notice of the meeting of the audit committee · 2015. 9. 16. · cfo: by the 2. nd. friday in...
TRANSCRIPT
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Notice of the Meeting of the Audit Committee
NOTICE IS HEREBY GIVEN in accordance with Section 87 of the Local Government Act 1999, that a meeting of the
MEETING OF THE AUDIT COMMITTEE
of the
CITY OF BURNSIDE
will be held in the Boardroom at the Civic Centre 401 Greenhill Road, Tusmore
on
Tuesday 15 September 2015
at 6.00 pm. Light refreshments will be available in the Boardroom from 5.30 pm.
Paul Deb Chief Executive Officer
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2
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Audit Committee Agenda
Tuesday 15 September 2015 at 6.00 pm 401 Greenhill Road, Tusmore
Members: Mr Leigh Hall - Chair Mayor, David Parkin Councillor Piggott Mr Andrew Blaskett Ms Lisa Scinto
1. Apologies 2. Leave of Absence
3. Confirmation of the Minutes
Recommendation: That the Minutes of the meeting of the Audit Committee held on 21 July 2015 be taken as read and confirmed.
4. Key Actions and Outstanding Key Dates Table p5
Policy Protocol Tracking Table p17
5. Report 5.1 External Auditor’s Report to the Council year ended 30 June 2014 (Operational) p53 Attachment A p71 Attachment B p92 5.2 External Auditor’s Interim Report 2014/15 (Operational) p103 Attachment A p105 5.3 Independence of Council Auditor (Operational) p107 Attachment A p110
5.4 Review of the Internal Audit Plan (Operational) p111 Attachment A p114 5.5 Internal Financial Controls Self-Assessment 2014/15 (Operational) p141 Attachment A p145 Attachment B p157
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Audit Committee Agenda 15 September 2015
5.6 Internal Financial Controls – Policy Review (Strategic) p173 Attachment A p177 5.7 Investment Performance Review 2014/15 (operational) p179 Attachment A p183 Attachment B p185 5.8 Regional Subsidiary 2014/15 Financial Results (Operational) p189 Attachment A p192 Attachment B p337 Attachment C p365 5.9 WHS Management System KPI Audit (Strategic) p383 Attachment A p385
6. Verbal Update – A04007 Asset Revaluation Project 7. Confidential Items Nil 8. Other Business 9. Date of Next Meeting 10. Closure
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udit
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IT C
OM
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015
– AC
TIO
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MTG
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ESO
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1.
6/10
/200
9 R
egio
nal S
ubsi
diar
y Q
uart
erly
Fin
anci
al R
epor
ts
That
the
Audi
t Com
mitt
ee re
ques
ts th
at e
ach
regi
onal
sub
sidi
ary
prov
ide
a re
port
on it
s fin
anci
al s
tatu
s at
qua
rterly
inte
rval
s.
CFO
O
ngoi
ng
A011
7 •
Rep
ort q
uarte
rly
2.
7/2/
2012
R
isk
Man
agem
ent P
olic
y an
d R
isk
Man
agem
ent F
ram
ewor
k (5
.3)
5.
That
the
Adm
inis
tratio
n re
port
all n
ew a
nd e
mer
ging
stra
tegi
c an
d op
erat
iona
l ris
ks th
at a
re ra
ted
as H
igh
or E
xtre
me
to th
e Au
dit
Com
mitt
ee o
n an
ong
oing
bas
is.
GM
CS
O
ngoi
ng
A022
5
• O
ngoi
ng to
be
repo
rted
on a
n an
nual
bas
is a
nd
whe
n H
igh
and
Extre
me
risks
iden
tifie
d
3.
3/4/
2012
In
tern
al P
olic
y &
Pro
cedu
re F
ram
ewor
k (5
.5)
3.
That
the
Cou
ncil
Polic
y R
evie
w T
rack
ing
is p
rovi
ded
to th
e Au
dit
Com
mitt
ee a
s a
stan
ding
age
nda
item
unt
il al
l Pol
icie
s an
d Pr
oced
ures
are
up
to d
ate.
GM
CS
O
ngoi
ng
A025
1 •
Stan
ding
Item
4.
17/2
/15
2013
/14
Annu
al R
epor
t (St
rate
gic)
(5.4
) 3.
Th
at th
e Au
dit C
omm
ittee
reco
mm
ends
that
Adm
inis
tratio
n pu
t in
plac
e a
stra
tegy
to a
ddre
ss th
e is
sues
lead
ing
to th
e qu
alifi
ed
Audi
tor’s
inte
rnal
con
trol o
pini
on.
4.
That
the
Audi
t Com
mitt
ee re
com
men
ds th
at a
third
par
ty re
port
be
com
mis
sion
ed to
revi
ew a
nd re
com
men
d th
e ke
y el
emen
ts o
f a
com
plyi
ng In
tern
al C
ontro
l Fra
mew
ork
for t
he C
ity o
f Bur
nsid
e in
clud
ing
but n
ot li
mite
d to
all
mat
ters
rais
ed in
the
HLB
Man
n Ju
dd
repo
rt to
Cou
ncil
Year
End
ed 3
0 Ju
ne 2
014.
GM
CS
Q
uarte
r 4
2014
/15
A039
6 •
Inte
rnal
Fin
anci
al
Con
trols
Fra
mew
ork
adop
ted
by C
ounc
il on
11
Aug
ust 2
015.
•
Dra
ft G
ener
al L
edge
r Fi
nanc
ial I
nfor
mat
ion
Pol
icy
adop
ted
by
Cou
ncil
on 1
1 Au
gust
20
15.
• D
raft
Non
-Cur
rent
A
sset
s P
olic
y ad
opte
d by
Cou
ncil
on 1
1 Au
gust
20
15.
• C
ounc
ils in
tern
al c
ontro
l
5
-
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ESO
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//REQ
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T W
HO
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RES
N
O.
CO
MM
ENT
mon
itorin
g se
lf-as
sess
men
t for
14/
15
has
been
com
plet
e –
to
be re
porte
d to
Aud
it C
omm
ittee
in
Sept
embe
r
5.
17/2
/15
WH
S M
anag
emen
t Sys
tem
KPI
Aud
it (O
pera
tiona
l) (5
.5)
2.
That
an
upda
te o
f the
Wor
k H
ealth
and
Saf
ety
Man
agem
ent S
yste
m
KPI A
udit
– Ac
tion
Plan
be
pres
ente
d to
the
Augu
st 2
015
mee
ting
of
the
Audi
t Com
mitt
ee.
