ntap’s intermediate excel training multiple worksheets in one file using the fill function ...
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NTAP’s Intermediate Excel Training
Multiple Worksheets in one File Using the Fill Function Relative versus Absolute References Charts and Graphs
Topics Covered:
Each Workbook Contains “Sheets”.
To Rename or Move, Right-Click.
Shortcuts
You can also move a worksheet by dragging and dropping the tabs
You can rename by double-clicking a tab and then when the name is highlighted you type the new name
Multiple Worksheets? Why Useful?
Group Important Data in one File Worksheets can contains references
to each other Example: The State of Colorado
Child Support Spreadsheet creates a pleading from data entered by the plaintiff
Create Cross Reference btw Worksheets
Move the cursor to the desired cell on the other sheet, type “=“ and select the cell you want referenced.
OR: Type the reference as !sheetname followed by the cell reference; for example =Gabrielle!B13
The Fill Function
Allows you to conveniently replicate a formula across columns or rows
Can be absolute or relative
A Time Saver.
Before
After
Fill to the Right – Relative Reference
OPTION 1…. 1. Enter the formula that will be filled 2. Highlight row to be filled and click <ctrl>R
OPTION 2… 1. Menu Bar | Edit | Fill to Right. 2. Menu Bar | Edit | Fill… Series
OPTION 3… Enter formula in one cell. Copy it. Drag cursor across fields you want it copied
to… Paste. Relative Reference moves the referenced field
in relation to the fill
Fill Down – Relative Reference
Enter the formula that will be filled
Highlight column to be filled and click <ctrl>D
Other 2 Options Work too…
Relative References
Think of compound interest….
Every cell will be changed relative to the prior cell.
Fixed or Absolute Values
Every cell is changed according to the original formula / value.
Think of simple interest…
Absolute Reference: Fill to the Right
OPTION 1: Enter the formula to be filled Use format $COLUMN$ROW for fixed
reference OPTION 2:
Shortcut to get fixed reference is F4
Fill to the right – Fixed Reference From another worksheet
Enter the formula to be filled Use format Sheetname!$x$z for
fixed reference where x and z are the cell references on the other sheet
Advanced Topic Preview: Food for Thought
Partially Fixed references like $COLUMNROW or COLUMN$ROW
F4 toggles through full and partial fixed references
Charts
Click Insert | Chart Pick type of Chart or Graph Type Enter Data Range Add Legends and other frills
Pie Chart
Select Pie from Wizard, then Next
Highlight Data Range
Click Series Tab and Select Category Labels and Name chart then Next
Click on Data Labels, Select Desired Items
Click on Legend Tab, Select Location then Next
Select where to put Chart and name new Sheet if applicable
Finished Result
Final Words on Charts and Graphs
There are endless varieties of charts Play around with the chart wizard and see what
happens If you change the data in chart or graph by
clicking on the data points and moving them around, the spreadsheet values change
The size of the chart may affect how much data shows click and drag corner to resize and see what happens
You can format many of the elements of a finished chart click, i.e. click on legend elements to reformat them
