nr/l2/ohs/133 issue 1 march 2015 - rmt · pdf filemodule 1e when a safe work leader &...
TRANSCRIPT
Issue A 25/03/15
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NR/L2/OHS/133 Issue 1 March 2015 Code of Practice for
Planning & Delivering Safe Work
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Contents
Briefing and Implementation Plan
• Module 1 Awareness brief – For ALL staff
• Module 1a Why change? • Module 1b NR/L2/OHS/133 core awareness brief• Module 1c New competencies• Module 1d New technology, Proscient & Permits to Work• Module 1e When a Safe Work Leader & Permit to Work is required
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Briefing & Implementation Plan
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Planning & Delivering Safe Work – Introduction of NR/L2/OHS/133 Code of Practice for Planning & Delivering Safe Work
Safety, Technical & Engineering
National Supply Chain
Network Operations
Group Digital Railway
Maintenance
Investment Projects
Professional Development & Training
External Bodies
ORR, RSSB, RAIB
Sentinel
Sentinel Sponsors
Professional Heads
Heads of Engineering
Track
Electrical Power
Control & Comms
Plant & T&RS
Systems Engineering
Building, Geotech & Structures
Route Asset Managers
Route Asset Engineers
Signal Sighting Engineers
Specialist Trainers
Discipline Maintenance Engineers
Delivery Unit Teams
Planning Team
System Support Manager
Principal Contractor Licence
Railway Contractor Certificate
Route Management Teams
Route Control Teams
Electrical Control Operators
Implementation ManagersCascade
Cascade
Cascade
Central PDSW Programme
Cascade
Cascade
Cascade Cascade
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Implementation & future changes and briefing plan
Quarterly briefings will be undertaken throughout the phased implementation period, and through post implementation reviewAny changes highlighted during implementation will be briefed throughout the process
Phased
Implementation
NR/L2/OHS/133
April 15
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Phased Earliest ‘Go Live’ Dates & Training Plan
Planning & Delivering Safe Work (PDSW) ‐
2015 tranche rollout planOriginal target Go Live
date OR
Review date
Route Tranche Feb March April May June July August Sept Oct Nov Dec
East Midlands 1 20th Mar 17th Apr 16th Mar
Anglia 1 30th Mar 27th Apr Under Review
LNE – South 2 30th Mar 27th Apr Under Review
Scotland 1 29th May 26th June 1st June
Wales 3 29th June 27th July
LNE North & Central 2 13th July 10th Aug
LNW – North 2 20th July 17th Aug
LNW – South 2 20th July 17th Aug
Western 3 3rd Aug 31st Aug Under review
South East 3 5th Oct 2nd Nov
Wessex 3 26th Oct 23rd Nov
Training ‐
target for completion Go Live ‐
earliest date
Currently Under Review
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NR/L2/OHS/133 Issue 1 March 2015 Detailed Awareness Brief
Module 1 Issue A 25/03/2015
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Why Change?Module 1a Issue A 25/03/2015
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The need for change – our safety record
• Trends in infrastructure worker fatalities and weighted injuries
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P&DSWPhil Hufton & Justin Page
10 point plan
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Network Rail is committed to eliminating workforce fatalities and all major injuries
Improving workforce safety is not only the right thing to do from a moral and ethical perspective, it's also good business. Safety and performance go hand-in-hand
Working in the rail industry can be dangerous. It is an inherently hazardous environment, with the potential for harm ever present. To protect our people, public, passengers and the environment, it is vital that there are effective management systems to control these hazards, including the use of safe systems of work
Background
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Background
Network Rail aims to create an environment where everyone feels personally responsible for acting, behaving and working safely, and understands the part they play in keeping themselves and others safe. In this environment, there should be no ambiguity. For any site of work, everyone involved should know exactly who has overall responsibility for safety and work delivery
We want people to do it; not because they are told to, but because they want to
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Our Brief
To review good practices in managing safety and the Control of Work outside NR and specifically explore the value of a Permit to Work system
To consider the current NR process and develop a concept for a workable risk based permit to work system.
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Standardise process of undertaking work on NR Infrastructure
Manage and reduce risks of injury and/or fatality
Provide clarification of responsibilities and accountabilities
Mandate communication activities
Increase understanding of risks and safety controls
Introduce standardised risk assessment and safety controls
Improve competence of individuals
Planning and Delivering Safe Work has been designed to:
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NR/L2/OHS/133 Issue 1 March 2015
Module 1b Issue A 25/03/2015
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Phased Compliance to NR/L2/OHS/133
Planning and Delivering Safe Work (PDSW) has a phased implementation plan:
April 2015 onwards
Routes, aligned business units, Principal Contractor Licence (PCL) and Railway Contractor Certificate (RCC) holders will go through a ‘Go Live’ process
Current working practices remain until ‘Go Live’ has been achieved
Once the ‘Go Live’ criteria has been met NR/L2/OHS/133 and PDSW protocols will be implemented
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Changes to existing standardsNR/L2/OHS/019 Safety of People Working On or Near the Line
As Routes implement PDSW protocol NR/L2/OHS/019 withdrawn for that Route
Letter of Instruction (LOI) to NR/L2/OHS/133 covering GZAM/GZAC
Once National deployment of PDSW protocol achieved, NR/L2/OHS/019 will be fully withdrawn Nationally
RT9909 Record of Arrangements & Briefing Forms
Following the FIRST Route ‘Go Live’ RT9909 will be withdrawn NATIONALLY for incident response and replaced with a new ‘Incident Response Permit’ (*Route TNC’s to 019/RT9909 required)
Following Route ‘Go Live’ RT9909 will be fully withdrawn from that Route and a Lookout/Site Warden Certificate introduced
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Scope of NR/L2/OHS/133 Issue 1The standard provides guidance on the permit to work system
The permit to work system must be followed by all parties working on behalf of
Network Rail
The standard is complementary to and to be used in conjunction with:
Existing Rule Books
Existing Regulations
Existing Legislation
Existing Standards
Existing Processes
Existing Procedures
Existing Permits
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What’s NewNew concept, building on and complementary to existing process
Introduction of the ‘permit to work system’ introducing 3 important aspects
A number of new competencies and system roles
New Processes
New electronic permitting technology, Proscient
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New CompetenciesModule 1c Issue A 25/03/2015
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Who is in charge?
