + 16.6%

5. Outback Tuckerbox Year to Date: + 7. % December – March: +14.5%

Ongoing Activity: Next Qtr Outcomes: Continue to undertake activities associated with the Business and

Marketing Plan. Re-assess souvenir product lines. Implement strategies to obtain new products to increase sales.

Projects Tunnel of Time Outcomes Achieved: 1. Finalised quotes and issued an Order to replace the third

stage of the carpet replacement program through the Tunnel of Time.

2. Working with Parks and Gardens to upgrade the corner footpath verge and garden beds immediately outside the Wadlata building.

3. A new water treatment has been purchased to help eliminate the algae growth in the Flinders Rock Pool, however this will not be totally effective until the current water is replaced by Parks and Gardens.

4. Replaced three 150W light fittings with LED equivalent. 5. Continued to monitor and undertake activities to maintain

the Tunnel of Time displays

Ongoing Activity: Next Qtr Outcomes: Lay carpet, upgrade garden and pool areas Website Upgrade Outcomes Achieved: Website design has been finalised. Currently being built. Ongoing Activity: Develop social media requirements, expanding on-line shop

products. Next Qtr Outcomes: Finalise website, update images, re-write editorial, upgrade SEO. Industry Negotiation Outcomes Achieved: Two Visitor Information Centre staff attended the 2015 Annual

State Visitor Information Centre Conference in Mount Gambier on the 24th – 27th of March. Continued to attend and participate in meetings as a Board member of FROSAT. Continue to work with Business Port Augusta to hold an industry information night at Wadlata

8 Ongoing Activity: Next Qtr Outcomes: Continue to work with the industry and Business Port Augusta COMMUNITY & RECREATIONAL DEVELOPMENT Strategies: Strategy 2.1.2: Develop Central Oval as a multi-purpose Community Space to

enable regional sporting events and community events to be undertaken at the venue.

Outcomes Achieved: Achieved practical completion of main building and ¾ completion of stage 2 & 3. Finalised construction of Stage 2 & 3.

Ongoing Activity: Building officially opened Next Qtr Outcomes: Fit out building to enable full operation, develop WHS strategies

for building, open building for use to maximise defect liability period

Strategy 3.3.1: Maintain partnerships to enable effective use of open space,

recreation, sports and leisure facilities. Outcomes Achieved: New agreement signed with Flinders View Primary Ongoing Activity: Maintain current agreements Next Qtr Outcomes: Review agreements with Stirling North & Port Augusta High

Schools. Further discussions on water usage & maintenance Strategy 3.3.2: Implement the recommendations of the Open Space Strategy,

Recreation Facilities Master Plan and the Play Space Strategy to enhance management and use of the Council facilities.

Outcomes Achieved: Strategy has been finalised ready for Council adoption Ongoing Activity: To be adopted by Council Next Qtr Outcomes: Seek funding for upgrades of identified Parks Strategy 3.3.4: Develop a Community Development Strategy to identify

opportunities to provide an integrating framework for Council and community activities.

Outcomes Achieved: Audit of all Council owned Recreational Facilities Ongoing Activity: Completed Sporting & Recreational facilities audit. Next Qtr Outcomes: Audit Community Facilities and review findings Strategy 3.3.5: Continue to seek funding to implement shared pedestrian and cycle paths to support active travel and recreation.

Outcomes Achieved: Stage 1 of path from Back Beach to Arid Lands has been completed.

Ongoing Activity: Seeking further funding to finish new path and link Schools & major open Spaces within the City

Next Qtr Outcomes: Continue with implementation of program Strategy 5.1.1: Investigate Community Space opportunities at Stirling North to

improve community participation in sporting and other local activities.

Outcomes Achieved: Completed Open & Play space Strategy for the City and further completed Site Master Plan for the “Old Pony Club site” to be developed as a community Open Space & sporting facility.

Ongoing Activity: Ongoing discussions with 2 sporting codes to relocate to site

9 RYAN MITCHELL SWIM CENTRE

Strategies: Strategy 3.3.1: Maintain partnerships to enable effective use of open space,

recreation, sports and leisure facilities. Outcomes Achieved: Disabled access ladder to main pool installed

Soft-fall replaced to two smaller pools Floors in change rooms refurbished Swim School operating from Oct-March DECS swim school during November-March Splash Days for all schools conducted regularly

Ongoing Activity: Pool closed. Minor works to pool deck to be competed off season Next Qtr Outcomes: Pool closed SOCIAL DEVELOPMENT PROGRAMS Strategies: Strategy 4.1.3: Continue to promote and support healthy lifestyles to encourage our

community to be active and eat well. Outcomes Achieved: Sprout visits x 2 Ongoing Activity: Healthy eating policy education with football and sporting clubs Next Qtr Outcomes: As above Strategy 4.3.1: Contribute to a safe environment for staff, elected members and

the community through the implementation of the City Safe Service.

Outcomes Achieved: Ongoing activity of the CitySafe Patrol. Application for funding to Federal Government unsuccessful

Ongoing Activity: Normal operational matters Next Qtr Outcomes: None specific Projects Westside Bike Path Outcomes Achieved: Project completed Ongoing Activity: N/A Next Qtr Outcomes: N/A Healthy Catering Projects Outcomes Achieved: Visits by Sprout x 2. Sprout also catered Central Oval Opening. Ongoing Activity: Healthy eating policy education with football and sporting clubs Next Qtr Outcomes: As above Parks and Places “Life looks brighter outside’ promotions

Outcomes Achieved: Program finalised Ongoing Activity: N/A Next Qtr Outcomes: N/A

10 Public Health Planning Outcomes Achieved: Meeting with State Government OPAL Reps re policy changes for

public health Ongoing Activity: N/A Next Qtr Outcomes: N/A MICHAEL DUNEMANN 13/05/2015

REPORT FOR: Strategic Management Committee MEETING DATE: 18 May 2015 REPORT FROM: Director Infrastructure & Environment REPORT TITLE: Quarterly Report – Infrastructure & Environment Program Jan-

Mar 2015 FILE NAME: F10/3456 RECORD NO: AR15/12503 PURPOSE To provide Council with progress reports in the implementation of the Annual Plan within the approved budget. RECOMMENDATION Strategic Management Committee recommends Council receives and notes the report (AR15/12503) dated 21/04/2015, submitted by the Director Infrastructure & Environment, concerning “Quarterly Report – Infrastructure & Environment Program Jan - Mar 2015”. EXTRACT FROM COMMUNITY VISION & STRATEGIC PLAN INFRASTRUCTURE & ENVIRONMENT Strategies: Strategy 1.1.1: Undertake urban design and streetscape projects to create a

vibrant public realm. Outcomes Achieved: - Completed SA Water and Withers Street AridSmart

planting sites on the Augusta Highway Landscape Project. - Two Parks staff commenced Certificate III in Waste Water

Operations. - Relocated the gun at Gladstone Square to the War

Memorial garden bed. Ongoing Activity: - Continuing Peterson Street Park playground upgrade.

- Sent survey to Stirling North residence in Woolundunga Ave, Finlay Street and Great Western Plains Road advising of street tree planting.

- Commenced bike lane construction on Jeffs to Bowmans Roads to connect to DPTI route on Quorn Road, Stirling North.

Next Qtr Outcomes: - Finalise SA Health approval for Withers Street Reserve reclaimed water system.

- Continue with View Street Park Upgrade. Including new furniture, irrigation and upgrade. Complete

- Complete Peterson Street Park furniture, new irrigation and garden beds.

- Complete Airport Irrigation system and additional landscaping works.

- Install and replace football goalposts at Christopher Street Park.

- Removal of Gladstone Square trees (remove up to four more Tuarts)/renewal plantings (up to 10 new trees).

- Respond to independent arborist assessment report with

2 trees works on assessed eucalypt trees in Gladstone Square, Wadlata Carpark and Apex Park.

Strategy 1.1.2: Continue and encourage sustainability programs such as water re-

use, Arid Smart plantings and solar thermal opportunities to contribute to a resilient environment.

Outcomes Achieved: Ongoing Activity: - Continue mapping Buffel Grass treatment zones using

GPS. Next Qtr Outcomes: - Continue with Buffel grass control in liaison with other

government agencies. Strategy 1.1.3: Implement recommendations of the Climate Change Adaptation

Report. Outcomes Achieved: n/a Ongoing Activity: n/a Next Qtr Outcomes: - Complete next section of work on Levee bank on Caroona

Road. Strategy 1.1.4: Upgrade Airport facilities to cater for the growing number of air

services. Outcomes Achieved: - Terminal building officially opened. Ongoing Activity: - Complete minor, landscaping irrigation and services. Next Qtr Outcomes: n/a Strategy 6.5.1: Implement Asset Management Plan linked to the outcomes of the

Strategic Plan to ensure Council is sustainable and implements sound financial budgeting practices.

Outcomes Achieved: - 131 Septic tanks Pumped and 3 IP’s raised in Year1 of Cycle 2 pumping;

- Expired Roads & footpaths assets inspected; - Aerial photography capture of council area covering

approx 1050 sq km completed; and - Ongoing NBN roll out project issues being managed.

Ongoing Activity: - Continue Storm water pits data collection & digitisation. - Commence Road & Footpath asset data refreshing. - Commence CWMS data configuration and digitisation. - Continue Septic tanks pump out for Year1 of Cycle 2. - Plan Marryatt Street pavement works. - Monitor & Manager NBN roll.

Next Qtr Outcomes: - Transfer Road & footpath data to Conquest; - Continue CWMS data configuration and digitisation. - Build spatial GIS data for storm water pipe networks; - Commence Marryatt Street pavement reconstruction. - Complete Year 1, Cycle 2 Septic Tank pump outs. - Continue NBN roll out monitoring & management. - Update Road infrastructure capital valuation reports.

Strategy 2.5.1: Implement the Style Guide to influence urban design for the city. Outcomes Achieved: - Ongoing across programs and projects. Ongoing Activity: - Ongoing across programs and projects. Next Qtr Outcomes: - Ongoing across programs and projects.

3 Strategy 3.3.5: Continue footpath upgrading programs. Outcomes Achieved: - Completed footpath upgrade on Chinnery, Cobbin and

Flinders Streets. Ongoing Activity: - Continue footpath program on Prosser/Whiting Streets. Next Qtr Outcomes: - Complete footpath Upgrade Program for 2014/15. Strategy 4.4.1: Implement a sustainable management solution for Bird and Pink

Lakes and Umeewarra Lake to reduce adverse impacts. Outcomes Achieved: - Installed silt curtain for Birdlake outlet.

- Commenced repairs to foam fence. Ongoing Activity: - Continue salt & water level monitoring.