GM
CS
Se
p 20
15
A039
7
• Fu
rther
Rep
ort i
n Se
ptem
ber 2
015
6
-
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AUD
IT C
OM
MIT
TEE
– K
EY D
ATES
EXC
EPTI
ON
S / U
RG
ENT
DAT
E (e
ach
year
)/ FR
EQU
ENC
Y
C
OM
MEN
TAR
Y
ACT
REF
EREN
CE
* A
ll re
fere
nces
are
to
Loca
l Gov
ernm
ent A
ct
1999
unl
ess
stat
ed
othe
rwis
e
CO
MM
ENTS
/LAS
T C
OM
PLET
ED
NEX
T R
EVIE
W/D
UE
DAT
E
RES
PON
SIB
LE
OFF
ICER
N
one
7
-
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st fo
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4
AUD
IT C
OM
MIT
TEE
– U
PCO
MM
ING
KEY
DAT
ES S
NAP
SHO
T (P
RIO
R T
O N
EXT
AUD
IT C
OM
MIT
TEE
MEE
TIN
G)
DAT
E (e
ach
year
)/ FR
EQU
ENC
Y
C
OM
MEN
TAR
Y
ACT
REF
EREN
CE
* A
ll re
fere
nces
are
to
Loca
l Gov
ernm
ent A
ct
1999
unl
ess
stat
ed
othe
rwis
e
CO
MM
ENTS
/LAS
T C
OM
PLET
ED
NEX
T R
EVIE
W/D
UE
DAT
E
RES
PON
SIB
LE
OFF
ICER
Annu
ally
(m
inim
um)
Cou
ncil
to re
view
per
form
ance
of i
nves
tmen
ts
(indi
vidu
ally
and
as
a w
hole
)
Sect
ion
140
9 Se
ptem
ber 2
014
Sept
embe
r 20
15
GM
CS
C
FO
By
the
2nd
Frid
ay in
Se
ptem
ber
(mus
t be
befo
re th
e 2n
d Fr
iday
in
Sept
embe
r)
Last
dat
e th
at fi
nanc
ial s
tate
men
ts, n
otes
and
oth
er
finan
cial
mat
eria
l mus
t be
prep
ared
by
the
Cou
ncil
Sect
ion
127(
2)(a
) R
egul
atio
n 15
of t
he
Loca
l Gov
ernm
ent
(Fin
anci
al
Man
agem
ent)
Reg
ulat
ions
201
1
9 Ja
nuar
y 20
15
Sept
embe
r 20
15
GM
CS
C
FO
By th
e 2n
d Fr
iday
in
Sept
embe
r (m
ust b
e be
fore
the
2nd
Frid
ay in
Se
ptem
ber)
A C
ounc
il an
d a
Cou
ncil
Subs
idia
ry
CEO
and
Pre
sidi
ng M
embe
r of C
ounc
il au
dit c
omm
ittee
to
pro
vide
cer
tific
ates
of i
ndep
ende
nce
with
the
finan
cial
st
atem
ents
. A
Reg
iona
l Sub
sidi
ary
CEO
of e
ach
cons
titue
nt c
ounc
il, c
hair
of b
oard
of
man
agem
ent o
f sub
sidi
ary
and
pres
idin
g m
embe
r of
audi
t com
mitt
ee o
r reg
iona
l sub
sidi
ary
(unl
ess
subs
idia
ry
exem
pt fr
om h
avin
g au
dit c
omm
ittee
) to
prov
ide
certi
ficat
es o
f ind
epen
denc
e of
aud
itor w
ith fi
nanc
ial
Reg
ulat
ion
22(3
) an
d (4
) of t
he L
ocal
G
over
nmen
t (F
inan
cial
M
anag
emen
t) R
egul
atio
ns 2
011
4 N
ovem
ber 2
014
Sept
embe
r 20
15
GM
CS
C
FO
8
-
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udit
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st fo
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D
ATE
(eac
h ye
ar)/
FREQ
UEN
CY
C
OM
MEN
TAR
Y
ACT
REF
EREN
CE
* A
ll re
fere
nces
are
to
Loca
l Gov
ernm
ent A
ct
1999
unl
ess
stat
ed
othe
rwis
e
CO
MM
ENTS
/LAS
T C
OM
PLET
ED
NEX
T R
EVIE
W/D
UE
DAT
E
RES
PON
SIB
LE
OFF
ICER
stat
emen
ts.
At
leas
t an
nual
ly
Rev
iew
by
Cou
ncil
or C
ounc
il co
mm
ittee
of a
ny o
rder
of
conf
iden
tialit
y th
at o
pera
tes
for a
per
iod
of m
ore
than
12
mon
ths
Sect
ion
91(9
)(a)
28
Oct
ober
201
4 O
ctob
er 2
015
GM
CS
Ever
y Fi
rst
(1st) Q
uarte
r
Firs
t Qua
rter B
udge
t Rev
iew
Oct
ober
201
4 O
ctob
er 2
015
GM
CS
C
FO
Annu
ally
Cap
ital E
xpen
ditu
re F
orec
ast a
nd P
lan
That
Cou
ncil
supp
orts
the
spen
ding
of b
udge
ted
on
rene
wal
and
repl
acem
ent o
f exi
stin
g as
sets
acr
oss
the
entir
e bu
dget
yea
r and
dis
cour
ages
the
prac
tice
of la
rge
outla
ys o
f cap
ital s
pend
ing
in th
e la
st q
uarte
r. Th
at a
n an
nual
pla
n be
pre
sent
ed to
Cou
ncil
each
Jul
y,
show
ing
the
antic
ipat
ed ti
min
g of
cap
ital p
roje
cts-
both
R
enew
al a
nd R
epla
cem
ent o
f Exi
stin
g as
sets
and
New
an
d U
pgra
ded
asse
ts -
and
an a
ccur
ate
fore
cast
of
capi
tal s
pend
acr
oss
the
year
. Th
at a
Qua
rterly
repo
rt be
pre
sent
ed to
Cou
ncil
in
conj
unct
ion
with
the
quar
terly
bud
get u
pdat
e, d
etai
ling
prog
ress
aga
inst
the
Annu
al p
lan
and
iden
tifyi
ng a
ny
maj
or im
pedi
men
ts to
that
pro
gres
s.
N/A
D
ecem
ber 2
014
– Q
1 R
epor
t Fe
brua
ry 2
015
Q2
Rep
ort
May
201
5 –
Q3
Rep
ort
Oct
ober
201
5 –
annu
al p
lan
GM
CS
C
FO
9
-
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r 201
5\4.
1 A
ctio
n Li
st fo
r CE
O R
evie
w-P
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INA
L.do
cx
6
D
ATE
(eac
h ye
ar)/
FREQ
UEN
CY
C
OM
MEN
TAR
Y
ACT
REF
EREN
CE
* A
ll re
fere
nces
are
to
Loca
l Gov
ernm
ent A
ct
1999
unl
ess
stat
ed
othe
rwis
e
CO
MM
ENTS
/LAS
T C
OM
PLET
ED
NEX
T R
EVIE
W/D
UE
DAT
E
RES
PON
SIB
LE
OFF
ICER
Annu
ally
R
evie
w o
f ann
ual f
inan
cial
sta
tem
ents
by
Cou
ncil
audi
t co
mm
ittee
Sect
ion
126(
4)(a
) Fe
brua
ry 2
015
Nov
embe
r 20
15
GM
CS
C
FO
Ye
arly
Long
Ter
m F
inan
cial
Pla
n An
nual
Rev
iew
Af
ter r
evie
w o
f lon
g te
rm fi
nanc
ial p
lan
CEO
repo
rt to
C
ounc
il on
sus
tain
abilit
y of
the
long
term
fina
ncia
l pla
n.
Sect
ion
122(
4)(a
) 8
April
201
5 –
Audi
t C
omm
ittee
Nov
embe
r 20
15 –
to b
e pr
esen
ted
to
Audi
t C
omm
ittee
N
ovem
ber
2015
– to
be
pres
ente
d to
C
ounc
il
GM
CS
Year
ly
EM
Rem
uner
atio
n R
evie
w
25
Nov
embe
r 201
4 N
ovem
ber
2015
GM
CS
Year
ly
Elec
ted
Mem
bers
Ser
ving
on
Exte
rnal
Bod
ies
25
Nov
embe
r 201
4
Nov
embe
r 20
15
GM
CS
Year
ly
Annu
al C
omm
unity
Sur
vey
Ju
ne 2
015
Nov
embe
r 20
15
GM
CD
S
10
-
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CS
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inut
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udit
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ee\2
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5 S
epte
mbe
r 201
5\4.
1 A
ctio
n Li
st fo
r CE
O R
evie
w-P
D F
INA
L.do
cx
7
D
ATE
(eac
h ye
ar)/
FREQ
UEN
CY
C
OM
MEN
TAR
Y
ACT
REF
EREN
CE
* A
ll re
fere
nces
are
to
Loca
l Gov
ernm
ent A
ct
1999
unl
ess
stat
ed
othe
rwis
e
CO
MM
ENTS
/LAS
T C
OM
PLET
ED
NEX
T R
EVIE
W/D
UE
DAT
E
RES
PON
SIB
LE
OFF
ICER
Year
ly
Appo
intm
ent o
f Ele
cted
Mem
bers
to C
omm
ittee
s,
Boar
ds, a
nd C
ounc
il Su
bsid
iarie
s an
d Ex
tern
al B
odie
s
25
Nov
embe
r 201
4 N
ovem
ber
2015
GM
CS
Year
ly
EM
Allo
wan
ces
and
Bene
fits
25 N
ovem
ber 2
014
Nov
embe
r 20
15
GM
CS
Year
ly
BRSI
AG
M
25
Nov
embe
r 201
4
30 N
ovem
ber
2015
GM
CS
As re
quire
d Ap
poin
tmen
t of I
ndep
ende
nt M
embe
rs B
RSI
As
a re
sult
of th
e ad
optio
n of
the
upda
ted
cons
titut
ion
by
Cou
ncil
(12
May
201
5), o
ne o
f the
bel
ow in
depe
nden
t m
embe
r’s a
ppoi
ntm
ent w
ill en
d at
the
clos
e of
the
AGM
in
201
5 (s
ched
uled
for 3
0 N
ovem
ber 2
015)
. Adv
ised
by
Sue
Shut
tlew
orth
that
Bru
ce S
pang
ler w
ill re
tire
(alth
ough
he
can
re-a
pply
und
er th
e ru
les)
At
that
poi
nt a
noth
er in
depe
nden
t mem
ber w
ill be
ap
poin
ted
in th
eir p
lace
. One
of t
he tw
o re
mai
ning
cu
rren
t ind
epen
dent
mem
bers
will
also
retir
e at
the
conc
lusi
on o
f the
AG
M in
201
6, a
nd t
he o
ther
at t
he
conc
lusi
on o
f the
AG
M in
201
7
One
in
depe
nden
t m
embe
r is
requ
ired
to b
e ap
poin
ted
to
com
men
ce a
t th
e co
nclu
sion
of
the
2015
AG
M –
30
Nov
embe
r 20
15)
GM
CS
11
-
J:\G
MC
CS
\Age
ndas
& M
inut
es\A
udit
Com
mitt
ee\2
015\
5. 1
5 S
epte
mbe
r 201
5\4.
