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OFFICE OF THE DIRECTOR OF EDUCATION

REGULAR BOARD MEETING

PUBLIC SESSION

MEETING AGENDA – Wednesday, May 22, 2019 NOTE: PUBLIC SESSION will commence at 6 P.M., followed immediately by the

COMMITTEE OF THE WHOLE in CLOSED SESSION (ROY EDWARDS ROOM). PUBLIC SESSION will resume at 7 P.M. A. (1) Land Acknowledgement of Traditional Territory (2) Roll Call (3) Approval of Agenda (4) Approval of Minutes (a) Minutes of the Regular Meeting of the Board held April 24, 2019 (b) Minutes of the Special Meeting of the Board held April 24, 2019 (5) Declaration of Conflicts of Interest CLOSED SESSION B. Committee of the Whole

(1) Personnel Matters PUBLIC SESSION C. (1) Report from Student Trustees

(2) Trustee Tribute - Nil (3) Delegations - Nil

D. RECOMMENDATIONS FOR ACTION

(1) Report from the Closed Session of the Board in Committee of the Whole

(2) Matters Arising from Previous Meeting:

Motion(s) for which notice was given at previous Board Meeting - Nil

(3) Notice of Time Sensitive Motions from Statutory Committees - Nil

(4) Committee Minutes/Reports - Items for Decision (a) Report of the Business and Facilities Standing Committee Meeting held May 1, 2019 (b) Report of the Program Standing Committee Meeting held May 8, 2019

(5) Staff Reports - Items for Decision

(a) Proposed Education Development Charge Amending By-law (2019) (b) Revisions to Policy 1000 – Policy Development and Review Process

(6) Committee Minutes/Reports - Items for Information

(a) Report of the Human Resources Standing Committee Meeting held May 8, 2019

(b) Report of the Special Education Advisory Committee Meeting held April 8, 2019

(7) Staff Reports - Items for Information - Nil

E. OTHER MATTERS

(1) Reports from Liaison Members (2) Notices of Motion for next meeting (3) Questions and Proposals from Trustees (4) Professional Development Seminars Attendance (5) Reports/Update from Staff

(6) Correspondence F. FUTURE BUSINESS OF THE BOARD, STANDING COMMITTEES AND ADVISORY

COMMITTEES Audit Committee Meeting – June 3, 2019 at 6 p.m. – Coldwater Room

Special Education Advisory Committee Meeting – June 3, 2019 at 7 p.m. – Georgian Room

Business and Facilities Standing Committee Meeting – June 5, 2019 at 6 p.m. – Roy Edwards Room First Nations Education Advisory Committee Meeting – June 11, 2019 at 10 a.m. – Christian Island Program Standing Committee Meeting – June 12, 2019 at 6 p.m. – Roy Edwards Room Human Resources Standing Committee Meeting – June 12, 2019 following Program Meeting – Roy Edwards Room Regular Meeting of the Board – June 19, 2019 at 6 p.m., followed immediately by the Committee of the Whole in Closed Session, Public Session will resume at 7 p.m. – Roy Edwards Room

G. ADJOURNMENT

SIMCOE COUNTY DISTRICT SCHOOL BOARD

PUBLIC SESSION RECOMMENDED ACTION – WEDNESDAY, MAY 22, 2019

REPORT FYI DecisionReq.

MOTION

A-1 Land Acknowledgement of Traditional Territory A-2 Call Meeting to order. Roll Call A-3 √ That the agenda be approved as printed. A-4-a Board Minutes April 24, 2019

√ That the Minutes of the Regular Meeting of the Board held Wednesday, April 24, 2019 be approved as printed.

A-4-b Special Board Minutes April 24, 2019

√ That the Minutes of the Special Meeting of the Board held Wednesday, April 24, 2019 be approved as printed.

A-5 Declaration of Conflicts of Interest

MOTION √ That we go into Closed Session of the Committee of the Whole. PUBLIC SESSION C-1 Report from Student Trustees

C-2 Trustee Tribute

Nil

C-3 Delegations

Nil

D-1 Report from the Closed Session of the Board in Committee of the Whole

D-2 Matters Arising from Previous Meeting

Nil

D-3 Notice of Time Sensitive Motions from Statutory Committees

Nil

D-4-a Business & Facilities May 1, 2019

√

That the Board approve the new policy 4210 – Student Injury Prevention During Curricular and/or Co-curricular Activities, as set out in Appendix C of report No. BF-D-1, dated May 1, 2019.

D-4-b Program May 8, 2019

√

√

(1) That the Board approve the revisions to Policy 4195 – Voluntary, Confidential Self-identification of First Nation, Métis, and Inuit Students, as set out in APPENDIX C of Report No. PRO-D-1, Revisions to Policy 4195 – Voluntary, Confidential Self-identification of First Nation, Métis, and Inuit Students, dated May 8, 2019. (2) That the Board approve revisions to Policy 4106 – Homework, as set out in APPENDIX C of Report No. PRO-D-2, Revisions to Policy 4106 – Homework, dated May 8, 2019.

SIMCOE COUNTY DISTRICT SCHOOL BOARD RECOMMENDED ACTION - 2 MAY 22, 2019

D-5-a Proposed Education Development Charge Amending By-law (2019)

√

That the Board approve the proposed amending by-law with the increased EDC rates to take effect on May 27, 2019, as set out in APPENDIX B of Report No. D-5-a, Proposed Education Development Charge Amending By-law (2019), dated May 22, 2019.

D-5-b Revisions to Policy 1000 – Policy Development and Review Process

√

That the Board approve the revisions to Policy 1000 – Policy Development and Review Process, as set out in APPENDIX C of Report No. D-5-b, Revisions to Policy 1000 – Policy Development and Review Process, dated May 22, 2019.

D-6-a Human Resources May 8, 2019

√

D-6-b SEAC April 8, 2019

√

D-7 Staff Reports – Items for Information

Nil

E-1 Reports from Liaison Members

E-2 Notices of Motion for Next Meeting

E-3 Questions and Proposals from Trustees

E-4 Professional Development Seminars Attendance

E-5 Reports/Update from Staff

E-6 Correspondence

Future Business Adjournment √ Motion to Adjourn

REPORT NO. A-4-a

May 22, 2019_____ TO: The Chairperson and Members of the Simcoe County District School Board FROM: The Secretary SUBJECT: MINUTES OF THE REGULAR MEETING OF THE BOARD HELD APRIL 24, 2019 _____ The regular meeting of the Simcoe County District School Board was held on Wednesday, April 24, 2019 at the Education Centre. A. (1) Land Acknowledgement of Traditional Territory (2) Roll Call PRESENT: Trustees Donna Armstrong, Peter Beacock, Sarah Beitz,

Debbie Connors, Jodi Lloyd (Chairperson), Michele Locke, Beth Mouratidis, Robert North (Vice-chairperson), David O’Brien, Paula Jade Sandy, Tanya Snell, Lisa-Marie Wilson.

Student Trustees Evan Marriott, Victoria McMahon. Administration Steve Blake, John Dance, Rick Defoe, Stuart Finlayson, Michael Giffen, Daryl Halliday, Brian Jeffs, Dean Maltby,

Hanne Nielsen, Chris Samis. Recording Secretary Jennifer Henry. REGRETS: Student Trustees Julia Felgner. The Chairperson called the meeting to order at 6 p.m.

(3) Approval of Agenda MOTION Moved by David O’Brien Seconded by Beth Mouratidis That the Agenda be approved as printed. CARRIED (4) Approval of Minutes Minutes of the Regular Meeting of the Board held March 27, 2019 (A-4-a)

Moved by Debbie Connors Seconded by Lisa-Marie Wilson

REPORT NO. A-4-a MAY 22, 2019 – 2__

That the Minutes of the Regular Meeting of the Board held Wednesday, March 27, 2019 be approved as printed. CARRIED

(5) Declaration of Conflicts of Interest - Nil

B. Committee of the Whole Moved by Michele Locke Seconded by Lisa-Marie Wilson That the Board move into Committee of the Whole in Closed Session at this time. CARRIED The Public Session of the Board re-convened at 7 p.m. C. (1) Report from the Student Trustees

Student Trustee Evan Marriott provided an update from Student Senate. He reported that the meeting took place at Stayner Collegiate Institute and was well attended by students representing five SCDSB secondary schools. Student Trustee Marriott also reported that the meeting included a hands-on and engaging presentation about leadership.

(2) Trustee Tribute - Nil

(3) Delegations - Nil

D. RECOMMENDATIONS FOR ACTION

(1) Report from the Closed Session of the Board in Committee of the Whole

Report from the Closed Session of the Board in Committee of the Whole from April 24, 2019.

Moved by Michele Locke Seconded by Peter Beacock #BP-2019-04-24-23 That the Board declare the former Midland Secondary School facility surplus, as set out in Report No. CL-BF-D-1, Surplus Property Midland Secondary School, dated April 3, 2019.

