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OIL INDIA LIMITED Calcutta Branch

ANNUAL REPORT 2007-2008 June 2008, Kolkata

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VISION OF TVISION OF TVISION OF TVISION OF TEAM KOLKATA EAM KOLKATA EAM KOLKATA EAM KOLKATA

• Team Kolkata delights customers by procuring right materials and services at the desired time, at right price, clearing imported goods without demurrage and maximizing ROI through investment management.

• Team Kolkata cares for its customers by providing best hospitality, logistical and liaisoning support, with quick response to requirements.

• Team Kolkata maintains congenial work environment with mutual trust, respect, cooperation, and is committed to work with sincerity, dedication and transparency.

• Team Kolkata as a learning team continually striving for excellence.

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CORE PURPOSECORE PURPOSECORE PURPOSECORE PURPOSE OF TEAM KOLKATAOF TEAM KOLKATAOF TEAM KOLKATAOF TEAM KOLKATA ‘Team Kolkata delights customers, cares for stakeholders and continually strives for excellence.’

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OIL INDIA LIMITED Calcutta Branch Office

ANNUAL REPORT FOR THE YEAR 2007-08

INTRODUCTION

Calcutta (now renamed Kolkata), is Oil India’s gateway to its main areas of production in Upper Assam. Our people work day and night in the fields, under inclement weather conditions and difficult socio-political situations, to produce that extra drop of ‘black gold’. We, at Oil India’s Calcutta Branch office, on the other hand, leave no stone unturned to provide all possible support from this part of the country to our brave oilmen and women. As a gateway to the Northeast, Calcutta has always played a vital role. The city continues to be a centre of trade and industry with the airport and the sea-port providing the much needed gateway for bringing in equipment and materials required for the oil industry. The Calcutta Branch office, besides being a centre of purchase, also helps to coordinate OIL’s activities across different spheres, is a major transit and meeting point, the centre for numerous review meetings/conferences and is also a centre for investments and other liaison activities of the organization. We dream of becoming ‘the fastest growing energy company with the highest profitability’ and for this purpose Oil India is venturing across the

globe looking for properties to explore new areas, boost our production and learn in the process. Calcutta Office contributes in its own way to realize this ambitious dream. Sincere hard work, with feet firmly rooted in current reality, the ability to work together and a true desire to grow will help Oil India to produce results that are very different from what we are achieving now. The Calcutta Branch Office is a team of dedicated and experienced professionals with a larger extended team of support staff. Skills that include commercial, administrative, finance, and engineering, come together, aligned as a cohesive unit, to produce results. For the success of any team it is extremely important that the team is aware of the reason why it exists: the core purpose, and remains focused on a common vision, which provides a sense of direction to the team. The ‘Core-Purpose Statement’ and the co-created vision of ‘Team Kolkata’ inspire and guide the team, as the team members go about their work to make Oil India grow.

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BREAKTHROUGH PERFORMANCE (BP) PROJECT IMPLEMENTATION IN CALCUTTA BRANCH OFFICE Team Kolkata had identified the following High Leverage Areas (HLRAs) during the BP workshop held in September 2005:

i) Review of Purchase and other policies and systems ii) Communication iii) Hospitality iv) Work Environment & Infrastructure v) Sharing and Caring

During the year, different HLRA Teams met and discussed ways to bring about improvement in the areas identified. During deliberations, the team members agreed to reorganize the HLRAs as follows:

vi) Review of Purchase and other policies and systems vii) Sharing-Caring, and Communication viii) Hospitality ix) Work Environment & Infrastructure. Regular interaction among the team members and members of the extended team, consisting of staff-personnel resulted in various initiatives and improvements:

► In order to improve ‘purchase procedures and other policies and systems’, a number of steps have been taken that yielded good results:

• Frequent interactions with user departments and among members of the Calcutta team, helped to bring down procurement lead time from 127 days to 110 days, marking an improvement of over 13%.

• There were no ‘stock-out’ situations and no items in “critical list’.

• A major re-shuffle of jobs was carried out among staff members of Purchase Section after many years. Though, there was considerable resistance to the change, initially, matters could be sorted out amicably through discussions.

► With the need to create a congenial work atmosphere, improve communications and promote caring and sharing, some important actions have been taken:

• Weekly meetings are held among the executives to understand each other’s work, check on the progress made on different issues and clear differences.

• In order to improve the working environment, air conditioning systems were replaced/newly installed and commissioned in both the Main office and the Shipping Office. Thus all staff members and

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officers have a comfortable environment, during the peak summer season to boost productivity.

► In order to provide top-class hospitality and travel services at Calcutta, the following initiatives were taken:

• The Tollygunge Guest House has been renovated and improved

facilities like air-conditioned lounge and computers with net-connectivity in every floor lounge has been provided. The guest house has been re-named ‘Diroi House’.