1 A
ctio
n Li
st fo
r CE
O R
evie
w-P
D F
INA
L.do
cx
8
D
ATE
(eac
h ye
ar)/
FREQ
UEN
CY
C
OM
MEN
TAR
Y
ACT
REF
EREN
CE
* A
ll re
fere
nces
are
to
Loca
l Gov
ernm
ent A
ct
1999
unl
ess
stat
ed
othe
rwis
e
CO
MM
ENTS
/LAS
T C
OM
PLET
ED
NEX
T R
EVIE
W/D
UE
DAT
E
RES
PON
SIB
LE
OFF
ICER
-
Alis
on E
vend
en (C
hair)
- Al
ison
Eve
nden
(Boa
rd M
embe
r)
- R
osea
nne
Hea
ly
- Br
uce
Span
gler
(to
retir
e at
30
Nov
embe
r 201
5 AG
M)
23 S
epte
mbe
r 201
4 27
Aug
ust 2
013
27 A
ugus
t 201
3 27
Aug
ust 2
013
Nov
embe
r 20
15
Nov
embe
r 20
15
Nov
embe
r 20
15
Nov
embe
r 20
15
30
Nov
embe
r La
st d
ate
for a
dopt
ion
of a
nnua
l rep
ort f
or th
e pr
eced
ing
finan
cial
yea
r
Sect
ion
131(
1)
Febr
uary
201
5 fo
r the
201
3/20
14
annu
al re
port
Nov
embe
r 20
15
for t
he
2014
/201
5 an
nual
repo
rt
CEO
With
in tw
o (2
) m
onth
s af
ter
bein
g su
pplie
d by
Cou
ncil
Cou
ncil
audi
tor m
ust r
evie
w fi
nanc
ial s
tate
men
ts a
nd
finan
cial
con
trols
exe
rcis
ed b
y th
e C
ounc
il.
Sect
ion
129(
1)(a
) an
d (b
)
Janu
ary
2015
Dec
embe
r 20
15
GM
CS
C
FO
12
-
J:\G
MC
CS
\Age
ndas
& M
inut
es\A
udit
Com
mitt
ee\2
015\
5. 1
5 S
epte
mbe
r 201
5\4.
1 A
ctio
n Li
st fo
r CE
O R
evie
w-P
D F
INA
L.do
cx
9
D
ATE
(eac
h ye
ar)/
FREQ
UEN
CY
C
OM
MEN
TAR
Y
ACT
REF
EREN
CE
* A
ll re
fere
nces
are
to
Loca
l Gov
ernm
ent A
ct
1999
unl
ess
stat
ed
othe
rwis
e
CO
MM
ENTS
/LAS
T C
OM
PLET
ED
NEX
T R
EVIE
W/D
UE
DAT
E
RES
PON
SIB
LE
OFF
ICER
30 N
ovem
ber
– 15
Mar
ch
(incl
usiv
e)
Perio
d in
whi
ch a
cou
ncil,
cou
ncil
subs
idia
ry o
r reg
iona
l su
bsid
iary
mus
t con
side
r a re
port
show
ing
a re
vise
d fo
reca
st o
f eac
h ite
m s
how
n in
its
budg
eted
fina
ncia
l st
atem
ents
for t
he re
leva
nt fi
nanc
ial y
ear c
ompa
red
with
th
e es
timat
es s
et o
ut in
the
budg
et p
rese
nted
in a
m
anne
r con
sist
ent w
ith th
e M
odel
Fin
anci
al S
tate
men
ts.
The
repo
rt m
ust a
lso
incl
ude
revi
sed
fore
cast
s fo
r the
re
leva
nt fi
nanc
ial y
ear o
f the
cou
ncil’s
ope
ratin
g su
rplu
s ra
tio, n
et fi
nanc
ial l
iabi
litie
s ra
tio a
nd a
sset
sus
tain
abilit
y ra
tio c
ompa
red
with
est
imat
es s
et o
ut in
the
budg
et
pres
ente
d in
a m
anne
r con
sist
ent w
ith th
e no
te in
the
Mod
el F
inan
cial
Sta
tem
ents
ent
itled
Fin
anci
al In
dica
tors
Reg
ulat
ion
9(1)
(b) &
(2
) of t
he L
ocal
G
over
nmen
t (F
inan
cial
M
anag
emen
t) R
egul
atio
ns 2
011
Dec
embe
r 201
4 Fe
brua
ry 2
015
May
201
5
Dec
embe
r 20
15
GM
CS
C
FO
31 D
ecem
ber
Last
dat
e th
at a
cou
ncil,
sin
gle
coun
cil s
ubsi
diar
y or
re
gion
al s
ubsi
diar
y m
ust p
repa
re a
nd c
onsi
der a
repo
rt sh
owin
g th
e au
dite
d fin
anci
al re
sults
of t
he c
ounc
il,
coun
cil s
ubsi
diar
y or
regi
onal
sub
sidi
ary
(as
the
case
m
ay b
e) fo
r the
pre
viou
s fin
anci
al y
ear c
ompa
red
with
th
e es
timat
ed fi
nanc
ial r
esul
ts s
et o
ut in
the
budg
et
pres
ente
d in
a m
anne
r con
sist
ent w
ith th
e M
odel
Fi
nanc
ial S
tate
men
ts
Reg
ulat
ion
10 o
f the
Lo
cal G
over
nmen
t (F
inan
cial
M
anag
emen
t) R
egul
atio
ns 2
011
10 F
ebru
ary
2015
D
ecem
ber
2015
GM
CS
C
FO
30 S
epte
mbe
r –
31 M
ay
(Incl
usiv
e)
Perio
d in
whi
ch a
Cou
ncil,
sin
gle
Cou
ncil
subs
idia
ry o
r re
gion
al s
ubsi
diar
y m
ust c
onsi
der a
t lea
st tw
ice
a re
port
(whe
re a
t lea
st o
ne re
port
is c
onsi
dere
d be
fore
the
cons
ider
atio
n of
the
repo
rt un
der R
egul
atio
n 9(
1)(b
) sh
owin
g a
revi
sed
fore
cast
of i
ts o
pera
ting
and
capi
tal
inve
stm
ent a
ctiv
ities
for t
he re
leva
nt fi
nanc
ial y
ear
Reg
ulat
ion
9(1)
(a) o
f th
e Lo
cal
Gov
ernm
ent
(Fin
anci
al
Man
agem
ent)
Reg
ulat
ions
201
1
Dec
embe
r 201
4 Fe
brua
ry 2
015
May
201
5
Dec
embe
r 20
15
GM
CS
C
FO
13
-
J:\G
MC
CS
\Age
ndas
& M
inut
es\A
udit
Com
mitt
ee\2
015\
5. 1
5 S
epte
mbe
r 201
5\4.