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Safe Work Leader (SWL) Introduced in the December 2014 Rule Book
Compliance from April 2015
SWL involvement during the planning process
Responsibility for operational and task risk
3 Levels of competence
A Safe Work Leader must be an employee* of:
Network Rail
A Principal Contractor who holds a Principal Contractor Licence
A Railway Contractors Certificate Holder
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Safe Work Leader Level 1 (SWL1)SWL1 is experienced in leading a team while working on an open line, in a line blockage, on the lineside or off lineside
If there are two or more SWL1s or individuals working alone (IWA) who need a line blockage at the same place and same time, a protection controller (PC) should be appointed to take overall control of the shared line blockage.
The PC should carry out their duties in accordance with the Rule Book
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The role of Controller of Site Safety (COSS)
Safe Work Leaders will lead work outside of a T3 possession
The COSS competence is embedded within the Safe Work Leader
Once PDSW go live achieved you will no longer see a COSS outside of a T3 possession
COSS’s will still exist within possessions
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Safe Work Leader Level 2 (SWL2)SWL2 is experienced in planning and managing worksites within possessions and has the ability to lead and manage the interface risks associated with multiple tasks
The SWL2 considers interface risks associated with multiple tasks.
They should confirm that the relevant task leader (TL) has considered the risks and identified controls
The TL is the functional, contractor or principal contractor representative responsible for leading a work area within a worksite in a possession
The TL, acting as the key contact during the planning process, arranges the collation & provision of the relevant permit (s) for their work area
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Management of protection on adjacent lines
Line Blockage
Where planned line blockage (s) are required in direct association with work being undertaken in a possession, the SWL2 in charge of the work will consider these requirements during the planning process and generation of the permit (s) to work.
This includes the arrangements for line blockages required immediately before or after the possession and in direct association with the work, and/or for safe access and egress
Where required the SWL2 can appoint a Protection Controller (PC) to manage the line blockage on behalf of all parties who are required to will share the protection
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Management of protection on adjacent lines
Equipment Warning
Where equipment warning (ATWS/LOWS/TOWS) is required in direct association with work being undertaken in a possession, the SWL2 in charge of the work will consider these requirements during the planning and generation of the permit (s) to work.This includes the arrangements for equipment warning required immediately before or after the possession and in direct association with the work, and/or for safe access and egress
Where appropriate the SWL2 can appoint a competent person* undertaking the work to manage the equipment warningWhere two or more groups/individuals need to share the same equipment warning, the SWL2 must ensure that the arrangements for sharing protection and briefed to and understood by all parties*the competent person must be competent as, or accompanied by a Controller of Site Safety (COSS)
Unassisted lookout warning protection needs to be managed by a competent SWL
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During the planning process, if it becomes apparent that the worksite requires a greater capability in strategic and risk management, a SWL Level 3 (SWL3) shall be appointed to undertake the role of Safe Work Manager (SWM) on site
This could be due to a number of factors including, but not exhaustive:
the workload for one individual
the complexity and management of the permit (s)
the complexity of the task
Is a Safe Work Leader Level 2 (SWL2) enough?
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Safe Work Leader Level 3 (SWL3)The SWL3 carries out the role of Safe Work Manager (SWM) on site is experienced in planning and project managing worksites in possessions which require a higher level of strategic and risk management
The SWM WILL appoint an Engineering Supervisor (ES) to support him/her in managing the associated work load
The ES is responsible for all of their duties associated with the Rule Book
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The role of Engineering Supervisor (ES)
Safe Work Leaders will be in charge of work sites within T3 possessions
The ES competence is embedded within Safe Work Leader Level 2
Once PDSW go live achieved you will no longer see an ES in a T3 possession, unless a Safe Work Manager has been appointed
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Additional competencies
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New Technology Proscient and Permits to Work
Module 1d Issue A 25/03/2015
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A map is visible in the technology:Highest location risks
Icons to represent other permits in process and their state in the life cycle
Proscient Technology to generate a Permit to Work
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Proscient Technology to generate a Permit to Work
During the planning of the work the nature of the work is determined and the appropriate Risk Assessment Template (RAT) is selectedThere are four types of permit and RATs:
Lineside
Off Lineside
On or Near the line Non-Intrusive
On or Near the line Intrusive
The risk assessment tool and templates shall be used by Network Rail for all planned work
These are available to PCL and RCC holders, but they do not have to specifically use these, NR/L3/INI/CP/044 can still be used.
