oil & gas notes update
TRANSCRIPT
Surya Vangara
SAP IS OIL &GAS Volume:1
SAP Implementation Oriented Training
By Mr.Surya Vangara MBA
Certified Consultant & Corporate Trainer [email protected] [email protected]
IS Oil & Gas Class Room Features:AS IS to Go live Real Time Documentation Presentation (End to End)Step by step Class Room Material with (800 Pages with screens)BBP Preparation, Master data Templates, Preparation of Cutover planIS Oil Real Time Issues & Solutions with screens, User TrainingIntegration with TD and TSW ,Resume Preparation IS Oil & Gas Volume:2 ADVANCED TOPICS and SCENARIOS Etc., Hyderabad WE ARE GIVING TRAINING FOR
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By Surya VangaraFeatures
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Surya Vangara Resume Preparation and etc……,
Training Offering For
IS UTILITIESIS OIL and GAS IS RETAL with POS Integration, WM
SAP CRM (Functional/Technical)SAP WEB DYNPROWSAP WORKFLOWAPOSRMSCMBW/BIXIBASISSAP SD (Sales & Distribution with CIN)FI/CO, MM, HR, ABAP C/A DATAWAREHOUSING and ORACLE
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IS UTILITIES
AP: Stands for Systems Applications & Products in Data Processing SAP: A Product of ERP (Enterprise Resource Planning)
54 % SAP (SAP cover 65% industries operating with this Software)
Language, Multilanguage, Data Security, Multiple uses of SAP. R3: Real time 3 tyre architecture Database:
ERP Architecture
ERP applications are a most commonly deployed in a distributed and often widely dispersed manner. While the servers may be centralized, the clients are usually spread to multiple locations throughout the enterprise.
Generally speaking, there are three functional areas of responsibility that is distributed among the servers and the clients. First, there is the database component – the central repository for all of the data that is transferred to and from the clients. Then, of course, the clients – here raw data gets inputted, requests for information are submitted, and the data satisfying these requests is presented. Lastly, we have the application component that acts as the intermediary between the client and the database.
Where these components physically reside and how the processes get distributed will vary somewhat from one implementation to the next. The two most commonly implemented architectures are outlined below.
Two-tier Implementations
In a typical two-tier architecture, the server handles both application and database duties. The clients are responsible for presenting the data and passing user input back to the server. While there may be multiple servers and the clients may be distributed across several types of local and wide area links, this distribution of processing responsibilities remains the same. Figure 1-1 below provides a simple illustration of a two-tier implementation.
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Three-tier Client/Server Implementations
In three-tier architectures, the database and application functions are separated. This is very typical of large production ERP deployments. In this scenario, satisfying client requests requires two or more network connections. Initially, the client establishes communications with the application server. The application server then creates a second connection to the database server. Figure 1-2 illustrates this type of implementation.
Three tyre of architecture:1) Server is not busy; 2) load on the server distributed subsequently, 3) System performance increases. Due to the single data, duplication will reduce.
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Difinition
Define company
In this step you can create companies. A company is an organizational unit in Accounting which represents a business organization according to the requirements of commercial law in a particular country.
You store basic data for each company in company definition. You only specify particular functions when you customize in Financial Accounting. Company G0000 is preset in all foreign key tables.
In the SAP system, consolidation functions in financial accounting are based on companies. A company can comprise one or more company codes.
When you create a company you should bear in mind the following points relating to group accounting:
• If your organization uses several clients, the companies which only appear as group-internal business partners, and are not operational in each system, must be maintained in each client. This is a precondition for the account assignment of a group-internal trading partner.
• Companies must be cataloged in a list of company IDs which is consistent across the group. The parent company usually provides this list of company IDs.
• It is also acceptable to designate legally dependent branches 'companies' and join them together as a legal unit by consolidation.
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Define Company Code
In this activity you create your company codes. The company code is an organizational unit used in accounting. It is used to structure the business organization from a financial accounting perspective.
We recommend that you copy a company code from an existing company code. This has the advantage that you also copy the existing company code-specific parameters. If necessary, you can then change certain data in the relevant application. This is much less time-consuming than creating a new company code. See "Recommendations" for more details about copying a company code.
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Surya VangaraIf you do not wish to copy an existing company code, you can create a new company code and make all the settings yourself. You define your company codes by specifying the following information:
• Company code key
You can select a four-character alpha-numeric key as the company code key. This key identifies the company code and must be entered when posting business transactions or creating company code-specific master data, for example.
• Company code name
• Address data
The address data is necessary for correspondence and is printed on reports, such as the advance return for tax on sales/purchases.
• Country currency
Your accounts must be managed in the national currency. This currency is also known as the local currency or the company code currency. Amounts that are posted in foreign currency are translated into local currency.
• Country key
The country key specifies which country is to be seen as the home country; all other countries are interpreted as "abroad". This is significant for business and payment transactions because different forms are used for foreign payment transactions. This setting also enables you to use different address formatting for foreign correspondence.
• Language key
The system uses the language key to determine text automatically in the language of the relevant country. This is necessary when creating checks, for example.
You do not specify the functional characteristic of the company code until configuring the relevant application.
You can set up several company codes per client to manage the accounts of independent organizations simultaneously. At least one company code must be set up in each client.
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Surya VangaraTo take full advantage of SAP system integration, you must link company codes to the organizational units of other applications. If, for example, you specify a CO account assignment (for example, cost center or internal order) when entering a document in FI, then the system must determine a controlling area to transfer this data to CO. You must specify how the system is to determine the appropriate controlling area.
The system derives the controlling area from the company code if you assign it directly to a company code. You can also assign several company codes to one controlling area.
Standard settings
Company code 0001 has already been created in clients 000 and 001 for the country DE (Germany). All country-specific information ("parameters") is preset in this company code, such as the payment methods, tax calculation procedures, and chart of accounts typical for this country.
If you want to create a company code for the USA and its legal requirements, you must first of all run the country installation program in client 001. The country of company code 0001 is then set to "US" and all country-specific parameters related to it are set to the USA. For more information, see the Set Up Clients activity under "Basic Functions" in the Customizing menu.
Further notes
You should create a company code according to tax law, commercial law, and other financial accounting criteria. As a rule, a company code in the SAP system represents a legally independent company. The company code can also represent a legally dependent operating unit based abroad if there are external reporting requirements for this operating unit, which can also be in the relevant local currency.
For segment reporting according to Anglo-American accounting practices, you need to represent the regions in which the company has significant dealings. This reporting data can be generated entirely on the basis of company codes.
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Define plant
The plant is an operating area or branch within a company.
The plant is embedded in the organizational structure as follows:
• The plant is assigned to a single company code. A company code can have several plants.
• Several storage locations in which material stocks are managed can belong to a plant.
• A single business area is assigned to a plant and to a division.
• A plant can be assigned to several combinations of sales organization and distribution channel.
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Surya Vangara• A plant can have several shipping points. A shipping point can be
assigned to several plants.
• A plant can be defined as a maintenance planning plant.
A plant has the following attributes:
• A plant has an address.
• A plant has a language.
• A plant belongs to a country.
• A plant has its own material master data. You can maintain data at plant level for the following views on a material master record in particular: MRP, Purchasing, Storage, Work scheduling, Production resources/tools, Forecasting, Quality management, Sales, Costing.
The plant plays an important role in the following areas:
• material valuation
If the valuation level is the plant, the material stocks are valuated at plant level. If the valuation level is the plant, you can define the material prices for each plant. Each plant can have its own account determination.
• inventory management
The material stocks are managed within a plant.
• MRP
Material requirements are planned for each plant. Each plant has its own MRP data. Analyses for materials planning can be made across plants.
• production
• costing
In costing, valuation prices are defined only within a plant.
• plant maintenance
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Surya VangaraIf a plant performs plant maintenance planning tasks, it is defined as a maintenance planning plant. A maintenance planning plant can also carry out planning tasks for other plants (maintenance plants).
Save
Define sales organization
In this step, you define the sales organizations in your company. In order to bring the functional scope of a sales organization in line with your organization, you should edit the following check list:
• Legally, a sales organization is included in exactly one company code.
• You can assign one or more plants to one sales organization.
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Surya Vangara• The sales organization has an address.
• Within a sales organization, you can define your own master data. This allows a sales organization to have its own customer and material master data as well as its own conditions and pricing.
• You can define your own sales document types within a sales organization.
• You assign sales offices and your own employees to a sales organization.
• All items in a sales & distribution document, that is, all items of an order, delivery or a billing document belong to a sales organization.
• A sales organization is the highest summation level (after the organizational unit Client) for sales statistics with their own statistics currency.
• The sales organization is used as a selection criterion for the lists of sales documents and for the delivery and billing due list.
• For each sales organization, you can determine the printer for output differently based on sales and billing documents.
A sales organization cannot share any master data with other sales organizations. The master data must be created separately. The data for a distribution channel or a division can, however, be created for several distribution channels or divisions.
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Define distribution channel
In this IMG activity you define distribution channels in your company or edit distribution channels that already exist. In order to adapt the functional scope of a distribution channel to the organization in your company, you should process the following check list:
• You allocate a distribution channel to one or more sales organizations.
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Surya Vangara• You allocate one or more plants to a distribution channel.