1 A
ctio
n Li
st fo
r CE
O R
evie
w-P
D F
INA
L.do
cx
10
D
ATE
(eac
h ye
ar)/
FREQ
UEN
CY
C
OM
MEN
TAR
Y
ACT
REF
EREN
CE
* A
ll re
fere
nces
are
to
Loca
l Gov
ernm
ent A
ct
1999
unl
ess
stat
ed
othe
rwis
e
CO
MM
ENTS
/LAS
T C
OM
PLET
ED
NEX
T R
EVIE
W/D
UE
DAT
E
RES
PON
SIB
LE
OFF
ICER
com
pare
d w
ith th
e es
timat
es fo
r tho
se a
ctiv
ities
set
out
in
the
budg
et p
rese
nted
in a
man
ner c
onsi
sten
t with
the
note
in th
e M
odel
Fin
anci
al S
tate
men
ts e
ntitl
ed U
nifo
rm
Pres
enta
tion
of F
inan
ces.
R
egio
nal s
ubsi
diar
ies:
Ea
ster
n H
ealth
Aut
horit
y Ea
ster
n W
aste
Man
agem
ent A
utho
rity
Hig
hbur
y La
ndfil
l Aut
horit
y
Annu
ally
Cap
ital E
xpen
ditu
re F
orec
ast a
nd P
lan
That
Cou
ncil
supp
orts
the
spen
ding
of b
udge
ted
on
rene
wal
and
repl
acem
ent o
f exi
stin
g as
sets
acr
oss
the
entir
e bu
dget
yea
r and
dis
cour
ages
the
prac
tice
of la
rge
outla
ys o
f cap
ital s
pend
ing
in th
e la
st q
uarte
r. Th
at a
n an
nual
pla
n be
pre
sent
ed to
Cou
ncil
each
Jul
y,
show
ing
the
antic
ipat
ed ti
min
g of
cap
ital p
roje
cts-
both
R
enew
al a
nd R
epla
cem
ent o
f Exi
stin
g as
sets
and
New
an
d U
pgra
ded
asse
ts -
and
an a
ccur
ate
fore
cast
of
capi
tal s
pend
acr
oss
the
year
. Th
at a
Qua
rterly
repo
rt be
pre
sent
ed to
Cou
ncil
in
conj
unct
ion
with
the
quar
terly
bud
get u
pdat
e, d
etai
ling
prog
ress
aga
inst
the
Annu
al p
lan
and
iden
tifyi
ng a
ny
maj
or im
pedi
men
ts to
that
pro
gres
s.
N/A
Ju
ly 2
015
– an
nual
pl
an
Dec
embe
r 20
15 –
Q1
Rep
ort
Febr
uary
201
6 – Q
2 R
epor
t M
ay 2
016
–
Q3
Rep
ort
GM
CS
C
FO
14
-
J:\G
MC
CS
\Age
ndas
& M
inut
es\A
udit
Com
mitt
ee\2
015\
5. 1
5 S
epte
mbe
r 201
5\4.
1 A
ctio
n Li
st fo
r CE
O R
evie
w-P
D F
INA
L.do
cx
11
D
ATE
(eac
h ye
ar)/
FREQ
UEN
CY
C
OM
MEN
TAR
Y
ACT
REF
EREN
CE
* A
ll re
fere
nces
are
to
Loca
l Gov
ernm
ent A
ct
1999
unl
ess
stat
ed
othe
rwis
e
CO
MM
ENTS
/LAS
T C
OM
PLET
ED
NEX
T R
EVIE
W/D
UE
DAT
E
RES
PON
SIB
LE
OFF
ICER
31 D
ecem
ber
Last
dat
e fo
r a c
opy
of th
e an
nual
repo
rt to
be
subm
itted
to
bot
h H
ouse
s of
Par
liam
ent a
nd th
e SA
Loc
al
Gov
ernm
ent G
rant
s C
omm
issi
on
Sect
ion
131(
5)
Reg
ulat
ion
10 –
Lo
cal G
over
nmen
t (G
ener
al)
Reg
ulat
ions
199
9
Febr
uary
/Mar
ch
2015
31 D
ecem
ber
2015
CEO
As R
equi
red
Appo
intm
ent o
f Cou
ncil
Elec
ted
Com
mitt
ee M
embe
r –
Audi
t Com
mitt
ee
-
Cr G
rant
Pig
gott,
app
oint
men
t end
s 31
Dec
embe
r 20
15
-
May
or D
avid
Par
kin,
app
oint
men
t end
s en
d of
th
is C
ounc
il te
rm (i
n ac
cord
ance
with
the
Audi
t C
omm
ittee
TO
R)
25
Nov
embe
r 201
4 25
Nov
embe
r 201
4
31 D
ecem
ber
2015
N
ovem
ber
2018
GM
CS
As R
equi
red
Appo
intm
ent o
f Cou
ncil
Elec
ted
Com
mitt
ee M
embe
rs –
D
AP
-
Cr H
elga
Lem
on, a
ppoi
ntm
ent e
nds
31
Dec
embe
r 201
5
- C
r Mar
k O
ster
stoc
k, a
ppoi
ntm
ent e
nds
31
Dec
embe
r 201
5
- C
r Pet
er F
ord,
app
oint
men
t end
s 31
Dec
embe
r
25
Nov
embe
r 201
4 25
Nov
embe
r 201
4 25
Nov
embe
r 201
4
31 D
ecem
ber
2015
31
Dec
embe
r 20
15
31 D
ecem
ber
GM
CD
S
15
-
J:\G
MC
CS
\Age
ndas
& M
inut
es\A
udit
Com
mitt
ee\2
015\
5. 1
5 S
epte
mbe
r 201
5\4.
1 A
ctio
n Li
st fo
r CE
O R
evie
w-P
D F
INA
L.do
cx
12
D
ATE
(eac
h ye
ar)/
FREQ
UEN
CY
C
OM
MEN
TAR
Y
ACT
REF
EREN
CE
* A
ll re
fere
nces
are
to
Loca
l Gov
ernm
ent A
ct
1999
unl
ess
stat
ed
othe
rwis
e
CO
MM
ENTS
/LAS
T C
OM
PLET
ED
NEX
T R
EVIE
W/D
UE
DAT
E
RES
PON
SIB
LE
OFF
ICER
2015
2015
As R
equi
red
Appo
intm
ent o
f Cou
ncil
Elec
ted
Com
mitt
ee M
embe
rs –
C
EO R
ecru
itmen
t, Pe
rform
ance
App
rais
al a
nd
Rem
uner
atio
n R
evie
w C
omm
ittee
- C
r Hel
ga L
emon
, app
oint
men
t end
s 31
D
ecem
ber 2
015
-
Cr M
ark
Ost
erst
ock,
app
oint
men
t end
s 31
D
ecem
ber 2
015
-
Cr L
ance
Bag
ster
, app
oint
men
t end
s 31
D
ecem
ber 2
015
25
Nov
embe
r 201
4 25
Nov
embe
r 201
4 25
Nov
embe
r 201
4
31 D
ecem
ber
2015
31
Dec
embe
r 20
15
31 D
ecem
ber
2015
GM
CS
16
-
J:\G
MC
CS
\Age
ndas
& M
inut
es\A
udit
Com
mitt
ee\2
015\
5. 1
5 S
epte
mbe
r 201
5\4.
Pol
icy
Pro
toco
l tra
ckin
g ta
ble
-Aud
it C
omm
ittee
Sta
ndin
g A
gend
a-P
D F
INA
L.do
cx
Pag
e 1
of 3
5
AU
DIT
CO
MM
ITTE
E
CO
UN
CIL
PO
LIC
IES,
CO
DES
MA
NA
GEM
ENT
PRO
TOC
OLS
As a
t 10
Sept
embe
r 201
5
KEY
: G
M C
S =
Gen
eral
Man
ager
Cor
pora
te S
ervi
ce
G
M C
&DS
= G
ener
al M
anag
er C
omm
unity
& D
evel
opm
ent S
ervi
ces
GM
US
= G
ener
al M
anag
er U
rban
Ser
vice
s
M
PC
= M
ange
r Peo
ple
& C
ultu
re
CEO
= C
hief
Exe
cutiv
e O
ffice
r
C
= C
ounc
il
M
= M
anag
emen
t A
= Au
dit C
omm
ittee
LG
Act
199
9 =
Loca
l Gov
ernm
ent A
ct 1
999
POLI
CIE
S an
d C
OD
ES
Nam
e C
ounc
il /
Man
agem
ent
Type
A
udit
Act
Se
ctio
n Le
gisl
ativ
e R
evie
w
Req
uire
men
t A
dopt
ed
Rev
iew
N
ext R
evie
w
/ Tim
efra
me
Res
pons
ible
O
ffice
r N
otes
Cod
e of
Con
duct
for
Dev
elop
men
t Ass
essm
ent
Pane
l (an
d M
embe
rs o
f the
D
evel
opm
ent A
sses
smen
t C
omm
issi
on,
Mem
bers
of R
egio
nal
Dev
elop
men
t Ass
essm
ent
Pane
ls, a
nd d
eleg
ates
)
Cou
ncil
Cod
e Au
dit
Dev
elop
me
nt A
ct
1993
21A
Nil
Spec
ified
Min
iste
r ad
opts
cod
e &
mus
t con
sult
with
LG
A be
fore
var
ying
.