- Continue foam fence repairs and extension. Next Qtr Outcomes: - Continue salt & water level monitoring.

- Continue foam fence repairs. Projects Central Oval Upgrade – civil and services works Outcomes Achieved: - Completed Stage 2 Carpark, TAFE Roadway signage,

speed humps, concrete works and grass levelling. Ongoing Activity: - Complete landscaping Braddock Oval side. Next Qtr Outcomes: - Complete minor civil works.

- Complete Stage 2. Jetty/Wharf/Bridge Works Outcomes Achieved: - Completed new Stairway to Westside Jetty. Ongoing Activity: - Continue with timber inspection and repairs to Wharf

adjacent to landside edge. Next Qtr Outcomes: HAYDEN HART 07/05/2015

REPORT FOR: Strategic Management Committee MEETING DATE: 18 May 2015 REPORT FROM: Director City & Cultural Services REPORT TITLE: Quarterly Report – City & Cultural Services Program January –

March 2015 FILE NAME: F10/3453 RECORD NO: AR15/12498 PURPOSE The purpose of this report is to provide Council with progress reports in the implementation of the Annual Plan within the approved budget. RECOMMENDATION Strategic Management Committee recommends Council receives and notes the report (AR15/12498 - dated 27 April 2015), submitted by the Director City & Cultural Services concerning “Quarterly Report – City & Cultural Services Program January – March 2015”. EXTRACT FROM COMMUNITY VISION & STRATEGIC PLAN GOVERNANCE & ECONOMIC DEVELOPMENT Strategies: Strategy 1.1.5: Realise the future development of the Town Hall and Civic Precinct.

Outcomes Achieved: The State Government has advised that the contamination testing of the Old Police Station site has been completed, and based on those findings an updated valuation will be prepared for the site. At this stage the open market sale process in likely to commence early in the 2015/2016 financial year.

Ongoing Activity: State Government has advised that current occupants of the Town Hall, Beehive Crafts, Port Augusta Boxing Club, and Anglican Church Book Club and Nerrilda Auxiliary are to vacate the premises by end May 2015. Officers are working with the Port Augusta Boxing Club and Beehive Craft to ascertain if other Council facilities are available for their relocation. Nerrilda Auxiliary’s occupation of the Old Fire Station was on an agreement that it was only available until the property went to market.

Next Qtr Outcomes: Awaiting further advice from the State Government as to when the open market sale process will actually commence.

Strategy 1.2.2: Assist our community to make the most of the National Broadband Network rollout to improve business and social opportunities.

Outcomes Achieved: Surveyed members of the Port Augusta Digital Strategy Working Group on the rollout of the NBN, and used information to present to the State Government Inquiry into the NBN. Reviewed targets outlined in the Port Augusta Community Digital Strategy and reported outcomes to the State Government Inquiry. Discussed NBN related issues with Business Port Augusta (BPA) and assisted with outcomes to resolve.

2 Provided an update on the rollout in Council’s Community Newsletter.

Met with RDAFN CEO to discuss how best to manage the Port Augusta NBN website and the possibility of an NBN themed business forum in 2016. Discussions with NBN Co liaison officer. Worked with SA Power Networks, Telstra and Council staff to assist with the initial construction works at the commencement of the rollout of the NBN in Port Augusta.

Ongoing Activity: Continue to work with RDAFN, BPA, NBN Co and Working Group Next Qtr Outcomes: Provide article for BPA newsletter. Article in Council Winter

newsletter, and Facebook posts on the NBN rollout as well as information on digital literacy opportunities.

Strategy 1.4.3: Foster and support regional connections to the Upper Spencer Gulf and Far North to enhance tourism and economic development.

Outcomes Achieved: Monthly meeting held with RDA(FN) CEO to discuss tourism and economic development opportunities within the region.

Ongoing Activity: Budget allocation for 2015/2016 to financially support tourism and economic development activities through the RDA(FN). Augusta Markets to be held in May 2015. Support the SA Country Football Championships in early July 2015.

Next Qtr Outcomes: Preparation of budgets and consideration of activities in the area of tourism and economic growth.

Strategy 3.6.1: Develop a new Communications and Engagement Strategy that includes the appropriate use of social media and emerging technologies to enhance community participation.

Outcomes Achieved: Researched iap2 guidelines for public participation and researched strategies from other similar organisations.

Ongoing Activity: Continue research and investigate options for a PACC strategy. Next Qtr Outcomes: Budget allocation sought in 2015/2016 for additional communication

outcomes. Strategy 6.3.1: Access to documentation is provided to the community within

specified timelines and in various forms to meet the needs of the community.

Outcomes Achieved: Minutes and Agendas are distributed on a weekly basis in line with schedule meetings.

Ongoing Activity: Budget and Business Plans to be prepared and made available to the community for comment during June 2015.

Next Qtr Outcomes: Continue to update the Council’s Website with documentation for easy access by the community.

Strategy 6.3.2: Ensure compliance with the various Acts Council administers to

ensure a safe and well maintained environment is achieved. Outcomes Achieved: Policies are available on Council’s Website and are updated following

consideration by Council or Management Group. Ongoing Activity: All Council Policies are to be reviewed within twelve months of the

General Election. 10 policies per month will be reviewed until completed.

Next Qtr Outcomes: Approximately 30 Policies will be reviewed during the next quarter.

3 WHS/RISK MANAGEMENT Strategies: Strategy 6.2.1: Contribute to a safe environment for staff, elected members and

the community through the implementation of Council’s WHS and Risk Management Strategies/Practices.

Outcomes Achieved: Asbestos Management Plan and Procedure Adopted. Emergency Management plans for all departments completed. Confined Space register updated. Confined space training completed for relevant staff.

Ongoing Activity: Asbestos Awareness training for relevant staff. Asbestos Register Maintenance training for managers / supervisors. Emergency Evacuation Plans to Management Group for adoption. Review of Confined Space Risk Assessments.

Next Qtr Outcomes: Asbestos training completed. Emergency Evacuation plans adopted. Confined Space Risk Assessments review completed.

Strategy 6.2.2: Maintain a high level of Injury Management and WHS Systems to

support staff and volunteers. Outcomes Achieved: WHS and Injury Management plan monitored for close out of

outstanding issues. KPI Audit completed – 17th& 18th November Close out of KPI Audit non- compliances to date includes:

• Development of WHS monitoring calendar • Development of an Incident Reporting Spreadsheet. • WHS forms updated to reflect current version and review

date. Ongoing Activity: Review of WHS & Injury Management Plan to be completed by

WHS & Risk Coordinator and RRC. Continuing close out of KPI audit non-compliances in line with action plan schedule. HR and IT departments working towards completion of data entry into the HR Training module. Internal Auditing of WHS Procedures continuing in line with the schedule.

Next Qtr Outcomes: WHS & Injury Management Plan review completed and adopted by Management Group. HR training module data entry completed and implementation commenced.

Projects Hazard Profiling and Risk Assessment Strategy Outcomes Achieved: Continual updating of hazard profile as departments complete

risk assessments for high risk tasks. Ongoing Activity: Departments that have completed assessments for high risk

tasks to continue reviewing / completing risk assessments for medium and low risk tasks.

Next Qtr Outcomes: All high risk tasks identified and assessments completed and included in the hazard register

4 Participate in ESP/OSIP/TIP Program Outcomes Achieved: Completion of Councils involvement in all LGRS Programs

Ongoing Activity: Follow up with LGRS to see if there are any other programs

available at no cost to Council. Next Qtr Outcomes: As above CONTRACTS & EVENTS Strategies: Strategy 2.4.1: Acknowledge the contribution made by community members

through their individual areas of excellence, through appropriate avenues such as Australia Day Awards, NAIDOC Awards, Hall of Fame, ANZAC Day celebrations and other events.

Outcomes Achieved: Australia Day Awards Awards were announced by the Mayor at the Australia Day Breakfast. ANZAC Flame Port Augusta was selected as one of four locations in South Australia to receive a commemorative torch for the ANZAC Flame. A family event to celebrate the arrival of the torch was held in Gladstone Square at 10am on Saturday March 28, 2015. Celebrations included festivities and a short ceremony where the Gallipoli torch was handed over to Mayor Sam Johnson as custodian until ANZAC Day, 2015. The Torch was on display in the Library for the public to view. The Gallipoli Torch represents the spiritual return of the 11,410 brave ANZACS who made the ultimate sacrifice in World War I. The Camp Gallipoli Foundation in association with the RSL lit the torch at a special service in Albany (the place of departure for soldiers headed to ANZAC Cove a century ago), with the flame beginning its national journey. Council supported this event financially as a part of it funding for the 100 year anniversary celebrations.

Ongoing Activity: ANZAC Day Working with the Port Augusta RSL in regards to the centenary of ANZAC Day in 2015.

Next Qtr Outcomes: NAIDOC Awards NAIDOC awards are presented during the week long Port Augusta NAIDOC celebration.

Strategy 4.3.2: Ensure compliance with the various Acts Council administers to

ensure a safe and well maintained environment is achieved. Outcomes Achieved: Two tenders were processed during the quarter

• Disposal Tender – Synthetic Turf Flinders Terrace Clubrooms • Expression of Interest – Central Oval Cafe

Formalisation of leases, permits, and Contracts:

• Septic Tank Pump Out 2014-2018 - Contract • Managed Taxi Rank 2014/2015 - Contract • One (1) Maintenance Truck - Contract • One (1) Two Axel Water Truck – Contract • Hairdressing Services Agreement – Nerrilda Nursing Home

5 Ongoing Activity: On-going management and coordination of documentation

relating to renewal of leases, permits, and licences:

• Port Augusta Boxing Club – Basement Town Hall -Licence • Nerrilda Nursing Home Auxiliary – Old Fire Station –

Licence • Beehive Crafts & Anglican Bookshop –Town Hall - Licence • Port Augusta Congress Faith Community - lease • RFDS – Lease (Airport) • Port Augusta Aero Club – Lease (Airport) • Port Augusta Judo Club - Clubrooms • Pro-Sky Aero Club – Lease (Airport) • Stirling North Progress Association - Lease • Emu Rocks Aviation – Lease (Airport) • Flinders View Primary School Joint Use agreement

Next Qtr Outcomes: • Sharp Airlines Lease Agreement

• Alfresco Permit – Ozzies Café • Alfresco Permit - Peppers Café • Alfresco Permit - Hannahville Hotel • Group Exercise classes Nerrilda & Ramsay

Strategy 5.3.2: Continue to support community festivals and events that contribute

to a vibrant community. Outcomes Achieved: Clean Up Australia Day/Half Price Dump day

Clean up Australia Day was held on 1st March 2015. As sponsorship of Clean up Australia Day, Veolia provided 4 skip bins for participants of the event to dispose of their rubbish and Transpacific Industries allowed Veolia to empty the skips at no cost. Registration of community cleanup sites was double that of last year. In conjunction with Clean Up Australia Day, Council ran a 2 day Half Price Dump Day for residents of the Port Augusta City Council area. Residents are allowed one trip per household and are required to present their rates notice or driver’s licence to the operator on the day. This year 49 residents attended on Saturday - it was a very hot day and Sunday 90 residents attended the Waste Transfer Station. 2015 Welcome to Port Augusta BBQ 2015 Welcome to Port Augusta BBQ was held in 19 March at the barracks. Around 70 New residents attended the relaxed opportunity for new professionals to network and find out what Port Augusta has to offer. Emergency Services Fun day On Sunday 15 March 2015 the SES conducted Emergency Services Fun day, a free outdoor event in Gladstone Square. I have been working with the SES to provide support with the Major Event requirements for use of Council Land. Council have supported the event with funding towards advertising.