• Within a distribution channel, you can define your own master data for customers or materials as well as your own conditions and pricing.
• You can create master data for a representative distribution channel which is then also used in other distribution channels. To do this, you have to additionally create the allocation of the representative distribution channel to the other distribution channels.
• For a distribution channel, you can determine your own sales document types.
• You can determine sales offices for a distribution channel.
• All items of a sales document belong to a distribution channel. The entire sales document is therefore entered for a distribution channel.
• The items of a delivery can belong to different distribution channels.
• All items of a billing document belong to a distribution channel.
• The distribution channel can be used as a selection criterion in lists.
• You can determine the printer destination for messages differently for every distribution channel on the basis of the sales and billing documents.
A distribution channel does not fulfill the following criteria:
• A distribution channel does not have its own address.
• You cannot allocate your own employees to a distribution channel.
You specify the representative distribution channels in the menu option "Define common distribution channels ".
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Define division
In this step, you define the divisions in your company
or you edit divisions that already exist.
The division is one of the organizational units in Sales & Distribution and is also required for business area account assignment for logistics transactions in Financial Accounting. The business area for the material is determined via the plant and the division defined in the material master record.
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Surya VangaraIn order to adapt the functional scope of a division to the organization in your company, you should process the following check list:
• Allocate a division to one or more sales organizations.
• Allocate a division to one or more distribution channels.
• Allocate a business area to a division from a plant. This way, business area account assignment can be carried out for transactions in Materials Management. As of Release 3.0, the business area is determined in Materials Management from the division and the valuation area.
• A material is always assigned to one division only. You specify the division on the first sales & distribution screen in the material master record.
• You can define your own master data within a division for customers as well as your own conditions and pricing.
• You can also create shared customer master data and conditions, which apply to several divisions, using a common division.
• You can define sales offices for a division.
• You can define for each sales document type that all items of a sales document must belong to the same division.
• The items of a delivery or a billing document can belong to different divisions.
• The division is used as a selection criterion for lists of sales documents and the work list for deliveries.
• You can determine the printer destination for messages differently for every division on the basis of the sales documents.
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Save
Maintain sales office
In this step, you define the sales offices in your company. The definition of sales offices is optional. You can use the SD System without creating sales offices. In order to bring the functional scope of a sales office into line with your organization, you should use the following check list:
• You assign a sales office to one or more sales areas.
• A sales office can be divided into several vendor groups.
• You can assign colleagues to a sales office.
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Surya Vangara• A sales office has an address.
• All items in a sales document belong to a sales office.
• The items in a delivery or an invoice can belong to different sales offices.
• The sales office acts as a selection criterion for lists of sales documents.
• For each sales office, you can determine the printer for output based on the sales documents in different ways.
A sales office is not:
• a selection field for the delivery and billing due list.
• a selection field for lists of deliveries and billing documents.
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Save
Maintain sales group
In this step, you define sales groups in your company. The definition of sales groups is optional. You can use the SD system without creating sales groups. In order to bring the functional scope of a sales group into line with your organization, you should use the following check list:
• You can assign a sales group to one or more sales offices.
• You can assign people to a sales group.
• A sales group is responsible for all items in a sales document.
• The items in a delivery or a billing document can belong to different vendor groups.
• The sales group is a selection criterion for lists of sales documents.
• For each sales group, you can determine the printer for output differently on the basis of the sales documents.
A sales group is not:
• a selection criterion for lists of deliveries or billing documents
• a selection criterion for the delivery or billing due list
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Maintain storage location
A storage location is the place where stock is physically kept within a plant.
A storage location has the following attributes:
• There may be one or more storage locations within a plant.
• A storage location has a description and at least one address.
• It is possible to store material data specific to a storage location.
• Stocks are managed only on a quantity basis and not on a value basis at storage location level.
• Physical inventories are carried out at storage location level.
• A storage location can be assigned to a warehouse number in the Warehouse Management System. You can assign more than one storage location to the same warehouse number within a plant.
• Storage locations are always created for a plant.
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Maintain purchasing organization
In this step, you set up your purchasing organizations.
From the Materials Management and Purchasing view, the purchasing organization is responsible for all purchasing activities (including the processing of requests for quotations and purchase orders, for example).
The purchasing organization is integrated within the organizational structure as follows:
• A purchasing organization can be assigned to several company codes.(= Corporate-group-wide purchasing).
• A purchasing organization can be assigned to one company code.(= Company-specific purchasing).
• A purchasing organization can also exist without being assigned to a company code.
o Since each plant must be assigned to a company code, the latter can be determined via the plant at the time of each procurement transaction even if the procuring purchasing organization has not been assigned to a company code.
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Surya Vangara• A purchasing organization must be assigned to one or more plants.
(= Plant-specific purchasing).
• A purchasing organization can be linked to one or more other purchasing organizations.(= reference purchasing organization)For more on this topic, refer to Assign Purchasing Organization to Reference Purchasing Organization.
• A purchasing organization can be divided into several purchasing groups that are responsible for different operational areas.
• Each purchasing organization has its own info records and conditions for pricing.
• Each purchasing organization has its own vendor master data.
• Each purchasing organization evaluates its own vendors using MM Vendor Evaluation.
• Authorizations for processing purchasing transactions can be assigned to each purchasing organization.
• All items of an external purchasing document, that is, request for quotation, purchase order, contract, or scheduling agreement, belong to a purchasing organization.
• The purchasing organization is the highest level of aggregation (after the organizational unit "client") for purchasing statistics.
• The purchasing organization serves as the selection criterion for lists of all purchasing documents.
Possible organizational forms
You can organize your purchasing function in the following ways:
• Corporate-group-wide purchasing
• Company-specific purchasing
• Plant-specific purchasing
All of these forms can co-exist within a single client.
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Surya VangaraCorporate-group-wide purchasing:
A purchasing organization is responsible for the purchasing activities of different company codes.In this case, you do not assign a company code to the purchasing organization, but specify the company code concerned for each individual purchasing transaction. You assign plants from different company codes to the purchasing organization.
Company-specific purchasing:
A purchasing organization is responsible for the purchasing activities of just one company code.In this case, you assign a company code to the purchasing organization. The purchasing organization may procure only for this company code. You assign only plants of the company code concerned to the purchasing organization.
Plant-specific purchasing:
A purchasing organization is responsible for the purchasing activities of one plant.In this case, you assign the plant and the company code of the plant to the purchasing organization. The purchasing organization may procure for this plant only.
Save
Define shipping point
In this step, you define the shipping points in your company or edit shipping points that already exist. In order to adapt the functional scope of a
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Surya Vangarashipping point to the organization in your company, you should process the following check list:
• The shipping point is the top level in the organization for shipping.
• A shipping point can be allocated to several plants.
• A shipping point can be divided into several loading points.
• A delivery is always initiated from exactly one shipping point. Thus, all items of a delivery belong to one shipping point. Groups of deliveries also belong to exactly one shipping point.
• You can influence delivery scheduling via allocation to departure zones.
• The shipping point can be proposed automatically during order processing depending on the plant, loading group and shipping condition.
• A shipping point has an address.
• The shipping point is used as a selection criterion for lists of deliveries and the work list deliveries.
• The shipping point is used as a selection criterion for processing deliveries like printing, picking or goods issue.
• You can determine the printer destination for messages differently for every shipping point on account of shipping documents.
Define Credit Control Area
In this step, you define your credit control areas. The credit control area is an organizational unit that specifies and checks a credit limit for customers.
Note
A credit control area can include one or more company codes. It is not possible to assign a company code to more than one control control area. Within a credit control area, the credit limits must be specified in the same currency.
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Click on New entries
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Define Business Area
In this section you create business areas. A business area is an organizational unit within accounting that represents a separate area of operations or responsibilities in a business organization.
When defining a business area, you enter a four-character alphanumeric key and the name of the business area.
In a client, you can set up several business areas to which the system can assign the postings made in all company codes defined in this client. To
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Surya Vangaraensure consistency in document entry, you should give business areas the same name in all company codes.
You make all other specifications for your business areas in the Financial Accounting Implementation Guide.
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Define Functional Area
In this activity you create your functional areas.
Example
Typical functional areas are Sales, Production, Marketing, Administration and Research & Development.
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• Administration
• Sales and distribution
• Marketing
• Production
• Research and development
Classification takes place to meet the needs of cost-of-sales accounting.
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Maintain consolidation business area
In this activity you create consolidation business areas. A consolidation business area is an accounting organizational unit that represents a central business segment within a business organization and that has a balance sheet which can be included in business area consolidation.
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Surya VangaraIn the SAP system, you execute the functions for consolidating business areas based on consolidation business areas.
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Maintain FM Area
In this step, you create your financial management (FM) areas. The financial management area is an organizational unit within accounting which structures the business organization from the perspective of Cash Budget Management and Funds Management.
You define the functional characteristics of FM areas separately for both Cash Budget Management and Funds Management in the implementation guide for each of these areas.
To be able to take advantage of the high degree of integration in the SAP system, you must link the FM areas with organization units from other applications. For example: if you assign a Financial Accounting document to a Funds Management object (such as a commitment item or funds center), the system has to determine an FM area, so that it can record the data in Funds Management. For this reason, you must specify how the appropriate FM area is to be determined.
