olm usermanual en-final.aspx

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TRAINING DOCUMENT

ORACLE LEARNING MANAGEMENT (OLM) USER MANUAL

The Federal Government of UAE

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Introduction ..........................................................................................................................................................................................................................4

Login .....................................................................................................................................................................................................................................7

Learning Administrator ........................................................................................................................................................................................................ 10

Learning Administrator Setup ............................................................................................................................................................................................... 13

Learner Group...................................................................................................................................................................................................................... 14

Creation of Question Bank ................................................................................................................................................................................................... 27

Creation Of Survey ............................................................................................................................................................................................................... 37

Creation Of Learning Object ................................................................................................................................................................................................. 52

Creating Resources .............................................................................................................................................................................................................. 54

Catalog Administration ........................................................................................................................................................................................................ 60

Creation Of Category ............................................................................................................................................................................................................ 61

Attaching Training Plan for the Year 2014 ............................................................................................................................................................................. 64

Creation Of Course ............................................................................................................................................................................................................... 75

Creation Of Offering ............................................................................................................................................................................................................. 77

Creation Of Class .................................................................................................................................................................................................................. 82

Adding Evaluation to Class ................................................................................................................................................................................................. 115

Resource Bookings For a Class ............................................................................................................................................................................................ 118

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Updating Maximum Attendees and Class Status ................................................................................................................................................................. 122

Creation of Learning Path (Individual Development Plan) .................................................................................................................................................... 127

Creation Of Learning Path (IDP) .......................................................................................................................................................................................... 128

Learner Enrollment ............................................................................................................................................................................................................ 143

Mandatory Enrollment ....................................................................................................................................................................................................... 154

Updating Enrollment .......................................................................................................................................................................................................... 158

Learner Self-Service ........................................................................................................................................................................................................... 163

Overview of Learner Self Service ........................................................................................................................................................................................ 165

Self Enrollment .................................................................................................................................................................................................................. 171

Creation Of IDP .................................................................................................................................................................................................................. 177

Training Request ................................................................................................................................................................................................................ 184

Learner Manager ............................................................................................................................................................................................................... 243

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Introduction

Oracle Learning Management (OLM) is designed to support all education models by providing a single unified learning delivery system to the extended enterprise of employees, customers, and partners.

Tightly integrated with the talent and performance management functions within the Human Resources application, OLM is also integrated with Oracle Financials and Order Management applications to administer the financial and commercial aspects of your learning business. The application records worker competencies, making them available for career planning as well as candidate placements, performance appraisals, and other activities.

OLM offers a wide range of functions, from catalog and online class management to learner enrollments and learning paths

The Learning Cycle

You can use Oracle Learning Management in tandem with other Oracle Applications to support just as much of the learning cycle as you require.

Setup Stages

1. Create administrator groups to restrict administrator’s access to learning categories and folders. 2. Define the competency requirements of your business: define the competencies (qualifications, knowledge, and experience) your

enterprise requires from its current staff and future applicants. 3. Assign competency requirements to organizations, jobs, and positions: assign your general and specific business requirements to

particular structures within your enterprise. 4. Assess competency achievements and gaps

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5. Design or identify development courses : Develop new internal courses or identify external activities that can supply the competencies required to close the gaps

6. Group courses in to Learning Paths (IDP) and categories : Design the catalog based on the needs of the organization and individuals

User Stages

1. Create classes and book resources: create online and offline classes and book the resources required to run them. 2. Enroll Learners in classes 3. Manage Enrollments and Cancellations 4. Record attendance and achievements : after classes, record results including test scores ,attendance levels and competencies attained 5. Evaluate courses 6. Appraise Learners: evaluate long term impact of learning management. 7. Create learner groups to group learners based on their common interest or job responsibility. Learner group can be used to give learner

access to specific training

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This symbol indicates that it’s a calendar and dates can be selected by clicking on to it

This symbol indicates a search icon and values can be selected from the list of values

Home Home is clicked for reaching the home page

The Transactions can be cancelled by clicking on Cancel button

The Changes can be Applied by clicking on Apply button

The Details can updated by clicking on Update button

The Approves can Reject the requests by clicking on Reject Button

The Request can be Reassigned to different employees by clicking on Reassign button

More information can be requested by clicking on Request information

The Requests can be Approved by clicking on Approve Button

The Page can be saved by clicking on Save Button

The Transactions can be continued to the next page by using continue button

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Login

Log In Details

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Log In Description : This page is used for Log In to the Oracle Application

1. Enter the Url :

https://www.bayanati.gov.ae/ 2. Enter User Name

3. Enter The Password

4. Click on Log in

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https://www.bayanati.gov.ae/

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Log In (Explanation Frame)

Description : This page is the home page of the application and can be used for accessing the responsibilities, viewing notifications

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Worklist : All the notifications can be seen under the Worklist

Main Menu : All the responsibilities can be seen under the Main Menu

Logout : Logout option is used for logging out from the application

Learning Administrator Description : This page is used for navigating in to the catalog administration page

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1. Click on Learning

Administrator Responsibility : Learning Administrator responsibility is used by administrator for creating various training related things

2. Click on Learning Administration Menu : Learning Administration menu has so many sub menus which are used for creating training related things

3. Click on Catalog Administration : Catalog Administration consists of various tabs which are used in the creating

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Catalog Administrator Tabs Description : This page shows various tabs which are available in the catalog administration page and each has different purpose

Catalog : Catalog tab is used for creating various category, courses, classes, offering, Learning path

Resources : Resource tab is used for creating resources like trainers, venues and others

Learner : Learner tab is used for creating and updating Learning related things for various learners

Content : Content tab is used for creating Question banks, Tests, evaluations and Learning objects

Setup : Setup tab is used for creating Learner Groups and Offering Modes

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Learning Administrator Setup

Learner Group

Creation of Question Bank

Creation of Survey

Creation of Learning Object

Creation of Resources

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Learner Group Description: Administrators can group learners based on their common interests or job responsibilities. Grouping users simplifies and makes it easier to assign learner access and to enroll users in training.