Ongoing Activity: Christmas Lighting Festival I have undertaken an audit of the best street winner signs for the Christmas lighting and will be replacing missing/out of date signs. The signs have been made by Rossigns and now need to be installed by the Works department.

6 Billy Cart Race

Ongoing discussions with the NDMA regarding a review of the location for the next Billy Cart Derby due to the fall of the road not being sufficient to propel smaller carts to the finish line during their inaugural event. Event Advertising/Sponsorship Program Applications for the Event Sponsorship program closed end of March 2015. This year 15 Community Event applications were received and budgets have been prepared for consideration.

Next Qtr Outcomes: Augusta Markets The Next Augusta Markets will be held on the 30th May 2015. initially no Augusta Markets were going to be held in the first half of the year. However a push from the local business regarding the importance of the Markets for their business prompted discussion on having a market in May to be held in conjunction with the Port Augusta Motor Show. After strong objection from the organisers of the Motor Show regarding holding a joint event the Augusta Markets Committee settled on the 30th May date. Council will be providing support for the event by providing insurance cover for hobbyist stall holders, road closures and preparing Gladstone Sq and for the event. Port Augusta Motor Show I have been working with the NDMA to provide support with the Major Event requirements for use of Council Land for the Port Augusta Motor Show. Council have supported the event with funding towards advertising.

Projects Rollout of Contractor Management Program Outcomes Achieved: The register is now “live” and all contractors have been added

into the system. Ongoing Activity: IT is still working on linking notifications so that an email will be

received when a contractors insurance is about to expire to ensure that this is followed up with the contractors.

Next Qtr Outcomes: On-going management and coordination of documentation in relation to adding new contractors and sending letters to contractors whose insurance is about to expire.

7 Community Grants: Please refer to the summary below of the grant applications and their assessment status as at 31/3/2014:

DATE NAME REQUESTED $ APPROVED $ PAID $ REPORT RECEIVED

23/6/2014 Crossroads Music Festival $1310 $1310 $1191

23/6/2014 Stirling North Ladies Badminton Club $900 $900 $900 Y

23/6/2014 Tri State Games $1600 $1600 $921.13 Y

28/7/2014 Daffodil Day $1000 $1000 $1000 Y

28/7/2014 RSL Virtual War Memorial Project $1589 $1589 $1589 N/A

11/8/2014 Port Augusta Secondary School $100 $100 $100 N/A

13/8/2014 Caritas Collage $100 $100 $100 N/A

25/8/2014 RFDS $2000 $2000 $2000 Y

25/8/2014 Christmas Party for Special Children $1540 $1540 $1540 Y

25/8/2014 Model Engineers Society $3372.60 $3372.60 $3372.60

25/8/2014 Port Augusta Performing Arts – Blues in the Barracks $805 $805 $805 Y

25/8/2014 Police Charity Golf Day $400 $400 $400 Y

3/9/2014 Blue Light Disco $210 $210 $210

22/9/2014 Cirkids $400 $400 $400

1/12/2014 Swimming Club Carnival & Open Water Swim $400 $400 $400

1/12/2014 Quilters Guild – This goes with that revisited $400 $400 $400

1/12/2014 Anti- Poverty Week – Uniting Care Wesley $400 $400 $400

1/12/2014 Life without Barriers – Vegetable garden $200 $200 $200

8/12/2014 Christmas Tree Festival $850 $850 $850

8/12/2014 Barngarla Stories $3500 $3500 $3500

23/12/2014 Academic Achiever Award $500 $500 $500

16/3/2015 Community Awareness Project – Magnets $400 $400 $400

31/3/2015 Port Augusta Masters Cricket - Shirts $400 $400 $400

31/3/2015 Million Paws Walk Banners $400 $400 $400

$22,777 $22,777 $21,979

Budget

Allocation $35,000

BALANCE $13,021 Available

8 COMMUNITY HARMONY – SUBSTANCE MISUSE PROGRAM Strategies: Strategy 4.1.1: Maintain partnerships to improve outcomes for those with drug and

alcohol dependencies. Outcomes Achieved: Attended and chaired the Port Augusta Alcohol Management

Group bi monthly meetings, attended the quarterly Liquor Licensing Accord meeting, the Homelessness and Violence Against Community Collaboration, the Suicide Intervention & Life Promotion Action Group, the Interagency meetings and the Steering Committee for Stand-By Response Service, the Advisory & Therapeutic Community Work Groups for the North West Residential Rehabilitation Centre and the Management Committee meeting for the Port Augusta Youth Centre. Supported the Total City Dry Area with the Substance Misuse Services programs to reduce harm and promote safety with our community. All reports and requests are sent to funding bodies within required timeframes. Attended with the Director City & Cultural Services a Whyalla Community Forum on the possible set up of a dry zone in Whyalla due to concerns and issues about public drinking in one of their main parks that is near a busy main road and several take away alcohol outlets. We were notified in March that we were successful with all three tender applications that were submitted last October & November – The Sobering Up Unit, Mobile Assistance Patrol and the Assertive Outreach Programme. The SUU went through for the amount requested with a 3 year contract and 2 possible 1 year extensions after that, unfortunately the MAP & AOP while successful for a 3 year contract, didn’t get offered the amount of money that was requested, which has meant a fair bit of adaption to the program. Attended all Footsteps – Road to Recovery meetings required and made one (1) referral to the programme. The Manager (Kym Thomas) has announced that they have been told by their funding body that they will be able to take non Aboriginal people as well now and not just ones that are married to or in a relationship with an Aboriginal person. Attended some meetings at Davenport Community as they had some serious concerns with a considerable size group of out of towners staying/camping in the sandhills behind Davenport but then were coming into the community and threatening some community members in their homes. I also attended one (1) community session on the Reconciliation Plan and one (1) for Council as well. Participated in a full day workshop, ‘What’s up with my mob?’ this covered; Aboriginal Transgenerational Trauma, Lateral Violence and Aboriginal Cultural Loads.

Ongoing Activity: Staff continue to provide a range of intervention services, harm minimisation programs and a range of support services and activities for people who misuse substances. The commitment to the Port Augusta Youth Centre will assist us reaching the younger members of our community with some early intervention and prevention messages and providing options of coping strategies to deal with family dependency, while also offering support to the Youth Centre.

9 Working to maintain “QIC” accreditation by meeting our QIC

Quality Work Plan commitments. Our next evaluation will be in July 2015. The intervention provided by our service to releasees from the courts and prison system continues, as staff pick clients up from Prison or the Young St Day Centre and provide them with either a safe place to wait before it is time to catch the bus or they are just transported directly to the bus or provided both options for return to home, therefore assisting them to avoid getting caught up and remaining in Port Augusta. Continue working with the Port Augusta community, the service providers and stakeholders to reduce anti-social behaviours within our community through the Community Harmony Office, the Substance Misuse programs and the Total City Dry Areas of Port Augusta. Monitoring of data is completed diligently with activities recorded for reporting, planning, evaluation and identifying trends. The welfare barring orders that were handed out to nine chronic drinkers late last year made no visible signs of change or differences with them. They just made things mildly difficult for them as they needed to ask others to buy their alcohol for them, they are now finished as at the end of March, with no more orders being handed out. I have regularly met either face to face or by phone with John Bacon Project Officer working on the Coober Pedy Alcohol Management Plan who is on the Coober Pedy Alcohol Management Group, to assist and support him to complete that work.

Next Qtr Outcomes: Continual monitoring to complete requirements of our Service Agreements. Continued attendance at meetings within the community to promote amongst service providers what is available within the community around Drugs and Alcohol support services and gauge community concerns. The safety meeting regarding clients who misuse substances will have been planned for and set up.

Strategy 4.2.4: Support the development of a Residential Rehabilitation Centre to

accommodate those with drug and alcohol dependency. Outcomes Achieved: I have attended all meetings and completed any tasks requested

regarding the setting up of the Rehabilitation Centre. They have recently completed the interview process for rest of the Centre staff. They have had the keys since early January and have been working to complete all the processes, policies, procedures and the setting up of the daily programme. The renovations have recently started, so now it appears that they will be ready to take clients in by the end of June. I attended their Community Open Information Day BBQ over at Ellis Close with our Outreach Worker also attending with a couple of clients, so they could have a look around as well.

Ongoing Activity: I continue to be involved on the Advisory Group and the Therapeutic Community work group and support the consortium in varied ways as requested so that the Rehabilitation Centre can open as soon as practical. They have begun accepting referrals so they can take a few on to start with. The way a therapeutic community works is with having residents at different stages of the programme to support each other and the longer term ones take a more of a leadership role with the newer ones. For example instead of taking twelve all at once they will take approximately four to start with then another four then another four as they move through the twelve (12) week programme.

10 Next Qtr Outcomes: The expected open date is now at the end of June with an official

opening thought depending on Government Ministers availability to be during NAIDOC Week.

Projects Homelessness Support Outcomes Achieved: Quarterly Reports, Case Management and Risk Management

Plans and any Incident Reports are sent in a timely manner with Monthly Management meetings and Case Conferences held in the required time limits. Staff assist all clients to maintain a connection with their family and homelands, wherever possible.

Ongoing Activity: Staff case manage & support 8 clients in this program, by providing assertive, client-centred and outcome-based case management and support, where support is designed to meet client needs and maximise independence, as per their Case Management Plan. Daily contact is maintained diligently and the clients are benefiting because of that. We now only have one client residing at Wami Kata Old Folks Home for respite, the other one has gone up to Coober Pedy as this is home to him and he is now living in Umoona Aged Care Facility and settling in well. We have another client living at Wami Kata who is very settled there now and he is about to transition out of our program all together now. I have been attending and assisting with organising some community meetings regarding the shut down and sell off of Lois O’Donaghue Hostel.