FoL Programs in Calcutta Branch Office

Two programs of ‘Foundation of Learning’ (FoL) were conducted among members of the extended team, consisting of staff personnel, in order to build awareness about the Five Disciplines of the Learning Organization and ensure enrolment of the members. The programs, held in July and August 2007, covered 43 staff members and helped to generate interest and enthusiasm among the people about different ways of thinking and interacting.

Members of Team Kolkata feel that though there has been steady progress in the work environment, and productivity has improved, there is scope for further progress as the team works towards realization of the team vision.

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SECTION-WISE INITIATIVES & ACHIEVEMENTS OF CALCUTTA BRANCH OFFICE: The achievements and the progress made by Calcutta Branch Office during the year 2007-08 has been due to the initiatives and activities of the different sections working in coordination with each other. We would like to briefly highlight the main activities of the different sections:

2.0 PURCHASE SECTION

During the year 2007-08, Purchase Section was engaged in procurement of materials from the right source, at the right price, against indents received from Duliajan/Guwahati. The performance has further improved during the year over the previous years.

Major highlights vis-à-vis previous years are enclosed vide Purchase Annexure I, II, III and IV.

2.1 Salient Features

i) ERP Implementation in Purchase Section : All the jobs of Purchase Section were undertaken through the SAP

system. Purchase Section was geared up to make full use of SAP system.

ii) Improvement in Lead Time :

Lead time for placement of order from the date of receipt of indent has been reduced from 127 days to 110 days. The lead time mentioned here covers all varieties of proposals i.e. cases involving technical scrutiny of offers by users at Duliajan as well as cases not involving any technical scrutiny. The lead time could have been further improved but for the delay in technical scrutiny of offers by user departments at Duliajan.

ii) There were practically no critical items during the year which was a result of vigorous order follow-up.

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iii) Urgent requirements of Duliajan were given due priority for immediate procurement to avoid shut down of equipment and operations.

iv) Matters related to updating of GI specifications and amendments of

GI Book were discussed with Head (Materials) from time to time, whenever necessary.

v) Tender Opening system was revamped by installing new Tender Box near the Entrance for clear visibility. All the Tenders are now being opened in presence of Bidders’ representative for greater transparency.

vi) Tenders above Rs 5 lakh value are being displayed on OIL website

as per Company’s requirement.

vii) Necessary help was rendered to Head (Materials) on liaison with M/s. MSTC for disposal of Duliajan scrap materials.

viii) Job rotation within the Purchase section was implemented for all

the staff members for the first time. We have also implemented six monthly rotations for Tender opening staff.

2.2 Comparison of some major parameters during the last 3 years:

Year 2005-06 2006-07 2007-08

Opening Indents 298 223 306

Indents Recd. 894 882 747

Total 1192 1105 1053

Covered by Order 969 890 828

Closing Indents 223 306 225

Enquiry Issued 895 862 773

Orders Placed 1143 890 828

LSS raised 1500 1227 926

Lead Time 130 127 110

Order Value (Crore) 20.55 21.22 23.22

O/S Orders 88 173 119

Performance figures over the last 10 years and graphical representation of the performance parameters are shown in Purchase Annexures.

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3.0 SHIPPING SECTION Our operations in the Field areas require field-equipment, spares, chemicals, tubulars and other consumables that have to be procured and brought in over long distances from within the country and abroad. The Shipping section of Calcutta Branch Office plays a crucial role here and is responsible for clearing of consignments that arrive by air or sea from other countries, transportation of goods from Kolkata to Fields/other spheres and payment to foreign suppliers through L/C for any items procured/imported for use by OIL.

3.1 MAJOR HIGHLIGHTS OF SHIPPING SECTION DURING 2007-08 1.0 Anticipating consequential losses (if any) arising out of the first assignment of the new registered transporter of OIL, we opted for leased/licensed port area rather than usual KoPT wharf during clearance of 1259 MT of 9.5/8” Casing Pipes and thereby saved an estimated amount of Rs.14 Lakhs while the new transporter inordinately delayed the clearance of the said cargo. 2.0 As a measure of crisis management for meeting the urgency of 2800 MT of 4.1/2” Line Pipes amidst the unusual discharge of this huge cargo in Haldia (which was actually meant for discharge in Kolkata) and deplorable road condition, special Management’s Approval was obtained and entire cargo was cleared from Haldia and dispatched to Duliajan by rail. 3.0 Transport Pass (T.P) is an ingredient requirement for dispatch of imported materials from Kolkata to other spheres of OIL INDIA LIMITED. It is issued by the office of Deputy Commissioner of Commercial Taxes (NS Dock). Till end October’2007, the validity of T.P was 30(thirty) days and was reduced to 7(seven) days starting from November’2007. This reduction of T.P validity created a major hardship for consolidation of imported consignments, received by sea & air before their dispatch to different spheres. Matter was taken up directly with the Commissioner of Commercial Taxes and after a prolonged discussion, T.P validity was increased to 30 (thirty) days by the Commissioner of Commercial Taxes as a very special case only for OIL INDIA LIMITED. 4.0 There was a considerable improvement in the Performance Lead Time from the date of arrival/de-stuffing of consignment(s) and dispatch to different destinations after clearance compared to previous years.

