O B J E C T I V E S , J O B T I T L E S , W R I T I N G J D , F O R M AT S & P R O F I L I N G

Job Description

By: Arthur Gonzaga &Lane Joan Baay

Job Description

Objectives, Job Titles, Writing JD, Formats and Profiling

Part 1 Objectives, Job titles & Writing JDReported by: Arthur Gonzaga

Part 2 JD formats & ProfilingReported by: Lane Joan Baay

PART 1OBJECTIVES, JOB TITLES & WRITING JD

Org Structure

Job Analysis

Job Descripti

on

Job evaluation

, Job pricing…..

Technical Phase – Job Evaluation

PART 1OBJECTIVES, JOB TITLES & WRITING JD

Job Descripti

on

Technical Phase – Job Evaluation

Job Descriptions Are written statements that describe the: Duties, Responsibilities, Most important contributions and

outcomes needed from a position, Required qualifications of candidates, Reporting relationship and coworkers of

a particular job.

Include information about working conditions, tools, equipment used,

knowledge and skills needed, and relationships with other positions.

PART 1OBJECTIVES, JOB TITLES & WRITING JD

Why JD is so important?

employee Ownership and direction over the activities

Accountability and

measurement

Accountable for their activities and aware on how his/her performance will be measured

Organizational Structure

Created in order to help the organization to reach its goals

PART 1OBJECTIVES, JOB TITLES & WRITING JD

Why JD is so important?

Recruitment The roles described by the JD support the targeted recruitment of specific profiles of people

RetentionHave clear objectives and specific contributions to the organizational goals, employees most likely to stay in the orgnization

JOB TITLES Are official names or designations for the title of an

employee performing a specific job. Designate a specific role, in a specific job, that has a

particular status, at a particular level in the hierarchy of an organization.

Designate the positions or job responsibilities of the executive management, management, supervisory, professional, and employee positions or levels within the job structure of an organization.

illustrate the reporting relationships and level status of various employees within an organization.

PART 1OBJECTIVES, JOB TITLES & WRITING JD

WRITING JDs – Key Elements

PART 1OBJECTIVES, JOB TITLES & WRITING JD

Job Title

Job Summary

Accountability

Responsibilities

Official or designated title

Explains the purpose of the job

Shows reporting lines, and key relationships with other roles

Defines unique tasks and actions to complete the job

WRITING JDs – Key Elements

PART 1OBJECTIVES, JOB TITLES & WRITING JD

Competencies requirements

Key Performance Indicators (KPI)

Outlines skills and competencies required to perform the job

Concrete measures to evaluate how a person is performing in the Job

JOB DESCRIPTION FORMAT

COMMON ELEMENTS OF A JOB DESCRIPTION:

• Job Identification information

• Job Content information

• Employee information

JOB DESCRIPTION FORMAT

JOB IDENTIFICATION SECTION

• Job Title• Employment Status• Location• Department/Unit• Reporting Structure• Salary/Pay Grade Level

JOB DESCRIPTION FORMAT

JOB CONTENT SECTION

• Summary• Duties and Responsibilities• Disclaimer

JOB DESCRIPTION FORMAT

EMPLOYEE INFORMATION SECTION

• Requirements• Authorization

JOB PROFILING

The process of identifying and documenting the characteristics of a job.

Outlines the details of an employee’s job. These are the key components that you hired the employee to accomplish.

JOB PROFILING

DIFFERENCE BETWEEN A JOB PROFILE AND A JOB DESCRIPTION

A job profile is an outline, a high-level overview of a position. It provides only general information about a particular position. In contrast, a job description is a written statement which includes the working conditions, scope, purpose, duties and responsibilities of a job along with the title of the individual to whom the position reports.

JOB PROFILING

DIFFERENCE BETWEEN A JOB PROFILE AND A JOB DESCRIPTION

A job description defines all the requirements of each major area of responsibility , a job profile might only list the responsibility.

A job profile is usually useful in recruiting and job postings. The job description provides way too much information.

JOB PROFILING

JOB PROFILE COMPONENTS

• A Purpose Statement• Key Result Areas/ Key Performance Areas• Responsibilities and Outputs• Inputs

REFERENCES

• Organizational behavior, Essential tenets for a new millennium, Joseph Champoux 1999• Organizational transformation and process

reengineering • https://www.jobsetc.gc.ca/eng/pieces1.jsp?catego

ry_id=2803&root_id=2801• http://humanresources.about.com/od/glossaryj/g/

job_titles.htm