Next Qtr Outcomes: Staff will continue to support our clients to maintain contact with their families and to assist with some positive relationships encouraging social networks and health check-ups.

Outreach Support Outcomes Achieved: Referrals are consistent, most are one off supports with a few

that require more ongoing work. We receive referrals from the Salvation Army Community Service for clients of theirs who have identified that drugs and or alcohol are an issue or concern for them and that has been impacting on their tenancy. Discussions are held with them around when or if they are ready for support with rehabilitation or for some basic support and assistance with harm minimisation strategies. We planned and organised with Young St Day Centre and Davenport Community Council Chairperson to attend and assist with Bacon & Egg BBQ breakfasts out at Davenport on Wednesday mornings. This once again proved successful with up to twenty five people attending for breakfast some weeks. Have been attending and assisting with the Aboriginal Men’s Programme that the Aboriginal Family Support Service has set up, we did assist one (1) client to join in with the programme as well.

Ongoing Activity: The clients who have stayed at the Sobering Up Unit the night before are being followed up with each morning usually by encouraging their attendance at the Young Street Day Centre in particular for breakfast but if they don’t attend there, they are still followed up with after breakfast. Others are encouraged to attend for lunch throughout our contacts with them.

11 First thing in the morning provides better opportunities to make

contact with clients, so our Outreach Worker has trialled starting work at 7am, as the clients leave the Sobering Up Unit between 5am -6.30am. Now the Unit staff are encouraging them to wait for the Outreach Worker to start at 7am so all staff are facilitating strategies that assist with reducing intoxication levels, which then provides a holistic approach for clients well being. Staff also advocate for our vulnerable clients wherever necessary and therefore facilitate a strategic approach to issues that assist with improving interagency cooperation and coordination.

Next Qtr Outcomes: Three boys group and sport activities will have been held at the Port Augusta Youth Centre that cover early intervention, prevention and harm minimisation strategies for young people. The staff from the Red Cross ‘Sam Our Way’ program will have begun attending clients with the Outreach Worker one morning a week.

Preventative Maintenance Plan Outcomes Achieved: The Substance Misuse Service has been working on achieving all

maintenance concerns outlined within the Preventative Maintenance Plan. We have achieved approximately 90%.

Ongoing Activity: Prevention and management of the natural wear and tear on the building and service equipment and assets is an ongoing requirement for our service. We will continue to strive to achieve our set goals whilst maintaining what we have already achieved. This has proved difficult, but not impossible with the Maintenance Officer being very busy with the Central Oval Complex.

Next Qtr Outcomes: All goals will have been met in preparation for our next Assessment.

12 Community Harmony - Substance Misuse Service Program – Quarterly Statistics JANUARY - MARCH 2015. PURPOSE To keep Elected Members informed of the activities occurring within the Community Harmony - Substance Misuse Service Program.

1. Mobile Assistance Patrol

JANUARY 2015 FEBRUARY 2015 MARCH 2015 Total Clients 393 Aboriginal 380 Non-Aboriginal 13 Males 237 Females 156 Sobering Up Unit 146 Home 79 Shelter 41 Hospital 2 Temp Home 65 Lakeview Accom. 4 Police 0 Other 60 Individual clients 138

Total Clients 389 Aboriginal 379 Non-Aboriginal 10 Males 222 Females 167 Sobering Up Unit 164 Home 95 Shelter 9 Hospital 2 Temp Home 66 Lakeview Accom. 0 Police 0 Other 53 Individual clients 143

Total Clients 397 Aboriginal 389 Non-Aboriginal 8 Males 213 Females 184 Sobering Up Unit 152 Home 100 Shelter 0 Hospital 2 Temp Home 91 Lakeview Accom. 4 Police 0 Other 48 Individual clients 174

0 20 40 60 80

100 120 140 160 180 200 220 240 260 280 300 320 340 360 380 400 420 440 460 480 500

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Num

ber o

f Clie

nts

Number of Clients - Mobile Assistance Program Yearly Comparisons

2008

2009

2010

2011

2012

2013

2014

2015

13

2. Sobering Up Unit

JANUARY 2015 FEBRUARY 2015 MARCH 2015 Assessments 176 Admissions 171 Males 112 Females 59 Individual clients 69

Assessments 201 Admissions 199 Males 122 Females 77 Individual clients 53

Assessments 185 Admissions 175 Males 97 Females 78 Individual clients 79

3. Clean Needle Program

JANUARY 2015 FEBRUARY 2015 MARCH 2015 Clients 90 77 143

Syringes Out 1660 1530 2650 Syringes In 1040 820 830

0 20 40 60 80

100 120 140 160 180 200 220 240 260 280 300 320 340 360 380 400 420

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Num

ber o

f Clie

nts

Month

Number of Clients - Mobile Assistance Program - 2015

Total

Aboriginal

Males

Females

0 10 20 30 40 50 60 70 80 90

100 110 120 130 140 150 160 170 180 190 200 210

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Num

ber o

f Clie

nts

Month

Number of Clients - Sobering Up Unit & Clean Needle Program - 2015

SUU Admissions

Clean Needle Clients

14 COMMUNITY HARMONY – ABORIGINAL ENGAGEMENT & COMMUNITY DEVELOPMENT Strategies: Strategy 3.2.1: Maintain our commitment to the Aboriginal Community

Engagement Group to continue to improve a collaborative approach to addressing shared issues.

Outcomes Achieved: - ACEG met with Member for Stuart Dan Van Holst Pellekaan to discuss the status of the recommendations from the Lew Owens 2010 report. These were discussed and further actions identified. Mr Pellekaan asked ACEG to provide him with a list of their top ten priorities that he will help to support the group with by elevating to relevant Minister’s and offering his help and support where he can. Mr Pellekaan also offered to set up a meeting between ACEG and the new Minister for Aboriginal Affairs and Reconciliation Mr Kyam Maher which will take place next quarter.

- Success of the Indigenous Advancement Strategy (Commonwealth Government) funding application (1 year project to be implemented in the 2015/2016 financial year), this funding will support the employment and training of the Aboriginal Communities Engagement Officer, financial support to ACEG for their meetings, community forums and consultations and professional development, the development of Council’s Reconciliation Action Plan and the employment of a school based Aboriginal Trainee for 2 days per week for 2 years to work alongside the Aboriginal Communities Engagement Officer and the Aboriginal Development Officer.

- Professional Development training day for the Aboriginal Community Engagement Group covering Leadership, community engagement, public speaking and media training.

- ACEG opened up nominations to the Aboriginal Community looking at new membership and through this process have recruited six new members this quarter. This will take ACEG’s membership from eleven to seventeen.

- Finalisation of the fire pit design to be located at Central Oval.

- ACEG participated in the filming of a documentary, produced by Change Media – Tall Stor-EEZ Productions, showcasing the work being done in Port Augusta. This is yet to be released.

The Aboriginal Communities Engagement Officer participated in a full day workshop, ‘What’s up with my mob?’ this covered; Aboriginal Transgenerational Trauma, Lateral Violence and Aboriginal Cultural Loads.

Ongoing Activity: We continue to support ACEG with their regular meetings. Support includes preparing meeting schedules and coordinating meetings with various stakeholders, preparing agendas, taking minutes, preparing briefing papers, reports, completing actions and attending to any follow up required. ACEG continue to meet very regularly, with scheduled fortnightly meetings but these often turn to weekly. ACEG Meetings take many forms, with their own agenda, with the three tiers of Government, with focus on the Local Action Agreement, Aboriginal Housing Advisory Committee Meetings and stakeholder meetings consulting with various organisations and groups to ensure better service delivery for Aboriginal People.

15

Strategy 4.2.6: Contribute to networks and programs that support better

collaboration between services and result in integrated outcomes for service users.

Outcomes Achieved: This quarter ACEG have contributed to the following; - Redcross attended an ACEG Meeting to discuss their

programs and get feedback and advice from the group. This was also an opportunity for ACEG to remind the service of the Local Action Agreement and that this is still very much a working document.

- Met with Mission Australia to discuss changes to the service and some general networking took place.

- Met the new lawyers employed at the Family Violence Legal Service, discussed the work of ACEG and the Local Action Agreement.

- Initiated community and service provider discussions in relation to the news that Aboriginal Hostel’s are closing down local Aboriginal Hostel Lois O’Donoghue Hostel. Bungala Aboriginal Corporation is currently developing a business viability case to determine whether or not they will purchase the complex and look at outsourcing an organisation to run the service.

- A decision was reached by ACEG, after extensive conversation and deliberation; ACEG chose not to pursue a formal MOU with the North West Residential Rehabilitation Centre but instead maintain an informal working relationship, maintaining connection through the Aboriginal Communities Engagement Officer and the Rehab consortium and management.

• ACEG have developed a partnership with ABC radio and are participating in monthly radio interviews

Ongoing Activity: ACEG continue to advocate on behalf of the Aboriginal Community in many forums, the Aboriginal Communities Engagement Officer acts on their behalf when it is not possible for ACEG to contribute or attend things personally. - Attendance at SILPAG Meetings - Member of the Alcohol Management Group

Next Qtr Outcomes: • ACEG will meet with Minister for Aboriginal Affairs and Reconciliation to discuss the following issues; - Possible closure of Aboriginal Communities - Funding cuts and changes to Aboriginal specific programs - Public Housing shortage and housing issues in Port

Augusta - Regional Authority update, comments, questions,

concerns, experience of the testing phase - South Australian Government’s Aboriginal $ to Port

Augusta - what is the money story? - The sale of the old Drive-In Property. This was initially

purchased by the South Australian Aboriginal Housing Authority for the benefit of the Aboriginal community but sold by Housing SA to a private housing developer. How did this happen?

- Closure of Lois O’Donoghue Hostel by Aboriginal Hostels Limited

• Induction of the six new ACEG members • ACEG Planning Day to prioritise four actions from the Local

Action Agreement that they will drive the implementation of over the next few months.

• ACEG in partnership with Council will host an event during National Reconciliation Week to launch the fire pit at Central Oval.

16 - Member of the Port Augusta Youth Centre Management

Committee - Continue to advocate and represent ACEG at their request - Ongoing engagement with service providers and key

stakeholders - ACEG’s face book page - Ongoing dialogue with service providers in relation to

implementation of actions from the Local Action Agreement Ongoing investigation into the development of Council’s Reconciliation Action plan (RAP) – community consultation sessions and a session for Council Director’s, senior management and elected members took place this quarter, facilitated by Reconciliation SA Manager and Commissioner for Aboriginal Engagement, to identify whether or not there is a community need/desire for a RAP to be developed and if so what this might look like.