1. Click on Learning

Administrator Responsibility

2. Click on Learning Administration Menu

3. Click on Catalog Administration

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Learner Group Description : This page is used for navigating and doing the setup for creating Learner Group

4. Click on the Setup Tab

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Learner Group Description : This page is used for the Navigation of creating Learner Group

5. Click on the Learner

Group

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Learner Group : Description : This page is used for creating new Learner Group

6. Click on Create

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Learner Group Description : This page is used for giving the details for Learner group

7. Leaner Group Name :

Enter a name for the Learner Group in name field

8. Description : Optional

9. Start Date : Enter a date in the Start Date

10. End Date : Optional

11. Click on Apply and Add Details

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Learner Group Description : This page is used for Adding Learner Group members

12. Click on Components

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Learner Group Description : This page is used for Adding Learner Group members using various ways

13. Members can be added using any of the three ways mentioned below and click on go

a) Assignment

b) Learner

c) Learner Group

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Learner Group Description : This page is used for Adding Learner Group members based on assignment using various ways

a) Assignment : It can be given based on Organization, job and position. For Ex : Based on Organization

1. Click the search icon of the Organization

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Learner Group Description : This page is used for searching the organization and selecting it

2. Select Organization from the drop down

3. Enter the first few details of the organization an put %

4. Click on Go

5. Select the Appropriate Organization

6. Click on Quick Select

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Learner Group Description : This page is used for adding the members based on organization

7. Click on Apply

Note : If the child organization should be included under the given organization then check the include child organizations

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Learner Group Explanation Section

Description : This page shows the confirmation that Learner Group members have been added based on the selected organization

Once Apply is clicked the members gets added and a confirmation message is shown

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Learner Group Description : This page is used for adding Learner Group members based on Individual learners

b) Learner : It can be given based on individual learners, click the search icon for learner and select the learners Note : The Learners can be selected using the same way as explained in assignment

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Learner Group Description : This page is used for searching and adding members based on Learner Group

c) Learner Group : Learner groups can be grouped and given. Select the appropriate group by clicking on the search on search icon and click on apply Note : The Learner group can be selected using the same way as explained in assignment

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Creation of Question Bank Description : This page is used for creation of the Question bank

1) Select the folder name which is prefixed with the ministry code

2) Click on Question Banks

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Creation Of Question bank Description : This page is used for creation of the Question bank

3. Click on Create Question Bank

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Creation Of Question Bank Description : This page is used for giving the details for the Question Bank

4. Question Bank Name : Give the Name of the question bank in the question bank name field

5. Published Status : Not Published ( When the Question Bank is created fully then change the status to published)

6. Start Date : Give the date in the start date field

7. End Date : Leave the end date field blank

8. Click on Apply

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Creation Of Question Bank Description : This page is used for adding questions to the Question Bank

9. Click on Manage Questions

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10. Click on Create Question

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Creation Of Question Bank Description : This page is used for selecting the question type for each questions

11. Select the appropriate Question Type

A. Fill-in-the-Blank(Text

Response) B. Fill-in-the-

Blank(Numeric Response)

C. True or False D. Multiple

Choice(Single Correct Response)

E. Multiple Choice(Multiple Correct Responses)

For Ex Select Fill-in-the-blank (text Response)

12. Click Continue

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13. Question Text : Give the Question in the Question Text Field

14. Start Date : Give the start

date of the question

15. Points : Give the appropriate points in the points field

16. Response order : Select the Response order either random or Fixed

17. Correct Response Feedback : The Correct feedback can be given in the correct Response Feedback Field

18. Incorrect Response Feedback : The Incorrect feedback can be given in the Incorrect Response Feedback Field

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19. Give one correct response under the Response Options field

20. Click on Apply

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Creation Of Question Bank

Description : This page shows the confirmation message that the question is created successfully and new questions can be created by clicking on Create Question

The Question is created and a confirmtion message is shown

21. Click to Return to

Question Banks Note : In the same way the questions can be created for other question types

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Creation Of Survey Description: Survey’s are created as tests and it is not scored . It is used for taking employee feedbacks on various things

1) Select the Folder Name prefixed with the Ministry Code

2) Select Test from the Drop Down

3) Click On Go

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Creation Of Survey Description : This page is used for giving the details for the Survey

4) Name : Name of the survey should be given in the name field

5) Published Status : Not Published ( Should be changed to Published once test sections and Question banks are attached)

6) Assessment Type : Select Survey Note : Test and Evaluation Can be created by selecting the assessment type as test or evaluation

7) Language: Appropriate Language Can be selected in the language field

8) Question Source : Select Pre Selected

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Creation Of Survey Description : This page is used for giving the details for the Survey

9) Scoring Option : Not Scored

10) Check the option Mark Questions for review

11) Check the check box Is Resumable

12) Feedback Type : End Of Test

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Creation Of Survey Description : This page is used for giving the various preferences for the survey

13) Attempts : Give the Maximum number of attempts the survey can be taken in the Maximum number of Attempts field, if left empty it can be taken any number of times

14) Time Remaining Alert: Option can be enabled if time alert should be given to the learners while taking the test

15) Player Preferences :

a) Check allow Learners to view Test Summary

b) Check show confirmation before test Submission

16) Click on Apply and Add Details

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Creation Of Survey Description : This page is used for navigation for creating test sections for the survey

17) Click on Test Sections

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Creation Of Survey Description : This page is used for creating various test sections for the survey

18) Click on Create Test Section

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Creation Of Survey Description : This page is used for giving the details for test sections

19) Title : Give the name of the section in the title section

20) Question Order : It can be selected either fixed or random Note : Check mandatory section check box if the section has to be made mandatory or else leave it unchecked