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3.2 PORT RENT ANALYSIS DURING 2007- 08

Due to the several major constraints (given as under), it was presumed that the port rent for the period 2007-08 would increase to at least 3(three) times compared to the period 2006-07. However, with all possible pro-active & planned logistical approach, the port rent during the period could be maintained in the range of 1.14 times compared to 2006-07. (a) Implementation of new “SCALE OF RATES” by Kolkata Port Trust (KoPT) from March’2007 which has drastically brought down the span of Rent-Free Period i.e “O” days from the date of de-stuffing for LCL cargo, 3 days for FCL cargo and 6 days for Break Bulk Cargo (for sea consignments) & 3 days (for air consignments) from October’2007 by IAAI. (b) Due to heavy traffic congestion, the clearance of goods from KoPT has been affected severely almost for 7/8 months. (c) Due to abnormal high volume of import during the year, Kolkata Port Trust could not withstand the load and they had to divert number of LCL cargos to CWC and Balmer Lawrie CFS yard. As a result, there was delay in clearance resulting unavoidable port rents. (d) Delay in receipt of Essentiality Certificates (EC) due to the protracted formalities in the operational headquarters in Duliajan as well as in DGH.

(e) In some cases, we also had to face inordinate delay to assess/pass out the Bill Of Entry (BE) due to the implementation of “Risk Management Systems (RMS)” i.e. a special software module for processing entire customs formalities by Kolkata Customs which was never faced in earlier years.

4.0 ACCOUNTS DEPARTMENT

4.1 PERFORMANCE HIGHLIGHTS

A. No. of bills handled: 13,522 B. No. Of disbursement handled: 13,040

C. Medical claims processed ( retired & existing) : 4119

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4.2 INVESTMENT CELL :

During the year, the Investment Cell of Accounts Department invested about Rs. 96.86 crores in various Oil India Superannuation Trust Funds. During the end of this financial year the investment cell started participation in the bidding process for purchase of Government Of India Special Bonds. The first deal was clinched with 7.95% Oil Marketing Companies GOI Special Bonds 2025, offloaded by Indian Oil Corporation on 17th March 2008 at YTM 8.74% for balance tenure of over 15 years. This was the first deal made through open market auction. It was observed that through participation in the open market auction the Trust Funds can invest in GSec category with a better yield, meaning better returns for the Superannuation Trust Funds. During the Financial Year 2007-2008 Accounts Department made sincere efforts to keep the level of performance high in respect of all their activities. A statistical information of various jobs done by the Department is shown below :

A. BILLS & VOUCHERS :

1. No. of bills outstanding as on 01.04.2007 : 327 nos

2. No. of bills received during the year 2007-08 : 13,195 nos

3. No. of bills cleared during the year 2007-08 : 13,040 nos

4. No. of bills outstanding as on 31.03.2008 : 482 nos

5. No. of cash vouchers cleared during 2007-08 : 3,652 nos

6. No. of Bank Receipts : 703 nos

7. No. of Cash Receipts : 81 nos

8. No. of Insurance Declaration Bill : 366 nos

9. No. of L/C passed including collection payments : 438 nos

B. CLAIMS:

1. No. of claims outstanding as on 01.04.2008 with Calcutta Customs: 16 Number of Claims with CESTAT, Kolkata : 1 2. No. of claims outstanding with NICL : NIL

3. No. of claims lodged during the year : NIL. Total : 17 Nos

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4. No. of claims settled during the year NIL 5. Amount received as settlement of claim NIL

6. Claims outstanding with CEGAT/MOD as on 31.03.2008. 17 Nos

4.3 ACHIEVEMENTS : Following additional job responsibilities have been successfully completed: a) Despite various constraints faced on ERP (SAP), processing in FI and HR

modules, payrolls have been completed as per schedule. b) Accounts Section worked closely with Shipping & Purchase Sections to

help improve the performance of Shipping & Purchase Sections c) CAG Audit has once again given “NIL Remarks” to Accounts for the

financial year 2006-2007 due to the sincere effort put up by the Section in liaison and providing necessary logistic support and sending all replies on time.

