omb strategic plan and goals 2014

12/12/2013 Rhode Island Office of Management & Budget

S T R A T E G I C A G E N D A D E C E M B E R , 2 0 1 3

Office of Management & Budget (OMB)


OMB – Organizational Structure

Governor

Director of Administration

Office of Management and Budget

Budget Regulatory Reform

Performance Management

Grant Management

Strategic Management


OMB - Vision

The Office of Management and Budget is the source for credible, accurate, unbiased financial information and

management assistance and offers objective insight on how to maximize finite resources in Rhode Island.


OMB - Mission

To anticipate and provide ongoing, transparent fiscal analysis, management support, and analytical research to the

public, the Governor, the General Assembly and State departments and agencies.


OMB – Core Values

Excellent Customer Service

Accessible and Responsive

Proactive, Agile, Nimble and Creative

Unbiased, Accurate and Reliable

Trusted, Respected and Professional

Well informed, Knowledgeable, and Expert


OMB – Brand Identity

How do we want to be perceived?

The Best Source for State fiscal and management information

Highly competent experts, objective/unbiased and credible

Proactive and agile - anticipating and creating rather than reacting

Integral to assisting state departments and agencies overcome management barriers

High quality customer service to agencies and departments

A reliable and responsive resource to small business


OMB - Stakeholders

Taxpayers Business Governor General Assembly State Agencies and Departments Federal and Local Governments Advocates/Lobbyists Education and non profit organizations Press Research Organizations Ourselves

OMB - Goals

Provide credible, accurate financial information, objective insight, and analysis to the Governor to maximize finite resources

Create a data-driven decision making process within and between departments and agencies to allocate finite resources to produce value for taxpayers

Create a clear, predictable and reliable regulatory system by removing barriers to economic growth while protecting taxpayer interests

Leverage and enhance grant funding opportunities in support of the Governor’s strategic agenda fostering fiscal integrity and transparency

Apply continuous improvement processes and coordinate inter-agency cooperation to strategically align goals and objectives with efficient resource allocation



OMB – Budget Office

To provide credible, accurate, financial information, objective insight, analysis and advice to the Governor to maximize finite resources and implement his policy

priorities


OMB – Budget Office Activities

Budget Development and Implementation - Produce the Governor's annual, supplemental, and capital budgets, and monitor agency budget activity to ensure compliance with enacted budget levels;

Financial Planning and Budgetary Reporting – Provide and analyze historical, current and projected revenues and expenditure trends;

Financial/Economic Analysis – Establish and implement sound financial management principles and develop budget and policy alternatives for executive and legislative consideration;

Debt Issuance – Coordinate with the Office of the General Treasurer to prepare bond and other debt issuance, including participating in presentations to rating agencies, developing offering circulars, tracking expenditures against authorizations and debt management.


OMB – Budget Office’s 2014 Action Items

GOAL: Provide credible, accurate financial information, objective insight, and analysis to the Governor to maximize finite resources

Develop and Submit FY 2015 Budget on time – January 16, 2014

Develop FY 2014 Supplemental Budget that requires less general revenue than

Enacted and FY 2015 Budget that closes the deficit through efficiencies and expenditure reductions

Present to Rating Agencies and remove “negative watch”, set stage for upgrade

Revise Capital Budget Process with focus on RICAP initiatives

Identify and procure new budget and grant management module


OMB – Office of Performance Management

To create a data-driven decision making process within and between departments and agencies to

allocate finite resources to produce value for taxpayers


OMB – Performance Management Activities

Performance Measurement and Accountability – Work with departments and agencies to review performance data and develop targets to determine the efficiency and effectiveness of programs administered by State government;

Data-Driven Decision-Making – Perform data analysis and other research as necessary to inform budget and policy decisions;

Process Improvement and Innovation – working with the Office of Regulatory Reform, review and adopt best practices used by other states, non-profit and private sector organizations to promote innovation and continuous improvement;

Regular Reporting on State Government Programs-- Prepare periodic reports or studies on government-administered programs, including budget information, performance data and the status of major projects and initiatives.