They shall have processes in place to manage task risk and the risk detail captured in Proscient
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Hazards, Risks and Controls
The risk assessment tool covers two types of risk assessment:
Non-escalated risk assessment
Escalated risk assessment
Controls can be assigned to people
Control points can be added to the permit to work
Permits can be linked in order to create additional controls
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Roles within the life cycle of the permit to work
Suitably trained and competent people play their part in developing the Permit to Work during the planning process
On site and after completion of the work there are defined processes and responsibilities
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When a Safe Work Leader & Permit to Work is required
Module 1e Issue A 25/03/2015
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SWL/Permit to Work decision map
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NB: Individuals Working alone do not require SWL, they require IWA & PTW
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NB: Individuals Working alone do not require SWL, they require IWA & PTW
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ASPRO = Asset Protection
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Contents Additional Modules ‘Go Live’ April – June 15• Module 2 New Forms• Module 3 New Products• Module 4 Roles within the permit to work system• Module 5 The permit to work lifecycle• Module 6 Incident Response• Module 7 Possession Support Staff• Module 8 Accountability and Responsibility• Module 9 Construction & Management of Permit(s) to Work for a • multiple task worksite in a possession• Module 10 Safe Work Manager and Engineering Supervisor Interface• Module 11 Interface with other legislation, regulations, permits, standards etc• Module 12 High level awareness for other Track Safety competence holders• Module 13 NR/L2/OHS/019 disposition• Module 14 The NR development of Proscient (including link to demo)• Module 15 IWA interface with the Permit to Work System• Module 16 Training and Competence • Module 17 Where can I learn more?• Module 18 Changes to Proscient – for people who have been trained• Module 19 Introduction of SWL and translation into existing standards
Additional modules used for detailed and/or
targeted briefs
Rule Book Handbook 1 allows people to Walk on the Infrastructure using their PTS competence. The existing Rule Book allowance still applies:
Clarification 1: Network Rail Employees Walking to a place to do work which is within the Operational Railway Boundary and requires a Permit to Work DO need to consider the safe access and egress arrangements and controls within the permit to work for the workClarification 2: Non Network Rail Employees (PCL/RCC's) Walking to a place of work which is On or Near the Line DO need to consider the safe access and egress arrangements and controls within the permit to worl for the workClarification 3:People that are using the Rule Book Handbook 1 allowance to walk on the Infrastructure to get to a location which does NOT require a permit to work, do NOT need a permit to work
There are a number of activities which can take place on Network Rails Infrastructure WITHOUT the need for a Permit to Work
A list of these are contained below
A permit to work is NOT required where the work is directly related to facilities management, unless there is a risk to the safe running of the operational railway
A Rail Incident Officer (RIO) does NOT require a Permit to Work
Blue light services requesting access direct to the signaller do NOT require a Permit to Work, including:- Fire- Police- Ambulance- Coast Guard- Bomb DisposalOnce specific controls and a safe system of work is identified, an Incident Response Permit to Work will be utilised
Designated Persons (DP) continue to work to existing operational standards and do NOT require a Permit to Work
Pilotmen continue to work to existing operational standards and do NOT require a Permit to Work
A Signaller can still work under their own protection and do NOT require a Permit to Work
Network Rail ScopeClarification Re-Issued 11th May 2015
Our primary objective is to improve work force safety
a. Working in a hazardous environment and/or undertaking hazardous work
The following examples are intended to provide more context and clarity
d.Undertaking work which could DIRECTLY impact on the safe running of the operational railwayDirectly includes activities taking place adjacent to the operational railway which could cause a derailment risk (eg obstruction or instability etc) and additional controls are requiredDirectly does NOT include Signalling, Telecoms & E&P activities unless they could create a derailment risk. Risks to the safe running of the operational railway as a result of Telecoms, E&P and Signalling activities shall be managed using existing standards and procedures
There is a secondary opportunity to improve the safety of passengers and public by adding additional processes and controls when undertaking work which can impact on the safe running of the operational railway
It is a fact that there will initially be a different scope of 'when a permit to work' is required for work being led by Network Rail and work being led by PCL's or RCC's
This is an interim position, and in time PCL's and RCC's will also work to the NR scope, following the introduction of a further competence covering activities which are not 'On or Near the Line'
Once live with PDSW Protocols Network Rail employees will require a permit to work in MORE instances than when they currently require a Safe System of Work Pack.
This is a deliberate acceleration of the intended final scope, and is designed to improve our consideration of and management of task risks and associated controls when either:
There is still some abiguity around the Network Rail Employee Scope of when a Permit to Work is required
When in doubt, a permit to work IS required
Network Rail ScopeClarification Re-Issued 11th May 2015
Boundary
When working on a structure (eg Bridge) and
additional controls are required to protect the safe running of the operational
railway
When undertaking a task known to potentially result in personal harm (eg: picking up hyperdermic needles, moving batteries containing battery acid AND additional PPE is
requiredWhen additional safety controls are required (eg. Use of Harness, line blockage, PPE etc)
Off LinesideOutside of the Railway
Boundary
3m from running edge to the boundary including the boundary
When the work you are undertaking can DIRECTLY impact on the safe running of the operational railway
Directly includes activities taking place adjacent to the operational railway which could cause a derailment risk and additional controls are required (eg obstruction, instability etc)
Directly does NOT include Signalling, Telecoms & E&P activities. Risks to the safe running of the operational railway as a result of Telecoms, Signalling & E&P
activities shall be managed using existing standards and procedures
When loading/unloading materials within the boundary and the lift requires a machine or more than 1 person to carry
On or Near the Line (Intrusive or Non Intrusive)
3m from outside running rail
When your procedures require you to have an electrical isolation ** see notes in guidance of when a PTW is NOT required
Lineside & the Boundary(3m from nearest running rail to the boundary (including the boundary))
When using motorised power tools
When the environment has hazardous features and additional controls are required (eg.incline on embankment)
When breaking groundWhen required to enter a confined space
Working at Height
When your procedures require you to have an
electrical isolation* see notes in guidance of
when a PTW is NOT
Minimum requirements When a Permit to Work IS required. (If in doubt a Permit to Work IS Required)
Permit to Work Req'd
Network Rail ScopeClarification Re-Issued 11th May 2015
Clarification When a Permit to Work is NOT required.