c) All data and support related to finalization of Accounts for the year 2007-

2008 had been provided in time. d) To streamline the workflow & obtain better control over processing,

concerned officials of Finance along with the staff members had detailed discussion with the Shipping officials and staff members. Several issues were discussed in details and accordingly a team was created with the concerned staff members of Finance. Activities were assigned among the individual team members with the clear concept that the entire team is entrusted to achieve the team goal. The same was implemented with effect from March 2008 itself and this had tremendous positive impact on the self esteem and perception of the staff members. Processing at Finance has become fast and smooth with expectation for much positive results in future.

e) After successful changeover to ERP from Legacy, it was felt necessary to re-define the activities amongst the staff members of Finance. Accordingly, a fresh allocation was prepared. The allocation was developed with the base model captured from the Deloits Templates on Risk Assessment. This allocation is itself an internal model which may be relied upon for future job allocation and related activities. Due to ensuing closing for the 4th Quarter Accounts and Statutory as well as Internal Audit, the implementation was deferred till those are over and ultimately the same was issued on 23rd May 2008.

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5.0 INSPECTION SECTION The Inspection Cell of Calcutta Branch Office is responsible for pre-despatch technical inspection of mostly stock items and some direct-charge items at the supplier’s works or godown. Thus, Inspection Cell helped to reduce rejections at the user end, thereby ensuring lower equipment down-time and smoother operations in the Fields to achieve organizational targets. This section also carries out technical scrutiny of offers received against enquiries for various stock items to ascertain technical suitability of the offers. During the year about 20 inspections calls were attended every month. The following improvements were made during the year:

(i) All inspection reports of the period April 07 to March 08 were computerized for easy retrieval and scrutiny. This also led to saving of paper and stationary, besides adding flexibility to the system.

(ii) Limitations in GI descriptions were studied and modified, wherever required, by working with the Purchase section, for better inspection of materials.

5.1 PERFORMANCE FIGURES AT A GLANCE:

Number of inspection calls pending from previous year

Number of calls received during the year

Total number of inspection calls attended during the year

Balance

Nil

241 241 Nil

6.0 IT SECTION IT Department of the Calcutta Branch Office is entrusted with running and maintaining the IT infrastructure, vital for smooth functioning of ERP(SAP) and local ERP system at Calcutta Office and for interaction with other spheres of the company. These on-line systems have helped all the user departments to enhance their performance over the period under review. Maintenance and configuration of Servers, routers, modems and all the existing nodes, printers and others are also responsibilities of IT dept. Planning and procurement process of hardware is also carried out during the period for Calcutta office.

Both Main office and Shipping office at Calcutta are connected to SAP Servers at H.O. through a 2 Mbps MPLS line from BSNL. VSAT and broadband connections are provided as backup connectivity to the SAP servers in case of MPLS line failure.

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6.1 HIGHLIGHTS

� Investment cell at Calcutta office has drawn immense benefit from the installed package for tracking all investment related information.

� The Servers and Network uptime is more than 96 % during the year 2007 – 08.

� Besides this, the following one time jobs were also carried out during

2007 – 08:

• Carrying out all schedule activities of Calcutta office through SAP on time

• All MIS information sought from H.O.

• Quarterly, Half yearly and Annual Accounts closing jobs.

• Assistance to all the meetings organized at Calcutta relating to BP Project, pre-bid conferences and other VIP meetings.

7.0 SECTION OF RAJBHASHA (HINDI) IMPLEMENTATION In keeping with the guidelines issued by the Government of India to encourage the use of Hindi in day to day work of PSUs and also to build awareness among executives and work-persons, the department of Hindi Implementation took up a number of activities. 7.1 HIGHLIGHTS

• Implemented the Official Language Act, Rules & Policy of Govt. of India.

• All items under Section 3/3 of Official Language Act. 1963 were issued bilingually.

• During the period, 4 nos. quarterly meeting of Official Language Implementation Committee were held.

• Implemented the Annual Programme (which was issued by Department of Official Language, Govt. of India) of Rajbhasha Hindi.

• Prepared the various types of reports and returns of Hindi.

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• Hindi Workshop was organized during the period.

• One employee was awarded during the period for writing Hindi Noting and Drafting under OIL’s Consolidated Hindi Incentive Scheme.

• We have achieved the 53.6% in Hindi / Bilingual correspondence against total letter correspondence.

• Hindi Fortnight was organized from 14th to 28th September, 2007. During the period, different type of literary competition i.e. Hindi Essay writing, Hindi Bangla Poetry Recitation, Hindi Noting & Drafting, Hindi letter writing competition were held.

• Calcutta Office has been awarded the 2nd Rajbhasha Shield by Oil Fields Head Quarter, Duliajan for better implementation of Official Language for the year 2006 – 07.