The FM area is taken from the company code when you assign a company code to an FM area. More than one company code can be assigned to an FM area.
You make this assignment in the second step by assigning the company code (relevant to Cash Budget Management or Funds Management) to an FM area. For more information on this, see step "Assign company code to FM area".
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Assignment
In this section you create references between the organization units you have defined.
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Surya VangaraOnce you have linked the organizational units, you have built the framework for processing business transactions.
Assign company code to company
In this step you assign the company codes which you want to include in the group accounting to a company.
Save
Assign plant to company code
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Surya VangaraIn the IMG activity "Assignment Plant - Company Code" you assign each plant to a company code.
A plant can only belong to one company code.
Note
Complete functionality of the system can only be ensured if the plants assigned to a company code are only those situated in the same country as the company code.
It is therefore recommended that you also create a company code for each country in which a plant is situated.
Examples
• Only then are tax postings created when transferring stock between plants in different countries.
• The taxation procedure and Intrastat declaration are supported only for the country of the company code.
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Assign sales organization to company code
You can use this step to define the allocation of sales organizations to company codes. This establishes a link between the SD and FI systems. A sales organization belongs to just one company code.
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Assign distribution channel to sales organization
In this step, you allocate the distribution channels to a sales organization. In this case, as many distribution channels as desired can belong to a sales organization. In addition, a distribution channel can be valid for several sales organizations.
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Assign division to sales organization
In this step, you allocate as many divisions as desired to a sales organization. Any one division can belong to several sales organizations.
Save
Set up sales area
In this step, you set up the sales areas. You can create a sales area for any combination of sales organization, distribution channel and division.
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Assign sales office to sales area
In this step, you can allocate as many sales offices as desired to the sales areas. Any one sales office can belong to several sales areas at the same
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Surya Vangaratime. The sales areas previously defined are automatically proposed as defaults for allocation.
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Assign sales group to sales office
In this step, you can assign as many sales groups as desired to the sales offices. Any one sales group can belong to several sales offices.
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Assign sales organization - distribution channel - plant
Use this step to assign any number of plants to a combination of sales organization and distribution channel. A plant can be assigned more than once.
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Assign purchasing organization to company code
In this Implementation Guide (IMG) activity, you assign purchasing organizations to company codes.
Note
For information on maintaining purchasing organizations, see the IMG activity Maintain purchasing organizations.
You have the following options:
• You can assign a purchasing organization to one company code. This is company-specific purchasing.
• You can assign a purchasing organization to no company code. This purchasing organization can then procure for all plants assigned to it, irrespective of the company code to which the plant belongs.
Since each plant must be assigned to a company code, the company code can be determined via the plant in each procurement transaction, even if the procuring purchasing organization is not assigned to a company code.
• A purchasing organization must be assigned to one or more plants. This is plant-specific purchasing.
For more information, see the IMG activity Assign purchasing organization to plant.
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Assign purchasing organization to plant
In this IMG activity, you assign purchasing organizations to the plants for which they are responsible.
You have the following options:
• One purchasing organization procures for one plant.This is plant-specific purchasing.
• One purchasing organization procures for several plants.
• Several purchasing organizations procure for one plant.
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Assign shipping point to plant
In this step, you can allocate as many shipping points as desired to the plants. Any one shipping point can belong to several plants.
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Assign company code to credit control area
In this step, you assign company codes to a credit control area.
Requirements
You must first have performed the steps "Create company codes" and "Create credit control area".
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Assign business area to consolidation business area
In this step you allocate the business areas to consolidation business areas, as required for consolidation.
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Assign company code to financial management area
In this IMG activity, you assign each company code which is relevant to Cash Budget Management or Funds Management to a FM area.
In the case of cross-company-code Cash Budget Management/Funds Management, you can combine several company codes in a single FM area. You must assign all the company codes in question to the same FM area.
New entries
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Surya VangaraCustomer Creation Customization Settings
Define Account Groups with Screen Layout (Customers)
You can also define reference account groups for one-time accounts. You can use these to control the fields of the one-time account screen so that, for example, certain fields are displayed as required fields or are hidden.
When creating a customer account, you must specify an account group. You can specify a reference account group under "Control" in the "General data" part of a one-time account's master data. If you do not specify a reference account group, then, as previously, all fields of the one-time account screen are ready for input during document entry.
You use the account group to determine:
• the interval for the account numbers
• whether the number is assigned internally by the system or externally by the user (type of number assignment)
• whether it is a one-time account
• which fields are ready for input or must be filled when creating and changing master records (field status)
Example:You want to hide the address, communication and bank data fields for the one-time accounts. You determine the field status in the general data area for these fields since the fields are contained in this area. The reconciliation account field is defined as a required field since a reconciliation account must also be specified for the one-time accounts. This field is company code-dependent. You define the status of this field in the company code-dependent data area.
With the account groups, you group accounts together according to the criteria mentioned above, for example, one-time accounts. You determine the account number interval and the type of number assignment using the number ranges.
Note
If you create new account groups, do not forget to maintain the field status. Otherwise all corresponding fields are shown. It is recommended that you control the field status via the account groups. In exceptional cases, it can
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Note on changing the account group
You may only delete an account group from the system if there are no master records referencing this account group. Otherwise you can no longer display or change the master record.
• Changing the field status definition
If you hide a field at a later stage in which you had already made an entry, the field contents are still valid.
• Changing number ranges
You can increase the upper limit of the number interval as long as there is no other interval containing the required numbers. You can allocate a new number range to the account group. The numbers of the new master records must then be contained in the new area.
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Save
Create Number Ranges for Customer Accounts
In this activity you create the number ranges for the customer accounts. To do this, specify the following under a two-character key:
• A number interval from which the account number for the customer accounts is to be selected
• The type of number assignment (internal or external number assignment)
Allocate the number ranges to the account groups for customers.
Note
The type of number assignment is especially important. The following are possible:
• Transferring the numbers of your customers/vendors from an existing system or a pre-system (external assignment: you enter a number when creating a master record).
• Creating the master records under new numbers assigned by the SAP system (internal assignment: the system assigns a number when creating the master records).
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Click on change intervals
Save
Assign Number Ranges to Customer Account Groups
In this step you assign the number ranges you created in the preceding step to the account groups for customers. You can use one number range for several account groups.
Assign the required number ranges to the account groups.
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Save
Partner Determination
In the following menu options, you define the rules according to which automatic partner determination is to be carried out.
When creating a customer master record, the SAP System proposes the allowed partner functions to be maintained. According to the rules defined here, the partners are adopted from the customer master records of the sold-to parties into the sales and distribution documents.
You have to edit the following points for the function "Partner determination":
• Partner function
You define with the help of the partner function which functions exist for the partners ( customers, vendors, employees, and so on) in your system.
• Partners allowed for each account group
You allocate the permitted partner functions to every account group customer.
• Function conversion
You can define the key of the partner functions according to the language.
• Partner object
Partners are possible in the customer master record and the so-called partner objects in the sales and distribution documents. Select a
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• Partner determination procedures
You define partner determination procedures which contain all the allowed partner functions for every partner object.
• Procedure allocation
You allocate each partner determination procedure to an actual partner object using a key, for example, to an account group customer or a sales document type.
Partners are contained both in the customer master records and in the sales and distribution documents. You define partner determination for each of these objects individually.
The following partner objects exist:
• customer master record
• sales document
o header
o item
• delivery
o header
• billing document
o header
o item
• sales activity
After defining the partner functions, select one partner object after the other and define the partner determination procedures for the selected object.
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Select PDP and double click on Partner Function in Procedure
Assign like
Save
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Save
Like SP and SH also save it.
Creation Customer Master
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You enter data on business partners with whom your company has a business relationship in master records. Master records contain all data necessary for processing business transactions. This is known as master data.
If you enter all master data, you spend less time processing business transactions because the system proposes the master data in these transactions.
Financial Accounting and Logistics use master data. General data and data relevant to both departments is stored in shared master records to avoid duplication.
Features
You can create and change master records using groups of data that differ in the level of detail.
Master records for business partners who are customers or vendors have the following structures:
Customer Master Records Vendor Master Records
• General Data
General data does not depend on the company code, the sales and distribution organization or the purchasing organization. General data applies to one business partner for all company codes, and in all sales areas and purchasing organizations. It includes:
o Company name
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General data is not limited to information used by both Financial Accounting and Logistics. The unloading point, for example, is unique for a customer and is only relevant for Sales and Distribution. However, because it is not part of the sales and distribution organization of your company, it is not sales and distribution data. It is general data.
If you edit a master record using the customer or vendor number without specifying a sales area, a purchasing organization, or a company code, the system displays only general data screens.
The department that creates the master record for a business partner also enters general data. If Financial Accounting creates the master record, it must also enter general data, such as the address. When Logistics then enters data, the general data for the business partner exists. Logistics can display the general data.
• Company Code Data
Company code data only applies to one company code. This data is only relevant to Financial Accounting, and includes:
o Account management data o Insurance data
If you edit a master record, you must specify the customer or vendor number and company code to access the screens containing company code data.
You can only invoice a business transaction if the data on the payer partner function is entered in the Financial Accounting view.