A permit to work is NOT required when the work is directly related to facilities management unless there is a direct risk to the safe running of the operational railway
(If in doubt a Permit to Work IS Required)
You do NOT require a permit to work where the activity requires no additional risk controls to be applied
Off LinesideOutside of the Railway Boundary
You always require a Permit to Work when your procedures require you to have an electrical isolation
You do NOT require a permit to work when using pre-installed interfaces (eg switches, buttons, meters etc)You do NOT require a permit to work when you are
testing using an approved meter and no additional risk controls are required
You do NOT require a permit to work when working on a Signaller panel / workstation unless additional risk
controls are required
Excluding facilities, You always require a Permit to Work when your procedures require you to have an electrical
isolationNote: when the facility you are entering requires an Electrical Permit you do require a Permit to Work
You do NOT require a permit to work when using a pre-installed interface (eg. switches, buttons, meters etc)You do NOT require a permit to work when you are
testing using an approved meter and no additional risk controls are required
You do NOT require a permit to work when working on Signaller panel / workstation unless additional risk
controls are required
You do NOT require a permit to work when task only involves hand tools (including battery powered) and no
additional risk controls are required (eg no isolation, harness additional PPE etc)
You do NOT require a permit to work when working on a structure (eg Bridge) off the railway boundary and no
additional controls are required to protect the safe runningof the operational railway
Permit to Work Req'd
On or Near the Linewithin 3m from nearest running rail
Permit to Work Required
Lineside & the BoundaryFrom 3m from nearest running rail to the boundary, including the
Network Rail ScopeClarification Re-Issued 11th May 2015
Ref: PDSW-HRV-INS-12-12-2014 0000 Version: 2.1 Creation Date: March 2015 (post matrix review) Compliance Date: TBC
Safe Work Leader (SWL) – Addendum to Consultation (To be read in conjunction with main consultation document)
1.0 The purpose of this addendum is to detail the minimum payment
arrangements for those undertaking SWL duties and to describe the process for managing disputes around permit acceptance..
1.1 Payment Arrangements for those undertaking the Role of SWL
1.1.1 All individuals undertaking SWL1 duties must have been trained
and deemed competent at the appropriate level.
1.1.2 Individuals undertaking SWL duties will be paid a minimum of Technician (or equivalent rate) for all time undertaking the duties.
1.1.3 HGD Payment will be paid in line with current T&C’s
In addition
1.2 Individuals undertaking SWL1 duties will be paid a minimum of the
appropriate Team Leader (or equivalent rate) where ALL of the following conditions Apply.
1.2.1 They have been correctly appointed as SWL in accordance with
Permit Arrangements 1.2.2 The activity is “On or Near the Line” as defined in Rule Book 1.2.3 The team consists of more than the SWL and members
provided solely for his/her protection 1.2.4 The required duties are more than a temporary transfer of
Permit from a Team Leader during ongoing activity. (Temporary transfer for part of shift would receive HGD to Team Leader in line with current T&C’s
1.3 Individuals undertaking Duties at SWL 2 level will be paid a minimum of the appropriate Team Leader ROP for time undertaking these duties consistent with current T&C’s.
1.4 These arrangements are intended to supplement existing HGD
arrangements and not replace them.
1.4.1 Existing HGD arrangements will continue to apply in line with current T&C’s and Matrix frameworks
1.4.2 Matrices will be brought into line with these principles for the SWL role. Until this occurs, the arrangements in this addendum will take precedence.
Ref: PDSW-HRV-INS-12-12-2014 0000 Version: 2.1 Creation Date: March 2015 (post matrix review) Compliance Date: TBC
2.0 Safe Work Leader Permit Dispute Resolution Process
2.1 The purpose of this addendum is to define the process to be used to
resolve dispute relating to the preparation, Authorisation and acceptance or use of permit, following the introduction of the Safe Work Leader (SWL) and new Permit to Work arrangements
2.2 Fundamental of the introduction of the SWL and the new control of work
process is the absolute requirement that the SWL undertaking the work must both accept the permit, and subsequently verify as fit for use at point of taking live.
2.3` For other than routine and cyclic low risk activity the SWL required to
undertake the work will be involved in the planning and authorising process prior to issue. For routine and cyclic low risk activity, an appropriate SWL will be involved in the permit production process.
2.4 It is possible for an SWL involved in the early stages to withhold
validating the permit until satisfied that it is appropriate for intended use. Action at this stage would result in re-planning in an iterative process until permit is fit for purpose.
2.5 Where there is material change to work content, the permit must be
reviewed and where necessary edited, re-authorised and re-issued prior to work commencing. Where change is substantial a new permit will be required. – (this is particularly relevant to late notice change).
2.6 In all cases the SWL must accept the Permit is appropriate before work
can commence. 2.7 In the event that a permit is declined by SWL at point of issue or at time
of go live, that results in dispute, the matter will be dealt with under the Work-safe Procedure.
2.8 It is accepted that the principles of the Permit to work arrangements fall
under the Fair Culture approach, jointly supported by NR and the TU’s. Investigations required related to the operation of the new arrangements will follow Fair Culture Principles and practice.