Brian Jeffs, Superintendent of Business and Facility Services, responded to an inquiry regarding the surplus process.

CARRIED (2) Matters Arising from Previous Meeting:

Motion(s) for which notice was given at previous Board meeting - Nil

(3) Notice of Time Sensitive Motions from Statutory Committee - Nil

REPORT NO. A-4-a MAY 22, 2019 – 3__

(4) Committee Minutes/Reports – Items for Decision

Report of the Business and Facilities Standing Committee Meeting held April 3, 2019 (D-4-a)_________________________________ (1) Moved by Peter Beacock Seconded by Michele Locke #BF-2019-04-24-24

That the Board approve the amendments to trust declarations for scholarships and trust funds, as set out in Appendix A of Report No. BF-D-1, Amendments to Trust Declarations for Scholarships and Trust Funds, dated April 3, 2019.

CARRIED (2) Moved by Lisa-Marie Wilson Seconded by Tanya Snell #BF-2019-04-24-25

That the Board approve that a letter be written by the Simcoe County District School Board (SCDSB) Chairperson to the Minister of Education, to address concerns related to class size and impact on programming, and that the letter be approved by the SCDSB Board of Trustees at the April 24, 2019 Board Meeting. CARRIED

Chairperson Lloyd noted that the draft letter written by the SCDSB Chairperson was provided in the Board meeting package and that the letter will be forwarded to the Minister of Education tomorrow.

Report of the Program Standing Committee Meeting held April 10, 2019 (D-4-b)____________________ Moved by Beth Mouratidis Seconded by Debbie Connors

#PRO-2019-04-24-26 That the Board approve the revisions to Policy 4115 – French as a Second Language: Extended French, as set out in APPENDIX C of Report No. PRO-D-1, Revisions to Policy 4115 – Extended FSL Program, dated April 10, 2019. CARRIED

Trustee Armstrong noted that she was present at the Program Standing Committee Meeting and requested that the minutes be amended to reflect her attendance.

Report of the Human Resources Standing Committee Meeting held April 10, 2019 (D-4-c)____________________________________

Moved by Lisa-Marie Wilson Seconded by Michele Locke #HR-2019-04-24-27

That the Board approve the Policy 2155 – Trustee Pregnancy and Parental Leave, as set out in APPENDIX A of Report No. HR-D-1, New Policy 2155 – Trustee Pregnancy and Parental Leave, dated April 10, 2019.

REPORT NO. A-4-a MAY 22, 2019 – 4__

CARRIED

(5) Staff Reports – Items for Decision Appointment to the Ontario Public School Boards’ Association (OPSBA) – Director and Alternate Director for the 2019-2020 School Year (D-5-a)____ Moved by Michele Locke Seconded by David O’Brien

That Trustee Jodi Lloyd be recommended as the representative to serve as a director on the OPSBA Board of Directors.

Chairperson Lloyd deferred the role of Chair to Vice-chairperson North at this time. Trustee Lloyd indicated that she would stand.

The Chairperson called three times for further nominations. There being no further nominations, Trustee Lloyd was acclaimed to serve as director on the OPSBA Board of Directors.

The Chairperson received consensus from the table to split the recommendation put forth into two separate recommendations. One for the appointment of the director and the other for the appointment of alternate director.

Moved by Lisa-Marie Wilson Seconded by Tanya Snell (1) #BP-2019-04-24-28 That the Board appoint Trustee Jodi Lloyd as the representative to serve as a director on the OPSBA Board of Directors, as set out in Report No. D-5-a, Appointment to the Ontario Public School Boards’ Association (OPSBA) – Director and Alternate Director for the 2019-2020 School Year, dated April 24, 2019. CARRIED Trustee Lloyd assumed the role of Chairperson at this time.

Chairperson Lloyd called for nominations for the representative to serve as alternate director on the OPSBA Board of Directors.

Moved by Lisa-Marie Wilson Seconded by Michele Locke

That Trustee Tanya Snell be recommended as the representative to serve as alternate director on the OPSBA Board of Directors. Trustee Snell indicated that she would stand.

REPORT NO. A-4-a MAY 22, 2019 – 5__

The Chairperson called three times for further nominations. There being no further nominations, Trustee Snell was acclaimed to serve as alternate director on the OPSBA Board of Directors.

Moved by Peter Beacock Seconded by Michele Locke (2) #BP-2019-04-24-29 That the Board appoint Trustee Tanya Snell as the representative to serve as alternate director on the OPSBA Board of Directors, as set out in Report No. D-5-a, Appointment to the Ontario Public School Boards’ Association (OPSBA) – Director and Alternate Director for the 2019-2020 School Year, dated April 24, 2019. CARRIED Revisions to Policy 2125 – Trustee Code of Conduct (D-5-b) Moved by Lisa-Marie Wilson Seconded by Tanya Snell

#BP-2019-04-24-30

That the Board approve the revisions to Policy 2125 – Trustee Code of Conduct, as set out in APPENDIX C of Report No. D-5-b, Revisions to Policy 2125 – Trustee Code of Conduct, dated April 24, 2019.

CARRIED

(6) Committee Minutes/Reports – Items for Information Report of the First Nations Education Advisory Committee (FNEAC) Meeting held March 5, 2019 (D-6-a)__________________________ This report was provided for information.

Report of the Special Education Advisory Committee Meeting held March 4, 2019 (D-6-b)___________________________

This report was provided for information. Report of the Parent Involvement Committee Meeting held February 19, 2019 (D-6-c)__________________________ This report was provided for information. Report of the Accessibility Advisory Committee Meeting held November 28, 2018 (D-6-d)__________________________ This report was provided for information.

(7) Staff Reports – Items for Information - Nil

REPORT NO. A-4-a MAY 22, 2019 – 6__ E. OTHER MATTERS

(1) Reports from Liaison Members

Chair Lloyd reported that the next OPSBA meeting will be held in Toronto on May 3 and 4, 2019 and that she and Trustee Snell will be attending.

(2) Notices of Motion for next meeting - Nil

(3) Questions and Proposals from Trustees

Hanne Nielsen, Superintendent of Education/Partnerships and Lifelong Learning, received an inquiry about eLearning to which she replied there has been no further correspondence received from the Ministry.

Chair Lloyd, Trustee Wilson, and Trustee O’Brien shared the positive experiences they have had at their recent school visits and attendance at school events. The trustees noted the focus on well-being and student success and commended staff and students for all their hard work. Trustee Locke noted that a group of students from Georgian Bay District Secondary School visited residents at Georgian Manor. She commented that it was nice to see the students in the community and that the visit was well received by the residents.

Trustee Beitz entered the meeting at this time.

Chairperson Lloyd reported on the OPSBA regional meeting that she attended on April 13, 2019 and noted that she had the opportunity to share information regarding the SCDSB’s music program. Chair Lloyd also commented on the OPSBA Labour Relations Symposium that she attended along with Trustees Connors, Mouratidis and O’Brien at the beginning of April. Presentation materials regarding the trustee advocacy role and governing legislation will be emailed to trustees for reference.

(4) Professional Development Seminars Attendance - Nil

(5) Reports/Update from Staff - Nil

(6) Correspondence

Chair Lloyd reported that she has been forwarding correspondence received from OPSBA to trustees as she receives it. She referenced three additional letters that have been received and included in the Board package.

F. FUTURE BUSINESS OF THE BOARD, STANDING COMMITTEES AND ADVISORY COMMITTEES____________________________

Chair Lloyd reminded trustees of the upcoming Ontario Secondary School Teachers’ Federation (OSSTF) Excellence in Education evening being held on May 7, 2019 as well as the Character Education Awards Night taking place on May 16, 2019.

It was also noted that the Grand Opening of the Addition at Elmvale District High School will be held on April 26, 2019 beginning at 5 p.m.

REPORT NO. A-4-a MAY 22, 2019 – 7_

Audit Committee – June 3, 2019 at 6 p.m. – Coldwater Room Special Education Advisory Committee Meeting – June 3, 2019 at 7 p.m. – Georgian Room Business and Facilities Standing Committee Meeting – June 5, 2019 at 6 p.m. – Roy Edwards Room First Nations Education Advisory Committee Meeting – June 11, 2019 at 10 a.m. – Christian Island Program Standing Committee Meeting – June 12, 2019 at 6 p.m. – Roy Edwards Room Human Resources Standing Committee Meeting – June 12, 2019 following Program Meeting – Roy Edwards Room Regular Meeting of the Board – June 19, 2019 at 6 p.m., followed immediately by the Committee of the Whole in Closed Session, Public Session will resume at 7 p.m. Roy Edwards Room

MOTION TO ADJOURN

Moved by Lisa-Marie Wilson Seconded by Tanya Snell

That the meeting be adjourned at 7:23 p.m. CARRIED

REPORT NO. A-4-b MAY 22, 2019_____ TO: The Chairperson and Members of the Simcoe County District School Board FROM: The Secretary SUBJECT: MINUTES OF THE SPECIAL MEETING OF THE BOARD HELD APRIL 24, 2019 ____ A Special meeting of the Simcoe County District School Board was held on Wednesday, April 24, 2019 at the Education Centre. A. (1) Land Acknowledgement of Traditional Territory (2) Roll Call PRESENT: Trustees Donna Armstrong, Peter Beacock, Sarah Beitz, Debbie Connors, Jodi Lloyd (Chairperson), Michele Locke, Beth Mouratidis, Robert North (Vice-chairperson), David O’Brien, Paula Jade Sandy, Tanya Snell, Lisa-Marie Wilson. Recording Secretary Jodi Lloyd. The Chairperson called the meeting to order at 7:42 p.m.