21) Click on Apply

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Creation Of Survey Description : This page is used for adding questions to the created test sections

22) Select the Title for which question needs to be given

23) Click on Manage Questions

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Creation Of Survey Description : This page is used for Adding questions to the survey

24) Click on Add Questions

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Creation Of Survey Description : This page is used for searching and selecting the already created Question Bank

25) Select the already Created question bank by clicking on Search icon

The Question Bank can be searched by giving the first letter of the question bank and give % and click on go. Select the appropriate question bank

26) Click on Continue

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Creation Of Survey Description : This page is used for selecting the appropriate question from the Question Bank

27) Select the appropriate questions

28) Click on Apply

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Creation Of Survey Description : This page tells how to go back to the test section

29) Click on Return to test Sections

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Creation Of Survey Description : This page shows the confirmation after the test section is created

30) Click on Test Note :

a) The Test sections can be deleted by selecting the test section and delete button

b) The Test sections can be made active by clicking on Make Active Button

c) The Test sections can be made Inactive by clicking on Make Inactive Button

d) The Test Section can be updated by clicking on update button

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Creation Of Survey Description : This page is used for updating the test

31) Click on Update

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Creation Of Survey Description : This page is used for changing the test status from unpublished to Published

32) Change the published status from Unpublished to Published

33) Click on Apply

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Creation Of Learning Object Description : Learning Object’s are used in the offering like link’s , Course materials


2) Select Learning Object from the Drop Down

3) Click On Go

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Creation Of Learning Object Description : This page is used for giving the details for the Learning Object

4) Identifier : Give a name in the identifier Field

5) Name : Give a name for the Learning Object in the learning object name field

6) Published Status : Published

7) Tracking Type : Automatic

8) Language : Any Language Can be Given

9) Type : URL Access

10) Starting URL : Give the URL Address in Starting URL field

11) Click Apply and Add Details

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Creating Resources Description : Resources are facilities, people , or equipment that you require to run any Learning programs in an enterprise

1. Click on Resources

2. Click on Create Resources

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Creating Resources Description : This page is used for giving the Resource details

3. Resource Type : There are three resource types

Others

Trainer

Venue For Ex : Select Trainer as the resource type

4. Resource Name : Click on

the search icon

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Creating Resources Description : This page is used for searching and selecting an already created resource

a) To select the already created resources click on Search

I. Select the appropriate

resource

II. Click on Select

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Creating Resources Description : This page is used for creating a new resource

b) To create a new resource

I. Ministry: Click on the

search icon for ministry. Search for ministry code and select the appropriate ministry code Note : If the resource is common for all the ministries then don’t select the Ministry code, leave it blank

II. Name: Click on the

search icon for name. Search for the employee name and select the employee

III. Click on Create

IV. Click on Select

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Creating Resources Description : This page is used for giving the resource details

5. Person: Click on the search icon for person. Search for the Employee and click on select

6. Training Center: Click on the search icon for Training Center. Search for the Training Center the trainer belongs to and click on select

7. Start Date : Enter the Start date of Trainer

8. End date : It is optional

9. Click on Apply

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Creating Resources Description : This page shows the confirmation that resource is created

Confirmation message is shown that resource is created

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Catalog Administration

Creation Of Category

- Attaching Training Plan for 2014

Creation Of Course

Creation Of Offering

Creation Of Classes

- Adding Evaluation to class

- Resource Booking

- Updating the Maximum attendees and Class Status

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Creation Of Category Description : Category enables the Learning administrator as well as the learners to browse all available Learning’s

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2) Select Category from the Drop Down

3) Click On Go

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Creation Of Category Description : This page is used for giving the details for the Category

4) Category : 2014

5) Start Date : 01-Jan-2014

6) Click on Apply

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Attaching Training Plan

for the Year 2014 Description : This page is used for selecting the category for which Training Plan for 2014 needs to be attached

1) Select Category

2014

2) Click On Details

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Attaching Training Plan for

the Year 2014 Description : This page is used for updating the category and attaching the Training Plan For the Year 2014

3) Click on Update

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Attaching Training Plan for The Year 2014

Description : This page is used for Attaching the Training Plan to the Category

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4) Attachments : Click on Add

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Description : This page is used for choosing the Training Plan

5) Click on Choose File

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Description : Browse for the file which needs to be attached

6) Browse for the file and click on Open

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Description : This page is used for completing the attaching of the Training Plan

7) Click on Apply to Proceed or Click on Add Another to add some more files

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Description : This page shows the Confirmation message about the attachment but apply button needs to be presses again so that it gets saved to the Category

Confirmation is shown after clicking the apply button

8) Click on Apply again

and it gets saved to the category

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Description : This page shows the confirmation that Training Plan is attached Successfully to the Category

Confirmation is shown after clicking the apply button and it gets attached to the category

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Creation Of Sub Category Description : This page is used for Creating Sub Category for the yearly plan 2014

1) Select the Category 2014

2) Select Category from the drop down

3) Click on Go

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Creation Of Sub Category Description : This page is used for giving Sub Category Details

4) Category : Survey



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Creation Of Course Description : Course defines what a class teaches a Learner, course is second Level in hierarchy after category

1) Select the Sub Category Survey

2) Select Course from the drop down

3) Click on Go

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Creation Of Course Description : This page is used for giving the details for the Question Bank

4) Course : Training Need Survey


6) Sponsor : UAE Federal Government

7) Training Annual Plan : 2014

8) Course Type : Survey

9) Business Support : Core or Supporting can be given


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Creation Of Offering Description : Offering determines how the learning is delivered

1) Click On Manage Offerings

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Creation Of Offering Description : This page is used for creating a new offering

2) Click on Creating Offering

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Creation Of Offering Description : This page is used for selecting the delivery mode whether it’s an offline or online course

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3) Select Delivery Mode : تدريب إلكتروني ذاتى

4) Click On Continue

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Creation Of Offering Description : This page is used for giving the offering details and attaching the created survey to the Learning Object

5) Offering : Online Training Survey

6) Learning Object : Training Need Survey For 2014


8) Language : Select Arabic or English

9) Click Apply and Add Details

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Creation Of Class Description : Classes are the Learning objects that learners can enroll in and attend or take it online.

