ocr services corporate brochure
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Automated Export and Import Solutions for Companies and Governments
“Compliance Is Your Responsibility... Streamlining the Process is Ours.”
Global EASE™ SolutionOptimizing Global Export & Import Compliance
EASE™ North America SolutionStreamlining Export & Import Compliance
Single Window SolutionHelping Governments Improve Efficiency and Service
www.ocr-inc.com
International Trade is a Complex, Challenging Business Export and import laws and regulations are constantly changing — and brief application, or processing delays can mean reduced revenue and profit, lost market share, and strains on valuable trading relationships.
We have developed three powerful and robust solutions for public organizations and private enterprises involved in international trade:
EASE™ North America1. — A robust suite of web-based software solutions for exporters and importers, as well as companies re-exporting U.S.-origin controlled goods. North American EASE™ is a web portal that offers secure global access to manage the diverse challenges of international trade, and set new standards of compliance within any organization.
Global EASE™2. — A highly effective web-based compliance solution for companies around the world. Our country-to-country solution streamlines and automates the time-consuming and complex processes of complying with government regulations wherever they seek to do business.
Single Window3. — A solution to help governments and private sector trade and transport companies to save time, money and, effort. Companies can comply with all import, export, and transit related rules and regulations by preparing and submitting standardized transactional documentation to all parties involved within a single entry point.
Contact us to learn about our solutions for international trade management and compliance. To request a live product demo, please call 1.800.333.7864 or visit us at
www.ocr-inc.com
About OCR ServicesOCR is a leading industry provider of software solutions for Global Trade Management and particularly Trade Compliance.
Since 1981, we have earned a reputation for solving the most complex challenges facing Fortune 500 companies and governments around the world by automating the processes for export and import compliance.
Our services include:
Software Development ◆
Integrated Solutions ◆
(ERP)
Consulting ◆
Training ◆
Our highly experienced and diverse team of engineers, IT personnel, programmers, and researchers has unparalleled knowledge and expertise in all processes of the supply chain and global trade management.
Our clients include leaders in:
Aerospace and Defense ◆
Electronics, Computer Hardware, and Services ◆
Banking, Insurance, and Finance ◆
Pharmaceutical ◆
Chemical and Petroleum ◆
Legal Community ◆
Freight Forwarding, Distribution, and Shipping ◆
Federal, State, and Local Governments ◆
Cloud Computing ◆
Implementation ◆
Hosted Solutions ◆
Maintenance ◆
Customer Support ◆
Our Automated Solutions Help Streamline Every Aspect of International Trade The modules are offered in three product configurations or as a standalone (see following pages), depending on the needs of your organization.
Online Regulations & Publications: Provides access to all U.S. regulations on export and import.
Anti-Money Laundering: Facilitates the critical task of suspicious activity monitoring using a risk-based approach. Applies advanced analytics and scenarios against an institution’s transactional data to identify suspicious behavior. Financial institutions find it necessary to strengthen their anti-Money laundering (AML) platforms to stem the tide of illicit financial transactions and meet new regulatory mandates.
E-Tendering: Expedite the complete tendering process, from the advertising of the requirement to the placement of the contract, including the exchange of all relevant documents in electronic format.
Watch List (Denied Party) Screening: Screens all parties against U.S. and International watch lists for debarred parties. You may easily screen individual names, upload a list of names, or screen all partners in your database.
License/Permit Screening: Quickly and accurately identifies appropriate export controls based on the type of goods, international regulations, or the laws of specific importing nations.
License/Permit Applications: Gives users the ability to electronically submit and prepare export, import, and re-export licenses, as well as commodity classification applications. System encompasses permit application for international markets.
License Management: Manages and stores export and import licenses, and agreements approved by various departments, ministries and agencies. The module expedites generation of summary licensing reports for management.
Export Documentation: Easily creates and electronically manages all of the key documents involved in exporting. Includes Commercial Invoices, Certificates of Origin, and Shipper’s Export Declarations. Our Export Module directly submits global automated customs systems and generates country specific export documents.