8.0 ADMINISTRATION SECTION

The Administration Department represents itself uniquely with its

multidisciplinary nature of functioning within the Calcutta Branch. Apart from dealing with all employee relation matters, which include handling Compensation, Benefit, Welfare, Medical & Allowances, the department also deals in Passage and Travel Management in respect to OIL Employees transit movements. Additionally the department handles jobs related infrastructure development, liaisoning and protocol duties. Illustrated below are performance highlights in respect to Administration Department of Kolkata Office for the year 2007 – 08.

8.1 PERFORMANCE HIGHLIGHTS

a) Guest House occupancy rate at both Diroi Guest House (3204

Room days) and Lee Road Guest House (332 Room days) were maintained to almost full occupancy throughout the year.

b) As far as Travel Management in concerned, about 422 Nos. of

Domestic, 89 Nos. of International Air Tickets and 143 Railway Tickets were booked by Kolkata Office at the combined cost of Rs. 66 lakhs.

c) An amount in the tune of approx. Rs. 1.86 Crores was spent for

extending medical and related facilities to our employees and dependents during the financial year.

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d) Medical Expenditure incurred for extending medical benefit to retired employees and spouses was in the tune of Rs. 3.88 Crores.

e) Relation with Union had been cordial and no major

strike/agitation took place during the financial year. All Industrial Relation matters were sorted out amicably.

f) Various prestigious events such as Executive Council Meeting

of BP Programme (V.I.P), Campus Interview, Pre-Bid Conference/FOL Training of Employees’, Vigilance Awareness Programme etc./Exploration Conference, Audit Committee meeting were successfully organized at Kolkata.

8.2 MANPOWER

Executives - 17 Executive on Deputation - 01 SR Executives - 05 OSD (Sports) - 02 Work persons:

Regular ….. 109 Temporary Player ….. 01

8.3 IN-COUNTRY TRAINING ATTENDED BY S.R. EXECUTIVES & WORKPERSONS Name of Participant Course/Programme Venue Period 1. Sri B. K. Dasgupta Systematic Problem Mussoorie 4 to 8 June, 07. Salary Code 5351. Solving 2. Sri A. K. Ganguly -do- -do- -do- P. F. No. 80107. 3. Sri A. K. Mazumdar -do- -do- -do- P. F. No. 70665. 4. Sri Sumanta Chatterjee -do- -do- -do- P. F. No. 70738. 5. Sri P. K. Chakraborty Managing Work Noida 10 to 13July 07 Salary Code 5176 Effectively 6. Sri E. B. Rodricks -do- -do- -do- Salary Code 5850. 7. Sri Biswanath Kushary -do- -do- -do- P. F. No. 70652.

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8. Sri Gopal Chakraborty -do- -do- -do- P. F. No. 70732. 9. Sri P. K. Mukherjee Effective Office Mysore 17 to 21 Jan 08 P. F. No. 70673. Administration 10. Sri R. K. Dasgupta -do- -do- -do- P. F. No. 70693. 11. Sri P. K. Chatterjee -do- -do- -do- P. F. No. 80106. 12. Sri P. K. Guha -do- -do- -do- P. F. No. 70724. 13. Mrs. Gita Ghosh 18th National Meet Mumbai 12,13 Feb 08 P. F. No. 70694. Women in Public Sector (WIPS). 8.4 IN-HOUSE TRAININGS ATTENDED BY WORK PERSONS No. of Work persons Course Period

1. 20 Work persons FOL Training 4th to 6th July, 2007 2. 23 Work persons FOL Training 7th to 9th August, 2007

3. 10 Executives Travel Management 15th & 16th March, 2008 and 7 Employees 8.5 OVERSEAS CONFERENCE

Sl. No

Name of participants

Conference

Venue Period

01.

Dr. Raman Ji Jha, Dy. Manager (Hindi)

8th World Hindi Conference organized by Ministry of External Affairs, Govt. of India

New York USA

12.07.2007 to 16.07.2007

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8.6 IN-COUNTRY TRAININGS ATTENDED BY EXECUTIVES

Sl. No

Name of participants Course/ Programme

Venue Period

01. 02. 03. 04. 05. 06. 07. 08. 08.

Mr. P Saraswat, Chief Manager Materials (Purchase) Mr. Amlan Paul Sr. Manager Materials (Shipping) Mr. PK Das Sr. Manager Materials (Shipping) Ms D Borborah Manager (Administration) Ms D Borborah Manager (Administration) Mr. RP Sharma Dy. Manager (Administration) Mr. AN Pathak, Sr. Manager (F & A) Mr. PK Das, Sr. Manager Materials (Shipping) Mr. MVVS Murty, Sr. Manager Materials (Purchase)

Leadership Self Development Programme Leadership Self Development Programme Building Trust For High Performance Building Trust For High Performance Strategic HR Summit -Do- Leadership Self Development Programme Total Cost Management Embedding Evolutionary Excellence

Guwahati Guwahati New Delhi New Delhi ICC, Kolkata Kolkata Guwahati IIM, Bangalore IIM Bangalore

02.04.2007 to 07.04. 2007 27.05.02 to

02.06.07 12.06.2007 to

15.06.2007 12.06.2007 to

15.06.2007 20.07.2007 to

21.07.2007 20.07.2007 to

21.07.2007 20.08.2007 to

25.08.2007 29.10.2007 to 31.10.2007 19.11.2007 to 23.11.2007

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8.7 PROMOTION OF WORKPERSONS Sl. No.