• Sales and Distribution Data
The data for one customer can differ for each sales area. The sales area is a combination of sales organization, distribution channel and division. This data is only relevant to Sales and Distribution, and includes:
o Pricing data o Delivery priority o Shipping conditions
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You can only process sales and distribution transactions, for example, a sales order, after entering the sales and distribution data for a customer.
• Purchasing organization data
The data for one vendor can differ for each purchasing organization. This data is only relevant to Purchasing, and includes:
o Purchasing data
o Partner functions
o Other data retention levels within the purchasing organization
In addition to data that is valid for the whole purchasing organization, you can enter information on the Purchasing data and Partner functions screens that is only valid for a particular site or vendor sub-range. This includes terms of payment or incoterms that differ from those valid for the purchasing organization. Such data is retained at the following levels:
Vendor sub-range
Site
A particular combination of vendor sub-range and site
You negotiate better prices and conditions for a particular vendor sub-range than those valid for the purchasing organization. You create a vendor sub-range and maintain the different terms of payment for it.
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Click on company date tab
Click on sales area data tab
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Define Account Groups with Screen Layout (Vendors)
In this step you determine the account groups for vendors.
You can also define reference account groups for one-time accounts. These enable you to control the fields in the one-time account screen. You can, for example, make certain fields required fields and suppress others.
When creating a vendor account, an account group must be specified. You can enter a reference account group in the "General data" section of the one-time account master record under "Control data". If you do not specify a reference account group, all fields in the one-time account screen for document entry are ready for input (as before).
Via the account group you determine
• The interval for the account numbers
• Whether the number is assigned internally by the system or externally by the user (type of number assignment)
• Whether it is a one-time account
• Which fields are ready for input or must be filled when creating and changing master records (field status)
Example:In the one-time accounts you want to suppress the address, communication and bank detail fields. These fields are part of the general data and so you set the field status in the general data section. Define the reconciliation account as a required field since this is a required entry for one-time accounts as well. The field is company code-dependent so you define the status for this field in the company data section.
With the account groups, you group accounts together according to the criteria mentioned above, for example, one-time accounts. You determine the account number interval and the type of number assignment by using number ranges.
Note
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Surya VangaraDo not forget to maintain the field status when you create new account groups. If you do not mark a status for a field group, all the corresponding fields are displayed. We recommend that you control the field status by account group. In exceptional cases it may make sense to control the field status by company code or transaction.
Notes on changing the account group
You can only delete an account group from the system if no master record refers to this account group. Otherwise you can no longer display or change the master record.
• Changing the field status definition
If you suppress a field which you have already filled in at an earlier date, the field content is still effective.
• Changing number ranges
You can increase the upper limit of the number range interval as long as no other interval contains the required numbers. You can assign a new number range to the account group. The numbers of the new master records must then be within the new range.
New entries
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In this activity you create the number ranges for vendor accounts. To do this, specify the following under a two-character key:
• A number interval from which the account number for the vendor accounts is to be selected
• The type of number assignment (internal or external number assignment)
Assign the number ranges to the account groups for vendors.
Note
The type of number assignment is especially important. The following is possible:
• Transferring the numbers of your vendors from an existing system or a pre-system (external assignment)
• Creating the master records under new numbers assigned by the SAP System (internal assignment)
External number assignment is useful, for example, if you transfer master data from a pre-system. In all other cases, you should use the internal number assignment. The SAP System offers a number of help functions to determine an account number. Therefore the account numbers no longer have to be "mnemonic". This includes, among other things, the matchcode or the field Prev.acct no. in the vendor master record.
Click on change intervals
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Save
Assign Number Ranges to Vendor Account Groups
In this step you allocate the number ranges you created in the preceding step to the account groups for vendors. You can use one number range for several account groups.
Activities
Allocate the required number ranges to the account groups.
Save
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Partner Determination
In this section, you set up the partner determination facility.
In Purchasing, you have contact with various business partners (e.g. vendors or carriers).
For each account group, you can define which roles the business partners may assume.For example, you can specify that certain vendors may function as ordering addresses only - not as invoicing parties.
You can use partner roles both within a corporate group and to define relationships between independent firms.
Examples:
- Within the vendor corporate group Steel Inc., the company code South-East Steel Co in Orlando can have the role of ordering address and plant 1000 in Atlanta the role of goods supplier.
Define Partner Schemas
In this step, you define partner determination schemas.
Partner schemas allow you to group various partner roles. You can specify that certain roles in a schema are mandatory, i.e. cannot be changed after entry.
You have the option of defining different partner schemas at different data retention levels within the vendor master record.For example, you can have a different ordering address at the more specific level "purchasing organization/vendor sub-range/plant" than at the more general level of the purchasing organization.
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In this step, you assign partner schemas to account groups.
Example
Account group 0001 has the partners "vendor", "goods supplier", and "invoicing party". Account group 0002 has the same roles plus the roll of "different payee".
Save
Define Permissible Partner Roles per Account GroupExample
You can specify that certain vendors may only serve as an ordering address, not as an invoicing party.
Activities
Maintain the partner roles of the vendor.
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Material Master
Material Master
In this step, you make the configurations required for processing business transactions in Materials Management.
Field Selection
In this section, you carry out the following activities:
• Define whether a field is hidden or displayed, or whether an entry is mandatory or optional in material master maintenance by assigning the field to a field selection group
• Create and maintain field references
• Define industry sectors and industry-sector-specific field selection
• Define plant-specific field selection and screen selection
Maintain Field Selection for Data Screens
In this IMG activity, you create and maintain field references. You can see where a field reference is used by choosing Where-used list.
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Save
Assign Fields to Field Selection Groups
To define whether a field is hidden or displayed, or whether an entry is mandatory or optional in material master maintenance, you must assign the field to a field selection group. You may assign a field to one field selection group only.
Before including customer-defined fields in a field selection group together with standard fields, or assigning standard fields to a different field selection group, familiarize yourself with the assignment of fields to field selection groups in the standard R/3 System.
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Save
Material Types
In this section, you carry out the activities listed below. However, be sure to read the documentation for each activity beforehand.
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Sales documents
Sales
Purpose
Sales allows you to execute different business transactions based on sales documents defined in the system.
Four groups of sales documents are differentiated:
• Customer inquiries and quotations • Sales orders • Outline agreements, such as contracts and scheduling agreements • Complaints, such as free of charge deliveries, credit and debit memo
requests and returns
Features
Delivieries and billing documents can be created and processed from the sales document. Some sales documents, such as cash sales and rush orders, automatically trigger the creation of subsequent deliveries and billing documents.
About Sales Documents
Sales-related business transactions are recorded in the system as sales documents. These are grouped into four categories:
• Pre-sales documents: inquiries and quotations
• Sales orders
• Outline agreements, such as contracts and scheduling agreements
• Customer problems and complaints, leading to free-of-charge deliveries and credit memo requests
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Basic Functions Within Sales Order Processing
During sales order processing, the system carries out basic functions, such as:
• Monitoring sales transactions
• Checking for availability
• Transferring requirements to materials planning (MRP)
• Delivery scheduling
• Calculating pricing and taxes
• Checking credit limits
• Creating printed or electronically transmitted documents (confirmations and so on)
Depending on how your system is configured, these functions may be completely automated or may also require some manual processing. The data that results from these basic functions (for example, shipping dates, confirmed quantities, prices and discounts) is stored in the sales document where it can be displayed and, in some cases, changed manually during subsequent processing.
Document Flow in Sales
The sales documents you create are individual documents but they can also form part of a chain of inter-related documents. For example, you may record a customer’s telephone inquiry in the system. The customer next requests a quotation, which you then create by referring to the inquiry. The customer later places an order on the basis of the quotation and you create a sales order with reference to the quotation. You ship the goods and bill the customer. After delivery of the goods, the customer claims credit for some damaged goods and you create a free-of-charge delivery with reference to the sales order. The entire chain of documents – the inquiry, the quotation, the sales order, the delivery, the invoice, and the subsequent delivery free of charge – creates a document flow or history. The flow of data from one document into another reduces manual activity and makes problem
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The following graphic shows how the various types of sales documents are inter-related and how data subsequently flows into shipping and billing documents.
The Role of Organizational Structures in Sales Documents
Sales transactions occur within the organizational structure of sales and distribution. This means, for example, that all sales activities are allocated to a sales organization, a distribution channel and a division. Since sales activities within your organization are processed in different geographical locations, the system allows you to specify additional organizational structures that define sales offices, sales groups, and sales people.
How Sales Documents are Structured
All sales documents have basically the same structure. They are made up of a document header and any number of items. The items can in turn be divided into any number of schedule lines. The following graphic shows the structure of a sales document:
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Header data
The general data that is valid for the entire document is recorded in the document header. For example,
• Number of the sold-to party
• Number of the ship-to party and the payer
• Document currency and exchange rate
• Pricing elements for the entire document
• Delivery date and shipping point
Item data
Whereas data in the document header applies to all items in the document, some data applies only to specific items. This data is stored at item level and includes the:
• Material number
• Target quantity for outline agreements
• Number of the ship-to party and the payer (an alternative ship-to party or payer can be defined for a particular item)
• Plant and storage location specifications
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Schedule line data
An item consists of one or more schedule lines. The schedule line contains all the data that is needed for a delivery. For example, a customer orders 20 units of a particular material which you enter as one item in the sales order. However, you can only deliver 10 pieces now and the remaining 10 pieces next month so you need to schedule two deliveries. The data for these deliveries (dates, confirmed quantities) are stored in two separate schedule lines. In sales documents where delivery data is not relevant, for example, contracts, credit and debit memo requests, the system does not create any schedule lines.