00
/00
GM
C&D
S
Man
ager
City
D
evel
opm
ent
and
Safe
ty
Cod
e of
Con
duct
for
Cou
ncil
Empl
oyee
s (p
revi
ousl
y C
ode
of
Con
duct
for E
mpl
oyee
s,
Staf
f & A
ssoc
iate
s)
Cou
ncil
Cod
e Au
dit
LG
Act
1999
110
Cod
e Le
gisl
ated
Fe
brua
ry
2014
. Pa
rliam
ent
revi
ews
not
Cou
ncil.
Audi
t 06
/02/
2007
,
16/0
2/20
07,
C78
11
Cou
ncil
20/0
3/20
07,
24/1
1/09
,
00/0
0
GM
CS
Man
ager
Pe
ople
&
Cul
ture
Prin
cipa
l G
over
nanc
e O
ffice
r
Cod
e Le
gisl
ated
Fe
brua
ry 2
014.
An
y sp
ecifi
c cl
ause
s no
t in
clud
ed in
m
anda
ted
code
w
ill ne
ed to
be
incl
uded
in
eith
er a
n
17
-
J:\G
MC
CS
\Age
ndas
& M
inut
es\A
udit
Com
mitt
ee\2
015\
5. 1
5 S
epte
mbe
r 201
5\4.
Pol
icy
Pro
toco
l tra
ckin
g ta
ble
-Aud
it C
omm
ittee
Sta
ndin
g A
gend
a-P
D F
INA
L.do
cx
Pag
e 2
of 3
5
Nam
e C
ounc
il /
Man
agem
ent
Type
A
udit
Act
Se
ctio
n Le
gisl
ativ
e R
evie
w
Req
uire
men
t A
dopt
ed
Rev
iew
N
ext R
evie
w
/ Tim
efra
me
Res
pons
ible
O
ffice
r N
otes
F173
9
03/0
2/20
10,
F174
4
Exec
utiv
e 25
/11/
2011
,
24/0
9/20
13,
C94
09
Empl
oyee
s,
Staf
f &
Asso
ciat
es –
G
ifts
and
Bene
fits
Polic
y ad
opte
d 24
/09/
2013
C
9409
and
2.7
am
ende
d in
th
e C
ode
Legi
slat
ion
12/0
2/20
14
exis
ting
or n
ew
Prot
ocol
.
No
legi
slat
ive
upda
tes
to th
e C
ode
sinc
e Fe
brua
ry 2
014.
Th
eref
ore
no
revi
ew re
quire
d at
this
poi
nt in
tim
e. A
ny la
ck
in le
gisl
ativ
e re
quire
men
ts
will
be c
aptu
red
in th
e fu
ll re
view
of
the
suite
of
HR
Pol
icie
s
Cod
e of
Con
duct
for
Cou
ncil
Mem
bers
(p
revi
ousl
y C
ode
of
Con
duct
for E
lect
ed
Mem
bers
)
(Ref
er a
lso
Com
plai
nt
Han
dlin
g Pr
oced
ures
for
Cou
ncil
Mem
bers
)
Cou
ncil
Cod
e Au
dit
LG
Act
1999
63
Cod
e Le
gisl
ated
Se
ptem
ber
2013
. Pa
rliam
ent
revi
ews
not
Cou
ncil.
25/1
0/20
11,
C84
65
Legi
slat
ion
01/0
9/20
13,
00/0
0
GM
CS
Offi
ce o
f the
C
EO
Cod
e w
as
legi
slat
ed in
Se
ptem
ber
2013
, and
ther
e ha
ve b
een
no
furth
er
amen
dmen
ts
sinc
e. T
here
fore
no
revi
ew
requ
ired
at th
is
poin
t in
time.
18
-
J:\G
MC
CS
\Age
ndas
& M
inut
es\A
udit
Com
mitt
ee\2
015\
5. 1
5 S
epte
mbe
r 201
5\4.
Pol
icy
Pro
toco
l tra
ckin
g ta
ble
-Aud
it C
omm
ittee
Sta
ndin
g A
gend
a-P
D F
INA
L.do
cx
Pag
e 3
of 3
5
Nam
e C
ounc
il /
Man
agem
ent
Type
A
udit
Act
Se
ctio
n Le
gisl
ativ
e R
evie
w
Req
uire
men
t A
dopt
ed
Rev
iew
N
ext R
evie
w
/ Tim
efra
me
Res
pons
ible
O
ffice
r N
otes
Proc
eeds
from
Eco
nom
ic
Dev
elop
men
t Act
ivity
(R
evok
ed)
Cou
ncil
Polic
y Au
dit
May
200
3
19/0
6/20
07
Rev
oked
25
/08/
2015
, C
1032
8
00/0
0
GM
CS
Chi
ef F
inan
cial
O
ffice
r
This
Pol
icy
has
been
sub
sum
ed
into
the
Ope
n Sp
ace
Polic
y on
25
/08/
2015
).
Com
mun
ity C
entre
s an
d Fa
cilit
ies
Fees
and
C
harg
es S
ubsi
dies
(R
evok
ed)
Cou
ncil
Polic
y Au
dit
24/0
6/20
14,
C97
72
Rev
oked
11
/08/
2015
, C
1030
9
00/0
0 G
M C
&DS
Polic
y re
voke
d
as c
onte
nt
inco
rpor
ated
in
to F
ees
and
Cha
rges
(Non
R
ates
): W
aive
rs,
Dis
coun
ts a
nd
Subs
idie
s Po
licy
Wat
erco
urse
Man
agem
ent
Cou
ncil
Polic
y Au
dit
May
200
3
19/0
6/20
07
28/0
5/20
13,
C91
88
05/2
014
GM
US
Man
ager
As
sets
Man
ager
Ass
ets
in p
roce
ss o
f re
view
, to
be
com
plet
ed in
Q
1/Q
2 20
15/2
016
Mag
ill C
emet
ery
Cou
ncil
Po
licy
Audi
t
Dec
embe
r 20
06
19/0
6/20
07
12/2
014
GM
US
Man
ager
As
sets
Rev
iew
del
ayed
du
e to
cha
nges
to
the
Bur
ial &
C
rem
atio
n R
egul
atio
ns
2013
.
Man
ager
Ass
ets
in p
roce
ss o
f re
view
, to
be
com
plet
ed in
19
-
J:\G
MC
CS
\Age
ndas
& M
inut
es\A
udit
Com
mitt
ee\2
015\
5. 1
5 S
epte
mbe
r 201
5\4.
Pol
icy
Pro
toco
l tra
ckin
g ta
ble
-Aud
it C
omm
ittee
Sta
ndin
g A
gend
a-P
D F
INA
L.do
cx
Pag
e 4
of 3
5
Nam
e C
ounc
il /
Man
agem
ent
Type
A
udit
Act
Se
ctio
n Le
gisl
ativ
e R
evie
w
Req
uire
men
t A
dopt
ed
Rev
iew
N
ext R
evie
w
/ Tim
efra
me
Res
pons
ible
O
ffice
r N
otes
Q1/
Q2
2015
/201
6
Tele
com
mun
icat
ions
Fa
cilit
ies
on C
ounc
il La
nd
Cou
ncil
Polic
y Au
dit
20
/05/
2003
19/0
7/20
07
12/2
014
GM
US
Man
ager
As
sets
Man
ager
Ass
ets
in p
roce
ss o
f re
view
, to
be
com
plet
ed in
Q
1/Q
2 20
15/2
016
Cus
tom
er S
ervi
ce
Cou
ncil
Po
licy
Audi
t
Dra
ft on
ly
08/2
015
GM
C&D
S
Man
ager
C
usto
mer
Se
rvic
e
(Pre
viou
sly
Man
agem
ent
Prot
ocol
)
Rev
iew
to b
e un
derta
ken
to
amen
d fro
m
Man
agem
ent
Prot
ocol
to b
e a
Cou
ncil
Polic
y
Man
ager
C
usto
mer
Se
rvic
e w
aitin
g un
til B
C
usto
mer
Wis
e pr
ogra
m
pres
ente
d to
Em
s be
fore
C
usto
mer
Se
rvic
e an
d Pu
blic
In
tera
ctio
ns
Polic
y to
C
ounc
il –
likel
y in
Q1/
Q2
2015
/201
6.