P.F. No. Name Grade/ Designation

Date of Promotion

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

16.

17.

18.

19.

20.

21.

22.

23.

24.

25.

26

27.

70642

70662

70679

70690

70665

70673

70654

70667

70670

70676

70683

9/9504

70680

70685

80103

80104

80105

80106

70765

70746

70726

70764

70736

70666

70698

70717

70720

Shri V. Balasubramanium

Shri B. C. Guha

Mrs. L.S. Rajan

Shri S. De. Chowdhury

Shri A.K. Mazumdar

Shri P.K. Mukherjee

Shri P.C. Chowdhury

Shri G. C. Chatterjee

Shri D. Chakraborty

Shri D. K. Choudhury

Mrs. R. Ghosh

Shri B. D. Mukherjee

Shri S. K. Porel

Shri A. K. Chatterjee

Shri B. N. Chakraborty

Shri N. Mitra

Shri R. K. Singh

Shri P. K. Chatterjee

Shri Shyamal Kr. Ghosh

Mrs. Demia Devi

Shri Sitangshu Ghosh

Shri Subir Pal

Shri A. K. Banerjee

Shri Poritosh Das

Shri Bikash Deb

Shri Tuhin Kr. Deb

Shri M. Chowdhury

EG2. Sup. Asstt.

EG2. Sup. Asstt.

EG2. Sup. Asstt.

EG2. Sup. Asstt.

EG1. Sup. Asstt.

EG1. Sup. Asstt.

EG1. Sup. Asstt.

EG1. Sup. Asstt.

EG1. Sup. Asstt.

EG1. Sup. Asstt.

EG1. Sup. Asstt.

EG1. Sup. Asstt.

EG1. Sup. Asstt.

EG1. Sup. Asstt.

EG1. Sup. Asstt.

EG1. Sup. Asstt.

EG1. Sup. Asstt.

EG1. Sup. Asstt.

Gr.VI- Jr. Asstt - II

Gr.IV – Sanitary

Cleaner – IV

Gr.VIII - Sr. Astt - II

Gr.VI - Jr. Asstt - II

Gr.VIII - Sr. Asstt - II

Gr. IX - Sr. Asstt. (SR)

Gr.IX - Sr. Asstt. (SR)

Gr.IX - Sr. Asstt. (SR)

Gr.IX - Sr. Asstt. (SR)

01.01.2007

01.01.2007

01.01.2007

01.01.2007

01.01.2007

01.01.2007

01.01.2007

01.01.2007

01.01.2007

01.01.2007

01.01.2007

01.01.2007

01.03.2007

01.03.2007

01.03.2007

01.03.2007

01.03.2007

01.10.2007

01.08.2007

01.05.2007

01.12.2007

01.12.2007

01.01.2008

01.03.2008

01.03.2008

01.03.2008

01.03.2008

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8.8 PROMOTION OF EXECUTIVES

Sl. No.

Name Promoted to Effective Date

01. 02. 03. 04.

Ms Mouma Das Shri PK Chakraborty Asstt. Officer (SR) - Steno (Grade ‘A’) Shri BK Dasgupta Asstt. Officer (SR) - Accounts, Grade ‘A’ Shri SK Chowdhury Asstt. Officer (SR) Grade ‘A’

Officer on Special Duty, Grade ‘A’ Officer (SR) – Steno, Grade ‘B’ Officer (SR) – Accounts Grade ‘B’ Officer (SR) – Calcutta Grade ‘B’

01.02.2008 01.05.2007 01.05.2007 01.05.2007

8.9 APPOINTMENT

Mr. Abhijit Dam joined Calcutta Branch office as Dy. Chief Engineer (Inspection) with effect from 30.04.2007.