Data recorded in the schedule lines includes the:
• Schedule line quantity
• Delivery date
• Confirmed quantity
Structure and Data in a Sales Document
The user interface provides you with the following advantages for processing sales documents:
• Easy navigation between different processing screens • Less switching between screens during processing • Transparent display of data • Complete display of processing screens even on smaller computer
screens
The new interface with its flexible tables allows you to adjust the display to meet your requirements during processing. You can alter the width of the columns and their sequence to suit your way of working by simply dragging the mouse. You can then save your different version of the display as a variant.
An essential element of the interface is the tab page which looks like a box of index cards where you can easily find what you need. Each tab page has a title which is constantly visible. By simply clicking on the tab page title, you can bring the page in the box into the background, and process it if necessary.
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The essential data in a sales document is contained on the following screens; each screen in the standard system has several tab pages:
• Overview screenTab pages: Sales, Item overview, Ordering party, Procurement, Shipping, Reason for rejection
• Header screenTab pages: Sales, Shipping, Billing, Payment slips, Billing plan, Accounting, Conditions, Partners, Texts, Purchase order data, Status, Additional data A and B
• Item screenTab pages: Sales A and B, Shipping, Billing, Country, Conditions, Account assignment, Schedule lines, Partners, Texts, Purchase order data, Status, Structure, Additional data A and B
You can also use icons to help you to switch between these tab pages quickly and easily.
Overview Screen
The overview screen provides the user with a choice of data for the document header. Under the display area, there is a table with the items for the document.
From this overview screen, you can switch between several tab pages. The Sales tab page contains important fields from the document header so it is particularly useful when you create the document for the first time. In Customizing, you can define which fields should be hidden. This gives you more space for the items.The Item overview screen displays a limited amount of header data - and again this provides more room for the items.
The Ordering party, Procurement, Shipping, and Reason for rejection tab pages display data for the relevant area. The Procurement tab page shows both the items and the schedule lines.
Using the Configuration tab page, you can gain an overview of characteristic attributes for an item quickly and easily. This display possibility is particularly useful for materials with a relatively simple configuration, and for when you work with models, in which essential characteristics occur again and again. The Configuration tab page is only displayed in the sales document if you have maintained the characteristics display. If no entries are available in Customizing, the tab page is not displayed. The settings for the characteristics display in the overview screen are found in Customizing for Sales and Distribution under Sales ® Sales Documents ®Define
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Header Screen
The header screen contains several tab pages with data from the document header.Before Release 4.0, you could switch from the Business Data screen to the three detail screens Sales, Shipping and Billing. The data for these detail screens is now on the Sales, Shipping, Billing document and Accounting tab pages for the header screen, making it easier to reach than previously. As of 4.0, the data from the Business Data screen is divided between the relevant tab pages.Instead of the additional data screen, there are now two tab pages for Additional Data A and Additional Data B and the latter can be designed to suit your needs.
Item Screen
The item screen displays data on an individual item for the document. Even here, there are several tab pages to choose from. Similar to the header screen, the tab pages in the item screen make data from the previous three detail screens for sales, shipping and billing directly accessible. The Business Data screen no longer exists here either and instead you can find the fields from this screen in the Sales A, Sales B, Shipping and Billing tab pages.There are two pages for sales data (Sales A and Sales B), allowing full display of the tab pages even on smaller screens. The previous data in the Additional Data screen has now also been divided into two pages (Additional Data A and Additional Data B).
Additional Screens
Schedule Lines
The overview, header and item screens do not contain all the data for a sales document. Instead, you can go to the Schedule line tab page from the Item screen to see a schedule line in the Schedule Line screen. (This can also be done by double-clicking on the magnifying glass under the schedule line table.) This screen contains detailed information for a single schedule line.
Scheduling Agreements
Up to three scheduling agreement releases with different delivery schedule release types (forecast, just-in-time, or planning delivery schedules) can be
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There are tab pages for forecast delivery schedule, JIT delivery schedule and planning delivery schedule. These pages are displayed independantly of the scheduling agreement type. The pages provide an overview of the current delivery schedule, with data for the delivery schedule header in the upper area, and a list of schedule lines in the delivery schedule below. You can reach detail screens by clicking on an icon for both the delivery schedule header (only for forecast and just-in-time delivery schedules) and the schedule lines.
How Sales Documents are Controlled
During Customizing for Sales and Distribution, your system administrator defines various types of data for controlling the processing of sales documents. Data is defined on three different levels:
• According to sales document type
• According to item category
• According to schedule line category
At sales document level, for example, you can specify whether a credit check takes place for a particular type of document. In addition, you can specify whether a certain document type is automatically blocked and must first be reviewed before it can be processed further (a request for a credit memo, for example). At item category level, you can specify, for example, whether an item category is relevant for delivery or billing. The item categories used in a quotation, for example, would not be relevant for delivery or billing. Finally, schedule line categories can be defined according to how you want MRP requirements and the availability check to be carried out.
Sales Documents
In the following menu options, you define the control data for the various document types in sales. The control data refers to:
• Document types
• Item categories
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You also define the following for the sales documents in the subsequent menu options:
• Possible order reasons
• Possible reasons for rejection
• Various blocks
• Various order types
• Number ranges
Define Sales Document Types
The sales document types represent the different business transactions in Sales and perform a central controlling function for the entire sales order process. The definition and configuration of sales document types can be divided into three parts:
1. Definition of the sales document types themselves (for example, standard order OR)2. Definition of additional sales document functions (for example, number ranges)3. Configurations for general sales and distribution functions (for example, pricing)
Defining sales document types
To define sales document types, you must make a large number of controlling specifications which are listed below. Be careful that the sales document types are not isolated but are always closely linked with delivery types and billing types. When defining sales document types, you must therefore take settings into account which are listed for deliveries and billing documents.This connection is apparent in the following examples:
o You can allow a billing block to be proposed that must be checked by the billing department for each sales document type (for example, in the case of returns).
o You can allow a certain delivery type to be proposed for a sales document type during delivery processing.
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automatically propose the current date as a delivery date.
Defining additional sales document functions
When defining your own sales document types or adjusting the standard document types to your company-specific requirements, take the following settings into account in addition to the actual sales document types:
o Language conversion
o Number ranges
o Screen sequence groups
o Blocks for each sales document type
o Order types
o Reasons for rejection
o Usage indicator
o Assignments to the different organizational units
o
Setting general SD functions
You have to configure a number of general SD functions for sales document types.You can, for example, perform a certain type of pricing for each sales document type. In this case, process the sales document type and the pricing independently and allocate the required document pricing procedure for pricing to the sales document type.You can also propose your own output for each sales document type. To do this, allocate your own output types and output determination procedures to the sales document type.You have finished defining a sales document type when youi have processed the following general SD functions:
o Pricing
o Output determination
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o Statistics
o Text determination
o Credit limit
o Shipping requirements
o Scheduling
newentries
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SD document category
A classification for the different types of documents that you can process in the sales and distribution system (for example: quotations, sales orders, deliveries, and invoices).
Use
The document category determines how the system stores and keeps track of document data. It enables the system to provide you with status information about delivery processing, billing, and documents that are used for reference (for example, inquiries and quotations).
Sales document block
Determines whether the sales document is blocked for use.
Use
If you block a sales document type, users cannot create new sales documents of this type. Sales documents created before you set the block can still be changed and displayed.
Procedure
If you want to block the sales document type, mark the field.
Number range in the case of internal number assignment
Number that determines how documents are to be numbered by the system. It indicates which number range is relevant for a document type.
Use
When creating a document with internal number assignment, the system assigns a number that lies within the appropriate number range.
Increment of item number in the SD document
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Procedure
Because it is sometimes necessary to insert items between other items in a document, you should enter an increment greater than 1. If necessary, the system can then automatically generate an item number in between.
Increment of sub-item number in sales document
Increment by which the item number in a sales document is increased, if the system automatically provides item numbers.
Procedure
Sometimes it is necessary to add items between other items in a document, so you should enter an increment greater than 1. The system can then automatically provide the item numbers inbetween.
Reference mandatory
Indicates whether, when you create a sales document, a reference document is mandatory. If so, the indicator also specifies which type ofreference document you should use.
Use
When you try to create a sales document that has a mandatory reference document, the system automatically prompts you for the number of the reference document.
Example
If you want to create a subsequent delivery that is free of charge, you must enter the number of the sales order to which the delivery refers.
Check division
Controls how the system reacts during sales order processing when a division that is entered or proposed at the item level differs from the division in the document header.
Sales probability
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Use
The system uses the probability and net value of each item to calculate a total expected order value for the sales document. The expected order value appears in the double-line entry screen.
Procedure
The system proposes the probability for each item. You can change the value manually depending on the sales document category.