(3) Approval of Agenda

MOTION Moved by Peter Beacock Seconded by David O’Brien That the Agenda be approved as printed. CARRIED (4) Declaration of Conflicts of Interest - Nil

B. Committee of the Whole

Moved by Lisa-Marie Wilson Seconded by Michele Locke That the Board move into Committee of the Whole in Closed Session at this time. CARRIED Chairperson Lloyd assumed the role of Recording Secretary for the remainder of the meeting. The Public Session of the Board re-convened at 9:34 p.m.

REPORT NO. A-4-b May 22, 2019 – 2__ C. RECOMMENDATIONS FOR ACTION

(1) Report from the Closed Session of the Board in Committee of the Whole Nil. D. FUTURE BUSINESS OF THE BOARD, STANDING COMMITTEES AND ADVISORY COMMITTEES____________________________

Regular Meeting of the Board – May 22, 2019 at 6 p.m., followed immediately by the Committee of the Whole in Closed Session, Public Session will resume at 7 p.m. – Roy Edwards Room

MOTION TO ADJOURN

Moved by Peter Beacock Seconded by Lisa-Marie Wilson That the meeting be adjourned at 9:37 p.m. CARRIED

REPORT NO. D-4-a MAY 22, 2019

TO: The Chairperson and Members of the Simcoe County District School Board FROM: Business and Facilities Standing Committee SUBJECT: REPORT OF THE PUBLIC SESSION OF THE BUSINESS AND FACILITIES

STANDING COMMITTEE MEETING HELD WEDNESDAY, MAY 1, 2019

The Business and Facilities Standing Committee met in Public Session on Wednesday, May 1, 2019 at the Education Centre.

PRESENT: Committee Members Donna Armstrong (Chairperson), Peter Beacock, Sarah Beitz,

Debbie Connors, Jodi Lloyd, Beth Mouratidis, Robert North, David O’Brien (Vice-chairperson), Tanya Snell, Lisa-Marie Wilson.

Student Trustees Julia Felgner.

Electronic Participation Michele Locke, Paula Jade Sandy.

Administration Steve Blake, John Dance, Stuart Finlayson, Michael Giffen, Daryl Halliday, Brian Jeffs, Dean Maltby, Hanne Nielsen, Douglas Paul, Chris Samis, Dawn Stephens.

Recording Secretary Angela Davis.

REGRETS: Student Trustees Evan Marriott, Victoria McMahon.

Chairperson Armstrong called the meeting to order at 6 p.m.

1. Land Acknowledgement of Traditional Territory

2. Approval of the Agenda

MOTION

Moved by Robert North Seconded by Peter Beacock

That the agenda be approved as printed.

CARRIED

3. Declaration of Conflicts of Interest - Nil

Closed Session - Nil

Presentations/Delegations - Nil

REPORT NO. D-4-a MAY 22, 2019 - 2 Items for Decision

1. New Policy 4210 – Student Injury Prevention During Curricular and/or Co-curricular Activities (BF-D-1) Brian Jeffs, Superintendent of Business and Facility Services, advised that at the March 6, 2019 Business and Facilities Meeting, trustees requested that Report No. BF-D-4 New Policy 4210 – Student Injury Prevention During Curricular and/or Co-curricular Activities be deferred to another meeting in order for the language to be updated. Superintendent Jeffs provided an overview of the new policy with the language amendments as outlined in APPENDIX B.

Superintendent Jeffs responded to questions from trustees at this time.

Moved by Jodi Lloyd Seconded by Peter Beacock

BF-2019-05-01-19 That the Business and Facilities Standing Committee recommend that the Board approve the new policy 4210 – Student Injury Prevention During Curricular and/or Co-curricular Activities, as set out in Appendix C of report No. BF-D-1, dated May 1, 2019.

CARRIED

Items for Information

1. Contract Awards Within Approved Budget (BF-I-1) Superintendent Jeffs summarized the report that contained the awarded contracts within approved budget and provided additional information on the projects included in the report. Superintendent Jeffs reviewed the contract awards/tender process for the table, and responded to questions from trustees at this time.

This report was provided for information.

2. 2019-2020 Grants for Student Needs (GSN) Verbal Update Superintendent Jeffs provided an update on the release of the B14 memo by the Ministry of Education on April 26, 2019, Grants for Student Needs (GSNs) for the 2019-2020 School Year. Superintendent Jeffs reviewed the memo in regards to class size, attrition, special education, transportation and student exchange fees. The memo indicates that class sizes will remain unchanged for primary classes but increase for secondary classes from 22.0 to 28.0, and allocation benchmarks are being updated to reflect the changes in class size. The memo explains the new Attrition Protection Allocation by the Ministry to protect front-line staff impacted by the proposed changes to class sizes for up to four years. Through the four-year attrition protection, the government will fund the difference based on attrition to student enrollment.

REPORT NO. D-4-a MAY 22, 2019 - 3

Superintendent Jeffs reviewed the special education section of the memo stating the Ministry is funding the hiring of professional staff to provide applied behaviour analysis training. Superintendent Jeffs reported that the additional transportation funding, which is typically two percent, will be increased by four percent this year. The memo stated that GSN operating funds will be reduced, and school boards will continue to be responsible for setting tuition fees for international students. The Simcoe County District School Board (SCDSB) currently charges the tuition fee for exchange students at the same per student rate that is funded by the Ministry; this will need to be reviewed. Superintendent Jeffs reviewed memo B15 2019-20 Priorities and Partnerships Fund that was released by the Ministry of Education on April 26, 2019, after the GSN B14 memo. The Priorities and Partnerships Fund (PPF) is being launched with this year’s budget that will replace the previous education programs. Superintendent Jeffs summarized the program allocations of curriculum, engaging parents and communities, French-language education, Indigenous education, math, mental health and well-being, student pathways, and supporting student potential. Superintendent Jeffs will provide trustees with a Trustee Update regarding GSN/PPF Funding by end of day on May 3, 2019.

Superintendent Jeffs, John Dance, Associate Director/Superintendent of Human Resource Services, and Chris Samis, Superintendent of Program and Special Education, responded to questions from trustees regarding attrition, staffing and special education projects.

Steve Blake, Director of Education, addressed the table. He reported that the SCDSB priorities are still the same, and that when the budget is released, it will be aligned with those priorities.

3. Education Development Charges (EDC) Verbal Update

Superintendent Jeffs provided an update on the Education Development Charges (EDCs). An EDC is a way for school boards to collect funds from growth-related development to purchase land for new schools and to pay for work required to prepare to build the school. School boards are provided the general authority to impose EDCs as per the Education Act and the Ministry of Education publishes the EDC guidelines. On March 29, 2019 the Ministry announced boards could amend by-law rates. Superintendent Jeffs advised that a report will be brought forth at the May 22, 2019 Board meeting regarding the EDC increase. In the interim, notices have been drafted and will be sent to stakeholders. While SCDSB and Simcoe Muskoka Catholic District School Board normally work collaboratively on EDC matters, the two boards will be proceeding with amendments to the existing EDC rates on different timelines.

Superintendent Jeffs responded to questions from trustees at this time.

Correspondence - Nil

REPORT NO. D-4-a MAY 22, 2019 - 4 Other Matters

Trustee Sarah Beitz reported that she attended the Ernest Cumberland Elementary School’s 25th anniversary celebration, along with Director Blake and Superintendent Halliday. She noted the musical drum presentation was wonderful and that the school opened a time capsule that is now on display.

Trustee Jodi Lloyd reminded committee members and staff of the OSSTF Night of Excellence taking place on Tuesday, May 7, 2019. Trustee Lloyd also spoke of her visit with Superintendent Paul to Twin Lakes Secondary School. The school is participating in a cultural exchange and Trustee Lloyd and Superintendent Paul had the opportunity to interact with some of the Nunavut students currently on an exchange.

Superintendent Jeffs responded to questions from a trustee regarding the Capital Plan and Shanty Bay Public School.