Next Qtr Outcomes: - Aboriginal Communities Engagement Officer to consolidate feedback received at the RAP consultation sessions, update the current DRAFT RAP based on feedback from Reconciliation Australia and consultation sessions in preparation to progress with the RAP or an alternative pathway.

- Port Augusta City Council Aboriginal Advisory Committee Terms of Reference reviewed and updated and priorities identified.

- Focus on implementation of the four identified actions from the Local Action Agreement, in partnership with relevant service providers.

- Local Action Agreement re-visited, actions achieved identified and a plan for addressing other actions determined. This will involve the development of the next stage of the agreement which will include a template for measuring what work has been achieved and what further work is required.

Strategy 5.2.1: Work with the Aboriginal Community to introduce appropriate art

into Gladstone Square recognising our Aboriginal community and their cultural heritage.

Outcomes Achieved: The pathway has progressed to the pavers recognising a language group being placed in Gladstone Square.

Ongoing Activity: - Work with the Cultural Centre in relation to potential opportunities relevant to this strategy identified through consultation during the development of Council’s Reconciliation Action Plan

Negotiation with language groups. Next Qtr Outcomes: - Discuss further actions and potential opportunities with the

arts officer Further negotiation with relevant groups to finalise the language groups.

Strategy 5.3.1: Tell the stories of Aboriginal culture along a trail that recognises the

way that they used these places to improve our understanding and awareness of the ongoing connection of Aboriginal peoples to Port Augusta.

Outcomes Achieved: This project hasn’t started as yet. Ongoing Activity: Commence discussions with Council’s Arts Officer to ascertain

options for developing this project. Next Qtr Outcomes: Consult and converse with the Aboriginal Community broadly.

17

KPI Progress Report Aboriginal Community Development Officer

April 2015

Work with State, Local and Commonwealth Government representatives;

Have met with Dept Of Premier and Cabinet (2 ) Dept of Prime Minister and Cabinet ( 3 ) CEO and Director City and Culture Services (2)

Participate in the Aboriginal Community Engagement Group (ACEG) Project Team meetings.

The establishment of an Aboriginal Regional Authority has now past the consultation stage and a policy will be presented by the end of may 2015. The ACEG are keen to be the Authority and have indicated this in their reply to the consultation paper

Work with the Port Augusta Aboriginal Community Engagement Group (ACEG) to identify potential community leaders that can influence developing a strong governance culture.

Since commencing in the position the ACEG has had three resignations and is in the process of replacing these members. In partnership with the Youth Centre/Smith Family/Uni SA we have had discussions around identifying potential leaders and what the expectations on these younger people will be. As part of this we have discussed an event that will highlight their talents and expose them to the aboriginal community.

Facilitate a range of workshops for potential community leaders that focus on leadership, governance and capacity building with a particular emphasis on developing collaborative partnerships with government and key stakeholders.

Will include this in planning day and have plans with the Youth Centre to organize an event that will showcase young peoples abilities in not only organizing but also encouraging others to participate.

Assist the Davenport community to review and build on goals, strategies and projects focused on employment and economic development opportunities, with the aim of reducing reliance on government support.

Have met with Lavene Ngatorua twice and have been introduced to the Davenport Board and explained my role. On their request I have approached employers and asked the questions about Aboriginal employment and will compile and honest answer and strategies to address their concerns.

Attend community and stakeholder forums and encourage participation from community leaders where relevant.

Attended Reconciliation Action plan consultation. Attended and become part of organizing a forum lead by Red Cross to address drug and alcohol issues in Port Augusta

18 Work with the Aboriginal Community Engagement Group (ACEG) and key stakeholders to implement the Local Action Agreement by identifying opportunities to improve service coordination and Aboriginal access to services across the Port Augusta region.

The ACEG has recently recruited new members and will now have a Planning day to introduce these people and establish where they are and where they need to be in terms of achievements and goals. They do not wish to wait to become a Regional Authority before addressing the service delivery issue.

Promote the importance of school attendance, safe communities and develop strategies that support government initiatives in this area.

Have had discussions with Education Dept and some community members. Interested in reviving the Breakfast Program ( subject to funding)

Foster positive relationships between the Davenport Community and the Port Augusta City Council, particularly in supporting normalization of municipal and essential services.

There will be a regular meeting once a month between nominated embers of the Davenport Council and the Chief Executive Officer of the Port Augusta City Council and the Mayor ( subject to availability )

Investigate opportunities for partnerships with employment service providers and employers, to facilitate an Aboriginal Employment forum, aimed at increasing opportunities for skill development and employment.

Preliminary discussions with employers and one Job Network will be ongoing.

Support the Davenport Community to explore home ownership opportunities as/if they become available within the activity timeframe.

I have made enquiries to ascertain options available to Davenport Community members in relation to home ownership and will report further when I have contacted all relevant stakeholders.

Prepare Performance Reports detailing outcomes for each of the Responsibilities and Duties above, as per the Commonwealth Funding Agreement.

Develop and maintain an operational relationship with Port Augusta representatives of the Department of the Prime Minister and Cabinet via regular meetings.

Yvonne Barker (2) Dave Hayward (1) to discuss my performance indicators and progress in achieving those targets

RECORDS MANAGEMENT Strategies: Strategy 3.6.2: Develop and maintain a range of communication tools and

methods, records management systems and technologies to provide staff and community access to relevant information, programs and services.

Outcomes Achieved: • Various monitoring, reviews and maintenance of TRIM system

occurred • Records Management advice provided to staff as required • Training in TRIM EDRMS provided to new staff • Provided demonstration on HP TRIM and Authority integration

for Yorke Peninsula Council as they are considering implementing an EDRMS during 2015/2016 (HP TRIM/Authority integration)

19 Ongoing Activity: • ICT testing of Smart Devices on hold pending TRIM upgrade

• Preparing information for uploading onto Intranet site with Records Management information and TRIM help guides for staff continuing

• Ongoing monitoring, reviews and maintenance of TRIM system occurred

• Records Management advice provided to staff as required Next Qtr Outcomes: • Continued development of Intranet site for uploading Records

Management information and TRIM help guides to occur • Ongoing monitoring, reviews and maintenance of TRIM

system • Ongoing Records Management advice to staff as required

Strategy 6.4.1. The organisation has stringent processes in place for records

management and access to technology that improves productivity and efficiency.

Outcomes Achieved: • Attended Eyre Peninsula Records Management Group meeting

February 2015 with members reviewing the State Records SA Local Government Records Management Assessment Survey

• Submitted State Records SA Local Government Records Management Assessment Survey in relation to Council’s Records Management practices (based on State Records Adequate Records Management Standard)

• Continued sentencing of Council’s archived paper records to establish temporary or permanent records occurred

• Staff were able to re-commence reorganising of temporary records storage facility due to a few cooler days and also undertook some sentencing of archives

• Numerous transfers of paper archives from various Council sites to Records Department custody occurred

• Three temporary value destruction lists (archived paper records) have been approved by relevant staff and State Records SA awaiting destruction

• Two temporary value destruction lists (archived paper records) destroyed

• Three temporary value destruction list (archived paper records) currently circulating amongst relevant staff with eight temporary value destruction lists with State Records SA waiting destruction approval

• Records Management/Succession Plan finalised • GDS32 Policy and Procedures approved and in place • Record Recovery process - reproduction of water damaged

records (scanning) - quotes being considered. Ongoing Activity: • Trim monitoring and maintenance occurring as necessary

• Assistance and/or training being provided to TRIM users/new staff as required

• Ongoing Records Management advice/assistance provided to staff as required

• Ongoing sentencing continuing of Council’s archived paper records to establish temporary and/or permanent value records in accordance with State Records SA Local Government General Disposal Schedules

20 • Reorganising of temporary records storage facility to

continue pending weather • Ongoing continued improvements occurring to meet State

Records requirements including meeting targets within Council’s Records Management Plan

• Delays occurred in finalising GDS21 policy and procedures for TRIM source records due to further information required to be included in documentation

Next Qtr Outcomes: • Record Recovery process - reproduction of water damaged records - scanning options to be discussed

• Continued sentencing of Council’s archived paper records to establish temporary and/or permanent value records

• Specialist Archivist/Sentencer visit to assist with sentencing backlog of Council’s archived records

• Records Management Disaster Plan to be developed • Continued ongoing records management activity • Continue reorganising of temporary records storage facility • Finalise GDS21 policy and procedures for TRIM source records

- to be authorised and submitted to State Records SA for approval

• Proposed involvement with establishing a shared reference list of records affected by GDS32 with other Local Government agencies to assist Records Staff involved with sentencing archived records

• Preparation for creating new financial TRIM files for 2015/2016

Projects TRIM Rollout Outcomes Achieved: • Majority of Council sites now operating in TRIM

• TRIM training occurred for new staff at existing TRIM sites as required

Ongoing Activity: • Continued TRIM rollouts proposed including Ramsay Village and Nerrilda Nursing Home

• IGA scanning software installation completed and Alphawest installation has commenced – waiting to be deployed pending TRIM Upgrade 2015/2016

Next Qtr Outcomes: • Investigations continuing into deploying HP TRIM to Version 8.X during 2015/2016 pending Authority upgrade

PORT AUGUSTA PUBLIC LIBRARY & COMMUNITY INFORMATION SERVICE Strategies: Strategy 2.2.3: Investigate opportunity of developing a ‘Community Meeting Hub &

New Public Library’ to create an interactive Civic Precinct and encourage participation in Council and local group activities.

Outcomes Achieved: No action was undertaken on this Strategy during the reporting period.

Ongoing Activity: Review opportunities for the establishment of the Community Meeting Hub and New Public Library, though with current budget constraints it is unlikely that any action will be taken on this strategy for some time.

Next Qtr Outcomes: Consider any grant funding options that become available.

21 Strategy 3.5.1: Continue to develop the Library as a key focus for learning,

information provision and social connection to support self-development and access to services and support.

Outcomes Achieved: Summer Holiday Activities, Jan 12-16 & Chess Club afternoons Jan 13 and 20. Local Meg Grover won a national prize as part of the Summer Reading Club. ANZAC flame displayed in Library, school group visits. Hosted author Rose Helen Mitchell for the ‘Ulysses Challenge’ introduction Feb 12 and gathering of participants 19 March. Introduction of staff in the state-wide borrower de-duplication project. Annual Easter hunt and craft morning 28 March – over 50 children attended. Staff attended training; Volunteers, Managing unreasonable complaint behaviour, Public Library Service promotions.