Import Management: Provides a single view of data to various import process stakeholders, including Importers, Suppliers, Brokers, and Freight Forwarders. Electronically generates country specific import documentation.
Compliance Request: Allows electronic submittal of requests for internal approval of an export or an import for review by compliance managers. Request data seamlessly integrating into License Applications within the Licensing modules if required.
Visitor and ID Management: Manages on and offsite visitor requests for access to secure locations and maintains tracking log. Produces customized visitor badges on-demand, as well as tracks and monitors visitor activity.
Data and Services Management: Enables users to electronically request internal approval of an export for technical data and services for review and determination by compliance managers. Features streamlined tools for authorizing and logging the exports.
Commodity Classification: Allows users to determine product classification based on National Export Controls, Global Export Controls, Customs Classifications, and HTS codes. Products are then stored in a master file that is viewable by all parties.
Compliance & Incident Tracking: Tracks the process of reporting compliance related incident reports, based on employee reports or audit findings. Allows you to voluntarily disclose compliance related incidents to government, and manage the disclosure.
eLearning Portal: Easily manages employee education and training. Contains tools for scheduling and tracking compliance-based classes, certification and training programs. Allows instructors to create classes, courses and quizzes, and maintain records for audit purposes.
RELATED SERVICES
EASE North America: A Tool for Optimizing Operations and Compliance for Export and Import
EASE™ North America: Export & Import Automation Software Essentials – Work More Effi ciently and Set New Standards for Compliance.Expedite Trade FlowAvoid Regulatory FinesSave Operating CostsEnhance Supply Chain Security
OCR Services’ fl agship product, EASE™ North America, is a robust suite of web-based software solutions. Operating as a web portal, EASE™ North America automates a variety of core business processes and streamlines a company’s interactions with such government entities and programs as: Department of State (DOS), Department of Commerce (DOC), Automated Export System (AES), Import Management, Trade Tracking, and more.
PRIVATE AGENCIESShipping AgenciesCargo AgenciesFreight ForwardersAirlinesShipping LinesLead TransportersBanksWarehousesCouriersInsurersOther Agencies
Watch List (Denied Party) Screening
License/Permit Screening
License/Permit Applications
License Management
Export Documentation
Import Management
Compliance Request
Visitor and ID Management
Data and Services Management
Commodity Classification
Compliance & Incident Tracking
eLearning Portal
Online Regulations & Publications
CORE MODULES
PASCFreigAirliShipLeadBanWarCouInsu
FASL
EASE™NORTH
AMERICA
EASE™ North America Solution: Business to Government
LEARN MORETo request a live on-site demo of our EASE™ North America solution, please contact us at 1.800.333.7864 or visit us at www.ocr-inc.com
To help control risk, the enterprise-wide framework includes automated Watch List (Denied Party) Screening, as well as ITAR Compliance solutions. In addition, it includes rich features that support and enhance many business functions, including: sales, legal, compliance, purchasing, contract management, logistics, and shipping/receiving.
With a single implementation, you gain centralized control over a broad cross-section of key functions — and the ability to:
Screen all trading parties to an export or import transaction ◆
Determine export license requirements for the U.S. ◆
Department of State, U.S. Department of Commerce, International Traffic and Arms Regulations (ITAR)
Create extensive export and import documentation for ◆
shipping and customs needs
File shipments using AES Direct and AES VPN services to ◆
U.S. Census and U.S. Customs
Request export authorization for hardware or technical data/ ◆
services
Allow authorized users to create license applications for ◆
submission to the U.S. Department of State and U.S. Department of Commerce
Manage technical data and services authorization processes ◆
(DSEA)
Automate visitor management, ID badges and related ◆
processes
Manage import and export of goods and supporting ◆
documentation needs
Determine export and import licensing requirements ◆
Manage licenses and agreements and simplify government ◆
reporting
EASE™ North America submits directly to U.S. Department of ◆
State’s D-Trade system, as well as facilitates submission to the U.S. Department of Commerce’s SNAP-R system.