Notices of Motion for Next Meeting - Nil

MOTION

Moved by Jodi Lloyd Seconded by Robert North

That the meeting be adjourned at 7:20 p.m.

CARRIED

RECOMMENDATION

That the Board approve the new policy 4210 – Student Injury Prevention During Curricular and/or Co-curricular Activities, as set out in Appendix C of report No. BF-D-1, dated May 1, 2019.

Respectfully submitted by:

Brian Jeffs Superintendent of Business and Facility Services

Approved for submission by:

Steve Blake Director of Education

May 22, 2019

REPORT NO. D-4-b MAY 22, 2019

TO: The Chairperson and Members of the Simcoe County District School Board FROM: Program Standing Committee SUBJECT: REPORT OF THE PUBLIC SESSION OF THE PROGRAM STANDING

COMMITTEE MEETING HELD MAY 8, 2019 ____ ___________ The Program Standing Committee met in Public Session on Wednesday, May 8, 2019 at the Education Centre. PRESENT: Committee Members Donna Armstrong, Peter Beacock (Chairperson), Sarah Beitz, Debbie Connors, Jodi Lloyd, Michele Locke, Beth Mouratidis, Robert North, David O’Brien, Tanya Snell, Lisa-Marie Wilson (Vice-chairperson). Electronic Participation Paula Jade Sandy. Student Trustees Evan Marriott. Administration Steve Blake, John Dance, Rick DeFoe, Stuart Finlayson, Michael Giffen, Daryl Halliday, Brian Jeffs, Dean Maltby, Hanne Nielsen, Douglas Paul,

Chris Samis, Dawn Stephens. Staff Jamie Cable, Tracy McPhail, Lisa Newton. Recording Secretary Tina Bazuk. REGRETS: Student Trustees Julia Felgner, Victoria McMahon. Chairperson Beacock called the meeting to order at 6 p.m. 1. Land Acknowledgement of Traditional Territory

2. Approval of the Agenda

MOTION Moved by Tanya Snell Seconded by Beth Mouratidis That the agenda be approved as printed. CARRIED

3. Declaration of Conflicts of Interest - Nil

REPORT NO. D-4-b MAY 22, 2019 - 2 4. Presentations/Delegations

Laura Hammond Cochrane Re: eLearning

Trustee Sandy connected to the meeting at this time.

Chair Beacock indicated that he would be accepting the delegation as information.

Items for Decision 1. Revisions to Policy 4195 – Voluntary, Confidential Self-identification of First Nation,

Métis, and Inuit Students (PRO-D-1) _

Stuart Finlayson, Superintendent of Education, provided an overview of the changes to Policy 4195 – Voluntary, Confidential Self-identification of First Nation, Métis, and Inuit Students. The policy has been revised to reflect minor changes in language, formatting and title. Superintendent Finlayson responded to questions from trustees at this time.

Moved by Michele Locke Seconded by Robert North

#PRO-2019-05-08-12 That the Program Standing Committee recommend that the Board approve the revisions to Policy 4195 – Voluntary, Confidential Self-identification of First Nation, Métis, and Inuit Students, as set out in APPENDIX C of Report No. PRO-D-1, Revisions to Policy 4195 – Voluntary, Confidential Self-identification of First Nation, Métis, and Inuit Students, dated May 8, 2019.

CARRIED

2. Revisions to Policy 4106 – Homework (PRO-D-2)

Chris Samis, Superintendent of Program and Special Education, provided an overview of the changes to Policy 4106 – Homework. The policy has been revised to reflect recent research regarding the impact of homework on student achievement and well-being. Director Blake and Superintendent Samis responded to questions from trustees at this time.

Moved by Tanya Snell Seconded by David O’Brien

#PRO-2019-05-08-13 That the Program Standing Committee recommend that the Board approve revisions to Policy 4106 – Homework, as set out in APPENDIX C of Report No. PRO-D-2, Revisions to Policy 4106 – Homework, dated May 8, 2019.

CARRIED

REPORT NO. D-4-b MAY 22, 2019 - 3

Items for Information 1. Supporting System Improvements in Elementary Mathematics (PRO-I-1)

Superintendent Samis invited Tracy McPhail, Principal of Program, Alison Golding, School Effectiveness Lead, and Jamie Cable, District Mathematics Facilitator, to the table to provide an update on system improvements in mathematics. The Program department developed the Simcoe County District School Board’s (SCDSB’s) Conditions for Effective Mathematics Teaching and Learning in order to provide a clear vision and roadmap for all educators. This strategy is based on educational research and aligns with Ministry policy and direction. The goals and strategies outlined in the SCDSB’s Board Improvement Plan for Student Achievement, specific to junior mathematics, includes differentiated supports to schools based on variability in student performance. Differentiated supports has contributed to a five percent increase in the 2017-2018 Education Quality and Accountability Office (EQAO) results for junior mathematics. Differentiated supports include:

i. supports for all schools (First 20 Days of Mathematics, Grade 1-8 Scope and Sequence/Supporting Resource, ongoing networked professional learning, EQAO practice assessments); and,

ii. supports for some schools (schools identified as requiring additional support through student achievement data): a) School Effectiveness Framework (SEF) schools – classroom-embedded supports

(23 schools with assigned instruction and assessment facilitators who work directly in classrooms with Junior teachers) and leadership supports (the SEF lead works to build capacity for instructional leadership); and,

b) Impact schools – 20 schools are receiving leadership supports (assigned mentors who work with the administrative team to support professional learning and build instructional leadership capacity).

SCDSB Program staff continue to target specific student populations to ensure improvement is sustained, including students with special education needs. Principal McPhail, Principal Golding and Jamie Cable provided a demonstration on how math is taught using math flips which focuses on relational thinking as opposed to memorization with flash cards. Superintendent Samis, Principal McPhail, Principal Golding and Jamie Cable responded to questions from trustees at this time. This report was provided for information.

2. 2018-2019 Elementary School Climate Survey Results (PRO-I-2)

Daryl Halliday, Superintendent of Education, invited Lisa Newton, Research Associate, to the table to review the highlights from the elementary school climate survey which gauges perceptions about mental health and well-being, school safety, academic environment, equity, diversity and inclusion and social environment.

REPORT NO. D-4-b MAY 22, 2019 - 4

This year’s survey was administered to elementary students, parents/guardians and staff, and will continue to alternate year to year between the elementary and secondary panels. The SCDSB accomplished the goal set out in the Operational Plan to increase participation rates.

The elementary school climate survey showed overall improvements in comparison to previous years to measure growth and improvement. Data will be further analyzed to explore the varying experiences at each school and across different student groups. Outcomes from the survey will guide next steps with respect to board level strategic planning and related school level action planning. Superintendent Halliday thanked Lisa Newton and the Research team for their help with the survey and ongoing support. Superintendent Halliday and Lisa Newton responded to questions from trustees at this time. This report was provided for information.

Correspondence - Nil Other Matters

1. Trustee Lloyd advised that SCDSB students did very well at the 2019 Skills Ontario

Competition winning medals in nine categories. The SCDSB also won the School Board Award of Distinction.

2. Trustee North inquired if further information had been shared from the Ministry about eLearning and the implementation plan. Director Blake indicated that recent communications provided by the Ministry of Education to Directors of Education indicated that additional information would not be released for another six months. The implementation date is set for September 2020. Trustee North encouraged staff to reach out to the Ministry through various associations to point out potential challenges.

Notices of Motion for Next Meeting - Nil MOTION Moved by Robert North Seconded by Michele Locke That the meeting be adjourned at 7:35 p.m. CARRIED RECOMMENDATIONS 1. That the Board approve the revisions to Policy 4195 – Voluntary, Confidential Self-

identification of First Nation, Métis, and Inuit Students, as set out in APPENDIX C of Report No. PRO-D-1, Revisions to Policy 4195 – Voluntary, Confidential Self-identification of First Nation, Métis, and Inuit Students, dated May 8, 2019.

