Océ Professional Printroom Program

Improve your print room performance

The approach for professionals, by professionals

Build client trust

Enhance service portfolio

Maximize productivity

Reduce costs

• Build client trust

• Enhance service portfolio

The Océ Professional Printroom Program can help you

• Maximize productivity

• Reduce costs

Is your print room seen as a value-adding operation or

an extra cost center? Are volumes and services growing?

Are you meeting the demands of your customers? How

satisfied are they with your services?

Having an efficient and effective in-house print room

enhances a company’s ability to handle business critical

information quickly. But many print rooms are challenged

by web-based job submissions and a convergence of

applications; demands for faster turnaround times; and

a desire to offer new services beyond printing that create

more value for the company.

The Océ Professional Printroom Program enhances the

abilities of print room operations by providing modular

workflow solutions that build client trust, enhance your

document service portfolio, maximize productivity, and

reduce costs.

Improve your print room performance

The approach for professionals, by professionals

Build client trust

To be successful and bring added value to the company, a

corporate print room must be able to provide the easy access,

quick feedback, and responsive service that their clients expect.

Otherwise, clients will just do it themselves—printing documents

on desktop printers, and adversely affecting corporate style,

document quality and cost-effectiveness.

The Océ Professional Printroom Program helps address the

challenges faced by print rooms by providing:• Convenient client job submission.• Delivery and status feedback tools.• An online document services catalog that facilitates ordering.• Preserve your corporate style with consistent quality.• PDF-based workflows for easy access.• Fast on-demand (re)printing.• Enhanced control over all operations.

Provide better, broader service

To become the smart added-value center your organization

demands, your print room must understand your clients’ unique

document needs, and go beyond basic printing. Océ’s Printroom

Business Scan and Printroom Assessment tools help you explore

your expansion options to become your company’s trusted center

of document expertise.

• Exceed professional print quality standards with full color,

Océ CustomTone® highlight or spot color toner, and even

MICR printing. • Provide the ability to print on a multitude of special media

and with versatile inline/online finishing.• Create personalized communications by merging documents

and transaction data. • Digitize analog documents and convert them to PDF,

MS Office® or archive.

Maximize productivity

Many print rooms are being asked to do more with less: more

complex, short-run projects, and the constant battles of

downtime and peak loads. As a result, print rooms must

constantly evaluate their processes and look for ways to

reduce preparation efforts while increasing throughput.

By using the Océ Professional Printroom Program, you can rest

assured that your print room will never be the weak link in your

organization.

• Internal and external clients can submit documents

electronically to the print room, thereby eliminating

costly upfront steps.• Automatic document enhancement and clean-up reduce

make-ready time and improve quality. • Color consistency is guaranteed—within a job, over time,

and across locations. • Finishing runs at printer-rated speed.• Océ hardware, software, and services work together seamlessly

to get critical information out in time.

Reduce costs

Print rooms are often operated on a cost-recovery basis, yet they

provide many opportunities to reduce costs in an organization.

An efficient print room can lower outsourced print volume and

save considerable costs. By combining with an EDP department,

you can rightsize your printer fleet and eliminate redundancies.

And by centralizing all printing, you can relieve your IT helpdesk

of the workload of supporting desktop printers. Understanding

the opportunities is just the beginning.

• Océ Printroom Assessment uses real-time print and copy

data to help you understand your operation and find ways

to economize. • Advanced cost calculation tools, accounting, and intelligent

job routing help you optimize your print room’s role and value.• A unified driver that connects to any brand printing

equipment eases IT efforts.• Multi-platform datastream handling and JDF-compliancy

protects and shares investments in current (third-party) devices.• More efficient use of your printer assets, eliminating

over investing.

Improve your print room performance

Assessment

CRD

Digital Printroom

Service Printroom

Convergence Printroom

Enterprise PrintroomEnterprise-wide document management

Asset unification

Portfolio extension

Digitization

Zero setting

Document and costreduction strategy

Value level

Improve print room performance step by step

The Océ Professional Printroom Program is based on a realisticphased approach; every step includes tangible and measurablebusiness-based objectives.

Assessment

We offer two options to get you off to a flying start.

Océ Printroom Business Scan, executed by a certified Océ

Account Manager, provides instant insight into your current

operations and growth opportunities. For a more in-depth

analysis of your print room, Océ consultants will perform an

Océ Printroom Assessment—a 360-degree analysis of your

print room—to help you identify your challenges and determine

the best way to face them. They can also help you uncover new

business opportunities with realistic targets that are in line with

your print room capabilities.

Digital Printroom

With a Digital Printroom, clients have access to specific

functionalities through advanced Océ printer drivers. Print room

operators edit, queue and prioritize incoming jobs for workload

control. Additional support is provided through remote access to

control your printing devices, keeping your uptime at a maximum.

In addition to printing, copying and scanning, the Digital

Printroom provides basic finishing options such as stapling and

collating. This will allow you to easily produce complex jobs

requiring tabs, covers, inserts, chapterization, etc., or even mix

color and black & white documents in a single job. And

transitioning to digital is easy when you use Océ’s range of

multifunctional, multitasking systems.

