OCNC Commodity RFP OCNC Commodity RFP 2014-20152014-2015

CRFP 2014-2015CRFP 2014-2015

Pricing forPricing for Fee for ServiceFee for Service Net Off InvoiceNet Off Invoice Cash RebateCash Rebate All ODE approved commodity itemsAll ODE approved commodity items School year 2014-2015School year 2014-2015 Ship to SYSCO Portland, 97070 Ship to SYSCO Portland, 97070 Pricing does not include distributor delivery feePricing does not include distributor delivery fee

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USDA Rules

Every product must procurement process from a single pencil to a truck load of product

Procurement is included in ODE/USDA reviews

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ODE RulesODE Rules

Full trucks from approved processors will goFull trucks from approved processors will go

Partial trucks may be combined with other Partial trucks may be combined with other statesstates

Fee is $.10 per pound - brown box and Fee is $.10 per pound - brown box and diverteddiverted

$.026 per lb. fee for DOD produce (commit by $.026 per lb. fee for DOD produce (commit by Jan 3) plus 4.6% to DODJan 3) plus 4.6% to DOD

Brown Box and Diversion Orders orders Brown Box and Diversion Orders orders 2/3/14 to 3/19/142/3/14 to 3/19/14

After OSNA meetingAfter OSNA meeting

CRFP DatesCRFP Dates

Issue 1-2-2014 - Vendor meeting 1-3-2014Issue 1-2-2014 - Vendor meeting 1-3-2014

Errors and clarification questions due 1-10-2014Errors and clarification questions due 1-10-2014

Addenda posted 1-17-2014Addenda posted 1-17-2014

Response Due to TTSD 1-23-2014 Response Due to TTSD 1-23-2014 2:00 PM 2:00 PM

Open 1-24-2014Open 1-24-2014 2:15 PM – only identify bidders2:15 PM – only identify bidders

Tasting Jan 31, 2014 (all districts invited - Armory)Tasting Jan 31, 2014 (all districts invited - Armory)

Awards on or after March 1, 2014Awards on or after March 1, 2014

Chance to update only if respond now - Sept Chance to update only if respond now - Sept 2014420144

IntentIntent

GoalGoal Best possible priceBest possible price Meet USDA and ODE bid requirementsMeet USDA and ODE bid requirements

Pricing without volume commitmentPricing without volume commitment

Individual members may or may not issue Individual members may or may not issue awardaward

May use ODE pricing or OCNC’sMay use ODE pricing or OCNC’s

Will not be rolled overWill not be rolled over

Portion SizesPortion Sizes

Must be “Must be “apples to applesapples to apples””

Pricing pages ask for Pricing pages ask for weightweight one serving for entreesone serving for entrees one serving for fruit/vegone serving for fruit/veg processor defines all othersprocessor defines all others

AndAnd CountCount for one portion for for one portion for one serving for entreesone serving for entrees one serving for fruit/vegone serving for fruit/veg processor defines all othersprocessor defines all others

AwardAward

Must meet district nutrition qualificationsMust meet district nutrition qualifications

Districts can just buy low bidDistricts can just buy low bid

If not low bidIf not low bid Pricing will be scoredPricing will be scored Taste tests will be scoredTaste tests will be scored Individual district award will be sum of pricing Individual district award will be sum of pricing

score and taste test scorescore and taste test score May choose to group items - i.e. all breaded May choose to group items - i.e. all breaded

chicken to one manufacturerchicken to one manufacturer

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Fee for service true cost

Commodity value (diverted lbs x USDA value) +

Processing fee the manufacturer charges +

Shipping to Sysco +

ODE fee (pounds of commodity x $.10)

All divided by number of servings per case = true cost

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Net Off Invoice true cost

Commercial price per case minus deviation or bill back +

Shipping to Sysco +

ODE fee (pounds of commodity x $.10)

All divided by number of servings per case = true cost

Net off dollar value is NOT subtracted.

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Cash Rebate

Commercial price per case minus deviation or bill back +

Shipping to Sysco +

ODE fee (pounds of commodity x $.10)

All divided by number of servings per case = true cost

Cash back dollar value is NOT subtracted.