REPORT NO. D-4-b MAY 22, 2019 - 5

2. That the Board approve revisions to Policy 4106 – Homework, as set out in APPENDIX C of

Report No. PRO-D-2, Revisions to Policy 4106 – Homework, dated May 8, 2019. Respectfully submitted by: Chris Samis Superintendent of Program and Special Education Approved for submission by: Steve Blake Director of Education May 22, 2019

REPORT NO. D-5-a MAY 22, 2019

TO: The Chairperson and Members of the

Simcoe County District School Board FROM: Superintendent of Business and Facility Services SUBJECT: PROPOSED EDUCATION DEVELOPMENT CHARGE AMENDING BY-LAW (2019) 1. Background

In November 2017 board staff, working jointly with the Simcoe Muskoka Catholic District School Board, initiated the process for the development and approval of a new Education Development Charge (EDC) by-law. The EDC by-law enacted by the Simcoe County District School Board (SCDSB) in 2013 was set to expire on November 3, 2018, as EDC by-laws have a maximum term of five years. The SCDSB initially intended to enact a replacement by-law in June of 2018. However, shortly before the 2018 provincial election, the Ministry of Education staff notified the SCDSB (as well as other school boards that were considering renewing their respective EDC by-laws) that the Ministry would be temporarily withholding approvals of EDC Background Studies. The provincial legislation pertaining to EDCs requires that the Minister approve certain assumptions contained in the EDC Background Study in order for a school board to have the authority to pass a new or replacement EDC by-law. The absence of Ministry approval required the SCDSB to defer the enactment of a by-law to the fall of 2018. On October 12, 2018, the province amended the legislation that governs EDCs. The Minister of Education issued Ontario Regulation 438/18 which amended Ontario Regulation 20/98. The amendment effectively froze EDCs at the rates that were in effect on August 31, 2018. This restriction applied to all proposed EDC by-laws and amendments to in-force by-laws. The SCDSB subsequently received Ministry approval of its 2018 Background Study and passed an EDC by-law on October 25, 2018 that came into force on October 30, 2018. The 2018 By-law has a one-year term. In accordance with the amendment to Ontario Regulation 20/98, the rates imposed under the new by-law are the same as those that were in effect under the now replaced 2013 By-law, despite the analysis recorded in the Background Study which supported significant increases in the EDC rates. The current EDC rates for the SCDSB are $1,311 per residential dwelling unit and $0.35 per square foot of non-residential gross floor area.

2. Current

On March 29, 2019, the province issued Ontario Regulation 55/19 which further amended Ontario Regulation 20/98. This is outlined in Ministry of Education Memorandum 2019: B11 - Interim Changes to Education Development Charges (EDC) attached as APPENDIX A. A main purpose of this amendment was to partially relax the above noted rate freeze and provide a provisional phase-in of proposed EDC rates. A school board can now increase its existing residential EDC rate by $300 or by five percent of the existing rate, whichever is greater. In addition, in the second year of the by-law and each subsequent year, the rate can increase by a further $300 or five percent of the previous year’s EDC rate. Similarly, a school board can now increase its non-residential EDC rate by five percent of the existing rate; in the second year of the by-law and each subsequent year, the non-residential rate can be increased by a further five percent of the previous year’s rate.

REPORT NO. D-5-a MAY 22, 2019 – 2

The proposed EDC rates indicated in the board’s 2018 Background Study are $3,578 per residential dwelling unit and $0.97 per square foot of non-residential gross floor area. Under the recently amended legislation, the Board is now permitted to increase its existing rates by $300 for residential development and five percent for non-residential development. The table below provides the proposed phase-in rates for the board’s 2018 EDC By-law.

May 27, 2019 - Oct. 30, 2019 - Oct. 30, 2020 - Oct. 30, 2021 - Oct. 30, 2022 - PROPOSED EXISTING Oct. 29, 2019 Oct. 29, 2020 Oct. 29, 2021 Oct. 29, 2022 Oct. 29, 2023 ORIGINAL

RESIDENTIAL 1,311$ 1,611$ 1,911$ 2,211$ 2,511$ 2,811$ 3,578$ NON-RES. 0.35$ 0.37$ 0.39$ 0.41$ 0.43$ 0.45$ 0.97$

SIMCOE COUNTY DISTRICT SCHOOL BOARD PROPOSED PHASE-IN RATES

3. By-law Amendment Process

Subsection 257.70(2), of the Education Act permits a school board to amend an EDC by-law so as to increase the amount of the charge and/or extend the term of the by-law (up to a maximum of five years). A board may effect such an amendment for each of these matters only once in the one-year period immediately following the coming into force of the by-law or any succeeding one-year period. A by-law amending an EDC by-law comes into force on the fifth day after it is passed. Before passing a by-law or amending an EDC by-law, a board is required to give notice of the proposed amendment in accordance with Ontario Regulation 20/98 and make available to the public the education development charge background study for the by-law being amended, and sufficient information to allow the public to understand the proposed amendment. The EDC guidelines also encourage school boards to hold a public meeting prior to passing an amending by-law. Staff has satisfied the requirements or notice by way of appropriate notification to stakeholders, advertising in digital, print, social media and via media release. The board will satisfy the public meeting component by way of a regular Board meeting with an opportunity given for delegations. A board seeking to amend its EDC by-law is not required to secure Ministry approval.

4. Conclusion

In accordance with the recently amended regulation pertaining to EDCs and the regulatory requirements relating to amending EDC by-laws, staff recommend that the board amend the SCDSB Education Development Charges By-law 2018, in order to implement the proposed phase-in rates, set out in this report and as shown in APPENDIX B.

RECOMMENDATION That the Board approve the proposed amending by-law with the increased EDC rates to take effect on May 27, 2019, as set out in APPENDIX B of Report No. D-5-a, Proposed Education Development Charge Amending By-law (2019), dated May 22, 2019.

REPORT NO. D-5-a MAY 22, 2019 – 3

Respectfully submitted by: Brian Jeffs Superintendent of Business and Facility Services Approved for submission by: Steve Blake Director of Education May 22, 2019

of 2

Ministère de l’Éducation

Bureau du sous-ministre adjoint Division du soutien aux immobilisations et aux affaires 315, rue Front ouest, 15e étage Toronto ON M7A 0B8

Ministry of Education

Office of the ADM Capital and Business Support Division 315 Front Street West 15th Floor Toronto ON M7A 0B8

2019: B11 MEMORANDUM TO: Directors of Education

Superintendents of Facilities Superintendents of Business

FROM: Joshua Paul Assistant Deputy Minister Capital and Business Support Division

DATE: March 29, 2019

SUBJECT: Interim Changes to Education Development Charges (EDC)

Further to Memorandum 2018: B15 Temporary Cap on Education Development Charge Rates, I am writing to inform you of further amendments made to Ontario Regulation 20/98 (Education Development Charges – General) and Ontario Regulation 193/10 (Restricted Purpose Revenues) under the Education Act. These amendments will serve as an interim measure and provide school boards with the ability to propose modest EDC rate increases while the government continues to review the EDC policy framework.

Amendments to O. Reg. 20/98

The amendments to O. Reg. 20/98 will lift the current cap on EDC rates and replace it with restricted rate increases of:

• A maximum yearly increase of the greater of 5% or $300 per residential unit; and• A maximum yearly increase of 5% for non-residential rates.

Please note that these amendments do not restrict the ability of boards to pass bylaws for the full five-year term as set out in the Education Act. The amendments are effective as of March 29, 2019, and the amended regulation can be viewed on the e-Laws website at: https://www.ontario.ca/laws

Amendments to O. Reg. 193/10

The amendments to O. Reg. 193/10 will direct proceeds from the sale of land that was purchased using EDC funds back into school board EDC accounts. This will only apply to sites acquired after the regulation amendment is filed and which have not been used to provide pupil accommodation.

REPORT NO. D-5-aAPPENDIX AMAY 22, 2019____

https://www.ontario.ca/laws/regulation/XXXXXXX

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Land Acquisition

All school boards should continue to identify priority sites for acquisition. EDC-eligible boards are requested to notify their capital analyst prior to acquiring land. All requests for Land Priorities funding should continue to be made to the ministry through your capital analyst. The ministry is also requesting that school boards engage with municipal governments before purchasing land and before finalizing any plans regarding future school investments.

Ongoing EDC Policy Framework Review

The ministry’s review of EDCs was launched in fall 2018 as part of the government’s commitment to develop a Housing Supply Action Plan (HSAP). The consultation has included representatives from the education and municipal sectors as well as the housing development industry. Additional information on the HSAP can be found at www.ontario.ca/housingsupply.

The ministry would like to thank representatives of the Council of School Business Officials’ (COSBO) Working Group, the EDC Technical Advisory Committee and all participants of the HSAP consultations for the invaluable feedback offered during consultations related to EDCs.

Further details regarding the outcome of the review and consultations will follow in the coming months.