Ongoing Activity: Provision of a wide range of resources. Monthly Book Club sessions, Home Visit service and Library Bus. Weekly Storytime and Toy Library service during school term. Distribution of Little Book Club packs for babies. Wireless and internet access provision. Reference, community information and local history requests completed. Weekly JP in attendance at Library. Regular posts to Council Facebook page, focussing on events and local history content. Display space for organisations within Library. Progress on eSmart Libraries step-by-step program.

Next Qtr Outcomes: Completion of a booklet outlining the Flinders Collection. School holiday activities – Robogals – April. Author Tricia Stringer – May. Two young adult authors visit for ‘Reading Matters’ national festival – June. PLS reporting – statistical and financial reporting. On-going review of 1LMS properties and reporting, introduction of outreach function. Library history working group (volunteers), formalise plans and projects. RFID project – PLS state-wide project, confirmation of Port Augusta Library in timeline and changes in processing of resources. Further database work for the state-wide borrower de-duplication project. Port Augusta Youth Centre – Books in Homes event, 13 April. Ulysses Challenge – April and June events. Staff training – First aid.

PORT AUGUSTA CULTURAL CENTRE – YARTA PURTLI Strategies: Strategy 2.1.1: Develop a Cultural Strategy that provides a framework for initiatives

in the arts and cultural development to provide opportunities for members of the community and visitors to participate in these areas.

Outcomes Achieved: No action taken during the quarter due to other priorities. Ongoing Activity: Draft strategy being formulated. Next Qtr Outcomes: First draft Cultural Strategy to be completed.

22 Strategy 2.2.2: Promote indoor cultural facilities and event spaces to increase

participation at these venues. Outcomes Achieved: Yarta Purtli Gallery

Two gallery exhibition openings were held during the quarter and one skills development workshop – a drawing class with Adelaide based artist Damien Shen. The Our Mob Port Augusta project consultation session with Indigenous artists was held during the quarter in the gallery and a second session held at Umeewarra Media. The Yarta Purtli Arts Bus was again successful and a trip to see the Fashion Icons exhibition at the Art Gallery of South Australia was attended by 17 people. Those who attended the trip were provided with a unique opportunity to see a highly acclaimed exhibition with a special guided tour by Director of the Art Gallery of South Australia, Nick Mitzevich. The Cultural Centre Gallery also extended opening hours during the Desert Fringe which resulted in more than 300 additional visitors to the gallery. The Barracks During this period the Barracks outdoor venue was booked for 11 days, including three major events: Desert Fringe, Bass @ The Barracks (an event run by the Hotel Flinders) and the Welcome to Port Augusta BBQ. Institute Theatre There were 21 bookings for The Institute during the quarter which included a combination of conferences, meetings, private functions and a show for the Desert Fringe. The Institute Theatre Meeting Rooms were booked for 33 days for various meetings, mostly for local community groups. Lea Memorial Theatre The Lea Memorial Theatre was booked for 12 days during the period.

Ongoing Activity: The Cultural Centre art workshop program and promotion of Cultural Centre facilities is ongoing.

Next Qtr Outcomes: Cirkidz will return to Port Augusta to run a series of workshops for children in the first week of the April school holidays. QLD artist Glen Skien will be visiting to run a range of public programs as part of the Mytho-Poetic exhibition. Namibian artist Kirsten Wechslberger will return to Port Augusta to run workshops.

Strategy 5.2.2: Continue to acknowledge the traditional custodians of these lands

and waters and fly the Aboriginal, Torres Strait Islander and Australian flags.

Outcomes Achieved: The Port Augusta Cultural Centre – Yarta Purtli has secured

almost $60,000 for the Our Mob Port Augusta project. The project commenced in February 2015 and consultation sessions with local and regional artists were held in March.

23 This high profile project will include skills development/arts

workshops in Port Augusta, Whyalla, Coober Pedy, Ceduna and Port Lincoln and involves all of the peak arts organisations in South Australia, including:

• Art Gallery of SA • Adelaide Festival Centre • Country Arts SA • Arts SA • Ananguku Aboriginal Arts & Culture Corporation

The aim of Our Mob Port Augusta is to create new works for a special exhibition to be on display at Yarta Purtli Gallery in September 2015 which will form part of Tarnanthi – Festival of Contemporary Aboriginal and Torres Strait Islander Art presented by the Art Gallery of South Australia. Our Mob exhibitions in the Artspace Gallery and Adelaide Festival Centre theatre foyers have been showcasing the work of South Australia’s Indigenous artists in Adelaide since 2006 and this is a unique opportunity for Port Augusta.

Ongoing Activity: Work with the Aboriginal community is ongoing. Next Qtr Outcomes: Cultural Centre staff will be seeking sponsorship for the annual

Malka Aboriginal Art Prize and managing all aspects of the project. Our Mob Port Augusta workshops will be undertaken.

Strategy 5.3.2: Continue to support community festivals and events that contribute

to a vibrant community. Outcomes Achieved: The 8th annual Desert Fringe was successfully staged with

approximately 2,600 people attending the weekend’s events, which included two sold out Djuki Mala (Chooky Dancers) shows.

The Fringe included:

• Fringe Club in The Barracks • Arts Market and Family Day • Free show in The Institute Theatre by Canadian duo Les

Dudes • Special Fringe inspired exhibition by local artists – Off the

Wall • 2 x Djuki Mala (Chooky Dancers) performances at the Lea

Memorial Theatre

The Port Augusta Cultural Centre – Yarta Purtli staff provided in-kind assistance to Curdnatta Art Gallery in the planning of their 50th Birthday celebration year of exhibitions, workshops and events.

Ongoing Activity: Planning for festivals is ongoing. Next Qtr Outcomes: Arid Festival 2016 planning and funding applications being

prepared.

LEE HERON 27/04/2015

REPORT FOR: Strategic Management Committee MEETING DATE: 18 May 2015 REPORT FROM: Director Community Services REPORT TITLE: Quarterly Report – Community Services Program Jan-Mar 2015 FILE NAME: F10/3454 RECORD NO: AR15/13321 PURPOSE To provide Council with progress reports in the implementation of the Annual Plan within the approved budget. RECOMMENDATION Strategic Management Committee recommends Council receives and notes the report (AR15/13321) dated 30/04/2015, submitted by the Director Community Services concerning “Quarterly Report – Community Services Program Jan-Mar 2015”. EXTRACT FROM COMMUNITY VISION & STRATEGIC PLAN AGED CARE SERVICES Strategies: Strategy 4.2.1: Provide aged care accommodation and programs such as Men’s

Shed and Health Focus to support our ageing population. Outcomes Achieved:

Both Nerrilda and AM Ramsay Village are participating in a six month project on ‘Reducing Use of Sedatives & Anti-psychotic medication in older people’ through the University of Tasmania. Care Managers from both sites are participating in a working party to improve communication between aged care facilities, Port Augusta Hospital, GPs and pharmacies. This working party is being hosted by Medicare Local and includes representatives from all parties involved. Nerrilda 5 new permanent residents have been admitted to Nerrilda during the quarter and 4 people have utilised respite.

75% 80% 85% 90% 95%

100% 105%

Nerrilda Permanent Occupancy Levels - YTD

2012/13 2013/14 2014/15

2 Training during the period included: Bathing & grooming a person confined to bed, Bowel Management, Blood Glucose Monitoring, Analgesia training, Aperients training, Mandatory manual handling training for all staff, Medication Administration, Oxygen training, and User Charging & Admission requirements. Continuous Improvement A full review of Nerrilda’s pain management system has been completed with all residents being re-assessed over a specific monitoring period. This review has included implementation of new forms, directives and instructions depicted in a flow chart for easy identification and instruction. This improvement is evidenced by a follow up audit demonstrating positive outcomes for all residents. Bowel management processes have been fully reviewed including the formulation of baseline information to identify residents at risk and systematic reassessment of their quality of care via assessments and audits, and education for staff. The reduction in the use of treatments and supplementary medications is measurable and has also seen an increase in staff awareness of aperients medications, fluid and fibre content of foods and supplementary additions to diets as a result. Medical consent forms are now included in the admission process. This ensures that there is consent obtained to perform minor medical treatments and medication administration Internal Audits conducted during the period included: Regulatory compliance, skin care, education & staff development, occupational health & safety, fire, security & other emergencies, and infection control. Community involvement Residents provided sprigs of rosemary which were handed out by Nerrilda Auxiliary members at Port Augusta’s ANZAC commemorations. This initiative came via a residents meeting. The Nerrilda Auxiliary assisted residents to make the sprigs which were cut from Nerrilda’s garden and gave residents a great sense of pride as well as providing residents with a way to be involved in commemorations. Ramsay 4 new permanent admissions have occurred during the quarter and there have been 15 respite admissions.

75%

80%

85%

90%

95%

100%

105%

Ramsay Permanent Occupancy Levels -YTD

2012/13 2013/14 2014/15

3 Continuous Improvement activities completed during the period: An external shed used to store equipment has had pavers removed and a cement floor laid to improve storage conditions. An extension to the staff office has been completed to enable additional space for staff to complete documentation. Training during the period included: Infection control: laundry, cleaning and safe food handling, volunteer management, User Charging & Admission requirements, mandatory manual handling for all staff, care & insertion of indwelling catheters, application of pressure bandages, and bathing & grooming a person confined to bed. Internal Audits undertaken: Regulatory Compliance, Planning & Leadership, Nutrition & Hydration, Emotional Support, Independence, Privacy & Dignity and Fire, Security & Other Emergencies Health Focus Programs Four new clients have commenced in the Activity Groups and eleven new members have joined the Community Exercise Group. Clients enjoyed a tour of the new Central Oval complex, and a trip to Quorn with lunch at Emily’s Bistro. The Friday group had a day trip to Port Germein as well as shorter outings around town. Weekly exercise sessions are very popular and clients are reporting positive results including increased mobility and balance. The Low Vision Craft group has been learning to do mosaics. Two 4th year OT students undertaking a project on ‘social isolation in older people’ spent time talking to clients and joining in with activities. Footy tipping competition has now started with most clients being involved each week. Monthly Podiatry sessions have been held.

Training Staff and a volunteer attended Volunteer training. All staff attended Manual Handling training and medication training during the period. Management attended the Community Care Forum in Adelaide on 20th March 2015 hosted by Aged & Community Services SA/NT in Adelaide on 27th February 2015 as well as an Aged Care Reforms briefing conducted by the Department of Social Services in Port Augusta on 27th March 2015. Both sessions focussed on the transition of services to the new Commonwealth Home Support Program.

Continuous Improvement An annual review of client’s personal details has been completed.