1) Click On Manage Classes

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Creation Of Class Description : This page is used for creating a new class

2) Click on Create Class

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Creation Of Class Description : This page is used for giving the details for the class

3) Title : Training Need

Survey 2014

4) Status : Normal

5) Start Date : 24-Aug-2014

6) End Date : 02-Sep-2014

7) Time Zone : Dubai


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Creation Of Class Description : This page is used for giving the details for the Class

9) Enrollment Start Date : 24-Aug-2014

10) Enrollment End Date : 26-Aug-2014

11) Activity : تدريب و تطوير

الموظفين Note : The Activity code with respect to the ministries should be selected

12) Budget : The Budget Amount of the class should be given in budget field


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Creation Of Class Description : This page is used for Applying the changes and saving the class details

An Error Message is shown once Apply and Add Details button is clicked

14) Again Click on Apply Add

Details button

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Creation Of Class Description : This page is used for giving access to the Learners who should be part of the class

15) Click on Learner Access : The purpose of giving Learner Access is to give permission to learners who can access the class.

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Creation Of Class Description : This page is used for giving the access based on various ways

16) Learner Access be given based on any of the three ways given below

a) Assignment

b) Learner

c) Learner Group

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Creation Of Class Description : This page shows how access can be given based on Assignment

a) Assignment : It can be given based on Organization, job and position. Select the appropriate one and click on apply Note : Enrollment Should be given as Mandatory Enrollment as it’s a survey. The mandatory Enrollment process is explained in page number 144 under mandatory Enrollment process For Ex : Based On Organization

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Creation Of Class Description : This page is used for giving Learner Access based on Assignment

1. Click the search icon of the Organization

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Creation Of Class Description : This page is used for searching and selecting the Organization


3. Enter the first few details of the Organization and put %

4. Click on Go



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Creation Of Class Description : This page is used for Applying changes after selecting the organization

7. Click on Apply

Note : If the child organization should be included under the given organization then check the include child organizations

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Creation Of Class Description : This page shows the confirmation message that Learner Access is given

Once Apply is clicked then Learner Access is given and a confirmation message is shown

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Creation Of Class Description : This page is used for giving Learner Access based on Individual Learners

b) Learner : It can be given based on individual learners, select the learners and click on apply Note : Enrollment Should be given as Mandatory Enrollment as it’s a survey

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Creation Of Class Description : This page is used for giving Learner Access based on Learner Groups

C) Learner Group : Different Learner groups can be grouped and given. Select the appropriate group and click on apply Note : Enrollment Should be given as Mandatory Enrollment as it’s a survey

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Creation Of Course Description : Course defines what a class teaches a Learner, course is second Level in hierarchy after category

1) Select the Category Leadership

2) Select Course from the drop down

3) Click on Go

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Creation Of Course Description : This page is used for giving the details for the Course

4) Course : Training Need Survey



7) Training Annual Plan : 2014

8) Course Type : Training Courses

9) Business Support : Core or Supporting can be given

10) Click on Apply and Add

Details

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Creation Of Offering Description : Offering determines how the learning is delivered

1) Select the Leadership Course

2) Select Offering from the drop down

3) Click on Go

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Creation Of Offering Description : This page is used for selecting the delivery mode whether it’s an Offline or Online course

4) Select Delivery Mode :

تدريب بواسطة المدرب داخل قاعة التدريب

5) Click On Continue

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Creation Of Offering Description : This page is used for giving the offering details and attaching the created survey to the Learning Object

6) Offering : Leadership Skill


8) Language : Select English or Arabic


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Creation Of Class Description : Classes are the Learning objects that learners can enroll in and attend or take it online.

1) Select the Offering Leadership Skill

2) Click on Classes

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Creation Of Class Description : This page is used for creating a new class

3) Click on Create Class

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Creation Of Class Description : This page is used for giving the details for the class

4) Title : Leadership Class

5) Status : Normal


7) End Date : 04-Sep-2014

8) Time Zone : Dubai

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Creation Of Class Description : This page is used for giving the details for the Class


10) Enrollment Start Date : 24-Aug-2014

11) Enrollment End Date : 26-Aug-2014

12) Activity : تدريب و تطوير

الموظفين Note : The Activity code with respect to the ministries should be selected

13) Budget : The Budget Amount of the class should be given in budget field


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Creation Of Class Description : This page is used for Applying the changes and saving the class details

An Error Message is shown once Apply and Add Details button is clicked

15) Again Click on Apply and

Add Details button

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Creation Of Class Description : This page is used for giving access to the Learners who should be part of the class

16) Click on Learner Access : The purpose of giving Learner Access is to give permission to learners who can access the class.