For further information, please contact:

Colleen Hogan, Director Capital Policy Branch

(416) [email protected]

Paul Bloye, Director Capital Program Branch

(416) [email protected]

Sincerely,

Joshua PaulAssistant Deputy Minister Capital and Business Support Division

REPORT NO. D-5-a APPENDIX A-2 MAY 22, 2019____

http://www.ontario.ca/housingsupply

mailto:[email protected]

mailto:[email protected]

REPORT NO. D-5-a APPENDIX B MAY 22, 2019

SIMCOE COUNTY DISTRICT SCHOOL BOARD

EDUCATION DEVELOPMENT CHARGE AMENDING BY-LAW (2019)

A by-law to amend Education Development Charges By-law, 2018

WHEREAS: Simcoe County District School Board enacted Education Development Charges By-law, 2018 on October 25, 2018;

Section 257.70 of the Education Act, R.S.O. 1990, c. E.2 (the “Act”), provides for amendments to education development charges by-laws;

Simcoe County District School Board requires amendments to Education Development Charges By-law, 2018;

In accordance with the Act, the background study for Education Development Charges By-law, 2018 has been made available to the public;

Simcoe County District School Board has made available to the public sufficient information to allow the public to understand the proposed amendments to Education Development Charges By-law, 2018;

Simcoe County District School Board has given notice of the proposed amendments to Education Development Charges By-law, 2018 in accordance with the Act and Ontario Regulation 20/98;

An opportunity was given to interested parties to provide comments and submissions to the Simcoe County District School Board in respect of this amending by-law;

NOW THEREFORE, THE SIMCOE COUNTY DISTRICT SCHOOL BOARD HEREBY ENACTS AS FOLLOWS:

1. Section 9 of Education Development Charges By-law, 2018 is hereby repealed and replaced with the following:

Subject to the provisions of this by-law, an education development charge per dwelling unit shall be imposed upon the designated categories of residential development and the designated residential uses of land, buildings or structures, including a dwelling unit accessory to a non-residential use, and, in the case of a mixed-use building or structure, upon the dwelling units in the mixed-use building or structure. The education development charge per dwelling unit shall be in the following amounts for the periods set out below:

(i) May 27, 2019 to October 29, 2019 - $1,611;

(ii) October 30, 2019 to October 29, 2020 - $1,911;

(iii) October 30, 2020 to October 29, 2021 - $2,211;

(iv) October 30, 2021 to October 29, 2022 - $2,511; and,

(v) October 30, 2022 to October 29, 2023 - $2,811.

REPORT NO. D-5-a APPENDIX B-2 MAY 22, 2019


Subject to the provisions of this by-law, an education development charge per square foot of gross floor area of non-residential development shall be imposed upon the designated categories of non-residential development and the designated non-residential uses of land, buildings or structures and, in the case of a mixed use building or structure, upon the non-residential uses in the mixed-use building or structure. The education development charge per square foot of gross floor area shall be in the following amounts for the periods set out below:

(i) May 27, 2019 to October 29, 2019 - $0.37;

(ii) October 30, 2019 to October 29, 2020 - $0.39;

(iii) October 30, 2020 to October 29, 2021 - $0.41;

(iv) October 30, 2021 to October 29, 2022 - $0.43; and,

(v) October 30, 2022 to October 29, 2023 - $0.45.


This by-law shall expire five years after the date it comes into force, unless it is repealed at an earlier date.

4. For greater certainty, Education Development Charges By-law, 2018, remains in full force and effect subject to the amendments thereto described in Sections 1, 2 and 3 of this amending by-law.

5. This amending by-law shall come into force on May 27, 2019.

ENACTED AND PASSED this 22nd day of May, 2019

Chairperson

Director of Education and Secretary

REPORT NO. D-5-b MAY 22, 2019 ___

TO: The Chairperson and Members of the Simcoe County District School Board FROM: Director of Education SUBJECT: REVISIONS TO POLICY 1000 – POLICY DEVELOPMENT AND REVIEW PROCESS___________________________ 1. Background

Policy 1000 – Policy Development and Review Process was adopted by the Board on December 10,1986. The most recent version is attached as APPENDIX A.

2. Current Status

The proposed revisions to Policy 1000 are attached as APPENDIX B. The revisions have been made to update the policy review cycle. The revisions are represented in APPENDIX C.

RECOMMENDATION That the Board approve the revisions to Policy 1000 – Policy Development and Review Process, as set out in APPENDIX C of Report No. D-5-b, Revisions to Policy 1000 – Policy Development and Review Process, dated May 22, 2019. Respectfully submitted by: Steve Blake Director of Education May 22, 2019

ADMINISTRATION 1000 POLICY DEVELOPMENT AND REVIEW PROCESS 1000 1. Rationale

The Simcoe County District School Board (SCDSB) recognizes that policies provide the basis upon which the decisions necessary for the day-to-day operation of the system are made. An established process for the development and review of board policies will ensure that policies which clearly reflect the intent of the Board are developed with consistency and thoroughness and are adapted to changing circumstances. The Board may decide by majority decision to rescind a policy, or to suspend a policy for a specific or indeterminate period of time.

2. Policy

It is the policy of the SCDSB that policy will be developed and reviewed according to the guidelines set out in this policy.

3. Definitions "Policy" is a course or general plan of action adopted by the Board. 4. Guidelines

4.1 Approval of Policy Initiatives 4.1.1 All policy initiatives must have the prior approval of the Board or be Ministry

mandated in order for policy development to be undertaken.

4.1.2 The Board will consider granting approval for the development of a specific policy on the recommendation of:

4.1.2.1 the Director of Education; 4.1.2.2 a standing committee of the Board; 4.1.2.3 the Board.

4.1.3 The Board recognizes that policy issues may be identified through several sources within the board's constituent groups. Suggestions for the consideration of a policy initiative will be received by the Director of Education who will be responsible for:

4.1.3.1 acknowledging the submission; 4.1.3.2 informing the Board;

4.1.3.3 advising the Board as to issues which may require board policy.

REPORT NO. D-5-b APPENDIX A MAY 22, 2019_____

ADMINISTRATION 1000 POLICY DEVELOPMENT AND REVIEW PROCESS 1000 Page 2

4.2 Policy Development

4.2.1 Once the Board or board staff has recommended the need for policy development, or if Ministry mandated, the matter will be referred to the Director of Education for policy development.

4.2.2 The Director will be responsible for the assignment of appropriate staff to the

task and for monitoring the development process.

4.2.3 The first stage in the development of a policy will be the determination of broad and practical alternative courses of action that may be considered.

4.2.4 In developing the alternative courses of action, administration will consider:

4.2.4.1 the intent and scope of the policy area; 4.2.4.2 the groups which will be affected; 4.2.4.3 current practices and available precedents; 4.2.4.4 legal and financial implications; 4.2.4.5 pertinent provincial statutes and regulations.

4.2.5 In preparing the draft document, the Director will ensure that consultation takes place with identified groups with regard to the provisions of the policy.

4.2.6 Following consultation, the Director will present the draft policy document to

the appropriate standing committee for review. In reporting to this standing committee, administration will make known information considered and the rationale for their recommendation. Recommendations to the Board for the adoption of a policy are made by this Standing Committee.

4.2.7 If directed by the Standing Committee, further public consultation will occur

prior to being presented to the Board for approval.

4.2.8 The Board may approve the recommendation of the Standing Committee, select a different alternative or refer the issue back to the Standing Committee for further study.

4.3 Policy Implementation 4.3.1 Once a policy has been approved by the Board, it will be the responsibility

of the Director of Education to ensure implementation.

4.3.2 The Director will identify the staff who are responsible for implementation and give direction for the development of appropriate action plans.

4.3.3 An information plan will be developed to notify all constituent groups of the

new policy.

REPORT NO. D-5-b APPENDIX A-2 MAY 22, 2019_____


4.4 Review of Board Policies 4.4.1 An important component of the board's systematic approach to policy

development is a cyclical review of established policies.

4.4.2 It is the responsibility of the Director of Education to identify annually the policies that require review as part of the three-year review cycle.

4.4.3 Wherever possible, the review of policies will be incorporated into the board's

long-term planning process. 4.4.4 Once a policy has been identified for review, the Director of Education will

assign appropriate staff to undertake the following tasks: 4.4.4.1 an examination of the intent of the policy;

4.4.4.2 an evaluation of the degree of policy implementation; 4.4.4.3 an evaluation of the effectiveness of the policy;

4.4.4.4 an examination of changes in circumstances. 4.4.5 The Director will inform the appropriate Standing Committee with regard to

the findings of the review and recommend any required revisions to policy statements. Recommendations to the Board regarding policy revisions are made by the appropriate Standing Committee.

4.4.6 The Director is authorized to make minor policy revisions to ensure that

current titles and nomenclature are reflected in policy documents. 4.5 Policy Format 4.5.1 All policies will be organized and coded to reflect the board's administrative

and standing committee structure. 4.5.2 All policies will be set out in a consistent format: 4.5.2.1 rationale; 4.5.2.2 policy statement;

4.5.2.3 definitions; 4.5.2.4 guidelines.

4.5.3 All policies will be supported by appropriate administrative procedures and identify the discretionary authority of the Director.


ADMINISTRATION 1000 POLICY DEVELOPMENT AND REVIEW PROCESS 1000 Page 4 5. Administrative Procedures

The Director of Education is authorized to provide the administrative procedures necessary to implement this policy.

ADOPTED DECEMBER 10, 1986 PAGE 1 REVISED OCTOBER 9, 1996

REVISED OCTOBER 22, 2003 REVISED DECEMBER 16, 2009 REVISED JUNE 23, 2010 REVISED OCTOBER 24, 2018




2. Policy




mandated in order for policy development to be undertaken. 4.1.2 The Board will consider granting approval for the development of a specific

policy on the recommendation of: 4.1.2.1 the Director of Education; 4.1.2.2 a standing committee of the Board; 4.1.2.3 the Board.