20
-
J:\G
MC
CS
\Age
ndas
& M
inut
es\A
udit
Com
mitt
ee\2
015\
5. 1
5 S
epte
mbe
r 201
5\4.
Pol
icy
Pro
toco
l tra
ckin
g ta
ble
-Aud
it C
omm
ittee
Sta
ndin
g A
gend
a-P
D F
INA
L.do
cx
Pag
e 5
of 3
5
Nam
e C
ounc
il /
Man
agem
ent
Type
A
udit
Act
Se
ctio
n Le
gisl
ativ
e R
evie
w
Req
uire
men
t A
dopt
ed
Rev
iew
N
ext R
evie
w
/ Tim
efra
me
Res
pons
ible
O
ffice
r N
otes
Hire
of C
omm
unity
Ope
n Sp
ace
and
Faci
litie
s Po
licy
Cou
ncil
Polic
y Au
dit
12
/11/
2013
, C
9481
08
/201
5
GM
C&D
S
Man
ager
C
omm
unity
C
onne
ctio
ns
Will
be
revi
ewed
and
pr
esen
ted
to
Cou
ncil
in
Augu
st/S
epte
mbe
r 201
5
Rat
ing
Cou
ncil
Polic
y Au
dit
LG
Act
1999
12
3
Annu
ally
as
part
of A
nnua
l Bu
sine
ss P
lan
Adop
tion
05/0
2/20
14,
A034
9
11/0
2/20
14,
C95
87
09/0
9/20
14,
C98
81
23/0
6/20
15
(to b
e ad
opte
d)
Annu
al R
evie
w
09/2
015
GM
CS
Chi
ef F
inan
cial
O
ffice
r
Blue
ston
e K
erbi
ng
Cou
ncil
Polic
y Au
dit
05/2
003,
Ad
opte
d
19/0
6/20
07
Dra
ft 25
/03/
2011
to
Exec
09
/05/
2011
09/2
015
GM
US
Man
ager
En
gine
erin
g
To b
e su
bsum
ed in
to
Publ
ic D
omai
n St
reet
scap
e St
rate
gy, w
hich
is
to b
e re
view
ed in
Q2
2015
/201
6
Vehi
cles
C
ounc
il Po
licy
Audi
t
July
200
3
19/0
6/20
07
CC
S C
omm
ittee
11/1
0/20
11
10/2
015
GM
CS
Chi
ef F
inan
cial
O
ffice
r
Cur
rent
ly u
nder
re
view
by
CFO
21
-
J:\G
MC
CS
\Age
ndas
& M
inut
es\A
udit
Com
mitt
ee\2
015\
5. 1
5 S
epte
mbe
r 201
5\4.
Pol
icy
Pro
toco
l tra
ckin
g ta
ble
-Aud
it C
omm
ittee
Sta
ndin
g A
gend
a-P
D F
INA
L.do
cx
Pag
e 6
of 3
5
Nam
e C
ounc
il /
Man
agem
ent
Type
A
udit
Act
Se
ctio
n Le
gisl
ativ
e R
evie
w
Req
uire
men
t A
dopt
ed
Rev
iew
N
ext R
evie
w
/ Tim
efra
me
Res
pons
ible
O
ffice
r N
otes
CC
S004
4
Elec
ted
Mem
ber
Allo
wan
ces
and
Ben
efits
(Allo
wan
ce o
nly)
Cou
ncil
Po
licy
Audi
t LG
Ac
t 19
99
76(9
).
77
Rei
mbu
rse
men
t of
ex
pens
e po
licy
Rat
e of
al
low
ance
re
view
ed
annu
ally
in li
ne
with
CPI
, at
whi
ch ti
me
polic
y Ap
pend
ix A
ne
eds
to b
e up
date
d.
Any
Pol
icy
unde
r 77(
1)(b
) la
pses
at
Gen
eral
El
ectio
n
12/1
1/20
11
12/1
1/20
12
12/1
1/20
13
(allo
wan
ce)
18/1
1/20
08
C83
63
24/1
1/20
09
C76
96
23/1
1/20
10
C80
29
23/1
1/20
10,
C80
29 (p
olic
y)
Dis
cuss
ion
only
28
/01/
2014
(1
4.12
) re
gard
ing
Bene
fits
but n
o fo
rmal
re-
adop
tion
mot
ion.
25/1
1/20
14
C99
56
11/2
015
GM
CS
Prin
cipa
l G
over
nanc
e O
ffice
r
Nex
t allo
wan
ce
revi
ew d
ue
Nov
embe
r /D
ecem
ber
2015
. S
et b
y R
emun
erat
ion
Trib
unal
rulin
g ye
arly
.
Polic
y is
re
view
ed a
fter
each
Gen
eral
El
ectio
n (1
1/20
18)
Use
of R
oad
Res
erve
s fo
r C
omm
erci
al P
urpo
se
Cou
ncil
Polic
y Au
dit
May
200
3
19/0
6/20
07
28/0
8/20
12,
C88
42
08/1
0/20
13,
02/2
016
GM
C&D
S
Man
ager
City
D
evel
opm
ent
& S
afet
y
22
-
J:\G
MC
CS
\Age
ndas
& M
inut
es\A
udit
Com
mitt
ee\2
015\
5. 1
5 S
epte
mbe
r 201
5\4.
Pol
icy
Pro
toco
l tra
ckin
g ta
ble
-Aud
it C
omm
ittee
Sta
ndin
g A
gend
a-P
D F
INA
L.do
cx
Pag
e 7
of 3
5
Nam
e C
ounc
il /
Man
agem
ent
Type
A
udit
Act
Se
ctio
n Le
gisl
ativ
e R
evie
w
Req
uire
men
t A
dopt
ed
Rev
iew
N
ext R
evie
w
/ Tim
efra
me
Res
pons
ible
O
ffice
r N
otes
C94
37
25/0
2/20
14,
C96
12
2 ye
arly
Frau
d an
d C
orru
ptio
n Pr
even
tion
Cou
ncil
Polic
y Au
dit
Audi
t 02
/06/
2009
F&A
14/0
6/20
09
Def
erre
d
F&A
21/0
7/20
09.
28/0
7/20
09,
F172
0
11/0
9/20
12,
C88
58
11/0
2/20
14,
C95
90
2 ye
arly
02/2
016
GM
CS
Prin
cipa
l G
over
nanc
e O
ffice
r
Prud
entia
l Pro
ject
M
anag
emen
t C
ounc
il Po
licy
Audi
t LG
Ac
t 19
99
48(a
a1)
Nil
Spec
ified
07/0
8/20
12,
A027
5
28/0
8/20
12,
C88
47
05/0
2/20
14,
A958
8
11/0
2/20
14,
C95
88
2 ye
arly
02/2
016
GM
CS
Chi
ef F
inan
cial
O
ffice
r
23
-
J:\G
MC
CS
\Age
ndas
& M
inut
es\A
udit
Com
mitt
ee\2
015\
5. 1
5 S
epte
mbe
r 201
5\4.