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Creation Of Class Description : This page is used for giving the access based on various ways

17) Learner Access be given based

on any of the three ways given below

a) Assignment

b) Learner

c) Learner Group

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Creation Of Class Description : This page shows how access can be given based on Assignment

a) Assignment : It can be given based on Organization, job and position. Select the appropriate one and click on apply For Ex : Based On Organization

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Creation Of Class Description : This page is used for giving Learner Access based on Assignment

1. Click the search icon of the

Organization

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Creation Of Class Description : This page is used for searching and selecting the Organization


3. Enter the first few details of the Organization an put %

4. Click on Go



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Creation Of Class Description : This page is used for Applying changes after selecting the organization

7. Click on Apply Note : If the child organization should be included under the given organization then check the include child organizations

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Creation Of Class Description : This page is used for giving the details for the Question Bank

Once Apply is clicked then Learner Access is given and a confirmation message is shown

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Creation Of Class Description : This page is used for giving Learner Access based on Individual Learners

b) Learner : It can be given based on individual learners, select the learners and click on apply

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Creation Of Class Description : This page is used for giving Learner Access based on Learner Groups

C) Learner Group : Different Learner groups can be grouped and given. Select the appropriate group and click on apply

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Adding Evaluation to Class Description : This page is used for adding evaluation to a class

1. Click on Evaluation

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Adding Evaluation to Class Description : This page is used for adding the evaluation

2. Click On Add Evaluation

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Adding Evaluation To Class Description : This page is used for selecting the already created Question bank

3. Select the Already created Evaluation by clicking the search icon Note : If the evaluation has to be mandatory then check mandatory or else leave it unchecked

4. Click on Apply button

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Resource Bookings For a Class Description : This page is used for booking a resource to a class like trainer’s, class room and other resources

1. Click on Resource Bookings 2. Add : Select the appropriate

resource like Others or Venues or Trainers For Ex : Select Trainer Note : In the same way Others and Venues can be selected

3. Click on Go

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Resource Bookings For a Class

Description : This page is used for selecting and booking the resource

4. Start Date : Enter the Start date from when the Trainer is required

5. End Date : Enter the End Date of the Trainer for the class

6. Time Zone : Select the time zone

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Resource Bookings For a Class

Description : This page is used for selecting and booking the resource

7. Name : Click on the search icon for name . Search for the Resource and select the appropriate resource

8. Booking Status: Select Confirmed or Planned

Planned : The trainer has been booked tentatively

Confirmed : The trainer booked is confirmed

9. Click on Apply

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Resource Bookings For a Class Explanation Section

Description : This page is used for giving the details for the Question Bank

Confirmation is given once apply is clicked

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Updating Maximum

Attendees and Class Status Description : This page is used for updating a class

1. Select Maximum attendees and Class Status from the drop Down

2. Click on Go

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Updating Maximum Attendees and Class Status

Description : This page is used for selecting the appropriate option

3) Select any one of the below mentioned Option

a) Change The Maximum Attendees (Or)

b) Change the Class Status

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Description : This page is used for changing the Maximum attendees in a class

a) Change The Maximum Attendees

I. Select the option Change

Maximum Attendees

II. Give the Maximum Number of Attendees in maximum attendees field

III. Click on Apply

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Description : This page is used for updating class status

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b) Change the Class Status

I. Select the option Change Class Status from the drop down

II. Select the appropriate class status Full : The class is full Normal : The class is a normal class Planned : The Class is still in the Planning phase and can be changed anytime Closed : The class is closed and no enrollments will be done Cancelled : The class is cancelled due to some reasons

III. Click on Apply

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Creation of Learning Path (Individual Development

Plan)

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Creation Of Learning Path

(IDP) Description : Learning Path is a catalog object that contains one or more virtual groups of courses, it helps employees achieve learning goals that a single course cannot address

1) Select the Category 2014

2) Select Learning Path from

the drop down

3) Click on Go

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Creation Of Learning Path (IDP)

Description : This page is used for giving the Learning Path Details

1) Name : Give the Learning

Path Name in the name field



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Description : This page is used for creating sections for the Learning Path

4) Click on Manage Sections

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Description : This page is used for creating a new section

5) Click on Create Sections

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Creation Of Learning Path (IDP) Description : This page is used for giving the Learning Path section details

6) Name : Give the Name of the section in the name field Note : If All components in the Learning path needs to be completed then select All components Mandatory, if not select the option One or More Components Mandatory

7) Click on Apply and Add

Details

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Creation Of Learning Path (IDP) Description : Creation of Learning Path (Individual Development Plan)

8) Click on Components

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Creation Of Learning Path (IDP) Description : This page is used for adding the course details

9) Click on Add

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Creation Of Learning Path (IDP) Description : This page is used for searching and selecting the courses required for the Learning Path

10) Enter the name of the Course to be added by giving the first few letters of the course and give %

11) Click on Go

12) Select the Course

13) Click on Add to Section

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Creation Of Learning Path (IDP) Description : This page is used for adding the selected course to the Learning Path

14) Mandatory Courses : Enter the number of mandatory courses in the Mandatory Courses Field

15) Click on Apply Note : New courses can be added to the Learning Path by clicking on Add Button

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Creation Of Learning Path (IDP) Description : This page shows the confirmation that the course is added

Confirmation message is shown after apply button is clicked

16) Click on Return to Catalog

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Creation Of Learning Path (IDP) Description : This page is used for giving access to the Learners who should be part of the Learning path

17) Click on Learner Access : The purpose of giving Learner Access is to give permission to learners who can access the class

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Creation Of Learning Path (IDP) Description : This page is used for giving the access based on various ways

18) Learner Access can be given any of the three ways given below

a) Assignment

b) Learner

c) Learner Group

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Creation Of Learning Path (IDP) Description : This page shows how access can be given based on Assignment

a) Assignment : It can be given based on Organization, job and position. Select the appropriate one and click on apply Note : It can be given the same way as given in class

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Creation Of Learning Path (IDP) Description : This page is used for giving Learner Access based on Individual Learners

b) Learner : It can be given based on individual learners, select the learners and click on apply

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Creation Of Learning Path (IDP) Description : This page is used for giving Learner Access based on Learner Groups

C) Learner Group : Different Learner groups can be grouped and given. Select the appropriate group and click on apply

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Learner Enrollment

Single Enrollment

Bulk Enrollment

Mandatory Enrollment

Updating Enrollments

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Learner Enrollment Description : Learner Enrollments are used for enrolling employees in to various courses

1. Click on Learner

2. Click on Add Enrollments

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Learner Enrollment Description : This page is used for searching for a Class and Enrolling Learners