Example
A quotation contains two items:
• Item 1 has a value of $100 and a probability of 100%
• Item 2 has a value of $200 and a probability of 25%
The system calculates the total probability as follows:
($100 x 100% + $200 x 25% ) divided by $300 = 50%
In this case, the probability of this quotation resulting in a sales order is 50%.
Dependencies
You can generate requirements from quotations. The probability of the quotation items affects how the system passes on requirements. For example, a quotation for 100 pieces and a probability of 50% will generate requirements for 50 pieces.
Check credit limit
Specifies whether the system runs credit checks and how it responds to the check during sales order processing.
Use
• Various checks are available for the automatic credit check (for example, dynamic credit limit check, static credit limit check, check
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Surya Vangarabased on the maximum document value).In static and dynamic credit checks, the credit exposure results from the total of open orders, open deliveries, open receivables and open items.If you want to work with the automatic credit control, enter D here.See Define automatic credit control in the implementation guide.
• For simple credit checks, the system compares the credit exposure with the payer's credit limit.The credit exposure results from the total of the net document value and the value of the open items.You can set the following system responses for when the credit limit has been reached: A (warning), B (error message), C (delivery block).See Simple credit limit check in the implementation guide.
Credit group sales order
Specifies the document credit group for a particular sales document.
Use
The document credit group enables you to combine different sales document types for the purposes of credit management.
Application for output conditions
Identifies the applications from which output can be sent (for example, sales order processing or invoice processing). The output is divided according to output types and assigned to these applications.
Material entry control
Controls how the entry field for the material or material order number should be interpreted in the sales order.
Division in sales order item comes from the material
Indicates whether the division at the item level is proposed from the material master record of the item or whether the division you enter in the sales document header also counts for all items.
Procedure
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Surya VangaraIf you mark this field, the system proposes the division from the material master record of the item. If you leave the field blank, the division in the document header also counts for all items.
Read customer-material info record ?
Determines whether the system reads the customer-material info record for the sales document type.
Procedure
If customer-material info records do not exist, you can leave the field blank.
Use document number to enter external PO number
Procedure
Activate this field if the system should enter the document number in the PO number field if this field has not been maintained when the document is saved. In repairs processing, the external purchase order number functions as the RMA (Return material authorization) number, that is, the number for tracking the progress of the repairs.
Commitment dates switch for calculation rule
Key that controls how the commitment quantities should be calculated per sales document type.
Use
The commitment date is calculated using the delivery time for releases to contracts with delivery times, or sales orders that refer to quotations containing delivery times. The committed quantity results from the agreed delivery time or the confirmed quantity, according to the calculation rule set here.
Dependencies
You can set the following calculation rules:
• A: Consider agreed delivery timeHere, all required schedule lines are committed for the date that lies at the agreed distance from the delivery time, according to the date on which the order was placed. If the customer requests a later date, this can be confirmed. The confirmation does not affect the calculation. If
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Surya Vangarayou do not enter a delivery time, the system does not calculate a committed quantity.
• B: First confirmation dateThe committed quantity is calculated according to the first confirmed quantities. If a delivery time exists for the item, the system takes it into account, as in calculation rule A, and confirms the earlier date. The commitment date is recalculated if the material, quantity, first date, or delivery time change. The quantities confirmed then are valid once the document has been saved.
• C: First confirmation dateRule C is the same as calculation rule B but for new items. If you save a document again but the system can confirm more for the customer, the more favorable situation will be saved as the commitment. As in rule B, the commitment date will be recalculated if changes are made to the material, quantity, requested delivery date, or delivery time.
• No entryCommitment dates are not calculated or displayed
Screen sequence group for document header & item
Controls which screens you see during a particular transaction (for example, creating a quotation) and in which sequence they appear.
Example
You can specify a screen sequence group for the processing of inquiries and quotations. In this case, the screens and their sequence would differ from the screen sequence for, say, creating a sales order.
Incompletion procedure for sales document
The number that uniquely identifies the incompletion procedure. The incompletion procedure defines a number of fields in which the user must enter information.
Use
The system uses the incompletion procedure to determine which fields appear in the incompletion log when the user does not enter information during sales order processing. In SD Customizing, you can specify an incompletion procedure for each type of sales document.
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Surya VangaraExample
Validity periods and customer purchase order numbers are required entries for both contracts and scheduling agreements. In this case, the system automatically proposes the same incompletion procedure for both types of document.
Transaction group
A grouping that allows you to control certain characteristics of a transaction according to sales document type.
Use
The transaction group controls,
• the types of sales documents you can process with certain system transactions in sales processing
• for which sales, shipping and billing documents the system should update reporting indices (in tables TVIND and TINPA).
Procedure
The transaction group that you enter in table T180 (Next screen processing), must agree with the group that you enter in table TVAK (sales document types). If you leave the field blank in table TVAK, then the system does not check the transaction group.
Document procedure (for determining pricing procedure)
The key that specifies the pricing procedure for this type of sales document.
Use
During pricing, the system determines the pricing procedure by taking into account
• The sales area
• The pricing procedure key in the header of the sales document type
• The pricing procedure key in the customer master record
Nidhi Technologies [email protected] IS OIL Volume 1
Surya VangaraThe pricing procedure determines how the system carries out pricing for a particular sales document (for example, which pricing condition records it accesses and in which sequence).
Status Profile
Key that identifies a status profile.
Alternative sales document type
Alternative sales document type that can be selected during document processing.
Use
During sales document processing you can switch to one of the sales document types specified here.
Dependencies
So that you change the sales document type during sales order processing, the system has to run certain checks when the alternative sales document types are determined in Customizing.Only the document types that have passed these checks can be used as alternative document types.
• The following sales document categories can be used: Inquiry (A), quotation (B), order (C), contract (G), return (H), free-of-charge delivery (I), credit or debit memo
• Customizing settings for sales document types:
o The sales document type must not be blocked (Sales document block field)
o The sales document type must not have an indicator (Indicator field)
o The settings in the Item division field must agree (the division in the sales document header is valid for all items)
• The following must agree for both document types:
o Document payment guarantee procedure
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o Partner determination procedure
o Text determination procedure
o Status procedure
o Pricing hierarchy category
o Billing plan type/invoicing plan
o Payment card type
o Promotion/receiving point determination (Customizing settings for retail)
o Commitment dates
o Payment card checking group
Alternative sales document type
Alternative sales document type that can be selected during document processing.
Use
During sales document processing you can switch to one of the sales document types specified here.
Dependencies
So that you change the sales document type during sales order processing, the system has to run certain checks when the alternative sales document types are determined in Customizing.Only the document types that have passed these checks can be used as alternative document types.
• The following sales document categories can be used: Inquiry (A), quotation (B), order (C), contract (G), return (H), free-of-charge delivery (I), credit or debit memo
• Customizing settings for sales document types:
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Surya Vangarao The sales document type must not be blocked (Sales document
block field
o The sales document type must not have an indicator (Indicator field)
o The settings in the Item division field must agree (the division in the sales document header is valid for all items)
• The following must agree for both document types:
o Document payment guarantee procedure
o Partner determination procedure
o Text determination procedure
o Status procedure
o Pricing hierarchy category
o Billing plan type/invoicing plan
o Payment card type
o Promotion/receiving point determination (Customizing settings for retail)
o Commitment dates
o Payment card checking group
Display Range
Specifies the kinds of items that the system automatically displays during document processing.
Use
You can specify, for example, that the system displays only main items and that it suppresses those items that are dependent on others. In this case, you can still enter dependent items in the document. However, the system does not display them.
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Surya VangaraF-code default for overview screen
Determines which overview screen you reach, during sales order processing, after you enter data in the initial sales document screen.
Example
Your customers frequently order goods from you using their own numbers and descriptions for your products. You can set the default for the overview screen so that, during order entry, you automatically arrive at the screen where you can enter the customers' material numbers directly.
On/off switch for messages about quotations
Procedure
Set an indicator here if you want to receive a message informing you that open quotations exist when you create a sales document. Depending on the indicator you select, the system searches for open quotations in the sales document either at the header level for the customer or at item level for the material.
Use
The following indicators must be set:
• No indicator: do not check
• A: check at header level
• B: check at item level
• C: check at header level and copy if unique
• D: check at item level and copy if unique
• E: check at header level and branch directly to selection list
• F: check at item level and branch directly to selection list
Indicators C and D
If there is exactly one reference document at item or header level, this is copied directly into the sales document you are about to create. The dialog box in the sales document that refers to an existing reference document is
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Surya Vangaranot displayed. The system issues a message in the status bar informing you that there is exactly one reference document for the sales document.
Indicators E and F
If there are several reference documents at item or header level, the system does not call up a dialog box but instead branches directly into a selection list containing the reference documents, where you can choose the required document. If there is only one reference document, it is copied directly as above.
On/off switch for messages about outline agreements
Procedure
Set an indicator here if you want to receive a message informing you of open contracts when you create a sales document. Depending on the indicator you select, a search is carried out for open contracts in the sales document at the header level for the customer or at item level using the material number.
