office 2003 advanced concepts and techniques m i c r o s o f t powerpoint collaboration feature...

Office 2003Advanced Concepts and

Techniques

M i c r o s o f t

PowerPoint Collaboration FeatureDelivering Presentations to

and Collaborating with Workgroups

2PowerPoint Collaboration Feature: Delivering Presentations to and Collaborating with Workgroups

Objectives

• Merge slide shows

• Insert, review, accept, and reject comments

• Schedule and deliver online broadcasts

• Save presentations using the Package for CD option


Starting PowerPoint and Opening a Presentation• Insert your Data Disk into drive A• Click the Start button on the Windows taskbar,

point to All Programs on the Start menu, and then click Open Office Document

• When the Open Office Document dialog box is displayed, click the Look in box arrow and then click 3½ Floppy (A:) in the Look in list. Double-click the file name, Ride Smart

• If the Language bar is displayed, click its Minimize button


Displaying the Reviewing Toolbar and Inserting a Comment• Click View on the menu bar and then point

to Toolbars

• Point to Reviewing on the Toolbars submenu

• Click Reviewing

• Click the Insert Comment button on the Reviewing toolbar


Displaying the Reviewing Toolbar and Inserting a Comment• Type Please review this presentation and make suggestions about the art and text. Thanks. in the comment box

• Click anywhere outside the comment box and then click the Save button on the Standard toolbar to save the presentation


Displaying the Reviewing Toolbar and Inserting a Comment


Sending the Presentation for Review• Click File on the menu bar, point to Send To, and then

point to Mail Recipient (for Review)• Click Mail Recipient (for Review)• If the Choose Profile dialog box is displayed, choose

your user profile and then click the OK button. If the Office Assistant is displayed, click No thanks

• When the e-mail Message window is displayed, type [email protected]; [email protected]; [email protected] in the To text box

• Click the Send button on the Standard toolbar


Sending the Presentation for Review


Merging Slide Shows and Printing Comments• With the Ride Smart presentation active, click

Tools on the menu bar and then point to Compare and Merge Presentations

• Click Compare and Merge Presentations• When the Choose Files to Merge with Current

Presentation dialog box is displayed, select the Ride Smart-Andreessen file on your floppy disk

• Hold down the CTRL key while selecting Ride Smart-Brooke and Ride Smart-Clarke

• Release the CTRL key


Merging Slide Shows and Printing Comments• Click the Merge button• If a Microsoft Office PowerPoint dialog box is displayed

asking if you want to browse your presentation, click the Continue button. If a Microsoft Office PowerPoint dialog box is displayed asking if you want to merge these changes with your original presentation, click the Yes button

• Click File on the menu bar and then click Print• When the Print dialog box is displayed, click Print

comments and ink markup to select the check box• Click the Preview button


Merging Slide Shows and Printing Comments• Click the Print button• Click the OK button• Click the Close

Preview button


Reviewing and Accepting Comments on Slide 1• With Slide 1 displaying, click the JJ1 comment

marker on the List tab in the Revisions task pane• Point to the Delete Comment button on the

Reviewing toolbar• Click the Delete Comment button on the

Reviewing toolbar• Click the AA1 comment marker on the List tab in

the Revisions task pane• Click the Gallery tab in the Revisions task pane


Reviewing and Accepting Comments on Slide 1• Click the Andy Andreessen check box

above the Andy Andreessen slide preview

• Click the List tab and then click the Delete Comment button on the Reviewing toolbar

• Click the red BB1 comment marker

• Click the Gallery tab

• Click the Brianna Brooke check box above the Andy Andreessen slide preview


Reviewing and Accepting Comments on Slide 1• Click the List tab

• Click the Delete Comment button on the Reviewing toolbar

• Click the Slide properties change marker

• Click the Delete Marker button on the Reviewing toolbar


Reviewing and Accepting Comments on Slide 1


Reviewing and Accepting the Remaining Comments• Using the same

techniques, follow the instructions on pages PPT 326 through PPT 329 to review and accept the remaining comments


Setting Up and Scheduling an Online Broadcast• Click Slide Show on the menu bar, point to

Online Broadcast, and then point to Schedule a Live Broadcast

• Click Schedule a Live Broadcast on the Online Broadcast submenu

• When the Schedule Presentation Broadcast dialog box is displayed, click the Description text box and then type This presentation will inform motorcyclists and automobile drivers about defensive techniques to reduce the occurrence and severity of motorcycle accidents.


Setting Up and Scheduling an Online Broadcast• Select the current name in the Speaker text box,

and then type Andy Andreessen as the speaker name

• If necessary, type a semicolon and your name in the Keywords text box

• Delete any text in the Copyright and Email text boxes

• Click the Settings button• If necessary, when the Broadcast Settings dialog

box is displayed, click None in the Audio/Video area on the Presenter tab


Setting Up and Scheduling an Online Broadcast• If necessary, click Display speaker notes

with the presentation in the Presentation options area to remove the check mark

• Enter the location where the broadcast files will be stored

• Click the OK button• Click the Schedule button• When the Ride Smart – Meeting window is

displayed, click the Maximize button


Setting Up and Scheduling an Online Broadcast• On the Appointment tab, type [email protected]; [email protected]; [email protected] in the To text box

• Click the Start time date box arrow, click the right arrow at the top of the calendar until the desired month is displayed, and then click the desired date

• Click the Start time time box arrow and then click the desired time in the list


Setting Up and Scheduling an Online Broadcast• Click the Send button on the Standard

toolbar

• When the Microsoft Office PowerPoint dialog box is displayed indicating the broadcast has been scheduled successfully and the broadcast settings have been saved, point to the OK button

• Click the OK button


Setting Up and Scheduling an Online Broadcast


Packaging a Presentation for Storage on a Compact Disc• Insert a CD-RW or a blank CD-R into your

CD drive• With the Ride Smart presentation active,

click File on the menu bar and then point to Package for CD

• Click Package for CD• When the Package for CD dialog box is

displayed, type Collaboration in the Name the CD text box


Packaging a Presentation for Storage on a Compact Disc• Click the Copy to CD button

• Click the No button in the Microsoft Office PowerPoint dialog box

• Click the Close button in the Package for CD dialog box


Packaging a Presentation for Storage on a Compact Disc


Copying a Presentation Package to a Folder• Click Package for CD on the File menu• When the Package for CD dialog box is

displayed, click Copy to Folder• When the Copy to Folder dialog box is

displayed, type the desired name for the folder in the Folder name text box and the desired folder location in the Location text box

• Click the OK button in the Copy to Folder dialog box

• Click the Close button in the Package for CD dialog box


Viewing a Packaged Presentation Using the PowerPoint Viewer• Insert your Collaboration CD in the CD

drive. Right-click the Start button on the taskbar and then click Open on the shortcut menu

• Click the Up button on the Standard Buttons toolbar until the My Computer window is displayed. Double-click the Collaboration CD drive icon


Closing the Presentation

• Click File on the menu bar and then click Close on the File menu


Summary

• Merge slide shows

• Insert, review, accept, and reject comments

• Schedule and deliver online broadcasts

• Save presentations using the Package for CD option

Office 2003Advanced Concepts and

Techniques

M i c r o s o f t

PowerPoint Collaboration Feature

Complete

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