“ONC-INDEEP partnership development Workshop: current and future technological infrastructure available for cutting-edge deep-sea research” !23-25 April, 2014University of Victoria (UVic), British Columbia, Canada

FINAL AGENDA, LOGISTICS, PARTICIPANTS LIST Local organizers: Fabio De Leo (fdeleo@uvic.ca) and Kim Juniper (kjuniper@uvic.ca)

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www.oceannetworks.ca www.indeep-project.org

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“ONC-INDEEP partnership development Workshop: current and future technological infrastructure available for cutting-edge deep-sea research” !

EXECUTIVE SUMMARY Objective The ONC-INDEEP partnership workshop has the overall goal of strengthening research collaborations and facilitating cutting-edge deep-sea science through NEPTUNE’s cabled observatory infrastructure.

Goals (1) - Introduce ONC’s (NEPTUNE) infrastructure to the INDEEP research community. (2) - Present ONC’s current research themes. (3) - Learn about INDEEP’s research goals and current initiatives - from 4 Working Groups. How can ONC’s infrastructure help INDEEP achieve its research goals? (4) - Discuss ship and ROV funding options for sampling and experimental deployments at NEPTUNE observatory sites. (5) - Plan possible integration of databases and educational/outreach initiatives. !

I - LOGISTICS !Arriving in Victoria (Sidney international Airport - YYJ) All participants are flying in through Sidney airport (YYJ). A map with the route between the airport and downtown Victoria, where the hotel Harbour Towers is located, is attached at the end of this document. The distance is approximately 27 km and take ~30 minutes. A cab ride costs about $65 CAD. Riding the bus using the regular public transit system, the BC Transit (http://www.bctransit.com/regions/vic/?p=2.txt), will take you 1 hour and 25 minutes and costs $2.50 CAD. The bus routes and numbers are also shown in the map. !Accommodation and daily commuting For those staying at the Hotel Harbour Towers, it is located only one block from the waterfront (345 Quebec street), near the Parliament building, Royal BC Museum, Fisherman’s Wharf, the Ferry and Seaplane Terminals, etc (see map at the of the document). A cab ride from the Hotel to UVic will cost ~$20.00 CAD. Participants can organize to share the cab rides. Plan to leave the hotel in the morning by no later than 8:00 am. !Ice-breaker An ice-breaker will happen in the early evening of the first day of the meeting (Wednesday, 23rd), around 6:30 pm. We will coordinate cabs or car pools and go straight from UVic after the end of the workshop afternoon session.

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We will gather at a local favourite, The Canoe Brew Pub, a local brewery near the marina at the upper harbour. This is a lovely area and during spring time we will likely have a good weather and nice views of the waterfront. If you are a fan of microbreweries here is link to the pub: http://www.canoebrewpub.com/marina.html !Meeting venue The workshop is going to take place at University of Victoria David Turpin Building’s (DTB) video conferencing rooms A144 and A137. Ocean Networks Canada headquarters are located at the Technology Enterprise Facility (TEF building), which is 8-10 minutes walking from DTB. We will organize a tour to TEF for workshop participants interact with other ONC staff divisions, such as Digital Infrastructure (DI), Systems (SYS), Ocean Innovation Centre (ONCIC), Communications and Learning, both part of the User Engagement Division (see workshop agenda).

David Turpin Building Technology Enterprise Facility http://www.uvic.ca/home/about/campus-info/maps/maps/ssm.php http://www.uvic.ca/home/about/campus-info/maps/maps/tef.php !Venue and Campus maps Large-sized maps for the whole UVic Campus (left) and for David Turpin Building (centre) are attached to the end of the document. University of Victoria campus is carefully planned around Ring Road. All department and administrative buildings, libraries, sports facilities, student centre and housing are located within and surrounding Ring Road, with extensive adjacent green areas (photo). We will organize picnic lunches every day on a different area of the campus, weather permitting. (http://www.uvic.ca/home/about/campus-info/index.php) ! !

