of reconciliation year 2016 -...

WmmpegOffice of the City Clerk — Bureau du greffier

CONFIDENTIAL

February 17, 2016

Re: Your request for access to information under Part 2 of The Freedom of Informationand Protection of Privacy Act: Request Number 1601 46

Dean

On January 15, 2016, the City of Winnipeg Clerks Department received your request for accessto the following records:

“List of briefing notes for the City of Winnipeg Chief Administrative Officer DougMcNeil.”

I am pleased to inform you that your request for access to these records has been granted inpart. Although a list of briefing notes is not created or maintained, we have created adisplayable record for release to you under section 10(2) of The Freedom of Information andProtection of Privacy Act:

10(2) If a record exists but is not in the form requested by the applicant, the head of thepublic body may create a record in the form requested if the head is of the opinion that itwould be simpler or less costly for the public body to do so.

Access is granted with information severed on pages 1-12 as it is excepted from disclosure perSubsections 17(1)(2)(e), and 23(1)(a) (c) (d) (e)(f) of The Freedom of Information and Protectionof Privacy Act.

Disclosure harmful to a third party’s privacy

The head of a public body shall refuse to disclose personal information to anapplicant if the disclosure would be an unreasonable invasion of a third party’s privacy.

2016 YEAR OF RECONCIliATION

gU2016, ANNEE DE LA RECONCILIATION

50 Myrtle Street Winnipeg. Manitoba • R3E 2R2winnipeg www,winnipeg.ca Winnipeg

at yoQr aeridco. a O&e se.WcaJ

2

Disclosures deemed to be an unreasonable invasion of privacy

LZ( A disclosure of personal information about a third party is deemed to be onunreasonable invasion of the third party’s privacy if

(e) the persona! information relates to the third party’s employment,occupationol or educational history;

Advice to a public body

jJ The head of a public body may refuse to disclose information to an applicant ifdisclosure could reasonably be expected to reveal

(a) advice, opinions, proposals, recommendations, analyses or policy optionsdeveloped by or for the public body or a minister;

(c) positions, plans, procedures, criteria or instructions developedfor thepurpose of contractual or other negotiations by or on behaIf of theGovernment of Manitoba or the public body, or considerations that relate tothose negotiations;

(d) plans relating to the management of personnel or the administration of thepublic body that have not yet been implemented;

(e) the content of draft legislation, regulations, and orders of ministers or theLieutenant Governor in Council; or

(I) information, including the proposed plans, policies or projects of a publicbody, the disclosure of which could reasonably be expected to result indisclosure of a pending policy or budgetary decision.

Subsection 17(1) is a general, mandatory clause meant to protect third party privacy. It is usedtogether with either s. 17(2)(e) — which is more specific; We severed names of individualswhere disclosure was deemed an unreasonable invasion of privacy, particularly whereinformation pertains to individual employment and/or occupational histories.

Subsection 23(1) protects the free flow of advice and the deliberative process involved indecision making and policy making by a public body. This exception is intended to ensure thatfull and frank discussion of issues takes place among officials, employees and other5 advising apublic body.

Information on page 12 was severed because it did not pertain to the request (not briefingnotes) and is therefore considered non-responsive.

As required by subsection 7(2) of the Act, we have severed information that is protected fromdisclosure and have provided you with as much information as possible,

7(2) The right of access to a record does not extend to information that is exceptedfrom disclosure under Division 3 or 4 of this Part, but if that information can

2016 YEAR OF RECONCIUATION

W4 2016, ANNEE DE LA RECONCILIATION

50 Myrtle Street Winnipeg • Manitoba • R3E 2R2Winnipeg www.winriipeg.ca Winnipeg

at your .orvIoe.. wofro ar4I

3

reasonably be severed from the record, on applicant has a right of access to theremainder of the record.

As you requested a copy of the records, and as they can reasonably be reproduced, inaccordance with clause 14(1)(a) of the Act copies of the records which are accessible under theAct are enclosed.

14(1) Subject to subsection 7(2), the right of access is met under this Part,

(a) if the applicant has askedfor a copy and the record can reasonably bereproduced, by giving the applicant a copy of the record

Subsection 59(1) of The Freedom of information and Protection of Privacy Act provides that youmay make a complaint about our decision respecting your request for access to the ManitobaOmbudsman. You have 60 days from the receipt of this letter to make a complaint on theprescribed form to:

Manitoba Ombudsman750 - 500 Portage Avenue

Winnipeg MB R3C 3X1204-982-9130

1-800-665-0531

If you have any questions, please contact the undersigned at (204) 986-8738 or by mail.

Sincerely,

/-

Konrad KrahnCorporate FIPPA Coordinator

2016 YEAR OF RECONCILIATION2016, ANNEE DE LA RECONCILIATION

50 Myrtle Street Winnipeg • Manitoba • R3E 2R2WInnIp.g www.winnipegca wr,,,jp.— your gorvfce. a vofru aaridoal

— —

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