8.10 SEPARATION Retirement : 1. Md. Akhtar, 70630, Sr.VIII Asstt.Operator, retired on 30.04.2007 2. Sri R.K. Gupta, 70638, Gr.VIII. Asstt.Operator, retired on 29.02.2008 8.11 SPORTS HIGHLIGHTS i) Jose George, badminton Player and an employee on contractual

appointment at OIL’s Kolkata Office participated in the Men’s Doubles Senior National Championship event held at Goa in February, 2008 and won Bronze Medal. At present he is ranked No. 2 in the country in Men’s Double Category.

ii) Nisha Mohota, Chess Player and a Temporary work-person of OIL’

Kolkata Office, participated in the following Tournaments:

a. Represented PSPB Chess Team in the 45th National “B” Chess Championship at Dindigul, Tamilnadu from 10th to 20th June, 2007 and secured 14th position and also qualified to become

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only the 6th Indian Women to play in Men’s National “A” tournament.

b. Participated in the International Tournaments held at Spain & France.

c. Participated in the Commonwealth Women’s Chess Championship during December, 2007 held at Delhi and won Bronze Medal.

d. She also participated in the Asian Team Chess Championship, during January, 2008 held at Vishakapatnam and won Silver Medal both in Team and Individual event.

iii) Mouma Das, Table Tennis Player and an Employee of OIL’s Kolkata

Office, participated in the following Tournaments :

a. Represented India in Commonwealth Table Tennis Championship held at Jaipur from 30th May, 2007 to 5th June, 2007 and won the Bronze Medal in Women Team Event.

b. Participated in Inter Institution Championship held at Delhi from 24th August, 2007 to 28th August, 2007 and won the Gold Medal in Women Team Event.

c. Participated in South Zone TT Championship held at Kochin from 5th September, 2007 to 8th September, 2007 and won the Gold Medal in Women Single Event.

d. Participated in Central Zone TT Championship held at Gandhi Dham from 26th November, 2007 to 29th November, 2007 and won the Gold Medal in Women Single Event.

e. Participated in All India Prize Money Ranking TT Championship held at Baroda from 1st December, 2007 to 5th December, 2007 and won the Gold Medal in Women Single Event.

f. She also participated in 69th Senior National TT Championship held at Siliguri from 27th January, 2008 to 2nd February, 2008 and won the Gold Medal in Women Doubles Event and Team Event.

8.12 ENTERPRISE RISK MANAGEMENT Calcutta office has initiated action for corporate governance compliance with specific focus on Risk Management, Legal Compliance and review of Internal Control Process. In order to exercise proper control and monitoring of various compliances for Corporate Governance the following executives of Calcutta office have been entrusted the responsibilities as under –

• Risk Management Officer - Mr. Abhijit Dam

• Legal Compliance Officer - Mr. Jayanta Das

21

8.13 IMPORTANT EVENTS :

SL. No.

DATE EVENT

1. 12.04.07

CMDs Address to all executives of Kolkata office.

2. 13.04.07 Presentation by GM(OD & RS) before CAG officials in presence of CMD & DF.

3. 02 & 03.05.07 Pre-bid conference at HHI, Kolkata.

4. 07 & 08.05.07 Visit by Director (HR &BD).

5. 27.06.07 Technical Clarification Meeting held at Hotel Hindustan International, Kolkata.

6. 19.07.07 Presentation on Tax accommodation by M/s. U.S. Agarwal & Association.

7. 06.08.07 One day BP Workshop with intake team of Calcutta was held at ICC Auditorium, Kolkata.

8. 31.08.07 & 01.09.07

Executive Counseling (EC) Meeting held at Taj Bengal Hotel, Kolkata.

9. 20.09.07 Trustee Meeting held at Hotel Oberoi Grand, Kolkata.

10. 21.09.07 & 22.09.07

Exploration Conference held at Vedic Village, Rajarhat, Kolkata.

11. 02.11.07 Audit Committee meeting was held at Taj Bengal Hotel, Kolkata.

12. 15.11.07 Vigilance Awareness Seminar was held at ICC Auditorium, Kolkata.

13. 09.01.08 Visit by Director (HR &BD), at Kolkata. Meeting with Kolkata Employees’ Union.

14. 05.02.08 Pre-bid conference at HHI, Kolkata.

22

ACKNOWLEDGEMENT The Calcutta Branch Office has played a crucial supportive role, during the period under review, in realizing the larger organizational objectives. The achievements of Team Kolkata are due to the dedication of every member of

the team, consisting of our officers and staff members. The harmonious and amicable relationship among the members has led to improvement of productivity and improved work environment. I take this opportunity to offer my sincere thanks and appreciation to all the employees of Calcutta office for their dedication and hard work throughout the year. I am also deeply indebted to the Management of OIL INDIA LIMITED, senior officials of the company, and other departments and sections for extending their valuable support and guidance from time to time. I believe that, with everyone’s support, we will continue to improve our performance and play a meaningful role in the growth of OIL INDIA.

( Utpal N. Das ) Dated: 30.06.02008 HEAD - CALCUTTA BRANCH

23

PURCHASE ANNEXURE II

INDENT STATUS

274

529

340301

257

366

286 298

223

306

1237

1006

883843

886939

1153

894 882

747

15111535

1223

1144 1143

1305

1439

1192

11051053

982

1195

922887

777

1019

1141

969

890

828

529

340301

257

366

286 298

223

306

225

0

200

400

600

800

1000

1200

1400

1600

1800

1998-99 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 2007-08

Opening Indents

Indents Recd.