3. Select Class From the Drop Down

4. Put the first few letters of the Class and put%

5. Click on Go

6. The Enrollment can be done using the following ways a) Single Enroll

b) Bulk Enroll

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Learner Enrollment Description : This page is shows how single enrollment is done

a) Single Enroll : Single enroll option can be used by the Learning administrator to enroll few number of Learners

I. Click on Single Enroll

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Learner Enrollment Description : This page shows how the Learner is selected and Enrolled

II. Enrollment Status : Select Enrolled from the drop down

III. Learner Details : Click the search icon in the Last name, the Learner can be searched using full name or email address. Select the appropriate learner

IV. Click on Apply, the learner will be enrolled in to the class Note : In the same way new learners can be added

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Learner Enrollment Description : This page how Bulk Enrollment of Employees can be done

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b) Bulk Enroll : Bulk enroll option can be used by the Learning administrator to enroll many number of Learners

I. Click on Bulk Enroll

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Learner Enrollment Description : This page is used for Selecting and Adding Learners

II. Click on Add Learners Note : The Learners can be searched using various criteria’s as shown in the screenshot

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Learner Enrollment Description : This page shows how Learners can be selected using various ways

III. For Ex : Select a Job and Click on Go

IV. Select the Learner’s

V. Click on Add

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Learner Enrollment Description : This page is used for apply the changes after selecting the Learners

VI. Click on Apply

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Learner Enrollment Explanation Section

Description : Creation of Learning Path (Individual Development Plan)

Once Apply button a confirmation message is shown

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Mandatory Enrollment Description : Mandatory Enrollment is used by the learning administrator normally for enrolling employees in

surveys and certain courses which should be taken by all the employees

1. Click on Responsibility Learning Administrator

2. Click on Reports and Other Requests

3. Click on Submit Report

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Mandatory Enrollment Description : This form is used for running the mandatory enrollment process

4. Select Single Request

5. Click on Ok

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Mandatory Enrollment Description : This form shows how Process Mandatory Enrollments concurrent is run by giving the parameter as class name

6. Name : Process Mandatory Enrollments

7. Parameter : Select the

Class Name

8. Select the class and click on ok

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Mandatory Enrollment Description : This form shows after selecting the class how the request is submitted

9. Click on Submit

10. A Message pops up , click on No

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Updating Enrollment Description : The Learner’s Enrollment can be updated using various status

1. Click on Learner

2. Click on Enrollments and Subscriptions

3. Select Class From the

Catalog Object Type

4. Select the name by clicking on the search icon

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Updating Enrollment Description : This page is used for Searching the Class and selecting it

5. Select Search by Title

6. Enter the first few letters of the Class and put%

7. Click on Go

8. Select the Appropriate Class


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Updating Enrollment Description : Creation of Learning Path (Individual Development Plan)

10. Search and Select the Class

Name

11. click on Go

12. Select the Learner for whom the enrollment status needs to be updated

13. Click on Update

Enrollments

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Updating Enrollment Description : This page is used for selecting the Enrollment Status

14. Select the Appropriate Enrollment Status from the drop down

a) Attended : The Learner

has attended the class b) Cancelled : The Class is

cancelled c) Enrolled : The Learner is

enrolled in to the class d) MOF Cancelled : The class

is cancelled due to some reasons

e) Non Financial

Cancellation : The class is cancelled due to some financial reasons

f) Pending Evaluation : The

Learner has completed the class but the evaluation is still pending

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Updating Enrollment Description : This page is used for selecting the Enrollment status and apply the changes

g) Requested : The Learner has requested to be part of the class but the requested is pending for approval

h) Waitlisted : The Learner has been put on Waitlisted status as the class is full and doesn’t have enough seats if somebody cancels then waitlisted learner can be enrolled

15. Select the Reason For

change for the changing of Enrollment Status

Note : If Authorized check box is selected then the person who has logged in to make changes will be Captured 16. Click on Apply

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Learner Self-Service

Overview of learner Self Service

Self Enrollment

Creation of Learning Path (IDP)

Training Requests

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Learner Self-Service Description : Learner Self-Service is used by the employee to Enroll in to courses, take online classes and view various catalog’s . The employee can also creating Self Learning Path

The Learner Self-Service can be classified in to Four

Overview of Learner Self Service

Self Enrollment

Creation of Learning Path (IDP)

Training Requests

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Overview of Learner Self

Service Description : This page is used to navigate through the Leaner Self Service responsibility and to view the Learning details

1. Click on 97Learner Self-

Service Responsibility

Note: The Responsibility will be prefixed with appropriate Ministry Code

2. Click on the Menu Learning

3. Click on Learner Home

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Overview of Learner Self Service :

Description : This page shows the Learning details of the Employee

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a) Click on Current Learning :

1. Learning Paths : Learning path in which the employee has got enrolled can be seen under the Learning path tab

The employee can also create Learning path for himself

2. Enrollments : The employee can see the courses for which he /she has been Enrolled under enrollments tab

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Description : The page shows the Learning’s requested by the employee

b) Click on Requested Learning : The courses for which employee has requested enrollments and is waiting for approval can be seen under Requested Learning tab

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Description : This page shows the Learning History of the employee like past attended courses

c) Click on Learning History :

All the Learning’s which are moved by clicking on Move to history from Learning Path and enrollments be seen under Learning History

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Description : This page shows various Catalog for which the employee have access

d) Click on Catalog : All the Learning plan for the year can be seen under the catalog and the employee can click on the appropriate catalog and enroll himself in to a course

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Self Enrollment Description : This page how an employee can self enroll himself in to a course

Self Enrollment can be done using two ways

a) Search by selecting course and enter the few letters of the course and put %, click on go (OR)

b) Click on the Catalog Tab ,

under which various catalog’s are defined and appropriate courses can be selected and Enrolled