2.9 All instances of permit declination or refusal will be recorded and form
part of Post Implementation Review.
END
Document Compiled by A.J. Brookes P&DSW Programme Manager
Planning & Delivery of Safe Work SWL Competence Matrix Assimilation January 2015
Matrix Assimilation for SWL Competencies Summary Guidance - All Matrices The introduction of SWL is to be in accordance with the following framework Section Manager /Section Supervisor SWL1, SWL2, SWM (SWL3)# Team Leader - SWL1 and SWL2 as required#. Technician - SWL1 as required# Operative - # The selection of SWL for any given task must take into account additional competencies required to undertake the task in addition to the SWL competence. Principle of SWL is that Team Leaders or those regularly deputising hold the competence. Refer to main P&DSW National Consultation Document and Addendum for additional detail Under normal circumstances, the Team Leader is expected to undertake the role of SWL. It is recognised that relief arrangements will be required and when identified to undertake SWL duties for an entire shift, the following minimum payment arrangements will apply SWL1 Technician (basic) or equivalent (to be defined in matrix) to apply SWL2 Team Leader (basic) or equivalent (to be defined in matrix) to apply SWM / SWL3 Supervisor rate (as applied locally) When undertaking SWL duties for less than a shift, current HGD arrangements will apply. Individual Matrix Assimilations are shown in Following Sections
Page 1 of 1 A.J Brookes
January 2015
East Midlands Area ex SERCo Proposed PDSWL Assimilation
Band pre 2bc 2bc Grade Scale Level SWL Comments
A1 Team Leader Team Leader NW3801 SPICOP Advanced
A2 Track Chargeman Team Leader NW3802 PICOP Advanced SWL2 If not A2 Advanced grade then only paid rate when undertaking role
A3 Track Chargeman Team Leader NW3803 ES Intermediate
A3 Track Chargeman Team Leader NW3803 4774 Basic SWL1 If not A3 Basic grade then only paid rate when undertaking role
A3 Track Chargeman Team Leader NW3803 Standard
A5 Leading Trackman Technician NW3805 Advanced
A5 Leading Trackman Technician NW3805 COSS Basic
A7 Trackman Operative NW3807 Advanced
A7 Trackman Operative NW3807 Basic
Band Job 2bc Grade Scale Level
A1 S&T 4 Team Leader NW3801 Advanced SWL2 If not A1 Advanced grade then only paid rate when undertaking role
A1 S&T 4 Team Leader NW3801 Intermediate SWL1 If not A1 Intermediate grade then only paid rate when undertaking role
A3 S&T 3 Technician NW3803 Advanced
A3 S&T 3 Technician NW3803 Intermediate
A3 S&T 3 Technician NW3803 Basic
A5 S&T2 Operative NW3805 Intermediate
A5 S&T2 Operative NW3805 Basic
Band Job 2bc Grade Scale Level
A1 Shift Spvr Working Supervisor NW3801 Advanced
A1 Shift Spvr Working Supervisor NW3801 Intermediate SWL2 If not A1 Intermediate grade then only paid rate when undertaking role
A3 Snr Lmn Team Leader NW3803 Advanced
A3 Snr Lmn Team Leader NW3803 Intermediate
A3 Snr Lmn Team Leader NW3803 Basic SWL1 If not A3 Basic grade then only paid rate when undertaking role
A5 Lineman Technician NW3805 Intermediate
A5 Lineman Technician NW3805 Basic
A7 T Lineman Operative NW3807 Basic
Band Job 2bc Grade Scale Level
A1 Snr D&P Tech Team Leader NW3801 Advanced SWL2 If not A1 Advanced grade then only paid rate when undertaking role
A1 Snr D&P Tech Team Leader NW3801 Intermediate
A1 Snr D&P Tech Team Leader NW3801 Basic SWL1 If not A1 Basic grade then only paid rate when undertaking role
A2 D&P Tech Technician NW3802 Intermediate
A2 D&P Tech Technician NW3802 Basic
Payment arrangements for those undertaking the role of SWL are attached as an addendum. Please Note - Activities currently carried out solely by a Technician with protection will not attract HGD to Team Leader SWL1
Please Note - For S&T and D&P Team Leaders matrix progression is not dependant on holding ES/SWL2 competency, However in line with the agreed 2bc competency matrices both roles can be requested to hold the ES/SWL2 competency subject to the agreed number of core competencies not being exceeded.
Network Rail, 1 Eversholt Street, London NW1 2DN.
Letter of Instruction: NR/BS/LI/352 Issue date: 17/04/2015 Compliance date: 17/04/2015 Expiry date: NR/L2/OHS/133 Issue 2 compliance date Contact details: David Burgess
Standard affected: NR/L2/OHS/133 (Issue 1), Code of Practice for Planning and Delivering Safe Work (PDSW)
1 Reason for issue To support implementation of the permit to work system, NR is introducing a new standard NR/L2/OHS/133 Code of Practice for Planning and Delivering Safe Work. This standard and this Letter of Instruction will replace NR/L2/OHS/019 Safety of People Working On or Near the Line.
Planning and Delivering Safe Work (PDSW) has a phased implementation plan. Routes, aligned business units, Principal Contractor Licence (PCL) and Railway Contractor Certificate (RCC) holders will go through a ‘Go Live’ process. Once the ‘Go Live’ criteria have been met NR/L2/OHS/133 Code of Practice for Planning and Delivering Safe Work will be implemented.