Total

Covered by Order

Closing Indents

NUMBER OF ENQUIRY / ORDER /LSS

1254

1053 1028967 978

1056

1203

895862

773

1143

1267 1255

1103 1112

1477

1574

1143

890828

16621697

1640

1723

1423

1532

1810

1500

1227

926

0

200

400

600

800

1000

1200

1400

1600

1800

2000

1998-99 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 2007-08

Enquiry Issued

Orders Placed

LSS raised

DAYS

24

PURCHASE ANNEXURE III

Closing Indents as on 31st March

529

340

301

257

366

286298

223

306

225

0

100

200

300

400

500

600

1998-99 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 2007-08

Closing Indents

Order Value (Rs Crore)

12.67

15.37

13.83

15.74

11.95

16.38

22.02

20.5521.22

23.22

0

5

10

15

20

25

1998-99 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 2007-08

Order Value (Crore)

NUMBER

25

PURCHASE ANNEXURE IV

LEAD TIME

121

153

172

183

162

154

134130

127

110

0

20

40

60

80

100

120

140

160

180

200

1998-99 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 2007-08

Lead Time

DAYS

26

Shipping Annexture II

TREND ANALYSIS OF PORT RENT SINCE 1990-91

Year Total Port Rent (Rs. Lakhs)

Port Rent per consignment

(Rs.) Port Rent Per MT (Rs.)

2007-08 2.03 482.19 26.75

2006-07 1.78 432.04 42.32

2005-06 1.01 196.16 4.62

2004-05 1.41 265.85 14.34

2003-04 1.82 346.71 29.61

2002-03 3.13 534.93 27.25

2001-02 6.44 1,441.23 89.70

2000-2001 6.61

1,418.18 353.11

1999-2000 5.77

1,122.57 146.83

1998-1999 9.05

1,510.85 244.60

1997-1998 10.26

1,855.33 360.79

1996-1997 10.46

2,438.33 479.38

1995-1996 14.64

3,161.99 1,152.00

1994-1995 11.11

2,607.98 650.77

1993-1994 11.86

2,121.65 147.58

1992-1993 19.12

3,580.52 201.69

1991-1992 25.77

5,482.98 345.58

1990-1991 23.78

3,891.98 216.18

27

Shipping Annexure IV

YEAR : 2007-08

No of SeaShipment

No of AirShipment

YEAR : 2007-08

CIF Value (SeaShipment)

CIF Value (AirShipment)

YEAR : 2007-08

Rent Paid per ShipmentIn Rs.: Sea

Rent Paid per ShipmentIn Rs.: Air

28

Shipping Annexure V

YEAR : 2007-08

Cargo Cleared InMTs: Sea

Cargo Cleared InMTs: Air

YEAR : 2007-08

CIF Value

CustomsDuty

29

Shipping Annexure VI

-

4,000

8,000

12,000

16,000

20,000

24,000

Cargo Cleared (in MT)

MT 11,483.53 6,148.39 9,825.02 21,867.53 4,205.69 7,588.32

2002-03 2003-04 2004-05 2005-06 2006-07 2007-08

-

2

4

6

8

10

Total Port Rent (Rs. Lakh)

Port Rent 3.13 1.82 1.41 1.01 1.78 2.03

2002-03 2003-04 2004-05 2005-06 2006-07 2007-08

30

Shipping Annexure VII

-

400

800

1,200

1,600

Rent/MTRent

/Shpmnt

PORT RENT ANALYSIS

Rent/MT 27.25 29.61 14.34 4.62 42.32 26.75

Rent/Shpmnt 534.93 346.71 265.85 196.16 432.04 482.19

2002-03 2003-04 2004-05 2005-06 2006-07 2007-08

50

100

150

200

250

300

L/C

S/D

Letter of Credit & Sight Draft

L/C 220 162 174 166 145 144

S/D 294 221 326 319 235 207

2002-03 2003-04 2004-05 2005-06 2006-07 2007-08

31

Shipping Annexure VIII

285238 234 209 182 190

150

250

350

450

550

650

No. of Shipments

Sea 300 287 297 306 230 231

Air 285 238 234 209 182 190

Total 585 525 531 515 412 421

2002-03 2003-04 2004-05 2005-06 2006-07 2007-08

-

40

80

120

160

200

Cif Value

Total Value

Total Value of Import (Rs. Crs)

Cif Value 115.62 71.15 105.41 173.53 89.53 129.87

Customs Duty 4.71 1.19 2.41 3.15 6.02 5.04

Total Value 120.33 72.34 107.82 176.68 95.55 134.91

2002-03 2003-04 2004-05 2005-06 2006-07 2007-08