4.1.3.1 acknowledging the submission; 4.1.3.2 informing the Board; and,


REPORT NO. D-5-b APPENDIX B MAY 22, 2019_____




4.2.2 The Director will be responsible for the assignment of appropriate staff to the task and for monitoring the development process.


4.2.4 In developing the alternative courses of action, administration will consider: 4.2.4.1 the intent and scope of the policy area;

4.2.4.2 the groups which will be affected; 4.2.4.3 current practices and available precedents; 4.2.4.4 legal and financial implications; and, 4.2.4.5 pertinent provincial statutes and regulations.


4.2.6 Following consultation, the Director will present the draft policy document to the appropriate standing committee for review. In reporting to this standing committee, administration will make known information considered and the rationale for their recommendation. Recommendations to the Board for the adoption of a policy are made by this standing committee.

4.2.7 If directed by the standing committee, further public consultation will occur prior to being presented to the Board for approval.

4.2.8 The Board may approve the recommendation of the standing committee, select a different alternative or refer the issue back to the standing committee for further study.


of the Director of Education to ensure implementation. 4.3.2 The Director will identify the staff who are responsible for implementation

and give direction for the development of appropriate action plans. 4.3.3 An information plan will be developed to notify all constituent groups of the

new policy.

REPORT NO. D-5-b APPENDIX B-2 MAY 22, 2019_____



development is a cyclical review of established policies. 4.4.2 It is the responsibility of the Director of Education to identify annually the

policies that require review as part of the three-year five-year review cycle. 4.4.3 Wherever possible, the review of policies will be incorporated into the board's



4.4.4.2 an evaluation of the degree of policy implementation; 4.4.4.3 an evaluation of the effectiveness of the policy; and,

4.4.4.4 an examination of changes in circumstances. 4.4.5 The Director will inform the appropriate standing committee with regard to

the findings of the review and recommend any required revisions to policy statements. Recommendations to the Board regarding policy revisions are made by the appropriate standing committee.

4.4.6 The Director is authorized to make minor policy revisions to ensure that current titles and nomenclature are reflected in policy documents.

4.5 Policy Format 4.5.1 All policies will be organized and coded to reflect the board's administrative







ADOPTED DECEMBER 10, 1986 PAGE 1 REVISED OCTOBER 9, 1996

REVISED OCTOBER 22, 2003 REVISED DECEMBER 16, 2009 REVISED JUNE 23, 2010 REVISED OCTOBER 24, 2018 REVISED MAY 22, 2019




2. Policy




mandated in order for policy development to be undertaken. 4.1.2 The Board will consider granting approval for the development of a specific

policy on the recommendation of: 4.1.2.1 the Director of Education; 4.1.2.2 a standing committee of the Board; 4.1.2.3 the Board.


4.1.3.1 acknowledging the submission; 4.1.3.2 informing the Board; and,


REPORT NO. D-5-b APPENDIX C MAY 22, 2019_____




4.2.2 The Director will be responsible for the assignment of appropriate staff to the task and for monitoring the development process.


4.2.4 In developing the alternative courses of action, administration will consider: 4.2.4.1 the intent and scope of the policy area;

4.2.4.2 the groups which will be affected; 4.2.4.3 current practices and available precedents; 4.2.4.4 legal and financial implications; and, 4.2.4.5 pertinent provincial statutes and regulations.


4.2.6 Following consultation, the Director will present the draft policy document to the appropriate standing committee for review. In reporting to this standing committee, administration will make known information considered and the rationale for their recommendation. Recommendations to the Board for the adoption of a policy are made by this standing committee.

4.2.7 If directed by the standing committee, further public consultation will occur prior to being presented to the Board for approval.

4.2.8 The Board may approve the recommendation of the standing committee, select a different alternative or refer the issue back to the standing committee for further study.


of the Director of Education to ensure implementation. 4.3.2 The Director will identify the staff who are responsible for implementation

and give direction for the development of appropriate action plans. 4.3.3 An information plan will be developed to notify all constituent groups of the

new policy.

REPORT NO. D-5-b APPENDIX C-2 MAY 22, 2019_____



development is a cyclical review of established policies. 4.4.2 It is the responsibility of the Director of Education to identify annually the

policies that require review as part of the five-year review cycle. 4.4.3 Wherever possible, the review of policies will be incorporated into the board's



4.4.4.2 an evaluation of the degree of policy implementation; 4.4.4.3 an evaluation of the effectiveness of the policy; and,

4.4.4.4 an examination of changes in circumstances. 4.4.5 The Director will inform the appropriate standing committee with regard to

the findings of the review and recommend any required revisions to policy statements. Recommendations to the Board regarding policy revisions are made by the appropriate standing committee.

4.4.6 The Director is authorized to make minor policy revisions to ensure that current titles and nomenclature are reflected in policy documents.

4.5 Policy Format 4.5.1 All policies will be organized and coded to reflect the board's administrative







ADOPTED DECEMBER 10, 1986 REVISED OCTOBER 9, 1996

REVISED OCTOBER 22, 2003 REVISED DECEMBER 16, 2009 REVISED JUNE 23, 2010 REVISED OCTOBER 24, 2018 REVISED MAY 22, 2019


REPORT NO. D-6-a MAY 22, 2019_____

TO: The Chairperson and Members of the Simcoe County District School Board FROM: Human Resources Standing Committee SUBJECT: REPORT OF THE PUBLIC SESSION OF THE HUMAN RESOURCES

STANDING COMMITTEE MEETING HELD MAY 8, 2019 _________________ The Human Resources Standing Committee met in Public Session on May 8, 2019, at the Education Centre. PRESENT: Committee Members Donna Armstrong, Peter Beacock, Sarah Beitz, Debbie Connors,

Jodi Lloyd, Michele Locke, Beth Mouratidis (Chairperson), Robert North (Vice-chairperson), David O’Brien, Tanya Snell, Lisa-Marie Wilson.

Electronic Participation Paula Jade Sandy. Administration Steve Blake, John Dance, Rick Defoe, Stuart Finlayson,

Michael Giffen, Brian Jeffs, Daryl Halliday, Dean Maltby, Hanne Nielsen, Douglas Paul, Chris Samis, Dawn Stephens.

Student Trustees Evan Marriott. Recording Secretary Kary Hancock. REGRETS: Student Trustees Julia Felgner, Victoria McMahon. Chairperson Mouratidis called the meeting to order at 7:45 p.m. 1. Land Acknowledgement of Traditional Territory 2. Approval of the Agenda

MOTION

Moved by Peter Beacock Seconded by Tanya Snell

That the agenda be approved as printed.

CARRIED 3. Declaration of Conflicts of Interest - Nil 4. Presentations/Delegations - Nil

REPORT NO. D-6-a MAY 22, 2019 – 2__ MOTION Moved by Peter Beacock Seconded by David O’Brien That the Human Resources Standing Committee move into closed session. CARRIED

Student Trustee Marriott left the meeting at this time The Human Resources Standing Committee reconvened in public session at 8:13 p.m.

Student Trustee Marriott returned to the meeting at this time Items for Decision - Nil Items for Information - Nil Correspondence - Nil Other Matters Chairperson Mouratidis reminded trustees that the Special Business and Facilities meeting scheduled for May 15, 2019, has been rescheduled to May 29, 2019, at 7:30 p.m. Notices of Motion for Next Meeting - Nil MOTION Moved by Lisa-Marie Wilson Seconded by Sarah Beitz That the meeting be adjourned at 8:20 p.m.

CARRIED Report Status This report is provided for information. Respectfully submitted by: John Dance Associate Director / Superintendent of Human Resource Services Approved for submission by: Steve Blake Director of Education May 22, 2019

REPORT NO. D-6-b MAY 22, 2019

TO: The Chairperson and Members of the Special Education Advisory Committee FROM: Chairperson of SEAC Superintendent of Program and Special Education SUBJECT: MINUTES OF THE SPECIAL EDUCATION ADVISORY COMMITTEE

MEETING HELD APRIL 8, 2019 The regular meeting of the Special Education Advisory Committee was held on Monday, April 8, 2019 at the Education Centre. Roll Call PRESENT: SEAC Members Kevin Berry (Chairperson), Andria Howe, Tamara Lavender, Rose-Ann Marchitto, Robin Moore, David O’Brien (Trustee), Brandy Rafeek (Vice-chairperson), Mary Riggin Springstead, Dr. Susan Surry. Staff Curt Davidson, Jeremy Emons, Jennifer French, Dawn Franks, Stephen McClelland, Chris Samis. Recording Secretary Tina Bazuk. REGRETS: SEAC Members Donna Armstrong (Trustee), Mark Bryan, Sally Seabrook, Yana Skybin, Rob Smith, Lisa-Marie Wilson (Trustee). Chairperson Berry called the meeting to order at 7 p.m.