As Routes implement and adopt NR/L2/OHS/133 the national phased withdrawal of NR/L2/OHS/019 Safety of People Working On or Near the Line will begin for that Route. Once national deployment of the PDSW protocol is achieved, NR/L2/OHS/019 will be fully withdrawn.
This Letter of Instruction contains relevant content from within the NR/L2/OHS/019 standard that shall be complied with, over and above the requirements contained within NR/L3/OHS133 Issue 1.
2 Scope Many of the requirements in the NR/L2/OHS/019 standard have been superseded and are now contained in NR/L2/OHS/133. The parts of NR/L2/OHS/019 standard that remain current can be found within this document.
This document summarises the requirements contained in the NR/L2/OHS/019 standard which are not covered within NR/L2/OHS/133, so remain applicable.
3 Introduction Planning and Delivering Safe Work (PDSW) has been designed to:
standardise the process of undertaking work on Network Rail infrastructure
manage and reduce the risks of injury and/or fatality through clarification of safety responsibilities and accountabilities
mandate communication activities such that appropriate levels of understanding of risks and safety controls are maintained
mitigate the risks of injury and/or fatality through comprehensive risk assessment and implementation of standardised safety controls
improve the competence of individuals.
Network Rail, 1 Eversholt Street, London NW1 2DN. PDSW includes the permit to work system, introducing three important aspects:
A number of new competencies and system roles
New processes
New electronic permitting technology, Proscient
These changes provide clarity around the accountability and responsibility for planning and delivering safe work.
4 Definitions and Abbreviations 4.1 Definitions Access Co-ordinator Access co-ordinator within Maintenance Delivery Units or an other person who co-ordinates access requests Green Zone A site of work on or near the line within which there are no train movements. (The only exception to this is within a worksite within a possession for movements of engineering trains or on-track plant. These movements will be made at walking pace.) Green Zone Access Co-ordinator An individual who has been trained and passed competent in Core Planner Skills 2 and who can optimise planned work and arrange bookings in the appropriate systems. Green Zone Access Management The system used to book Green Zone protection that is not required to be published in the Weekly Operating Notice or that is scheduled to take place within eight weeks. Individual Working Alone A person appointed and certified as competent to provide their own protection to enable them to carry out activities in accordance with the requirements of the Rule Book (GE/RT8000). National Hazard Directory A database that identifies the hazards on Network Rail’s controlled infrastructure. It also includes other useful information, which should be considered during the planning work. On or near the line As defined in the Rule Book Handbook 1 (GE/RT8000/HB1) Permit to Work The paper certificate or form, which is used to capture the requirements of the permit to work. Whether it is manually or electronically generated, it is a detailed document which authorises specific people to carry out specific work, at a specific site, at a specific time, and sets out the controls necessary to complete the job safety. The Network Rail permit to work is electronically generated using Proscient technology. PICOP Pack A pack produced by Network Rail NDS using PPS (refer to NR/L2/NDS/202, Principles, Timescales and Functional Responsibilities for Engineering Work, Access and Heavy Resource
Network Rail, 1 Eversholt Street, London NW1 2DN. Planning) or by other means. The mandatory content of PICOP packs is included in NR/L3/NDS/303 T3 Possession of the Line for Engineering Work Delivery Requirements. Position of Safety As defined within the Rule Book Handbook 1 (GE/RT8000/HB1) Possession A line is under possession when arrangements have been carried out to block the line completely to the normal passage of trains in accordance with the Rule Book GR/RT8000 so that engineering trains or on track plant can be used. Red Zone A site of work on or near the line, which is not protected from train movements Safe System of Work Arrangements to make sure a workgroup, including lookouts, that is to walk or work on or near the line is not put in danger by passing trains or movements. This includes the arrangements for: entry to and exit from railway infrastructure walking on or near the line walking to or from a site of work setting up and withdrawing protection or warning arrangements carrying out work.
Safe Work Leader The role of an employee of Network Rail, a principal contractor who holds a trackside principal contractor licence or a contractor who has gained a railway contractors certificate, who manages safe delivery of work. Verification Authority The role which verifies the contents of the permit to work in advance of authorisation. Weekly Operating Notice The official notice referred to in Rules and Regulations for giving details of: Temporary speed restrictions; Engineering arrangements; Signalling and permanent way alterations; Amendments to National Operations Publications (NOPs), Sectional Appendices and other
notices. 4.2 Abbreviations Abbreviation Full term IWA Individual Working Alone GZAC Green Zone Access Co-ordinator GZAM Green Zone Access Management NSC National Supply Chain PICOP Person in Charge of Possession PPS Possession Planning System SSOW Safe System of Work SWL Safe Work Leader WON Weekly Operating Notices
Network Rail, 1 Eversholt Street, London NW1 2DN. 5 Planning Roles and Responsibilities 5.1 The Planner The Planner is responsible for planning the work. The Planner shall plan a proposed SSOW within the permit to work, applying the principles of the Hierarchy of Safe Systems of Work (see clause 5.3 of NR/L2/OHS/133 Issue 1). The Planner shall be assessed and certified as competent in Planning & Delivering Safe Work and assessed as competent to the requirements of the Network Rail document “Training and Assessment Arrangements for Core Planner Skills” (available through Network Rail Competence & Training Management). To assist them develop a SSOW plan, Planners shall have access to, and extract information from, documents such as:
• the Sectional Appendix; • the National Hazard Directory; • signalling diagrams
Training shall be provided to enable Planners to read and interpret the content of these documents. These documents shall be supplemented with (where appropriate):
• photographs or other visual aids to help validate assumptions about the site of work (particularly when planning Red Zone working);
• track diagrams; • a site visit, if required
The Planner shall, upon receipt of a rejected planned SSOW review the SSOW and the reasons for its rejection. The Planner shall then make any changes required to create an appropriate SSOW. 5.2 The Access Co-ordinator The Access Co-ordinator shall obtain the required disruptive track access through NSC on behalf of the Infrastructure Maintenance organisation, liaising with the Planner until the access has been secured. 5.3 Green Zone Access Co-ordinator The Green Zone Access Co-ordinator shall arrange the required track access using the Green Zone Access Management system (GZAM) for work taking place in less than 8 weeks from the request date or for work which is not required to be published in the WON. They shall respond to the Planner (requester) within a reasonable time period with regards to what track access has been secured. 5.4 The NSC Planning Specialist The NSC Planning Specialist shall arrange the required track access using the Possession Planning System (PPS) for work which is required to be published in the WON or takes place in over 8 weeks from the request date. They shall respond to Planner (requester) within a reasonable time period.