4 Mens Shed Activities Two hand-held toolboxes were made and donated to the ‘Tools for Blokes’ Adelaide Hills bushfire appeal. Other projects have included work on 6 white boomers for the Rotary Club, restoration of an antique rocking horse, a child’s ‘Harley Davidson’ Port Power motorbike rocker, a dartboard cupboard, outdoor setting, restoration of an antique glory box, and a timber rotary clothes line, bird box on a pole and letter box for Ramsay Village. Community Support A story was aired on Southern Cross TV regarding community spirit which featured the Men’s Shed. Two 4th year OT students spent time at the Mens Shed talking with the men and getting to know how the program works and the health benefits to the men as part of their project on ‘social isolation in older people’. Health Information Sessions An overview of Social Work was presented by Social Worker, Hannah Gerace from Community Health. The versatility of social work impressed the men and this created a good discussion. Training The Coordinator and volunteers attended the volunteer training session at the Institute Theatre.

Ongoing Activity:

Continuous improvement activities to ensure compliance with Aged Care Standards. Continue policy reviews to ensure legislative compliance. Continue investigation of upgrade of the nurse call system at both Nerrilda and Ramsay Village to enable additional phones/pagers to be utilised to improve staff and resident communication. Review the requirements of the new Commonwealth Home Support Program and how it will impact on existing program delivery.

Next Qtr Outcomes:

Installation of equipment at Nerrilda and Ramsay Village to support a Telehealth project through Calvary Rehabilitation Hospital. Completion and submission of a self assessment against all 44 standards to the Australian Aged Care Quality Agency in readiness for the full site audit in the first week of August 2015. Funding agreement variations will be offered for the period 1st July 2015 to 31st October 2015 for existing HACC and Day Therapy Centre programs. Commence negotiations with Department of Social Services regarding funding agreements for the period 1st November 2015 to 30th June 2017 under the Commonwealth Home Support Program. The annual trip away for Health Focus clients will be from 4th to 7th May with 14 clients going to McLaren Vale. A health information session will be held at the Men’s Shed in May by the Audio Clinic.

5 Announcement of Round 9 of the Australian Mens Shed Association Development Funding grants. The Men’s Shed has applied for funding towards a paint room at the shed. The Men’s Shed will work on the Undercover Market as a fundraiser for the Shed. This money will be put towards the Shed’s contribution towards the paint room.

Strategy 4.2.2: Review Council’s Ageing Strategy and continue to implement its

recommendations to ensure suitable accommodation and facilities/services are available.

Outcomes Achieved:

Discussions held with Matt Haren and Julie-ann Hill from UniSA Department for Rural Health regarding a ‘test kitchen’ project which aims to facilitate healthy eating habits in older people whilst increasing socialisation opportunities.

Ongoing Activity:

Tiffany Davies attends state-wide Collaborative Project Officers meetings held in Adelaide monthly and works with other Collaborative Project Officers to develop activities and projects within the five priority areas from the CPO planning day. Arrange various training sessions for Service Providers and consumers. Discussions with various community groups and individuals regarding service availability and gaps.

Next Qtr Outcomes:

Information sessions for community members regarding ‘Making the Most of Consumer Directed Care’ and also ‘Planning Ahead: make your wishes known’.

LGBTI training for service providers and front line staff.

Strategy 4.2.3: Encourage and facilitate, where appropriate, a range of housing

options for older people including retirement villages and independent living units to provide housing choices that are adaptable and affordable.

Outcomes Achieved:

Ongoing Activity:

As per Council’s Ageing Strategy, a call for Expressions of Interest for the development and management of aged accommodation was advertised in August 2013. Key staff are working through this process with information provided to Council through separate reports.

Next Qtr Outcomes:

CHILDREN’S SERVICES Strategies: Strategy 4.2.5: Provide services for young children, their parents and carers to

support their self development. Outcomes Achieved:

Port Augusta Childcare Centre Full time equivalent attendances for the year to date have averaged 43.2 per day. At the same time last financial year the average was 45. The budgeted attendance is 46 full time equivalent children per day.

6 Attendances dropped significantly at the start of 2015 due to the single intake into school. This is the first full year since the commencement of this policy. However numbers have started to now increase with 19 new enrolments received in recent weeks. A calculation of birth dates of current children has shown that the effect on the Centre will not be as dramatic in January 2016.

Staffing There are currently four educators on Parental Leave. Each section has a Team Leader and at least one other permanent educator to provide continuity for children. We are also fortunate to have several casual educators to support the Centre during periods of leave and to meet child:staff ratios. All educators must have a minimum of Certificate III in Children’s Services and at least half of the educators on at any time must be Diploma qualified. Professional Development Educators have attended the following training in this period: First Aid training, CPR refresher, volunteer training, ‘Developing Meaningful Relationships with Children’ and Level 2 WHS training. Accreditation/Continuous Improvement Fold out clothes lines have been erected in each section’s yard to encourage children’s involvement in household tasks and reduce use of dryers as part of environmental awareness. Successful completion of the annual Warm water system audit. A parent information board in the front foyer has been established. The staffing board has been updated. The following policies have been reviewed: ‘Accident, Incident, Injury and Trauma’, ‘Access to Children’s Areas’, ‘Administrative procedures for Overdue Accounts’, ‘Child Protection’, ‘Child illness & injury’, ‘Code of Conduct’, ‘Food & Nutrition’, ‘Educator-staff Induction’, ‘Privacy, confidentiality and security of documentation’, ‘Sun protection’, ‘Safe sleeping and rest’, ‘Responsible person’, ‘Behaviour guidance’. Family Involvement/Entertainment The Family Advisory Committee Annual General Meeting was held on Monday 2nd March which incorporated a children’s concert and BBQ. Miriam High Special Needs Centre The Centre is currently supporting 33 clients in the local program. Twelve children left the program to start schooling in Term 1 2015. 9 children were able to access mainstream schooling, 2 children attend the special small class at Augusta Park Primary School and 1 child enrolled at Port Augusta Special School. Six new enrolments have been received in the January to March period.

0 10 20 30 40 50 60

Port Augusta childcare Centre Average FTE Attendance

2011/12 2012/13 2013/14 2014/15

7 Quanita Hockey and I met with Skye Yuill, Acting Executive Officer of the Ministerial Advisory Committee-Students with Disabilities, Chris Grant, Manager NDIS Reform, Department for Communities and Social Inclusion, Natasha Steen, Assistant Director of Engagement, National Disability Insurance Agency and Tanya Cumerlato, Regional Coordinator NDIA to discuss funding for the Centre. Quanita also met with Tanya Cumerlato from NDIA regarding claiming issues using the NDIS portal. Continuous Improvement All fluorescent lights at the Centre were replaced with LED fluoros for environmental and risk reasons. Successful completion of the annual warm water system audit. Training Child Health Team Speech Pathologist provided inservice training on the use of a communication book and I-pad using a switching system for a severely disabled child. Staff and volunteer attended the volunteer training. The Centre Manager met with Council’s WHS/Risk Officer regarding WHS. Two staff attended First Aid training. One staff member attended an NDIS workshop ‘Valuing the role of frontline workers’

Ongoing Activity:

The Childcare Centre’s Quality Improvement Plan and Service Support Plan are continually reviewed to ensure short and long term goals are being met. Educators make progress notes against these documents and update goals as required. Staff continued to attend Child Development Unit review, intake and management meetings relevant to children enrolled at Miriam High Special Needs Centre. Continue to engage with representatives from NDIA and DCSI regarding transition from block funding to NDIS and future viability of the Centre. Review Centre operations in relation to future funding opportunities. Contact families to obtain current NDIS plans outlining eligibility to attend Miriam High Special Needs Centre. Promote services offered by the Centre through involvement in forums, meetings, discussion groups and the wider community at every opportunity.

Next Qtr Outcomes:

Funding for the Miriam High Outreach Program ceases at 30th June 2015. Staff have been provided with advance notice of the cessation of the funding agreement and management is working through a transition plan to ensure that families are registered with the National Disability Insurance Scheme.

YOUTH SERVICES Strategies: Strategy 2.3.1: Maintain and improve Council’s Youth Advisory Committee and

build on the existing relationship with the Youth Centre to increase youth participation.

Outcomes Achieved: Attended meetings with headspace Youth Crew and Port Augusta Youth Focus Group members regarding National Youth Week activities.

Ongoing Activity: Participate in Port Augusta Youth Focus Group meetings on a monthly basis.

Next Qtr Outcomes: Participate in planning and implementation of National Youth Week activities. Complete financial report and evaluation as per National Youth Week funding agreement.

8 DISABILITY SERVICES Strategies: Strategy 4.1.2: Develop & Implement Disability Discrimination Action Plan to

provide improved access for people with disabilities. Outcomes Achieved: Ongoing Activity: Meet with key staff within Council to determine what actions

have been undertaken in response to the action plan. Next Qtr Outcomes: ANNE O’REILLY 30/04/2015

REPORT FOR: Strategic Management Committee MEETING DATE: 18 May 2015 REPORT FROM: Director – City and Cultural Services REPORT TITLE: Review – Building Fire Safety Committee Membership and

Terms of Reference FILE NAME: F10/2359

F10/2358 RECORD NO: AR15/16723

COMMUNITY VISION & STRATEGIC PLAN OUTCOMES 6 We Achieve 6.3 We aim to provide good governance practices and compliance with all legislative

requirements in delivery of services. PURPOSE The purpose of this report is to provide Elected Members with an opportunity to consider the Membership of the Building Fire Safety Committee and review the Terms of Reference for the Committee. RECOMMENDATION Strategic Management Committee recommends Council: 1. Appoints 1) Mr Peter Harmer – Chairperson 2) Mr Gary Redding – Metropolitan Fire Service 3) Mr Bruce Noble – Metropolitan Fire Service (proxy) 4) Mr Colin Paton – SA Country Fire Service 5) Mr Julian Aggiss – SA Country Fire Service (1st proxy) 6) Mr Quinton Kessner – SA Country Fire Service (2nd proxy) to the Council’s Building Fire Safety Committee until 30 May 2018. 2. Adopts to Building Fire Safety Committee Terms of Reference, as amended. BACKGROUND Council, pursuant to Section 71(9) of the Development Act 1993, must establish a Committee to be known as the Building Fire Safety Committee. The Building Fire Safety Committee is required to have at least three members, of whom:-

a) one must be a person with prescribed qualifications in building surveying;

b) one must be a person nominated by the Chief Officer of the SA Metropolitan Fire

Service; and c) one must be a person with expertise in the area of fire safety.

2

Council also has the option to appoint other members to a Building Fire Safety Committee, who may be any person the Council considers appropriate to nominate.