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For all ProductsFor all Products SubmitSubmit

Electronic Price Pages – 6 items to a pageElectronic Price Pages – 6 items to a page If you offer NOI you must also offer fee for If you offer NOI you must also offer fee for

service (NOI may not have enough volume)service (NOI may not have enough volume) Send PDF files with (no hard copy!):Send PDF files with (no hard copy!):

SEPDS – may contain many itemsSEPDS – may contain many items Nutrition Facts Label – individual files labeled so Nutrition Facts Label – individual files labeled so

we can tell what the product iswe can tell what the product is Copy of CN/MPFS label information – individual Copy of CN/MPFS label information – individual

files, labeled so we can tell what the product isfiles, labeled so we can tell what the product is Signed Product Formulation Statements - Signed Product Formulation Statements -

individual files so we can tell what the product isindividual files so we can tell what the product is

Fee for Service Price Fee for Service Price PagesPages

Top LineTop Line Processor NameProcessor Name Minimum pounds for deliveryMinimum pounds for delivery DateDate Don’t change fontDon’t change font `̀

Fee for Service Price Fee for Service Price PagePage

Fee for Service Price Fee for Service Price PagePage

NOI Price PageNOI Price Page

Top LineTop Line Processor NameProcessor Name Minimum Pounds for DeliveryMinimum Pounds for Delivery DateDate Don’t change fontDon’t change font

NOI Price PageNOI Price Page

NOI Price PageNOI Price Page

Cash Rebate Price PageCash Rebate Price Page

Top LineTop Line Processor NameProcessor Name Minimum Pounds for DeliveryMinimum Pounds for Delivery DateDate Don’t change fontDon’t change font

Cash Rebate Price PageCash Rebate Price Page

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Cash Rebate Price Page

Pricing EvaluationPricing Evaluation

Product with lowest true cost per portion Product with lowest true cost per portion receives 51 pointsreceives 51 points

Next lowest true cost per portion receives 49 Next lowest true cost per portion receives 49 pointspoints

Each subsequent gets 2 points lessEach subsequent gets 2 points less

Product Testing SheetProduct Testing Sheet

Summary Score SheetSummary Score Sheet

Additional InfoAdditional Info

Products evaluated and awarded individually Products evaluated and awarded individually or groupedor grouped

Can award same commodity (barrel cheese) Can award same commodity (barrel cheese) to more than one manufacturerto more than one manufacturer

Districts will issue Intent to Award as requiredDistricts will issue Intent to Award as required

Districts may use ODE RFP pricesDistricts may use ODE RFP prices

Delivery decisions also individualDelivery decisions also individual Direct, distributor or State warehouseDirect, distributor or State warehouse

Problems previous Problems previous yearsyears

Vendor bid NOI only and district wanted direct Vendor bid NOI only and district wanted direct delivery or through distributordelivery or through distributor

Vendor did not respond – schools could not buyVendor did not respond – schools could not buy

Files for nutrition information combinedFiles for nutrition information combined

Portion sizes not as requested – if different (eg 2 Portion sizes not as requested – if different (eg 2 meat/meat alt for cheese items) make a meat/meat alt for cheese items) make a BIG note

Wrong portions per caseWrong portions per case

If coming through re-distribution (DOT) identify If coming through re-distribution (DOT) identify who pays shippingwho pays shipping

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CN Crediting Options

Use the Food Buying Guide exact words exact form - raw or cooked or diced or slice

Use Exhibit A for breads exact same product grain must be whole grain or enriched non-enriched and non creditable grains must

be less than 1/4 grain equivalent and must be disclosed

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CN Crediting Options

CN labels trump everything - are never questioned must still be current - look up the 6 digit

number

MPFS forms use USDA samples fill in all parts there are two options for grains

grams of creditable grain weigh of product using Exhibit A

school must be able to “do the math”28

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Pulling the Plug

Members will be told which products don’t have correct information

First email went yesterday

More coming - Sorry

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Next Year

Meals will have sodium reduction of about 10% no rules out yet

Snacks will have many restrictions no rules out yet not many comments - will be similar to

proposed rule close to Oregon’s rules but not an exact match

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All documents and presentation posted at All documents and presentation posted at www.ocnc.org

Thanks for coming!Thanks for coming!