Network Rail, 1 Eversholt Street, London NW1 2DN. 6 The Safe System of Work Planning Process in Normal Circumstances
a. If planned Green Zone protection is required the Planner shall apply to NSC for this using PPS or GZAM (depending on the timescales and potential for the work to affect safety of the line) via the Access Coordinator.
b. The NSC Planning (Delivery) team shall consider all requests for track access, optimise the requests to provide the required protection and either approve or decline the requests within a reasonable time period.
c. Should the protection be changed or declined by the NSC Planning (Delivery) team, the Planner shall reconsider the work and the protection offered or available.
d. Once appropriate protection has been decided and arranged by NSC (where applicable), the Planner shall plan the SSOW and record this using the Permit to Work.
7 Planning Line Blockages
If the planned SSOW requires any line or lines to be blocked or a possession of the line to be taken in accordance with the Rule Book, then the blockage or possession shall be requested in accordance with Network Rail’s planning requirements as follows:
• line blockages and possessions which are required to be published in the WON shall be
requested using the Possession Planning System (PPS); • line blockages which do not need to be published in the WON shall be requested via
Network Rail’s Green Zone Access Co-ordinator (usually the NSC Planning Assistant (Delivery)) or arranged through formalised local agreements.
NOTE 1: It might not be necessary to block lines to create a fenced or separated Green Zone. In Exceptional Circumstances it may be possible to arrange a line blockage or a possession at short notice via either the relevant signaller or the relevant Network Rail Control. NOTE 2: Signallers might not be able to grant the lineside request when it is made; therefore preplanning of protection arrangements is strongly advised. 8 Protecting Work Using Green Zones 8.1 Availability of Green Zones Green Zone working is the preferred method of protection for all personnel on or near the line. Therefore each Network Rail Route shall look to maximise the opportunities for Green Zone working to take place by:
• working with contractors and Network Rail planners to programme work; • taking account of maintenance requirements within timetable planning processes, in
particular giving consideration to: • the impact of any proposed changes to the timing or density of traffic on the availability of
line blockage(s); and • reducing or rescheduling services where access for maintenance is inadequate
The creation of Green Zone working opportunities by blocking lines between normal train services should be considered by Routes as part of the timetable planning processes.
Network Rail, 1 Eversholt Street, London NW1 2DN. 8.2 Green Zone Guide Network Rail and Infrastructure Contractors shall co-operate, so that as far as is reasonably possible, work is programmed into Green Zones. To facilitate this, Network Rail shall publish a Green Zone Guide(s) containing the following information on a line of route basis:
• when it is likely to be possible to block one or more lines without disrupting train services; • arrangements for 'booking' blockages of line(s); • circumstances when requests to block lines will not be granted.
The Green Zone Guide(s) shall be made available to all parties who need to plan or undertake work on or near the line for Network Rail. 8.3 Possession Planning When planning work in possessions the risks from train movements on open lines adjacent or close to the possession, and movements of engineer’s trains, on track machines (OTM) and on track plant (OTP) within the possession, shall be taken into account. Where there are open lines adjacent to the possession, Planners shall specify the SSOW to be adopted in relation to these lines, taking particular account of the distance between the blocked and open lines and the fact that this distance could vary through the length of the possession. The requirements of the Rule Book and the Hierarchy of Safe Systems of Work described in NR/L2/OHS/133 shall be applied in respect of the open lines, with the highest practicable option being selected. The verification and detailed planning of the SSOW for the open lines shall be completed by the nominated verification authority for the permit to work. All movements of engineer’s trains, OTM and OTP present a risk to track staff so wherever possible movements shall either be avoided entirely or kept separate from work groups. This may require the division of the worksite into discrete “movements” and “work” areas to enable the creation of Green Zones. If it is not possible to restrict movements on the line under possession to extreme caution, a Red Zone SSOW shall be planned. Similarly, when there are no movements within the possession, but an adjacent line is open to traffic and neither fences nor Site Wardens are provided, a Red Zone SSOW shall be planned. Only when the criteria for Green Zones are met in respect of both the open and blocked lines may a Green Zone system of work be planned. Alternative means of achieving work on the railway infrastructure (e.g. using plant or machinery) should always be considered before requiring people to go on or near the line. 8.4 Publication of Possessions and Line Blockages in Weekly Operating Notices Details of any possession shall be published in the WON or Engineering Notice unless the possession is taken:
• in an emergency; or • in Exceptional Circumstances.