Under the Development Act 1993, a member of a Building Fire Safety Committee, who has a personal interest or indirect pecuniary interest in any matter before the Building Fire Safety Committee, must not take part in any deliberations or decisions of the Building Fire Safety Committee in relation to that matter. The current membership of the Building Fire Safety Committee expires at the end of May 2015. DISCUSSION Contact has been made with Mr Peter Harmer, the Engineering Consultant used by Council, and he has indicated his interest in remaining on the Building Fire Safety Committee. Mr Harmer provides advice to the Development Services Department in relation to structural engineering issues associated with Building Rules Consent issues that are outside of the expertise of Council Officers. Mr Harmer is a qualified structural engineering with many years experience and currently is the Chairperson of a number of Councils’ Building Fire Safety Committees. Mr Harmer holds the prescribed qualifications required under the Development Act 1993 in relation to building surveying. The Metropolitan Fire Service (MFS) have advised that there are no changes to their Members who sit on Council’s Building Fire Safety Committee. The South Australian Country Fire Service have advised that there is one change to their Members who sit on Council’s Building Fire Safety Committee. It is recommended that Council appoint the following Officers to the Building Fire Safety Committee: 1) Mr Peter Harmer – Chairperson 2) Mr Gary Redding – Metropolitan Fire Service 3) Mr Bruce Noble – Metropolitan Fire Service (proxy) 4) Mr Colin Paton – SA Country Fire Service 5) Mr Julian Aggiss – SA Country Fire Service (1st proxy) 6) Mr Quinton Kessner – SA Country Fire Service (2nd proxy) Pursuant to Section 71(19)(b) of the Development Act 1993, Council may appoint members to the Building Fire Safety Committee for a period not exceeding three years. It is recommended that all of the above officers be appointed to Council’s Building Fire Safety Committee with their term expiring on 30 May 2018. Administrative support to the Committee is provided by Mr Nick Heron, Senior Development Officer Building and Mr Adam Grantham, Development Officer Building. The Building Fire Safety Committee Terms of Reference have been reviewed and updated accordingly (refer Appendix A). CONFIDENTIALITY PROVISIONS Not applicable. RISK MANAGEMENT 1: Financial/Budget The Committee meets on a quarterly basis at a cost of around $2,400.

3 2: Legal/Policy Section 71 of the Development Act 1993 provides that Council must establish a Building Fire Safety Committee and identifies those professional officers who must make up the membership of the Committee. 3: Environment/Planning Not applicable. 4: Community

4.1 General The Building Fire Safety Committee play an important role in protecting the on-going safety of building occupiers and users, by investigating whether building owners are maintaining proper levels of fire safety in their buildings. The Building Fire Safety Committee consults with building owners as part of their investigation process.

4.2 Aboriginal Community Consultation Not applicable.

4.3 OPAL Program

Not applicable. Lee Heron 08/05/2015

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4

Building Fire Safety Committee

Terms of Reference

PREAMBLE On occasion Council is required to establish a Committee for the purposes of undertaking specific functions and duties, to ensure compliance with legislative requirements. Such Committees are classified by Council as Statutory Committees. 1. Establishment of the Building Fire Safety Committee Pursuant to Section 71 (19) of the Development Act 1993, the Council established a

Committee to be known as the Building Fire Safety Committee (referred to in these Terms of Reference as ‘the Committee’).

2. Committee Objectives The Port Augusta City Council shall play an important role in protecting the on-

going safety of building occupiers and users, by investigating whether building owners are maintaining proper levels of fire safety in their buildings for the protection of all occupiers, whether they are residents and workers who use them regularly, or clients and visitors who only use them occasionally.

3. Committee Activities The activities of the Building Fire Safety Committee include:

i) developing appropriate building fire safety inspection policies;

ii) scrutinising the fire safety of buildings that have been identified as having inadequate fire safety provisions;

iii) issuing notices of Fire Safety Defect to building owners, which identify fire safety provisions that need to be upgraded to an extent that provides a reasonable level of safety for occupants;

iv) forwarding information on Section 71 ‘Fire Safety Notices’ to Council’s administration in relation to Section 7 enquiries (i.e. land and Business [Sale and Conveyancing] Act 1994);

v) where appropriate, negotiate a cost effective performance solution with a building owner to reduce fire safety risks to a reasonable level;

vi) issuing ‘Notices of Building Work Required’, which schedule prescribed building work that must be carried out in order to raise the building fire safety to a reasonable level of safety;

vii) initiating enforcement or other action to ensure a building owner complies with a ‘Notice of Building Work Required’; and

viii) revoking or varying fire safety notices where appropriate.

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5 4. Membership: Membership of the Committee shall comprise the following: Mr Gary Redding – Metropolitan Fire Service Mr Bruce Noble – Metropolitan Fire Service (proxy) Mr Colin Paton – SA Country Fire Service Mr Julian Aggiss – SA Country Fire Service (1st proxy) Mr Quinton Kessner – SA Country Fire Service (2nd proxy) Mr Nik Ludborzs – SA Country Fire Service (2nd proxy) Mr Peter Harmer – Consultant Building Surveyor 5. Presiding Member of the Committee Having regard to a decision of the Council, the Committee will appoint its Chairperson

and Deputy Chairperson from time to time as the need arises. The Committee has appointed Mr Peter Harmer as Chairperson.

6. Term of Office 3 Years pursuant to the provisions of Section 71(19)(b) of the Development Act

1993. The term of office will expire on 30 May 2018 for all members. Metropolitan Fire Service and SA Country Fire Services representative appointed in

May 2015 in May 2012 – membership expires May 2015. Consultant Building Surveyor appointed until May 2015. 7. Reporting Arrangements An annual report (financial year) will be presented to the Council (by the Chairperson

of the Building Fire Safety Committee within 60 days of the end of the financial year outlining the activities of the Committee for the relevant financial year.

8. Confidentiality Not applicable. 9. Delegated Authority All Members of the Committee have been appointed authorised officers of the Council

to enable them to enter and inspect any building for the purposes of determining whether the fire safety of a building is adequate.

10. Conduct and Conflict of Interest of Committee Members Council Officers of the Committee must comply with the Code of Conduct for

Employees 1.1.07 and Chapter 7, Part 4 of the Local Government Act 1999 relating to Conduct and Disclosure of Interests.

As a member of the Committee, you must not make improper use of your position to

gain (directly or indirectly) an advantage for yourself or for another person closely associated with you. You must make sure there is no conflict between your private interests and your role as a public decision maker.

As a Committee Member you will have to declare what your interest is in any matter

before the Committee.

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6 11. Meeting Times & Place Meetings are to be held at least once in every three months and will be held in the

Downstairs Meeting Room, Civic Centre, 4 Mackay Street, Port Augusta with on-site inspections at various location within Port Augusta being a major part of the meeting.

12. Quorum & Voting by Members A quorum shall be 3 members and each member of the Committee present at a

relevant meeting, must vote on any issue put forward at that meeting. The Council Officers provide administrative support to the Committee and do not have any voting rights on the Committee.

13. Meeting Procedures Agendas and Minutes are prepared by the Chairperson and distributed to Committee

Members accordingly. Council’s Building Surveying Technician will record the Minutes of Meetings outlining

decisions of the Committee in relation to any particular Property. Decisions and correspondence to and from the Committee shall be recorded and stored on the appropriate TRIM Files.

14. Access and Documents Members of the public can apply under the provisions of the Freedom of Information

Act 1991 for documents held by Council, relating to the activities of the Building Fire Safety Committee.

15. Responsible Officer Consultant Building Surveyor (Mr Peter Harmer) 16. Liability and Insurance Pursuant to Section 41(12) of the Local Government Act 1999 no civil liability

attaches to a member of a committee for an honest act or omission in the exercise, performance or discharge, or purported exercise, performance or discharge, of the member’s or committee’s powers, functions or duties.

17. Administrative Support To be provided by Council’s Senior Development Officer - Building (Mr Nick Heron)

and Development Officer Building (Mr Adam Grantham) - proxy. 18. Sitting Fee Not applicable.

REPORT FOR: Strategic Management Committee MEETING DATE: 18 May 2015 REPORT FROM: Director – Infrastructure and Environment REPORT TITLE: Status of research into the Pearl Oyster in the Upper Spencer Gulf FILE NAME: F15/160 RECORD NO: AR15/17240 COMMUNITY VISION & STRATEGIC PLAN OUTCOMES 4 We Care 4.3 Value, protect and enhance the quality of our natural and built environment. PURPOSE The purpose of this report is to provide information to Elected Members in relation to the pearl oyster issue within the Upper Spencer Gulf. RECOMMENDATION Council: 1. That Council defer further work on the matter until current activities by PIRSA

and other agencies are completed and assessed by the Marine Advisory Committee.

BACKGROUND The issue of the ‘invasion’ of the pearl oyster into the marine ecology of the Upper Spencer Gulf had been raised and discussed at a number of Marine Advisory Committee meetings over recent years. The Committee was aware of a local resident wishing to embark on a small scale harvesting operation to determine the economic viability of such an operation and therefore potentially develop a small business around the species. Subsequently a Notice of Motion was put to the 27/01/2015 Meeting of the Port Augusta City Council concerning the Pearl Oyster – Marine Biology Sponsorship. A resolution was carried that Council representatives meet with relevant State/Federal Government Departments in respect to the status of research into the Pearl Oyster with reference to;

1) Potential establishment of a Marine Biology Scholarship. 2) The costs, sources of funding for potential partnerships for the Scholarship. 3) The identification of control measures and business opportunities relating to the

Pearl Oyster.

2 DISCUSSION Since the resolution, Council received a copy of correspondence to Local State Member for Stuart Mr Dan van Holst Pellekaan MP from the State Minister of Agriculture Food & Fisheries Mr Leon Bignell MP advising amongst other things:-

1) That PIRSA advise that the Pearl Oyster is native to Australia and not currently classified as an invasive species in SA.

2) That a recommendation of the 2010 Natural Resources Committee Invasive Species Inquiry to direct Biosecurity SA to work with local NRM Boards and interested community groups i.e. (PACHA Inc) into the spread of the oyster.

3) That no application fee waiver would be considered for issuing of fishing permits for exploratory and developmental fishing activities.

In light of this correspondence and the processes in place at State Government level it is recommended that further Council work on this matter be deferred. CONFIDENTIALITY PROVISIONS n/a RISK MANAGEMENT 1: Financial/Budget n/a 2: Legal/Policy n/a 3: Environment/Planning n/a 4: Community

4.1 General n/a

4.2 Aboriginal Community Consultation n/a

4.3 OPAL – Healthy Lifestyle Program

n/a HAYDEN J. HART 11/05/2015