OMB – Performance Management’s 2014 Action Items

GOAL: Create a data-driven decision making process within and between departments and agencies to allocate finite resources to produce value for taxpayers Complete Results First cost-benefit model for adult/juvenile justice. Begin

child welfare module

Assist Office of Digital Excellence to improve Transparency Portal

Coordinate transportation agencies efforts to share services (meteorology services, fleet)

Develop and deploy overtime analyses tools to departments

Conduct workload analysis for Fire Marshall and Sheriffs


OMB – Office of Regulatory Reform

To create a clear, predictable and reliable regulatory system by removing barriers to economic growth and improving competitiveness while protecting taxpayer

interests


OMB – Regulatory Reform Activities

Ongoing Regulation Analysis – Develop analyses of rules and regulations impacting businesses to improve State’s regulatory environment;

Ombudsman Services –Assist businesses with navigating regulatory and permitting issues, serve as liaison with State agencies;

Statewide E-permitting – Develop a streamlined electronic permitting process to enhance state response time to businesses;

Municipal Assistance – Assist municipalities to improve local permitting processes’ responsiveness to business needs;


OMB – Regulatory Reform’s 2014 Action Items

GOAL: Create a clear, predictable and reliable regulatory system by removing barriers to economic growth while protecting taxpayer interests

Complete review of State regulations and implement recommendations

Distribute regulatory template, scoring rubric and economic impact statement guidance

Successfully deploy E-Permitting system

Conduct ongoing business surveys to identify opportunities for reform

Expand ombudsman role to monitor regulatory environment and assist in user navigation


OMB – Office of Grant Management

To leverage and enhance grant funding opportunities in support of the Governor’s strategic agenda fostering

meaningful results, programmatic accountability, fiscal integrity, and transparency


OMB – Grant Management Activities

Grant Business Process: Standardize, streamline, and improve grants business process reducing administrative burden while maintaining compliance, results, and quality.

Grants Management and Administration: Monitor, measure, and report grant awards effectiveness throughout their lifecycle and assure that grant funds are spent in accordance with applicable laws, regulations, and rules.

Accountability and Reporting: Ensure accountability through improved policies and procedures, enhanced coordination, and consistent communication.

Transparency: Provide timely and accurate grant information to stakeholders and the public.

Legislation: Monitor federal and state legislation to assess impact on state grants administration and management


OMB – Grant Management’s 2014 Action Items

GOAL: Leverage and enhance grant funding opportunities in support of the Governor’s strategic agenda fostering fiscal integrity and transparency Complete review and implement new Grants Management Office

Prepare internal plan for future federal shutdowns and sequestrations

Develop federal grant inventory

Develop and publish a summary of the impact ARRA had on Rhode Island

Provide training to state agencies on Federal Funding Accountability and

Transparency Act (FFATA) reporting requirements. Identify and develop additional training as needed

Develop system to facilitate tracking of disaster relief resources coming to the state


OMB – Office of Strategic Management

To apply continuous improvement processes and coordinate inter-agency cooperation to strategically

align agency goals and objectives with efficient resource allocation


OMB – Strategic Management Activities

Strategic Planning – Assist departments and agencies with development of strategic plans to better align resources with identified priority activities;

Continuous Improvement– Identify projects and assist agencies

with Lean and other continuous improvement activities to reduce waste and increase agency efficiency;

Interagency Project Management – Manage special projects that require interagency coordination;

CFO Academy – Enhance introductory and continuous training for agency Chief Financial Officers and key finance staff.


OMB – Strategic Management’s 2014 Action Items

GOAL: Apply continuous improvement processes and coordinate inter-agency cooperation to strategically align goals and objectives with efficient resource allocation Integrate LEAN into DOA – Human Resources, Purchasing, Budget Development

Assist Cabinet level departments in developing strategic plans, beginning with DOA

Develop appropriate Transition Document for incoming Governor (OMB)

Create Chief Financial Officers Academy to develop senior financial staff skill sets,

relationships

Create Customer Service Academy for in-house on going resource for customer-centric services

Provide support for personnel reform initiatives, including implementation of Human Resources’ new online application system and the classification/compensation study


OMB – Overall Internal Objectives

Establish high standards for OMB:

Recruit, retain and train top staff for all OMB operations;

Enhance and protect OMB brand identity;

Develop annual operating work plans with performance metrics;

Create and implement formal OMB staff training programs;

Establish performance evaluations for senior staff; and

Focus on value added outcomes.