Pol
icy
Pro
toco
l tra
ckin
g ta
ble
-Aud
it C
omm
ittee
Sta
ndin
g A
gend
a-P
D F
INA
L.do
cx
Pag
e 8
of 3
5
Nam
e C
ounc
il /
Man
agem
ent
Type
A
udit
Act
Se
ctio
n Le
gisl
ativ
e R
evie
w
Req
uire
men
t A
dopt
ed
Rev
iew
N
ext R
evie
w
/ Tim
efra
me
Res
pons
ible
O
ffice
r N
otes
Whi
stle
blow
er P
rote
ctio
n C
ounc
il Po
licy
Audi
t
19/0
8/20
08,
F164
4
06/1
0/20
09,
A012
2
20/1
0/20
09,
F173
5
24/1
1/20
09,
F174
0
23/0
4/20
13,
C91
40
11/0
2/20
14,
C95
86
2 ye
arly
02/2
016
GM
US
GM
C&D
S
GM
CS
Park
ing
Cou
ncil
Polic
y Au
dit
10/0
7/20
12,
C87
87
23/0
7/20
13,
C93
18
11/0
3/20
14,
C96
23
2 ye
arly
03/2
016
GM
C&D
S
Man
ager
City
D
evel
opm
ent
& S
afet
y
Sw
imm
ing
Pool
Insp
ectio
n C
ounc
il Po
licy
Audi
t
Dev
elop
me
nt A
ct
1993
71A
A
Nil
spec
ified
08
/04/
2014
, C
9664
2 ye
arly
04
/201
6
GM
C&D
S
Man
ager
City
D
evel
opm
ent
& S
afet
y
Nam
ing
of P
ublic
Pla
ces
(form
erly
Nam
ing
of R
oads
an
d Pu
blic
Res
erve
s)
Cou
ncil
Polic
y Au
dit
LG
Act
1999
21
9(5)
N
il Sp
ecifi
ed
21/1
0/20
08,
O24
92
20/0
7/20
10,
04/2
016
GM
US
Man
ager
24
-
J:\G
MC
CS
\Age
ndas
& M
inut
es\A
udit
Com
mitt
ee\2
015\
5. 1
5 S
epte
mbe
r 201
5\4.
Pol
icy
Pro
toco
l tra
ckin
g ta
ble
-Aud
it C
omm
ittee
Sta
ndin
g A
gend
a-P
D F
INA
L.do
cx
Pag
e 9
of 3
5
Nam
e C
ounc
il /
Man
agem
ent
Type
A
udit
Act
Se
ctio
n Le
gisl
ativ
e R
evie
w
Req
uire
men
t A
dopt
ed
Rev
iew
N
ext R
evie
w
/ Tim
efra
me
Res
pons
ible
O
ffice
r N
otes
C79
42
22/0
4/20
14,
C96
96
2 ye
arly
Engi
neer
ing
Empl
oyee
s, S
taff
and
Asso
ciat
es –
Gift
s an
d Be
nefit
s (r
efer
als
o C
ode
of
Con
duct
for C
ounc
il Em
ploy
ees)
Cou
ncil
Polic
y Au
dit
24/0
9/20
13,
C94
09
27/0
5/20
14,
C97
34
2 ye
arly
05/2
016
GM
CS
CEO
Prin
cipa
l G
over
nanc
e O
ffice
r
Bush
fire
Haz
ard
Man
agem
ent (
form
erly
“F
ire P
reve
ntio
n” P
olic
y)
Cou
ncil
Polic
y Au
dit
Adop
ted
05/2
003,
Nam
e C
hang
e 25
/09/
2012
, C
8872
10/0
9/20
13,
C94
00
27/0
5/20
14,
C97
31
2 ye
arly
05/2
016
GM
C&D
S
Man
ager
City
D
evel
opm
ent
& S
afet
y
Com
plai
nt H
andl
ing
C
ounc
il Po
licy
Audi
t LG
Ac
t 19
99
270(
a1)(
b)
Nil
Spec
ified
05/0
8/20
08,
A004
0
22/0
5/20
12.
C87
19.
15/0
4/20
14
A037
0.
13/0
5/20
14
05/2
016
GM
C&D
S
Man
ager
C
usto
mer
Se
rvic
e
25
-
J:\G
MC
CS
\Age
ndas
& M
inut
es\A
udit
Com
mitt
ee\2
015\
5. 1
5 S
epte
mbe
r 201
5\4.
Pol
icy
Pro
toco
l tra
ckin
g ta
ble
-Aud
it C
omm
ittee
Sta
ndin
g A
gend
a-P
D F
INA
L.do
cx
Pag
e 10
of 3
5
Nam
e C
ounc
il /
Man
agem
ent
Type
A
udit
Act
Se
ctio
n Le
gisl
ativ
e R
evie
w
Req
uire
men
t A
dopt
ed
Rev
iew
N
ext R
evie
w
/ Tim
efra
me
Res
pons
ible
O
ffice
r N
otes
C97
10
2 ye
arly
Req
uest
for S
ervi
ce P
olic
y C
ounc
il Po
licy
Audi
t LG
Ac
t 19
99
270(
a1)(
a)
Nil
Spec
ified
22/0
5/20
12,
C87
19
13/0
5/20
14,
C97
14
2 ye
arly
05/2
016
GM
C&D
S
Man
ager
C
usto
mer
Se
rvic
e
Dis
cret
iona
ry R
ebat
e of
R
ates
C
ounc
il Po
licy
Audi
t
07/0
8/20
12,
A027
6 (to
EM
w
orks
hop)
25/0
9/20
12,
C88
75
27/0
5/20
14,
C97
23
2 ye
arly
05/2
016
GM
CS
Chi
ef F
inan
cial
O
ffice
r
Elec
ted
Mem
bers
(in
corp
orat
ing
Ele
cted
M
embe
rs’ R
oom
and
M
ayor
’s P
arlo
ur)
Cou
ncil
Po
licy
Audi
t
05/2
003
19/0
6/20
07,
F156
5
Feb
2011
(C
EO)
27/0
5/20
14,
C97
32
2 ye
arly
05/2
016
GM
CS
Prin
cipa
l G
over
nanc
e O
ffice
r
Elec
tion
Sig
ns
Cou
ncil
Polic
y Au
dit
Ad
opte
d 04
/03/
2003
05
/201
6 G
M C
S
Prin
cipa
l
26
-
J:\G
MC
CS
\Age
ndas
& M
inut
es\A
udit
Com
mitt
ee\2
015\
5. 1
5 S
epte
mbe
r 201
5\4.
Pol
icy
Pro
toco
l tra
ckin
g ta
ble
-Aud
it C
omm
ittee
Sta
ndin
g A
gend
a-P
D F
INA
L.do
cx
Pag
e 11
of 3
5
Nam
e C
ounc
il /
Man
agem
ent
Type
A
udit
Act
Se
ctio
n Le
gisl
ativ
e R
evie
w
Req
uire
men
t A
dopt
ed
Rev
iew
N
ext R
evie
w
/ Tim
efra
me
Res
pons
ible
O
ffice
r N
otes
22/0
2/20
11
27/0
5/20
14,
C97
33
2 ye
arly
Gov
erna
nce
Offi
cer
Ris
k M
anag
emen
t C
ounc
il Po
licy
Audi
t LG
Ac
t 19
99
134(
4)(b
) N
il Sp
ecifi
ed
07/0
2/20
12,
A022
5
14/0
2/20
12,
C85
79
15/0
4/20
14,
A036
6
13/0
5/20
14,
C97
15
2 ye
arly
05/2
016
GM
CS,
Man
ager
Pe
ople
&
Cul
ture
War
d Fo
rum
s C
ounc
il Po
licy
Audi
t
May
200
8
By
CEO
Fe
brua
ry 2
011
11/0
9/20
12,
C88
58
27/0
5/20
14,
C97
24
2 ye
arly
05/2
016
GM
CS
Prin
cipa
l G
over
nanc
e O
ffice
r
Cur
rent
ly b
eing
re
view
ed a
s re
ques
ted
by
Exec
utiv
e. T
o be
pre
sent
ed to
C
ounc
il in
Au
gust
/Sep
tem
ber 2
015
Elec
ted
Mem
bers
’ Tra
inin
g an
d D
evel
opm
ent
Cou
ncil
Po
licy
Audi
t LG
Ac
t 19
99
80A
Polic
y
(Rev
iew
“p
lan”
an
nual
ly)
Nil
Spec
ified
.
12/0
7/20
11,
C83
23
26/0
6/20
12,
C87
66
11/0
2/20
14,
06/2
016
GM
CS
Prin
cipa
l G
over
nanc
e O
ffice
r (Po
licy)
Offi
ce o
f the
2 ye
arly
(Pol
icy)
Annu
al re
view
re
quire
d fo
r Pl
an
27
-
J:\G
MC
CS
\Age
ndas
& M
inut
es\A
udit
Com
mitt
ee\2
015\
5. 1
5 S
epte
mbe
r 201
5\4.