Use
You can set the following indicators:
• No indicator: do not check
• A: check at header level
• B: check at item level
• C: check at header level and copy if unique
• D: check at item level and copy if unique
• E: check at header level and branch directly into selection list
• F: check at item level and branch directly into selection list
Indicators C and D
If there is exactly one reference document at item or header level, this is copied directly into the sales document you are about to create. The dialog box in the sales document that refers to an exsiting reference document is not displayed. The system issues a message informing you that there is exactly one reference document for the sales document.
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Surya VangaraIndicators E and F
If there are several reference documents at item or header level, the system does not call up a dialog box but instead branches directly into a selection list containing the reference documents where you can choose the required document. If there is only one reference document, it is copied directly as above.
Add ref. to all contracts partner is authorized to release
You can set a supplementary indicator here if you would like to refer to additional contracts when you create the document.
Example:
• Indicator 'A'In addition to the contracts the system has found, it also selects all the contracts in which the sold-to party is stored as a partner authorized to release.
• Indicator 'B'In addition to the contracts the system has found, it also selects all the contracts in which the sold-to party is authorized to release according to the customer hierarchy.
Regardless of the indicator you choose, the system searches for contracts at header level using the customer.
On/off switch for master contract messages
Field which controls whether the system checks for existing master contracts during contract creation.
Procedure
Set indicator A in this field if you want this check to be performed for a contract of this sales document type. When you create a contract, a dialog box appears if master contracts exist for the sold-to party you enter. You can branch from the dialog box to a list of the master contracts. You can then select a suitable master contract to link your contract to.
Set indicator B if, when the check determines only one suitable master contract exists, you want this master contract to be copied.
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Surya VangaraSet indicator C if you want to branch directly the list of suitable contracts after the check has been performed.
Dialog message for product attribute
Procedure
Enter an indicator here if you want to check whether the ship-to party accepts the attributes of a product which is entered manually in a sales document.
Use
When you enter a product manually in a sales document, depending on the indicator you set here, the system either
o displays an error message and blocks further processing until you check the product attributes
or
o displays a warning which advises you to check the product attributes but further processing is possible.
Note
This only applies to products entered manually. In the case of material determination, the system automatically disregards products with attributes which the ship-to party has rejected.
Dialog message for incompletion
Indicates whether you can save an incomplete sales document.
Use
If you mark the field and then try to save a sales document in which information is missing, the system advises you that the document is incomplete. For certain types of document (for example, rush orders and complaints), you can leave the field blank.
Delivery type for correction deliveries
Usage Indicator
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Surya VangaraDefines how the material is used.
Use
The usage defines the conditions under which a material is sold. It can be entered at item or header level. Entries made at header level are valid for all items.
The same material, but with different uses, can be sold to the same customer in separate items or orders.
Procedure
Enter whether the material is:
• A spare, or replacement part
• A sample
• Part of a series, used in repetitive manufacturing
MRP for delivery schedule types
Specifies whether forecast delivery schedules or JIT delivery schedules are relevant for planning and/or delivery.
The SAP System contains the following requirements planning settings:
• No delivery schedules are used.
This indicator is default for all sales documents without delivery schedules.
• Only forecast delivery schedules are relevant for requirements planning. Forecast delivery schedules and JIT (just-in-time) delivery schedules are relevant for delivery, depending on their validity.
• Forecast delivery schedules and JIT delivery schedules are relevant for requirements planning and delivery, depending on their validity.
• Only forecast delivery schedules are relevant for requirements planning. Only JIT delivery schedules are relevant for delivery.
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Surya Vangara• Forecast delivery schedules and JIT delivery schedules are relevant for
requirements planning, depending on their validity. Only JIT delivery schedules are relevant for delivery.
• JIT delivery schedules are not used.
Example
You have set material requirements planning indicator B (Forecast and JIT delivery schedules are relevant for requirements planning and delivery) in the scheduling agreement header. The forecast delivery schedule contains schedule lines from January 1 up to March 31. The JIT delivery schedule horizon covers the period up to January 31. The JIT delivery schedule is relevant for requirements planning and delivery within this horizon. As of February 1, the forecast delivery schedule is relevant for requirements planning and delivery.
Delivery block
Field for setting a delivery block when the tolerance check in the scheduling agreement is not successful, meaning a tolerance limit (percent, quantity, days) was not met or exceeded.
Procedure
Set delivery block "07".
Default delivery type
The delivery type that the system automatically proposes for this type of sales document during delivery processing.
Use
For sales documents that are normally not relevant for delivery (such as inquiries and quotations), you do not need to specify a value in this field.
Delivery block (document header)
Indicates if an entire sales document (a sales order, for example) is blocked for delivery.
Procedure
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Surya VangaraThe system can propose the delivery block indicator according to sales document type. You can also enter a block manually in the header. A block in the header applies to the entire document. If you want to block one or more specific items, you can enter the block at item level.
The delivery block at header level is only effective if this block is assigned to the corresponding delivery type in the Customzing table (TVLSP). Regardless of the settings in Customizing, the delivery block is always effective at schedule line level.
Example
You can block delivery automatically for certain sales document types (for example, free of charge deliveries) where it is important that someone checks the details before shipping takes place.
Dependencies
If you use a credit limit check, the system can automatically block delivery. You can change this block. However, as soon as you change any of the values in the sales document, the system automatically reapplies the delivery block.
Shipping conditions
Specifies the shipping conditions that apply to this type of sales document.
Use
The system proposes shipping conditions from the customer master record. The proposal from the customer master record is overwritten by the shipping conditions that you define for a particular sales document type in Customizing. The entry from Customizing is considered as a default value. If no shipping conditions are set in Customizing for the sales document type, the shipping conditions of the sold-to party are used.
Example
You could, for example, specify different shipping conditions for- free-of-charge deliveries.
Shipment Cost Information Profile
The shipment cost information profile contains proposal values for the shipment cost information in the sales order, such as the transportation
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Surya Vangaraplanning point, the shipment type and the shipment cost pricing procedure. You can also assign different transportation planning profiles to a shipment cost information profile. These profiles are used to carry out different options for shipment cost determination (deliveries are combined differently, or a different mode of transport is used) You can change the proposal data in the shipment cost information.
Create delivery immediately
This indicator controls whether a delivery should be created as soon as the order is saved. You can differentiate between whether this happens generally for all items, or just for items that have a confirmed quantity on that date.
Proposed billing type for a delivery-related billing doc.
The billing type that the system automatically proposes for this type of sales document during the creation of billing documents (invoices, credit memos, etc.) that refer to deliveries.
Use
You can specify a billing type in this field for sales document items that are relevant for delivery (standard sales orders, for example).
Proposed billing type for an order-related billing document
The billing type that the system automatically proposes when you create billing documents (invoices, credit memos, etc.) that refer to sales orders.
Note
You can specify a billing type in this field for sales document items that are not relevant for delivery but that nevertheless require billing (for example, an item for a service, such as consultant hours).
Billing type for intercompany billing
Specifies the billing type that the system automatically proposes when you create billing documents for inter-company billing.
Block
Indicates if the item is blocked for billing.
Use
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Surya VangaraThe system can automatically propose a billing block for sales documents that must be checked before billing (for example, returns, credit and debit memo requests).
Procedure
If the system proposes a block, you can change the block manually for each item. If the system does not propose a block, enter one of values predefined for your system. If the item has more than one schedule line, the block applies to each line. You can change the block for individual schedule lines.
Condition type for copying costs from line items
This is where you enter the condition type which you want to use to determine the results of the sales order pricing for a sales and distribution document item.
Use
• If you enter the condition type into the requirements class, this condition type is used for all sales and distribution document items containing a requirements type, which indicates this requirements class.
The definition of the condition type per requirement class allows you to determine different condition types for the different items of a sales and distribution doc. For example, you could carry out pricing for one item on the basis of a sales order pricing procedure, while the value of the sales order pricing might only be forwarded statistically for another item in the same document. The sales order costing refers to the sales order item.
• If you enter the condition type into the sales document type, this condition type is used for all items in a sales document of this sales document type.
In the standard version of the SD system, two condition types are provided for the cost transfer of line items:
• EK01
If you choose this condition type, the result of the sales order costing is first printed to the pricing screen for the item. The value can be used as the basis for price computation.
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If you choose this condition type, the result of the sales order costing is simply a statistical value, which you can compare with the price.
Dependencies
Take the following points into account:
• The condition type must have condition category 'Q' (costing).
• The condition type must agree with the condition type defined in the SD pricing procedure.
• If you also want to display the fixed cost part in the condition in addition to the full costs, then enter a condition type in field "CondTypeIndFix".
The transfer of the fixed cost part improves the ability of the system to predict the profit margin.
Billing/Invoicing Plan Type
Use
Controls which fields are offered for processing. It also specifies how billing is performed for the billing dates in a billing plan of this type. The following options have been defined
• Periodic billing - the entire value to be billed is billed in full on each billing plan date
• Milestone billing - the total value to be billed is distributed between the individual billing plan dates (the value billed on each date can be fixed amount or a percentage)
Example
Periodic billing is used to bill rental or maintenance contracts.
Milestone billing is used to bill projects.
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Surya VangaraDocument payment guarantee procedure
This key identifies the document payment guarantee procedure for this sales document type.
Use
The document payment guarantee procedure defines which payment guarantee procedure the system automatically uses for a sales document type.