Benefits of EASE™ North America
Establishes corporate-wide framework for ◆
export and import regulatory compliance and defined standards for related processes
Drives quality improvements, reduces ◆
timelines, and provides a competitive advantage
Improves compliance with integrated Watch ◆
List and License Screening throughout shipment processes
Automates license submission to U.S. ◆
Department of Commerce, and U.S. Department of State, as well as electronic filing of export declarations
Enable license data flow into other ◆
business processes, organized by business unit, division, sector, and program for greater effectiveness and efficiency
Automates preparation of export ◆
documents through data integration, facilitating export documentation, AES Direct filing and shipment status tracking
Reduces manual data entry, eliminates ◆
errors, and saves time
Automates and streamlines document ◆
preparation to increase productivity and quality, while minimizing delays and reducing opportunity costs
Allows personnel with compliance expertise ◆
to work more efficiently, undistracted by data management tasks
Integrates tools for improved compliance ◆
checks with denied-party screening and license determination services
EASE North America: A Tool for Optimizing Operations and Compliance for Export and Import
Global EASE: Compliance Solutions for Worldwide Exporters & Importers
For Companies in International Trade, Our Robust Software Suite Helps Ensure Regulatory Compliance and Optimization of OperationsAround the world, competition among companies to source and sell globally is intensifying. The opportunities may be vast, but trying to expand into new markets is a complex and high-stakes challenge. It’s an increasingly confusing and risky business environment that forces importers and exporters to deal with multiple trade programs, dynamic political landscapes, and a thicket of overlapping laws.
Recent cases illustrate the disastrous fi nancial consequences and damage to corporate reputations that can result from non-compliance. Moreover, senior managers are now liable should their organizations’ global trade compliance programs fail. Despite these risks, however, some companies continue to use outdated, manual processes to maintain compliance.
Global EASE™ IntegrationSoftware architecture operates with Oracle or MS SQL Server databases
Application integrates with enterprise ◆
information system standards and internal legacy systems such as:
SAP R/3, ECC 6.0 ◆
Oracle e-Business Suite ◆
J.D. Edwards ◆
PeopleSoft ◆
and others ◆
Watch List (Denied Party) Screening
License/Permit Screening
License/Permit Applications
License Management
Export Documentation
Import Management
Commodity Classification
CORE MODULESPRIVATE AGENCIESShipping AgenciesCargo AgenciesFreight ForwardersAirlinesShipping LinesLead TransportersBanksWarehousesCouriersInsurersOther Agencies
PRIPRIAGEShippCargoFreighAirlin
GLOBALEASE™
Global EASE™ Solution: Business to Government
Global EASE™, Export and Import Software Essentials: Streamlining Compliance Is Only the BeginningOur Global Export and Import Automation Software Essentials is a comprehensive suite of web-based software solutions that enables your company to manage compliance throughout your exporting and/or importing processes. Rather than trying to manually comply with government regulations in each of the countries where you do business, our real-time automated solution provides a far more efficient and reliable approach to global trade management.
The Global EASE™ solution ensures full regulatory compliance, expedites customs clearance, mitigates financial risk, and lets your company take full advantage of international trade agreements. As a result, your people can stay focused on your core processes — and meet regulatory compliance.
To request a live on-site demo of OCR Services’ Global EASE™ solution, please contact us at 1.800.333.7864 or visit us at www.ocr-inc.com.