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Video conferencing system (how to connect if you are attending remotely) !The video conferencing system (BlueJeans) will be available in DTB rooms A144 and A137. Please find below the details required for connection. A complete ‘Getting Started’ guide is provided as a separate pdf document. Also, if you never heard of the Blue Jeans cloud-based video conferencing system, take a moment to watch this video on youtube: https://www.youtube.com/watch?v=7oFHKKTOkOg !First time joining a Blue Jeans Video Meeting? http://bluejeans.com/support Want to test your video connection? http://bluejeans.com/111 !All online participants are required to test their own connection prior to the call, using the link http://bluejeans.com/111, and in the environment in which they’ll be making the call.  University of Victoria staff at David Turpin building are unable to provide support to participants who do not pre-test.  If participants encounter issues when testing their connections, please contact the BlueJeans support team at: http://bluejeans.com/support/contact or using the phones: +1 (408) 791-2830 in Canada, +44 0800 014 8214 in the UK and +61 280363149 in Australia. !We will start the video conference session 30 minutes before the scheduled meeting (8:30 am PST, 4:30 pm GMT of April 23rd), so online participants can connect early.  Below are simplified instructions for the connection.  For more details, please refer to the “Blue-Jeans-Getting Started-Guide.pdf” provided as a separate document, or the link http://bluejeans.com/support for tutorial videos. The same connection instructions are valid for the whole duration (3 days) of the workshop. !Please be sure you have a computer with webcam and microphone ready. !1. Open the Connection Information PDF file you have been supplied (Month_Day_Year.PDF, attached to this document) 2. Locate the “Join Meeting” button in the blue rectangle on the first page of the document. a. Click that “Join Meeting” button. 3. A web browser window will open.  You will come to the BlueJeans Network “Log in” page. a. Click “Join as guest”. 4. Type in your name and email. a. Click “Access Meeting”. 5. From the drop-down menu, select “Browser” or “Skype” (“Browser” is recommended). a. Click “Join Meeting”.

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b. If you choose “Skype”, there will be additional steps.  Please refer to the Getting Started guide for assistance (separate pdf document provided). !

Once you are connected, you should be able to see and hear the participants in the video conference room.  If not, you may need to click the gear icon to change your speakers and microphone settings. !Testing screen When testing the connection, you will see a screen like the one below, with a lovely parrot that will reply to any of your sentences or noises (quite funny actually!). You can see me whistling to the parrot here. !!!!!!!!!!!!Real connection screen Below is an example of the screen you will see when connected, except that in the centre you will actually see the meeting room. We at the meeting room will see the mini-screens with the first 9 participants to join. After the 9th participant, they will not be shown at the main screen but will still be connected. Whoever is speaking will be displayed at the centre of the screen. !!!!!!!!!!

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II - FINALIZED AGENDA - Workshop sessions*

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DAY 1 - April 23rd DAY 2 - April 24th DAY 3 - April 25th

I - Overview (ONC-INDEEP) - DTB144 !8:30 - 8:45 am - Opening of Workshop - welcoming guests/agenda/logistics (De Leo) !8:45 – 9:05 am – Introduction to ONC (Kate Moran, ONC CEO) !9:05 – 9:25 am – Introduction to INDEEP (Baker) !9:25 – 10:15 am – Overview of ONC’s infrastructure (VENUS & NEPTUNE) (Dewey/Juniper) !Coffee break: 10:15 – 10:35 am !10:35 – 12:00 am – Overview of ONC’s Data Portal Science/User Tools (Plotting Utility/Data Search/Seatube) (De Leo/Scherwath/Jenkyns/Ewing)

III - INDEEP WGs talks (overarching questions, ongoing efforts) - DTB144 !8:30 – 9:10 am – WG1 Taxonomy (Horton-video conferencing/Higgs) !9:15 – 9:35 am – WG2 – Biodiversity and Biogeography (O’hara) !9:40 – 10:00 am – The Deep-Ocean Stewardship (DOSI) and Deep-Ocean Observing Strategy (DOOS) initiatives (Levin-video conferencing) !Coffee break: 10:05 – 10:25 am !10:25 – 11:05 am – WG3 – Connectivity (Ramirez-Llodra/Narayanaswamy) !11:10 – 12:00 am – WG4 – Ecosystem Function (Thurber/Sweetman/Smith)

VII - Workshop Closure - DTB144 !8:30 - 8:45 am - BBC’s new project ” Ocean: New Frontiers” (Orla Doherty, BBC - video conferencing) !8:50 - 10:20 am - Third-level brainstorming (How ONC may provide infrastructure to support INDEEP research) !Coffee break: 10:20 – 10:40 am !10:40 am – 12:00 pm – Next steps:!(1) Assigning INDEEP-ONC collaboration/task force groups for specific projects, sites/instruments/experiments !(2) Planning proposal submissions and identifying likely Principal Investigators

Lunch Break: 12:00 - 1:00 pm Lunch Break: 12:00 - 1:00 pm Lunch Break: 12:00 - 1:30 pm**

II – ONC staff scientists: ongoing research using the observatory (DTB137) 1:10 – 1:30 pm – Plate tectonics and earthquake dynamics (Heesemann) !1:35 – 1:55 pm – Gas hydrates, seabed fluid dynamics and hydro-acoustics (Scherwath) !2:00 – 2:20 pm – Physical oceanography (currents, vent plume modelling, profiling systems) (Mihaly) !2:25 - 3:05 pm - Benthic Ecology – current and upcoming projects in Barkley Canyon/Endeavour Vent Field (Mihaly/De Leo) !Coffee break: 3:10 – 3:30 pm !3:35 - 5:30 pm - First-level brainstorming: INDEEP participants identify NEPTUNE’s sites and processes of interest.