Service Printroom

The Service Printroom combines Digital Printroom functionality

with advanced job submission, convenient re-ordering, feedback,

and server-based job and queue management. With Service

Printoom, you’ll be able to control Océ and non-Océ devices,

balance workloads, and have easy access to comprehensive

print room accounting functions. And Service Printoom provides

clients with a “digital counter” at their desktops that shows all

available print room services, and allows you to offer your clients

enhanced service options, such as:• Automatic document design, make-ready and clean-up; • Scan to archive, CD or email; • Editable digital files from analog documents;• Inline/online finishing for booklet-making, punching, binding,

envelope insertion, etc.

(Financial)Management

Digital Printroom

Service Printroom

Convergence Printroom

Enterprise Printroom

Value level Clients Print room staff IT management

• Better resource utilization

• Focus on core tasks

• Utilize most economic print facilities

• Cross-brand cost allocation

• Access to advanced print facilities

• Resolution for complex jobs

• Offset-like image quality

• Unmatched productivity

• Analog-to-digital and vice versa

• Less support and maintenance

• Remote fleet monitoring and management

• Direct two-way printroom communication

• Extended document services

• Multi-device control and queue management

• Multi-brand support• Automated document

enhancement

• Dedicated printroom driver

• Central installation and maintenance

• Open architecture

• Data integrity and security

• Efficient use of manpower

• Document personalization

• Automated business document generation

• Increased strategic printroom relevance

• Off-hours equipment utilization

• Data integrity and security with host-independency

• SAP®-certified solutions

• Capitalize on business processes synergies

• Maximize asset utilization

• Fast and flexible distribution and printing

• Convenience and functionality through single printer driver

• Central multi-site management

• Flexible job load balancing, scheduling and routing

• Single point of control

• Universal enterprise-wide printer driver

Your benefits

Convergence Printroom

Convergence Printroom combines the functionality of the

Digital Printroom and Service Printroom with the addition

of your organization’s business and transaction documents.

Using Convergence Printroom, datastreams from a variety of

sources—EDP, ERP and CRM—can be handled instantaneously,

giving you the ability to combine variable data with electronic

form printing.

Convergence Printroom facilitates document customization and

personalization, and reduces your reliance on pre-printed form

stocks. You can also choose to add MICR, Océ CustomTone®

highlight or spot color toner, and full variable data color

printing—abilities that help transaction and commercial

documents stand out, differentiate you from your competitors

and compel your customers to respond.

Océ systems provide the document security and integrity that

are especially crucial to transaction documents. You can track

documents, monitor devices, and ensure output integrity,

helping you maintain tight control over every job, including

the reprinting of lost or damaged documents. And innovative

Océ software seamlessly integrates with ERP software such as

SAP®, enabling full-function input and output management.

Enterprise Printroom

Océ optimizes the use of all of your Enterprise Printrooms by

enabling you to easily connect and control multiple print rooms,

no matter where they are. Local, national and international

print rooms are connected by a universal printer driver that

facilitates intelligent routing, authorized print room access, and

enterprise-wide accounting for all networked printing systems.

And Enterprise Printroom provides job scheduling and

distribution across locations so that documents can be initiated

in one location and printed halfway around the world.

References

Many of Océ’s successful clients are taking advantage of the

Océ Professional Printroom Program, operating more efficiently

and effectively, reducing costs, and providing value-added service

to their companies and clients: • Digital Printroom: Hotelplan (Switzerland),

Napier University (United Kingdom).• Service Printroom: Liverpool City Council

(United Kingdom), Ballast Nedam (The Netherlands).• Convergence Printroom: Miele (Germany), Shepway District

Council (United Kingdom).• Enterprise Printroom: Ford Motor Company

(United Kingdom), Boeing (USA).

Improve your print room performance

Océ North America, Inc.Océ Imagistics, Inc.100 Oakview Drive

Trumbull, CT 06611

1-800-523-5444

www.oceusa.com

email: oceimagistics@oce.com

Océ is a leading supplier of digital document management and delivery technology. The company’s solutions are based on Océ’sadvanced software applications that deliver documents and data over internal networks and the Internet to printing devices andarchives—locally and around the world. Supporting the workflow solutions are Océ digital printers and scanners, considered themost reliable and productive in the world. Océ also offers a wide range of consulting and outsourcing solutions.

ES-OI-1012

BR 50214ES-2/06 SLS/AV

Océ-Canada Inc.4711 Yonge Street, Suite 1100

Toronto, Ontario, M2N 6K8

Canada

1-800-668-1945

Fax 1-416-224-5778

email: info@oce.ca

Océ Mexico S.A. de C.V.Ave. Pol. Paseo de la Reforma

No. 1236 Piso 4

Col. Sante Fe

Delegación Cuajimalpa

México, D.F. 05348

México

52-55-5089-8700

Printing forProfessionals

© 2006 Océ.Illustrations and specifications do not necessarily apply to products and services offered in each local market. Technical specifications

are subject to change without prior notice. Océ and Océ CustomTone are registered trademarks of Océ-Technologies B.V.