A. Welcome and Introductions

(1) Welcome

(a) Land Acknowledgement of Traditional Territory

(b) Introductions Chairperson Berry welcomed committee members, staff and guests and shared regrets for the evening.

(c) SCDSB Special Education Statement of Beliefs (A-1-c) Brandy Rafeek, Vice-chairperson, read the Statement of Beliefs.

(2) Approval of Agenda

Chairperson Berry requested the agenda be amended to move item D-2-b, Ontario Autism Program Update, ahead of item B-1-a, LD Math Supports and Intervention Plan, to accommodate the guest speaker.

REPORT NO. D-6-b MAY 22, 2019 - 2

Moved by Brandy Rafeek Seconded by Tamara Lavender That the agenda be approved as amended.

CARRIED

(3) Approval of Minutes

(a) Minutes of the Regular SEAC Meeting held March 4, 2019 (A-3-a)

Moved by Brandy Rafeek Seconded by Rose-Ann Marchitto That the minutes be approved as written.

CARRIED

(4) Declaration of Conflicts of Interest - Nil

D. Items for Information

(2) Staff Reports

(b) Ontario Autism Program Update (D-2-b) Chris Samis, Superintendent of Program and Special Education, introduced Rachel Metcalfe, Program Manager for Autism Services at Kinark Child and Family Services (Kinark), who provided an update regarding the Ontario Autism Program. Kinark is a regional provider for Autism services that provides a range of applied behaviour analysis services including intensive intervention. All children who currently have a behaviour plan will continue to receive service until the plan end date. In response to announced changes to the Ontario Autism Program, Kinark is developing a range of fee for service, behavioural services and supports, to meet the needs of children and youth with Autism. Families will continue to receive high quality services but may be less intensive. Superintendent Samis and Rachel Metcalf responded to questions from SEAC members at this time.

B. Presentations (1) (a) LD Math Supports and Intervention Plan (B-1-a)

Stephen McClelland, Principal of Special Education, introduced Jennifer French, Family of Schools Consultant for Special Education, who presented the supports and intervention plan for students with a learning disability in mathematics.

REPORT NO. D-6-b MAY 22, 2019 - 3

The Special Education and Program departments worked together to address the needs of students with Learning Disabilities (LD) and “At Risk” population in the areas of mathematics. The purpose of the project is to build capacity, address and identify needs using the Cognitive Process Assessment and Intervention Tool (CPAIT), use the strategies section of the CPAIT as an online resource, and to target and assist schools with math achievement that is below standard. Phase one of the implementation plan includes:

• choosing five schools to participate; • selecting one student in Grades 4, 5 and 6, at each of the participating

schools, who have a non-identified Individual Education Plan (IEP); • administering the CPAIT to determine areas of cognitive need; • administering the PRIME Math Assessment to determine the student’s

baseline for learning needs; • updating the strategies section of the CPAIT with specific interventions

and supports based on the data collected; • implementing targeted interventions and supports; • administering another PRIME Math Assessment to evaluate the impact

of the changes; • updating targeted interventions and supports; and, • administering a final PRIME Math Assessment to re-evaluate impact.

Superintendent Samis, Principal McClelland and Jennifer French responded to questions from SEAC members at this time.

C. Items for Decision

(1) (a) Proposed 2019-2020 SEAC Meeting Dates (C-1-a)

Curt Davidson, Principal of Special Education, provided SEAC members with the proposed SEAC meeting schedule and discussed start times for 2019-2020. A survey will be sent to SEAC members to determine a start time for the 2019-2020 SEAC meetings and will be approved at the May 13, 2019 SEAC meeting.

MOTION Moved by Robin Moore Seconded by Mary Riggin Springstead That SEAC adopt the second Monday of the month (with some exceptions) for SEAC meetings in 2019-2020, as set out in Report No. SEAC C-1-a, proposed 2019-2020 SEAC Meeting Dates, dated April 8, 2019. CARRIED

REPORT NO. D-6-b MAY 22, 2019 - 4 D. Items for Information

(1) Follow-up from Previous Meeting (a) 2019-2020 Special Education Budget Follow-up (D-1-a)

Superintendent Samis advised that the Joint SEAC/Business and Facilities Standing Committee Budget meeting originally scheduled for April 17, 2019 has been cancelled due to the expected delay in the Simcoe County District School Board (SCDSB) receiving the Technical Paper which outlines funding guidelines and allocations. After consultation with the SEAC Chairperson and Vice-chairperson, it was decided that in lieu of the joint budget meeting, Business Services would attend the SEAC meeting on May 13, 2019 to present the budget. Superintendent Samis responded to questions from SEAC members at this time.

(b) SEAC Consultation: APM 1227 – Individualized Transportation for Students with Disability Related and/or Special Education Needs (D-1-b) _ Principal Davidson provided an overview of the changes to Administrative Procedures Memorandum (APM) A1227 – Individualized Transportation for Students with Disability Related and/or Special Education Needs. The SCDSB supports the use of individualized transportation as an accommodation of a student’s disability in order to ensure school attendance. The majority of students with special education needs will not have a disability related need requiring individualized transportation. The importance of inclusion and the development of greater independence are regarded when individualized transportation is considered. Superintendent Samis, Principal Davidson and Principal McClelland responded to questions from SEAC members at this time.

(c) SEAC Consultation: Special Education Plan (D-1-c) Principal McClelland provided a brief overview of the Special Education Plan consultation process. The Special Education Plan 2019-2020 consultation process for SEAC includes: • electronic copy of the plan sent to members for review with respective

association/agencies on February 28, 2019; • feedback requested by April 1, 2019; • annual review of suggested changes prior to the SEAC meeting on April 8,

2019; and, • final review on May 13, 2019 at the SEAC meeting.

The Board will receive the Special Education Plan 2019-2020 in June 2019 with submission to the Ministry of Education prior to July 31, 2019. Superintendent Samis and Principal McClelland responded to questions from SEAC members at this time.

REPORT NO. D-6-b MAY 22, 2019 - 5

(2) Staff Reports

(a) Projected County Class Changes/Relocations for 2019-2020 (D-2-a)

Principal McClelland provided an update on the projected changes/relocations of special education classes for 2019-2020. These include:

• adding a second Life Skills class at Georgian Bay District Secondary School which allows more students to be accommodated within their home school;

• adding an Integration Support Program at Twin Lakes Secondary School to support secondary-aged students, using the instructional principles of applied behavioural analysis through a flexible resource model of service;

• adding an Autism Spectrum Disorder (ASD) – Complex Care Class at Oakley Park Public School and Huronia Centennial Elementary School to support additional students expected from the changes to the Ontario Autism Program;

• relocating the Section 23 program at Oakley Park Public School to Johnson Street Elementary School as per the request of the coordinating agency;

• discontinuing the existing Section 23 program at Cundles Heights Public School operated by Kinark and Mackenzie Health at the end of June 2019; and,

• relocating the Social Skills class at Pine River Elementary School to Baxter Central Public School in consideration of future enrolment growth and facility needs and renovations.

Principal McClelland responded to questions from SEAC members at this time.

(3) Committee Reports - Nil

(4) SEAC Member Updates

(a) Association/Agency Updates – All (D-4-a) - Nil

(5) Board Member Updates

(a) Updates from Board Meetings – (D-5-a) Trustee O’Brien advised SEAC members of the following updates from Board: 1. The Board approved a letter from the Chairperson of the Board and a letter

from SEAC, expressing concerns related to the impact of the changes to the Ontario Autism Program.

2. A motion was passed for the Chairperson of the Board to write a second letter to address additional changes (i.e. class sizes, etc.)

3. Five trustees recently attended the Ontario Public School Boards’ Association (OPSBA) conference.

(6) Golden Buzzer

1. Principal McClelland shared a golden buzzer moment for April 2019.

REPORT NO. D-6-b MAY 22, 2019 - 6 E. Correspondence

1. A letter from the Simcoe County District School Board Chairperson of the Board to the

Minister of Education and Minister of Children, Community and Social Services expressing concerns related to the changes to the Ontario Autism Program.

2. A letter from the Simcoe County District School Board SEAC to the Minister of

Education and Minister of Children, Community and Social Services expressing concerns related to the changes to the Ontario Autism Program.

F. Other Matters - Nil

G. Notices of Motion for Next Meeting - Nil

H. Adjournment

Moved by Brandy Rafeek Seconded by Rose-Ann Marchitto That the meeting be adjourned at 8:40 p.m. CARRIED The next meeting date is May 13, 2019. Report Status This report is provided for information. Respectfully submitted by: Chris Samis Superintendent of Program and Special Education Approved for submission by: Steve Blake Director of Education May 22, 2019

office of the director of education regular board … · 5/22/2019 · office of the director of...

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