IV - Regional Oceanography influencing the NEPTUNE array !1:05-1:25 pm - ONC Chief Scientist, Ken Denman !V - Large organic fall/disturbance experiments using ONC infrastructure !1:30 - 1:50 pm - Forensic experiments using high-frequency seafloor imagery (Anderson/Bell) !1:55 - 2:15 pm - A proposed whale-fall experiment for Barkley Canyon (Smith/De Leo) !2:20 – 3:10 pm – Second-level brainstorming: INDEEP scientists pair up with ONC science staff to discuss possible collaborative projects !Coffee break: 3:10 – 3:30 pm !VI – Current funding schemes for Ship/ROV time (for sampling and deployment of experiments) !3:30 – 4:10 pm – Proposal submission process (Dewey/Mihaly) !4:10 – 5:30 pm – Round-table discussions

VIII – Local ONC infrastructure - TEF !1:30 - 2:20 pm - Tour to TEF building (ONC digital Infrastructure, systems, innovation centre, data stewardship, communications/education, etc) (De Leo)

VIII – Local ONC infrastructure - MTC (30 min car drive - car pool/cabs will be required) !3:00 – 4:00 pm*** – Participants visit Marine Technology Center (MTC) in Sidney. Demonstration of some of ONC’s underwater network infrastructure (Kulin)

*** Participants flying out from Sidney International Airport (YYJ) may come with their luggage and be dropped off after the MTC visit

April 23rd - Ice-breaker 6:30-8:30 pm

Coast Victoria Harbourside Hotel/Blue Crab Seafood House

* Workshop session durations are somewhat flexible with 5-10 minutes for questions/discussion at the end. DTB 144 - Larger conference room (up to 30 participants). DTB 137 - Medium-sized conference room (up to 18 participants). ** Longer lunch break, walk to Cadboro Bay for a feel of the ocean breeze.

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III - Participants list!INDEEP and DOSI Principal Investigator and project manager Maria Baker, National Oceanography Centre, Southampton, UK !Working Group 1 - Taxonomy and Evolution Nicholas Higgs, Marine Institute, Plymouth University, UK !Working Group 2 - Biodiversity and Biogeography Tim O’hara, Museum Victoria, Melbourne, Australia !Working Group 3 - Connectivity Eva Ramirez-Llodra, National Institute of Water Research (NIVA), Oslo, Norway Bhavani Narayanaswamy, Scottish Association for Marine Science (SAMS), Oban, Scotland !Working Group 4 - Ecosystem Function Andrew Thurber, Oregon State University (OSU), USA Andrew Sweetman, International Research Institute of Stavanger (IRIS), Norway Craig R. Smith, University of Hawaii at Manoa, USA !Deep-Sea Stewardship Initiative, DOSI Lisa Levin, Scripps Institute of Oceanography, UCSD, USA !BRITISH BROADCASTING CORPORATION (BBC) Orla Doherty, Development Producer !SIMON FRASER UNIVERSITY Gail Anderson, Associate Director of School of Criminology Lynne Bell, Professor at the School of Criminology !!!!

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OCEAN NETWORKS CANADA Staff Scientists Steve Mihaly, ocean and climate dynamics and effects on biota Martin Heesemann, plate tectonics and earthquake dynamics Martin Scherwath, gas hydrates and seafloor fluid dynamics Akash Sastri, plankton dynamics and biogeochemistry Fabio De Leo, benthic ecosystems and biodiversity !Kate Moran, President and Chief Executive Officer Ken Denman, Chief Scientist Kim Juniper, Director of Science and User Engagement Richard Dewey, Associate Director of Science Scott McLean, Director of Innovation Centre Benoit Pirenne, Associate Director of Digital Infrastructure Adrian Round, Director of Observatory Operations Ian Kulin, Associate Director of Marine Operations Eric Guillemott, Software Developer Manager Maia Hoeberechts, Associate Director of User Services Reyna Jenkyns, Data Stewardship Team Lead Alice Bui, Scientific Data Specialist Seann Wagner, Observatory Systems Administrator Nick Allen, Software Developer Nicolai Korniyuk, Marketing and Communications Leslie Elliott, Project Coordinator

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