Pol
icy
Pro
toco
l tra
ckin
g ta
ble
-Aud
it C
omm
ittee
Sta
ndin
g A
gend
a-P
D F
INA
L.do
cx
Pag
e 12
of 3
5
Nam
e C
ounc
il /
Man
agem
ent
Type
A
udit
Act
Se
ctio
n Le
gisl
ativ
e R
evie
w
Req
uire
men
t A
dopt
ed
Rev
iew
N
ext R
evie
w
/ Tim
efra
me
Res
pons
ible
O
ffice
r N
otes
C95
85
09/0
6/20
15
C10
213
CEO
(Pla
n)
Petit
ions
C
ounc
il Po
licy
Audi
t
Oct
ober
199
1
09/0
8/20
11 (a
s pa
rt of
revi
ew
Cod
e of
pr
actic
e ac
cess
to
docs
)
10/0
6/20
14,
C97
53
2 ye
arly
06/2
016
GM
CS
Prin
cipa
l G
over
nanc
e O
ffice
r
To b
e re
voke
d af
ter p
ublic
ad
optio
n of
C
ode
of
Prac
tice
– M
eetin
gs a
nd
docu
men
ts –
Ac
cess
and
Pr
oced
ures
) on
14 J
uly
2015
Proc
urem
ent (
form
erly
C
ontra
cts,
tend
ers,
and
O
HSW
) C
ounc
il Po
licy
Audi
t LG
Ac
t 19
99
49
Nil
Spec
ified
19/0
8/20
08,
F164
0
04/0
8/20
09,
A011
0
31/0
8/20
09,
F172
5
24/0
4/20
12,
C86
83
24/0
6/20
14,
C97
63
2 ye
arly
06/2
016
GM
CS
Chi
ef F
inan
cial
O
ffice
r
Trea
sury
Man
agem
ent
Cou
ncil
Polic
y Au
dit
05/0
4/20
11,
A019
5
To A
udit
Com
mitt
ee
06/2
016
GM
CS
Chi
ef F
inan
cial
O
ffice
r
28
-
J:\G
MC
CS
\Age
ndas
& M
inut
es\A
udit
Com
mitt
ee\2
015\
5. 1
5 S
epte
mbe
r 201
5\4.
Pol
icy
Pro
toco
l tra
ckin
g ta
ble
-Aud
it C
omm
ittee
Sta
ndin
g A
gend
a-P
D F
INA
L.do
cx
Pag
e 13
of 3
5
Nam
e C
ounc
il /
Man
agem
ent
Type
A
udit
Act
Se
ctio
n Le
gisl
ativ
e R
evie
w
Req
uire
men
t A
dopt
ed
Rev
iew
N
ext R
evie
w
/ Tim
efra
me
Res
pons
ible
O
ffice
r N
otes
10/0
2/20
10
06/0
4/20
10
Audi
t Com
w
ant m
ore
wor
k do
ne.
Audi
t 07
/08/
2013
&
Cou
ncil
27/0
8/20
13
C93
77
requ
estin
g m
ore
wor
k.
24/0
6/20
14,
C97
65
2 ye
arly
Envi
ronm
ent &
Bio
dive
rsity
(fo
rmer
ly E
nviro
nmen
t) C
ounc
il Po
licy
Audi
t
05/2
003
19/0
6/20
07
23/0
4/20
13,
C91
48
24/0
6/20
14,
C97
74
2 ye
arly
06/2
016
GM
US
Man
ager
As
sets
Tree
Man
agem
ent
Cou
ncil
Polic
y Au
dit
19/0
6/20
07
Nov
embe
r 20
10
Mar
k B
has
draf
t rea
dy
07/0
2/20
13
Cou
ncil
06/2
016
GM
US
Man
ager
As
sets
29
-
J:\G
MC
CS
\Age
ndas
& M
inut
es\A
udit
Com
mitt
ee\2
015\
5. 1
5 S
epte
mbe
r 201
5\4.
Pol
icy
Pro
toco
l tra
ckin
g ta
ble
-Aud
it C
omm
ittee
Sta
ndin
g A
gend
a-P
D F
INA
L.do
cx
Pag
e 14
of 3
5
Nam
e C
ounc
il /
Man
agem
ent
Type
A
udit
Act
Se
ctio
n Le
gisl
ativ
e R
evie
w
Req
uire
men
t A
dopt
ed
Rev
iew
N
ext R
evie
w
/ Tim
efra
me
Res
pons
ible
O
ffice
r N
otes
(C90
65)
26/0
2/20
13
defe
rred
di
scus
sion
s un
til M
ay 2
013
with
Tre
e M
anag
emen
t St
rate
gy a
nd
Urb
an T
ree
Amen
ity
Valu
atio
n du
e in
May
als
o
27/0
5/20
14,
C97
35
2 ye
arly
Cod
e of
Pra
ctic
e –
Mee
tings
and
doc
umen
ts –
Ac
cess
and
Pro
cedu
res
Cou
ncil
Cod
e Au
dit
LG
Act
1999
Loca
l G
over
nmen
t (P
roc
edur
es
at
Mee
ting
s R
egul
atio
ns ) 20
13
92
6(2)
Cou
ncil
shou
ld, a
t le
ast o
nce
in
ever
y fin
anci
al
year
, rev
iew
th
e op
erat
ion
of a
cod
e of
pr
actic
e un
der
this
regu
latio
n
28/0
7/20
15,
C10
287
07/2
016
GM
CS
Prin
cipa
l G
over
nanc
e O
ffice
r
This
new
cod
e ha
s su
bsum
ed
the
follo
win
g:
Cod
e of
Pr
actic
e –
Acce
ss to
M
eetin
gs a
nd
Doc
umen
ts,
Cod
e of
Pr
actic
e –
Mee
ting
Proc
edur
es,
Petit
ions
Pol
icy,
an
d D
eput
atio
ns
Polic
y
30
-
J:\G
MC
CS
\Age
ndas
& M
inut
es\A
udit
Com
mitt
ee\2
015\
5. 1
5 S
epte
mbe
r 201
5\4.
Pol
icy
Pro
toco
l tra
ckin
g ta
ble
-Aud
it C
omm
ittee
Sta
ndin
g A
gend
a-P
D F
INA
L.do
cx
Pag
e 15
of 3
5
Nam
e C
ounc
il /
Man
agem
ent
Type
A
udit
Act
Se
ctio
n Le
gisl
ativ
e R
evie
w
Req
uire
men
t A
dopt
ed
Rev
iew
N
ext R
evie
w
/ Tim
efra
me
Res
pons
ible
O
ffice
r N
otes
Cod
e of
Pra
ctic
e –
Mee
ting
Proc
edur
es (r
evok
ed)
C
ounc
il C
ode
Audi
t
Loca
l G
over
nmen
t (P
roc
edur
es
at
Mee
ting
s R
egul
atio
ns ) 20
13
Reg
. 6(2
)
Cou
ncil
shou
ld, a
t le
ast o
nce
in
ever
y fin
anci
al
year
, rev
iew
th
e op
erat
ion
of a
cod
e of
pr
actic
e un
der
this
regu
latio
n
18/1
1/20
08,
C73
62.
17/0
3/20
09,
C74
35.
16/0
6/20
09,
F171
6.
28/0
7/20
09,
C75
40.
17/1
1/20
09,
C76
66.
27/0
1/20
10,
C77
67.
16/
02/2
010,
C
7806
.
09/0
8/20
11,
C83
74.
22/1
1/20
11,
C85
06.
25/0
9/20
12,
C88
69.
29/0
1/20
13,
C89
98
28/0
7/20
15,
C10
287
(rev
oked
)
07/2
016
GM
CS
Prin
cipa
l G
over
nanc
e O
ffice
r
This
Cod
e of
Pr
actic
e ha
s be
en re
voke
d.
This
has
now
be
en in
tegr
ated
in
to th
e C
ode
– C
ode
of
Prac
tice
– M
eetin
gs a
nd
docu
men
ts –
Ac
cess
and
Pr
oced
ures
(2
8/07
/201
5 C
1028
7)
Cod
e of
Pra
ctic
e –
Acce
ss
to M
eetin
gs a
nd
Doc
umen
ts (r
evok
ed)
Cou
ncil
Cod
e Au
dit
LG
Act
1999
92
C
ode
of
Pra
ctic
e re
latin
g to
pr
inci
ples
,
09/0
8/20
11,
C83
74
28/0
7/20
15,
07/2
016
GM
CS
Prin
cipa
l G
over
nanc
e
This