Within receivables risk management, the system determines the payment guarantee procedure taking into account:
• the key for the document payment guarantee procedure in the header from the sales document type
• the key for the customer payment guarantee procedure in the customer master.
You can define different payment guarantee procedures for your system. The payment guarantee procedure defines the type and sequence of the forms of payment guarantee that the system assigns to sales document items.
Note
Receivables risk management is only activated once the document payment guarantee procedure has been defined.
Payment card plan type
Specifies the payment plan type for payment cards.
In the standard system, this is referred to as the "payment card plan type".
Use
The payment card plan type specifies how the sales documents to which it is assigned will be settled for payment, in this case with one or more payment cards.
Note that you must assign the payment card plan type to all document types in which you will be using payment cards. You cannot process payment cards until you have done so!
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Surya VangaraPayment cards: Checking group - Sales document
Defines how the system carries out checks on payment card data in different SD documents.
This is done on the basis of checking group assignments to the different sales document types.
Lead Time in Days
Procedure
Specify the number of days after the current date that the proposal for the requested delivery date in the sales document should be.
Date type (day, week, month, interval)
Identifies the date type internally in the system.
Use
When you create schedule lines for a sales document, you can specify different formats for the delivery date (day, week, or month). This indicator enables the system to refer to a particular format, independent of the language in which it appears on the user interface.
Proposed pricing date based on the requested dlv.date
Procedure
Enter the date which you want the system to propose for the pricing date when a sales document is created. You can overwrite the proposal in the sales document.
Example
You want the day on which the contract becomes valid to be the date which is proposed as the pricing date in the sales document. Therefore, in the standard version of the R/3 System, you would enter the indicator B in this field.
Proposed valid-from date
Procedure
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Surya VangaraSpecify the ID for the date which the system should propose for the valid-from date when, for example, you enter a quotation.
Propose current date as requested delivery date
Indicates whether the system automatically proposes the current date as the delivery date.
Propose current date as purchase order date
Specifies whether the system automatically proposes the current date as the purchase order date.
Referencing requirement: Procedure
Rules according to which data is copied from a master contract into a lower level contract. The procedure contains the following information:
• Identical fields
These fields must have the same value in both the master contract and the lower level contract for the reference to be valid. For example, you could define that the sold-to party must be identical in the master contract and in the lower level contract.
• Copy fields
The values for these fields in the master contract are automatically copied into the lower level contract. You cannot change the value in the lower level contract.
• Proposal fields
The values for these fields in the master contract are proposed in the lower level contract. You can overwrite the value in the lower level contract. When you change one of these fields in the master contract, the change is only copied into the lower level contract if the fields in both contracts had identical values before the change was made.
Procedure
You define referencing procedures in the Customizing activity Define Referencing Requirements
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Surya VangaraOnce you have defined your procedure, you assign it to the relevant sales document types in the Customizing activity Define Sales Document Types
When you create a master contract, the system proposes the referencing procedure from the sales document type in the master contract header. You can change the value in this field until a lower level contract has been assigned to the master contract.
Dependencies
Before you can use the contract grouping function, you must also specify the contract types which can reference each master contract type. This is the first step of the Customizing activity Define Referencing Requirements.
Contract data allowed for sales order type
The indicator you enter in this field controls the following:
1. Whether you can enter contract data for a sales document of this type2. How changes made in the contract header affect the contract item data
Procedure
• Leave this field blank if you do not want contract data to be maintained for a sales document of this type.
• If you want to be able to maintain contract data for a sales document of this type, enter either X or Y.
Contract header data applies to all the contract items until you enter data at item level which differs from the header data. Once item data differs from the header, it is the indicator you set in this field which determines how changes to the contract header affect the contract item data:
• Contract data allowed = X
If the indicator X has been set in the Contract data allwd field, any changes you make to the contract header data will not be copied into the items. This applies even if the contract item data was identical to the contract header data before you made the changes to the header data.
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Surya Vangara• Contract data allowed = Y
If the indicator Y has been set in the Contract data allwd field, any changes you make to the contract header data are automatically copied into the items if the contract item data was identical to the contract header data before you made the changes. When you make changes to data in the header of a contract, the system determines whether the data should be copied into the items. On completing this process, the system issues a log which informs you of the actions it has taken. It also informs you of any problems or inconsistencies which require your attention.Each entry in the log specifies the following:
o Item number
o Field number
o Action taken by the system or to be taken by you
From the action log you can perform functions such as the following:
o Branch to more detailed information on each entry in the log
o Send a mail to the appropriate employee informing him or her of the action which needs to be taken
The entries in the log are color-coded according to their significance for further processing (for example, red for errors, white for information).Some of the checks performed by the system during the copying process are listed below:
o If the system determines the item has already been cancelled, the system does not include it in the copying process.
o If the contract is cancelled at header level, the system automatically determines the next possible cancellation date for the item.
The contract item data valid at the time the contract was cancelled at header level is used to determine this date.
o If the system determines that the contract end date at header level lies before the item becomes valid, it records this in the action log.
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Surya VangaraYou need to reject or delete the item manually.
o The contract is cancelled at header level and, as a result, the contract date is extended. If a contract end date has already been entered at item level, the system determines whether this date should be extended to match the new contract end date in the header. The contract item date is only extended if it was identical to the contract header end date before the contract was cancelled at header level.
o If the validity period for the item ends after the validity period for the header, this is recorded in the action log.
You need to change the item validity period manually.
o The system does not copy rules for determining contract start and end dates.
After the contract header data has been copied into the items during contract creation, the rules for indirect date determination are deleted as the indirect date determination function is not performed item level.
You can define your own checks to be performed by the system during the copying process. The user exit SAPLV45W_001 is provided for this purpose. For further information on this user exit, see the documentation for the IMG activity 'User Exits in Contract Processing'
Activity type for the actions procedure
Procedure
You can enter which type of sales activity is to be created when a sales activity is defined as the follow-up action for a contract of this sales document type. This sales activity type is proposed when you initiate the creation of the follow-up action from the follow-up action worklist.
Use
By entering a value in this field, you speed up the creation of follow-up sales activities in the follow-up action worklist.
For example, the follow-up sales activity type 0003 (sales letter) is specified for sales document type MV (rental contract). You create follow-up activity worklist for rental contracts by choosing Outline agreement -> Contract -> Subsequent functions -> Follow-up actions and maintaining the selection
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Surya Vangaracriteria as required. You then select all contracts with the follow-up action 'Create sales activity' and choose Edit -> Follow-up actions. A dialog box is displayed which proposes the sales activity type 0003. You select Save. The follow-up sales activities for the selected contracts are created automatically.
Proposal for order type for the subsequent function
Enter an order type in this field if you want the system to propose a follow-up order type automatically within subsequent processing.
Examples
A maintenance contract has a validity period from 01/01/1995 until 12/31/1995. For this contract, you specified the follow-up action 'Create quotation' which is to be carried out two weeks before the contract end date. In addition, follow-up order type 'AG' has been specified in Customizing. In order to create the follow-up actions, choose Outline agreement -> Contract -> Subsequent functions -> Follow-up actions in the sales menu. If you carry out a follow-up action for a contract, the system proposes the follow-up order type that you enter in this field.
Check partner authorizations
This check determines whether a partner is authorized to release against a contract.
Procedure
Here you can specify whether the check is to be performed against the partners in the contract or the partners in the customer hierarchy. If you do not want the check to be performed, leave the field blank.
When you create a release order for a contract, the system determines whether a partner is authorized to release against the contract. The check is performed at header level. Depending on the rule you enter in this field, the system checks against one of the following:
• Partners in the contract
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Surya VangaraIf the partner has the partner function AG (sold-to party) or AA (sold-to party authorized to release) in the contract, the system accepts the partner as the sold-to party for the release order.
• Partners in the hierarchy
If the sold-to party of the contract is at a higher level in the customer hierarchy to the partner who wants to release against the contract, the system accepts the partner as the sold-to party for the release order.
Note
If you create a contract with reference to another contract, the system does not run a check and it copies all the partners created in the target contract. If you do not want it to do this, use copying control in Customizing to change it.
Update lower level contract - on/off
Procedure
Activate this field if you want all lower level contracts to be updated when you change a master contract of this sales document type.
When you change the master contract, a workflow scenario is initiated which updates the lower level contracts immediately. The system accesses each lower level contract and determines on the basis of the referencing procedure whether the changes in the master contract should be copied.
If you do not activate the update function, changes to the master contract reach a lower level contract, when you specifically call the lower level contract for processing.
Dependencies
Fields to which rule C has been assigned are only updated if the workflow scenario runs without any errors.
When errors occur, the user who changed the master contract receives a work item which enables him to make the changes in the lower level contract manually. Two sessions are created. One session lists all changed data and a description of the errors. The second session starts the transaction for processing the lower level contract.
Business Transaction for ATP
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Surya VangaraThis entry makes it possible to use the availability check settings in the APO planning system for this order type.
Use
Using the business transaction, you can control in which business contexts a rule-based availability check is carried out. A rule-based availability check is therfore, as a rule, not sensible for a rush order.When called from the ERP system, this value is created using the order type for the sales order from which calling takes place.
Nidhi Technologies [email protected] IS OIL Volume 1