NOVEMBER 6 , 2014

Harlingen CISD PBMAS Intervention Planning

Data AnalysisWhat?

Needs Assessme

ntWhy?

Improvement PlanHow?

Implement &

Monitor

Data Analysis•Objective Findings•Problem Statements

Needs Assessment•Root Cause•Identify root causes

Improvement Plan•Annual Goals and Strategy•Quarterly Goals and Interventions

Implement and Monitor • Data by quarter and Implementation• Impact, Reporting, and Adjustments

Data AnalysisWhat?

Needs Assessme

ntWhy?

Improvement PlanHow?

Implement &

Monitor

Data Analysis

Objective Findings:Based on patterns and trends in the dataDevelop problem statements and prioritize

Problem Statement

Questions:

What patterns and trends does the data reveal regarding the performance ________________?

How do the trends identified impact the performance________________?

Based on the data, what are the strengths or weaknesses of the District’s support for __________?

What does longitudinal PBMAS Data for the past 2 years reveal when compared to the current year’s report?

Problem Statement: TIPS

Ensure data has been COLLECTIVELY discussed and reviewed.

Use of CONCISE and OBJECTIVE languageEnsure data are TARGETED and SPECIFIC

to the gaps.PRIORITIZE problem statements.

Data AnalysisWhat?

Needs Assessme

ntWhy?

Improvement PlanHow?

Implement &

Monitor

Needs Assessment Brief Review

More refined language for root cause

NeedRoot

Cause

Needs Assessment: TIPS

Ensure a ROOT CAUSE ANALYSIS was completed.

Determine the analysis was COLLABORATIVE and VETTED by the team.

Determine if the “root cause” ANSWERS WHY the gap is occurring.

Problem Statement:

Average annual campus attendance is 88%.

Needs Assessment Worksheet-Problem Statement to Root Cause

Step 1: Problem Statement based on data analysisStep 2: Narrow the focus (10-5-5)Step 3: Categorize by influence and controlStep 4: Team ConsensusStep 5: Root Cause (5 WHYs?)

Problem Statement and Root Cause

Which Index(es) does the problem statement address?o Index 1: Student Achievemento Index 2: Student Progresso Index 3: Closing Achievement Gapso Index 4: Postsecondary Readiness

Is occurring because root cause__________?

Data AnalysisWhat?

Needs Assessme

ntWhy?

Improvement PlanHow?

Implement &

Monitor

Problem Statement Annual Goal

Specific

Measurable

Attainable

Result-Based

Time-

Bound

Problem Statement:

Annual Goal:

Improvement Plan: TIPS

Ensure the annual goal is aligned to the PROBLEM STATEMENT

Check to see the goal is written in a S.M.A.R.T. way and that the “R” stands for Results-bound.

Annual Goal:

Campus attendance will increase from 88% to 92%

by the end of the 2014-2015 school year.

Need/Root Cause:

Strategy:

Root Cause:

• Index Number(s)• Annual Goal• Strategy• CSF• How will addressing the Root Cause impact the

Index/Indicators/CSFs?Root Cause

Annual Goal

CSFs

Strategy

How Root Cause impact

CSF/Indicator/Index

Index

Interventions by Quarter

Quarterly Goal

Interventions

What data will be collected to monitor interventions?

• Quarterly Goal-(Q1,Q2,Q3, & Q4)• Interventions by quarter• What data will be collected to monitor interventions

Interventions

HowWhoWhenResources

Connections

StrategyAnnual Goal

Root Cause

Problem

Reviewing Process

Data SourcesProblem StatementsNeedsAnnual GoalsStrategiesQuarterly GoalsInterventions

Data AnalysisWhat?

Needs Assessme

ntWhy?

Improvement PlanHow?

Implement &

Monitor

Implement and Monitor

Review data by quarterDetermine level of implementationDetermine level of impactEnd of quarter reportingAdjustments to the plan to ensure success

Implement and Monitor:

MID-COURSE CORRECTIONS(CONSIDERATIONS)

REFINE the schedule or timing built into the plan

ADJUST tactics or interventionsMODIFY or revisit the quarterly goalCHANGE or revise the strategy

Data AnalysisWhat?

Needs Assessme

ntWhy?

Improvement PlanHow?

Implement &

Monitor