1. Click on Chose or Enroll in Class

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Self Enrollment Description : This page is used for giving the justification for joining the course

2. Justification : Select the Appropriate justification

3. Click on Review

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Self Enrollment Description : This page is used for reviewing the course details and submitting it for further approval

Comments to Approver : If any comments needs to be given to the approver it can be given in the Comments to approver field

4. Click on Submit

Note : It goes to various levels of approval

The status of the enrollment can be viewed under requested Learning and once Approved it will be under enrollments

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Self Enrollment Description : This page shows the confirmation that enrollment is submitted for the approval

Once Submitted a confirmation message is shown

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Self Enrollment Explanation Section

Description : This page shows the enrollment details of the employee

Enrollment Tab :

Course Name : It is the name of the course

Status :

Completed : The class been completed Not Attempted : The Online Class is yet to be played Pending Evaluation : The Class is completed but the evaluation is pending

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Self Enrollment Description : This page shows the enrollment details of the employee

Offering Name : It is the name of offering

Play : The online Class can be played by clicking on Play Button

Move to History : The Completed Learning’s can be moved to history

Evaluate or Sign : The Evaluation can be seen under evaluate or sign column

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Creation Of IDP Description : The Learning Path show’s all the learning path related thing’s . The Learning Path can be provided to the

employee through various ways like Appraisals or Manager can create a Learning Path for the employee or employee can create a self learning path

Creation of Learning Path(IDP) :

1. Click on Create

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Creation Of IDP Description : This page is used for giving Learning Path details

2. Name : Give the name of the Learning Path in the name Field

3. Completion Target : Give the completion target date

4. Click on Next

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Creation Of IDP Description : This page is used adding courses to the Learning Path

5. Click on Add Courses

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Creation Of IDP Description : This page is used for searching and selecting the course

6. Give the first few letters of the course and put %

7. Click on Go

8. Select the Courses

9. Click on Apply

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Creation Of IDP Description : This page shows how to go the next page after selecting the course

10. Click on Next

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Creation Of IDP Description : This page is used for submitting the Learning Path once all the details are added

Give the Completion target date if required

11. Click on Submit

The Learning Path will be created

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Learner Self-Service Description : This page shows the Learning Path details

Learning Path Tabs : Learning Path Name : It shows the name of the learning Path a) Learning Path Status :

It shows whether the Learning path is active or inactive

b) Source : Learner means it is

created by the employee Performance Management System means it is created as part of appraisals

c) Update : The Learning path

created by employee himself can only be updated

d) Move to History : Once the Learning path is completed it can be moved to history

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Training Request

Study Request Description : This page is used for navigating to the various training requests which employee can request

1. Click on 97Learner Self-Service Responsibility


3. Click on Training Requests

4. Click on Study Request

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Study Request Description : This page is used for Adding a new Study Request

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5. Click on Add

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Study Request Description : This page is used for giving the study request details

6. Previous Study Leave : Click on the search icon and select either Yes or No

7. Course Name : Enter the name of the course in the Course Name Field

8. Program Name : Enter the Name of Program in the Program Name field

9. Course Duration : Enter the Duration of the Course

10. Start Date : Enter the Start date

11. End Date : Enter the end date

12. Course Objectives : Enter the objectives of the Course

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Study Request Description : This page is used for giving the study request details

13. Course Benefits : Enter the benefits of the course in Course benefits field

14. Communication Plan : Enter the communication plan in which it is delivered

15. Return Date : Enter the Return date after attending the course

16. Returning Department : Enter the department name

17. Returning Role : Enter the Returning Role after attending the course

18. Course Status : Select by clicking the search icon wither Planned or Unplanned

19. Click on Apply

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Study Request Description : This page is used for selecting the created Study Request

20. Select the Course Name

21. Click on Next

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Study Request Description : This page is used for Reviewing the Study request and submitting it

22. Attachments can also be added if required by clicking on Add under Attachments

23. Review the request and click on Submit

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Study Request Explanation Frame

Description : This page shows the confirmation that the request has been submitted successfully and sent for approval

Confirmation Message is shown after the request is submitted and it goes various levels of approval

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Training Request : Exam Request

Description : This page is used for navigating to the various training requests which employee can request




4. Click on Exam Request

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Exam Request Description : This page is used for Adding a new Exam Request

5. Click on Add

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Exam Request Description : This page is used for giving the Exam request details


7. Exam Leave Duration : Enter the duration of days for exam leave in the Exam leave Duration field

8. Leave Start Date :

Enter the Leave Start date

9. Leave End Date : Enter the Leave End date

10. Leave Return Date : Enter the Return date of the leave


12. Click on Apply

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Exam Request Description : This page is used for selecting the created Study Request

13. Select the Course Name with the status as new

14. Click on Next

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Exam Request Description : This page is used for Reviewing the Exam request and submitting it



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Exam Request Explanation Frame

Description : This page is used for Adding Learner Group members


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Training Request : Job Rotation





4. Click on Job Rotation

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Job Rotation Description : This page is used for Adding a new job Rotation Request

5. Click on Add

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Job Rotation Description : This page is used giving for giving job Rotation Request details


7. Hosting Manager : Select the name of the Hosting Manager by clicking on the search icon




11. Duties During Course : Enter the duties during the course

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Job Rotation Description : This page is used for giving the Job Rotation request details

12. IDP Course Objectives : Enter the objectives of the course IDP Course objective field

13. Hosting Dept Benefit : Enter the benefits for the hosting department

14. Course Status : Select by

clicking the search icon wither Planned or Unplanned

15. Click on Apply

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Job Rotation Description : This page is used for selecting the created Job Rotation Request


17. Click on Next

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Job Rotation Description : This page is used for Reviewing the Study request and submitting it



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Job Rotation Explanation Frame



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Training Request : Job Shadowing





4. Click on Job Shadowing

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Job Shadowing Description : This page is used for Adding a new Job Shadowing Request