Benefits of Global EASE™
Reduce transaction delays and costs ◆
Get easier, better and more accurate ◆
access to intelligent information and databases
Improve coordination and integration ◆
between all parties involved in trade
Increase control, monitoring, ◆
and tracking of merchandise and documentation
Streamline processes for collecting, ◆
processing, submitting, or archiving information
Enhance transaction security ◆
• Prepare Export Shipments and Invoices• Flexible Internal Review Process • Integrated with Watch List Screening
and License Management• Facilitates Compliance Validation• Generate Shipping and Customs Documents• Electronic Customs Filing• Audit Trails and Reports
GLOBALEASE™
CommodityClassification
License Management
Watch ListScreening
ExportManagement
ImportManagement
• License Determination — Screen Against Global Licensing Regulations
• Integrated with Export/Import Management • Export/Import License Applications• Internal License Review Process• Central Repository of Licenses• License Decrements with Notifications• Audit Trails and Reports
• Product Classification — Customs and Export Classification
• Global HS and ECCN Data • Multiple Country Classifications• Multilateral Export Control Regimes• U.S. De-minimis Content• Audit Trails and Reports
• Prepare Purchase Orders, Invoices and Entry Summary Declarations
• Flexible Internal Review Process • Integrated with Watch List Screening
and License Management• Facilitates Compliance Validation• Generate Import Documents• Electronic Customs Filing• Audit Trails and Reports
• Identify and Flag Prohibited/Restricted Parties
• Global Trade Watch Lists• End-User and Party
Screening
• Sophisticated Fuzzy Logic
• Full Audit Trail• Fully Customizable
Global EASE™ Components
Global EASE: Compliance Solutions for Worldwide Exporters & Importers
Customized e-Government Software that Streamlines and Expedites Export and Import ProcessesFor governments seeking to improve their ability to fulfi ll their mandate, one of the most promising solutions is the development of e-government resources — also known as single window or one-stop shop solutions. Single window solutions, Business to Government (B2G) and Government to Government (G2G), simplify and streamline government transactions with external parties and also among agencies or departments within a government.
Single window solutions are benefi cial to companies seeking to conduct international trade. Normally, such companies must manually submit identical (or nearly identical) information and paperwork to multiple government agencies. This process can require a needless duplication of effort on the company’s part, and can also increase the chances of errors, confl icting information and other issues that can delay the approval process.
Steps for the Establishment of Single Window Solution
Assessment ◆
Process analysis and harmonization ◆
National data standardization ◆
Cross border data standardization ◆
Document/messaging simplifi cation ◆
and standardization
Customization of data ◆
CORE MODULES
PUBLIC AGENCIESPorts & Customs ServicesMinistry FinanceTrade MinistryDefence MinistryAgriculture MinistryHealth MinistryMinistry of the Interior Transport MinistryEnvironment MinistryCommunication MinistryOther Agencies
PRIVATE AGENCIESShipping AgenciesCargo AgenciesFreight ForwardersAirlinesShipping LinesLead TransportersBanksWarehousesCouriersInsurersOther Agencies
Export Documentation
Import Management
Watch List (Denied Party) Screening
License/PermitScreening
Visitor and ID Management
Commodity Classi�cation
License/Permit Applications
License Management
Anti-Money Laundering
E-tendering
PPRRG
hiarerlhia
PPAShCaFre
LeBaWaCoInsOt
rh
Le
AirShLe
SINGLEWINDOWSOLUTION
Single Window Solution: Government to Government and Business to Government
OCR’s Single Window InternationalTrade Solution
A Better Way for Governments to Meet the Needs of Importers and ExportersOur professionals work directly with all of the stakeholders in your government’s various agencies, ministries and departments to configure a customized single window solution. As a result, our Single Window International Trade (SWIT) Solution often begins generating a return on investment almost immediately.
We can also help you navigate through the key stages in planning and implementing the solutions — from building consensus, to assessing the required scope and capabilities, to configuration, integration and implementation. Moreover, we back up our solution with comprehensive, expert training, cloud computing, maintenance, updating, and support — allowing government employees to focus on their mandate.
An Additional Trade Benefit for Governments to help Companies: Global EASE™OCR Services also offers governments a suitable and more affordable solution to facilitate SME’s international trade with optional cloud computing: our Global EASE™ application suite. This solution includes comprehensive customization, integration, training and support, and can be delivered as a traditional software product, or via the cloud. This innovative solution can help companies not only improve compliance with your government, but also improve and streamline their ability to reach foreign markets — thus adding to your country’s Gross Domestic Product. OCR Services will work with you to develop a customized solution that fits your needs and budget.