The Planner shall decide whether line blockages need to be published in the WON. Items that are required to be published in the WON shall be entered into PPS according to the requirements laid out in NR/L2/NDS/202, Principles, Timescales and Functional Responsibilities for Engineering
Network Rail, 1 Eversholt Street, London NW1 2DN. Work, Access and Heavy Resource Planning) and NR/L3/NDS/303 T3 Possession of the Line for Engineering Work Delivery Requirements. 9 Red Zone Working Prohibitions 9.1 General Prohibitions Red Zone Working shall not be permitted:
a) where the total warning time required exceeds 45 seconds; b) where there are three or more running lines open to traffic between the site of work and the
designated position(s) of safety; or c) at locations where the Network Rail National Hazard Directory prohibits Red Zone working
(see clause 9.2). In addition, Red Zone working with warning given by Lookouts shall not be permitted in any of the following circumstances:
• where more than two Lookouts (excluding site and touch Lookouts) are required to provide warning of trains approaching from any one direction;
• where more than four Lookouts (excluding site and touch Lookouts) are required to provide warning of trains approaching from all required directions; or
• where the sighting distance that can be achieved with Lookouts is insufficient to provide the warning time required.
9.2 Network Rail National Hazard Directory In addition to the prohibitions set out in clause 9.1, Network Rail prohibits all forms of Red Zone working at locations:
a) where there is not, as an absolute minimum, one directly accessible position of safety capable of accommodating at least two people located every 50 metres (160 feet) along the track side so that it is never necessary to walk more than 25 metres (80 feet) along the track side to reach a position of safety. (Directly accessible means without the need to climb on to, or over, a structure such as a wall, railings or a platform to reach a position of safety);
b) where it is determined by the Infrastructure Maintenance Delivery Manager that, for any other reason, the risk of people being struck by trains during Red Zone working is unacceptable.
NOTE 3: Examples of locations at which Network Rail may prohibit Red Zone working could include tunnels, multiple track areas and the approaches to busy terminal stations. Details of these locations and the reasons for the prohibition shall be published in the Network Rail National Hazard Directory as required by Network Rail standard NR/L2/MTC/006, Maintenance and Content of a Hazard Directory. 9.3 Working Where Red Zone Working is normally prohibited It shall be permissible to undertake Red Zone working where it would normally be prohibited by clauses 9.1 b) or 9.2 a), provided that no suitable opportunity for Green Zone working is available and the following arrangements are implemented to control the risk of persons being struck by trains:
Network Rail, 1 Eversholt Street, London NW1 2DN. • in the case of 9.1 b), where there would be three or more running lines open to traffic
between the site of work and the designated position of safety, Red Zone working shall be permitted if one or more of these lines are blocked to provide adequate position(s) of safety;
• in the case of 9.2 a), where there would be more than 25 metres (80 feet) along the track
side to a directly accessible position of safety capable of accommodating at least two people, Red Zone working shall be permitted if either:
o one or more lines are blocked to provide adequate position(s) of safety; or o work is to take place in a possession and adequate warning arrangements can be
established, taking into account the number and speed of train movements within the possession.
9.4 Track Inspection and Patrolling at Locations Where Red Zone Working is normally prohibited The Network Rail Infrastructure Maintenance Delivery Manager is required to determine and specify the arrangements for track patrolling and inspection to take place in accordance with the requirements of Network Rail Specification NR/L2/TRK/001, Inspection and Maintenance of Permanent Way. Any permit to work provided to an SWL/IWA for a track patrolling, inspection or other moving worksite that includes sections of the route where Red Zone working is prohibited shall include for each such section either:
• documentation for planned blockage(s) of the line to allow safe passage through the Red Zone prohibited area; or
• instructions as to where to leave and return to the track to safely avoid the Red Zone prohibited area.
10 The Permit to Work Pack
A Permit to Work Pack shall comprise:
• the permit to work • a copy of the relevant PICOP pack (where appropriate) • additional signalling or track diagrams (where appropriate)
Note 4: PICOP packs are produced by Network Rail NSC using PPS (refer to NR/L2/NDS/202, Principles, Timescales and Functional Responsibilities for Engineering Work, Access and Heavy Resource Planning) or by other means.
11 Monitoring
Senior responsible managers within Network Rail and Infrastructure Contracting organisations shall have processes in place to monitor the level of work carried out under Green Zone and Red Zone conditions.
Network Rail shall also have processes in place to monitor the workload of signallers and their performance in granting and/or refusing line blockages to create Green Zones.
Network Rail, 1 Eversholt Street, London NW1 2DN.
Authorisation of Standard Owner Authorised by
------------------------------------------------------------------- Emma Head
Authorisation of appropriate Delivery Function authority Authorised by ------------------------------------------------------------------- Not Applicable
4 Recipients
Post
PDSW Implementation Managers
Network Rail Area Directors
NSC Competence Specialist
NSC Business Managers
NSC Senior Operations Delivery Managers
Signalling & Operations Competence Specialist
Operations Risk Advisors
Infrastructure Maintenance Competence & Assessment Manager
Route Workforce Health, Safety & Environment Advisor
IP Programme Heads of HSEA
Head of Occupational Health & Safety
Holders of SWL competence (internal & external)
Holders of Core Planner Skills Competence Levels 1 & 2 (Internal & External)
All line managers of individuals holding SWL, IWA and Planner competence
5 Details of briefing or cascade communication process This letter of instruction will be briefed in conjunction with the briefing of NR/L2/OHS/133 Code of Practice for Planning and Delivering Safe Work.