5. Click on Add

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Job Shadowing Description : This page is used giving the Job Shadowing request details


7. Mentor : Select the name of the employee who is going to supervise the course by clicking on the search icon




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Job Shadowing Description : This page is used giving the Job Shadowing Request details





14. Click on Apply

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Job Shadowing Description : This page is used for selecting the created Job Shadowing Request


16. Click on Next

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Job Shadowing Description : This page is used for Reviewing the Job Shadowing request and submitting it



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Job Shadowing Explanation Frame



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Training Request : Special Projects





4. Click on Special Projects

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Special Projects Description : This page is used for Adding a request for Special Projects

5. Click on Add

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Special Projects Description : This page is used for giving the Special Project request details


7. Project Manager : Select the name of the manager who is going to supervise the course by clicking on the search icon

8. Department Name : The appropriate department should be given




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Special Projects Description : This page is used for giving the Special Project request details



14. IDP Course Objectives (Line 2) : Enter the Additional objectives of the course IDP Course objectives (Line 2) field

15. Host Dept Benefits : Enter the benefits of the hosting department in the host dept benefits field



17. Click on Apply

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Special Projects Description : This page is used for selecting the created Special projects request


19. Click on Next

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Special Projects Description : This page is used for Reviewing the Special Projects request and submitting it



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Special Projects Explanation Frame



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Training Request : Seminars and Conferences





4. Click on Seminars and Conferences

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Seminars and Conferences Description : This page is used for Adding a Seminars and Conferences request

5. Click on Add

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Seminars and Conferences Description : This page is used for giving the Seminars and Conference request details


7. Course Date : Enter the date of the course

8. Course Location : Enter the Location of the Course

9. IDP Course Objectives :

Enter the objectives of the course IDP Course objective field

10. Course Status : Select

by clicking the search icon wither Planned or Unplanned

11. Click on Apply

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Seminars and Conferences Description : This page is used for selecting the created Seminars and Conference Request


13. Click on Next

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Seminars and Conferences Description : This page is used for Reviewing the Seminars and Conferences request and submitting it



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Seminars and Conferences Explanation Frame



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Training Request : Secondment





4. Click on Secondment

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Secondment Description : This page is used for Adding a new Secondment Request

5. Click on Add

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Secondment Description : This page is used for giving the Secondment request details

6. Notes : Enter the reason for Secondment

7. Start Date : Enter the

Start date



10. Click on Apply

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Secondment Description : This page is used for selecting the created Secondment Request


12. Click on Next

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Secondment Description : This page is used for Reviewing the Secondment request and submitting it



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Secondment Explanation Frame



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Training Request : External Training





4. Click on Study Request

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External Training Description : This page is used for Adding a new External Training Request

5. Click on Add

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External Training Description : This page is used for giving the External Training request details


7. Course Duration : Enter the duration of the Course

8. Preferred Course Date : Enter the Preferred date of the course

9. Alternative Course Date : Enter the Alternative date for the course

10. IDP Course Objectives :

Enter the objectives of the course IDP Course objective field



12. Click on Apply

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External Training Description : This page is used for selecting the created External Training Request


14. Click on Next

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External Training Description : This page is used for Reviewing the External Training request and submitting it



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External Training Explanation Frame



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Training Request : External Training Cancellation





4. Click on External Training Cancellation

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External Training Cancellation

Description : This page is used for Adding a new External Training Cancellation Request

5. Click on Add

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Description : This page is used giving the External Training Cancellation request details

6. Class Name : Select the Enrolled Class Name by clicking on the search icon

7. Cancellation Reason :

Select the Appropriate cancellation reason by clicking on the search icon

8. Notes : If there is any notes to be given then it can be given in the notes field

9. Course Status : Select

by clicking the search icon wither Planned or Unplanned

10. Click on Apply

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Description : This page is used for selecting the created External Training Cancellation Request


12. Click on Next

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External Training Cancellation Description : This page is used for Reviewing the External Training Cancellation request and submitting it



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External Training Cancellation Explanation Frame



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Learner Manager

Approving Learner Enrollments and Training Requests

Accessing Learning details for the employees under the hierarchy

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Learner Manager Description : Learner Manager is used by the managers to track employee learning’s and to suggest various training plans for the employees

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The Learner Manager can be classified in to two

Approving Enrollments and Training Requests

Accessing Learning details for the employees under the hierarchy

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Learner Manager Description : This page is the home page and by getting in to worklist approvals can be made for various requests

Approving Enrollments and Training Requests :

1. Click any of the

notification from employee for class enrollment (or) Training request under worklist

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Learner Manager Description : This page is used by the manager either to approve or reject the request

2. Click on Approve to go to

the next approver or click

on cancel which will go

back to the employee

Note : Once all the approvers

have approved ,a notification

goes to the employee and

employee gets enrolled in to

the class which will be shown

under enrollments

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Learner Manager Description : This page is used to navigate to the employee learning page using Learner manager responsibility

Accessing Learning details for the employees under the hierarchy :

1. Click on Responsibility

97Learner Manager

Note : The Ministry code will

be prefixed

2. Click on Menu Learner

Home

3. Click on Sub menu

Learner Home

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Learner Manager Description : This page shows the employee who are under the hierarchy of the manager

All the employees reporting to the manager can be seen under People in Hierarchy

4. For Ex : Click on Action for

Assignment Number 4731

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Learner Manager Explanation Section

Description : This page is the Learning page of the employee and the manager can do the same functions as there in Learner Self-Service

The Learning Path ,

enrollment, requested

Learning , Learning

History can be seen in

the Learner Home page.

The Functions are the

same as explained in the

Learner Self Service

olm usermanual en-final.aspx

Documents

creation of learning

creation of survey

creation of category

creation of offering

creation of question

learning administrator

attaching training plan

federal government of