• Insure Compliance with National Laws• Facilitate and Control Imports, Exports
and Intransit Cargo for: • Customs Declaration • Licensing Request and
Inspection • Commodity Classification
Validation
• Import/Export Approval/Release
• In/Outward Cargo Manifest • Revenue Collection • Use Denied Party/Risk Management
LegalFramework
BusinessProcess
Business Operations
IT System &Infrastructure
• Develop Architecture Designs
• Define IT Requirements• Implement Back Office:
Dbs, Apps…• Develop And Implement
Front-office: Interfaces• Create Messaging Gateway
• Establish Interoperability• Develop Manuals• Provide Updating Services• Provide Preventive
Services• Conduct Training Services• Optional Hosted
Solutions
• Elaborate and Approve New Policy (Regulatory Framework)
• Instrument New Regulations
• Create Steering Committees• Create Ad-Hoc and Technical
Committees• Create Executive Agency
• Define Roles and Responsibilities
• Follows Action Plan/Roadmap
• Establish Timeframe, Deadlines
• Include Budget Allocations
• Assessment/e-Readiness• Process Analysis and
Harmonization• National and Cross Border
Data Standardization
• Document and Messaging Simplification
• Customization
SWIT Solution Components
OCR’s Single Window International Trade Solution
Single Window International Trade Solution Benefits
Generate more accurate ◆
revenue yields
Improve compliance among traders ◆
Gain tools for more effective risk ◆
management
Increase coordination and integration ◆
among all parties involved
Enhance revenue collection ◆
efficiency
Improve service delivery and ◆
customer satisfaction
Demonstrate greater transparency ◆
in government operations
Create a more service-oriented ◆
organizational culture
Make regulatory compliance faster ◆
and easier
Help reduce costs by ◆
eliminating needless delays
Allow for more accurate and ◆
consistent application of regulations
Product Portfolio
MODULES
EASE™ NORTH
AMERICA
GLOBAL EASE™
SINGLE WINDOW
STAND-ALONE
Watch List (Denied Party) Screening ✓ ✓ ✓ ✓
License/Permit Screening ✓ ✓ ✓ ✓
License/Permit Applications ✓ ✓ ✓
License Management ✓ ✓ ✓
Export Documentation ✓ ✓ ✓ ✓
Import Management ✓ ✓ ✓ ✓
Compliance Request ✓
Visitor and ID Management ✓ ✓ ✓
Data and Services Management ✓
Commodity Classification ✓ ✓ ✓ ✓
Compliance & Incident Tracking ✓
eLearning Portal ✓
Online Regulations & Publications ✓
Anti-Money Laundering ✓ ✓
E-tendering ✓ ✓
www.ocr-inc.com 1-800-333-7864
www.ocr-inc.com 1.800.333.7864
The NetherlandsDiakenhuisweg 112033 AP HaarlemThe NetherlandsEmail: [email protected]
OCR International Offi ces:
Headquarters and Corporate Relations:15825 Shady Grove RoadSuite 90Rockville, MD 20850Tel: 301.208.0700Fax: 301.208.0704
India47 Echelon, U & I Corporate CenterSector 32 (Near Medicity Hospital)Gurgaon, Delhi / NCRPin: 122001Email: [email protected]
Spainc/ Angel Limeses, 42 Bajo36164 PontevedraSpainEmail: [email protected]
Client Services and Management:750 Terrado PlazaSuite 240Covina, CA 91723Email: [email protected]: 626.858.9317Fax: 626.858.9170
London505 Pinner RoadHarrow, Middlesex HA2 6EH, UKEmail: [email protected]
DubaiP.O. Box 643625Dubai, United Arab EmiratesTel: 971.4.368.5361Email: [email protected]
Research and Development:557 West Uwchlan Avenue Suite 240Exton, PA 19341Email: [email protected]: 610.280.7971Fax: 610.280.7974
Sales andMarketing:3535 S. Ocean DriveSuite 1505Hollywood, FL 33019Tel: 1.800.333.7864