online collaboration course 1.0
DESCRIPTION
This is the trainer's slides for the online collaboration course. Full delivery details are athttp://onlinecollaborationcourse.blogspot.com/TRANSCRIPT
Online Collaboration Course
Practical ways of working together online
"In the long history of humankind (and animal kind, too) those who learned to collaborate and improvise most effectively have prevailed."- Charles Darwin
Jason Reed
Online Collaboration Course
• Venue information• Introductions• Personal objectives
– What do you want to get out of the course?
• Course objectives– Develop understanding of online collaboration– Develop practical skills to collaborate
successfully – Create a personal plan for online collaboration
Online Collaboration Course
• During the course– Learning and using software tools as we create
our own personal plan for online collaboration– The tools we use work but there are lots more
out there
Course Outline
09-30 Introduction09-40 Collaboration Overview11-20 Break11-30 Working Collaboratively12-30 Lunch13-15 Being Collaborative14-15 Break14-30 Collaborative Meeting15-30 Next Steps
Collaboration OverviewTwo heads are better than one
“In any case, we are all off to Cyberspace whether we like it or not. The best we can to is to proceed with faith and try to enjoy the ride.”
John Perry Barlow 1991 “Leaving the physical world behind”
Collaboration Overview
• Why change the way we collaborate?– April 1st G20 Meltdown Story– The key drivers to change the way we work
• Business continuity– Offices closed how effectively could people work together from
home?
• Environmental impact of travel– Greener to only travel when needed
• The economic benefits– New markets– New employees– Less travel costs
Collaboration Overview
• The changing nature of work
Knowledge worker (reality) by beardenb
Double digging the seed beds by
treesftf
Physical Work Knowledge Work
Collaboration Overview
• Everyone collaborates in these 3 areas• Some use technology more than others • Online collaboration is real work using technology • Is it safe?• To take advantage of new technology we probably need to change our habits
A Collaboration Model
Collaboration Overview:The way we work now
• Current collaborations and collaborators (Online and Offline, Physically and Virtually)
– Exercise: Introducing blogging• Group blog for reflections during course
– It helps to develop an online habit– It will be useful to reflect back on following the course– It is Public
• Step by step demonstration 1. Go to the blog page2. Sign In3. Create a post4. Type in your content5. Publish when ready
Collaboration Overview:The way we work now
• Current collaborations and collaborators (Online and Offline, Physically and Virtually)– Exercise 1 : Introducing blogging
• What kind of projects are you currently collaborating on?(e.g. proposals, annual reviews, correspondence, etc…)
• In what ways do you collaborate with your colleagues on these projects?(e.g. via the phone, shared desk, shared file, e-mail etc…)
• What are the roles of the people you collaborate with?(e.g. manager, assistant, graphic designer, etc..)
Collaboration Overview
• Blog “the way we work now”– Discussion on exercise
• Observations about how we work currently• What did the blogging feel like?
• How is the way you work now different to online collaboration?
Collaboration Overview
• Exercise 2: Brainstorm benefits & risks of online collaboration
– Step by Step demonstration1. Show created mind map2. Show invited collaborators3. Add nodes4. Refresh
– Brainstorming Real-Time and Different-Time • Think about the way you collaborate, what could be
better with technology?• Think about what you do now what are the challenges
with working with others? How will technology help/hinder?
• We will add to it during the day
Collaboration Overview
• Benefits and risks– Discussion on exercise
• Observations on result• What did it feel like?
• Blog “Using an online mind mapping tool”– Describe the experience and you thoughts
about future use
• Break
Working CollaborativelyLennon and McCartney, Pratt & Whitney, Morecambe and Wise,
Churchill and Roosevelt, you and ?
Collaboration \Col*lab`o*ra"tion\, n. The act of working together; united labor. Source: Webster's Revised Unabridged Dictionary (1913)
Working Collaboratively
• Workspaces– Who’s used them, where, and what can they
do?– Features of workspaces
• One central copy of work• The ability to comment and discuss at different
times• The ability to develop new revisions and work with
the latest revision• A history trail of work• File storage and retrieval• Working whenever the individual prefers
Working Collaboratively
Working Collaboratively
• Discussion: Where do we keep our knowledge work?
– Plans– Reports– Presentations– Proposals– Communication messages– Documents
Working Collaboratively
• Exercise: Create your own workspace for online collaboration
– An overview of the tool used, what and why– Step by Step demonstration
1. Open Workspace2. Create Folder3. Create Document4. Edit and Save
Working Collaboratively
• Exercise 3: Create your own workspace for online collaboration
– Private within this group– Create a document entitled “Personal Plan for
Online Collaboration”– Create a section heading called Working– Create a heading “potential collaborators” (You
might use your earlier Blog)• Who do you work with to create your knowledge work?• Who do you work with who is based in a different physical
location?• Who of your colleagues works from home?
Working Collaboratively
• Exercise 3: Create your own workspace for online collaboration - Part 2
– Invite another delegate to collaborate– Collaborator make comments– Invite another delegate to collaborate– Collaborator make changes
Working Collaboratively
• Create your own workspace for online collaboration
– Discussion on exercise• Observations on result• What did it feel like?
• Blog “Creating a Workspace”– Describe the experience and your thoughts about
future use
• Add to Benefits and Risk Mind Map– Any new thoughts
• Lunch
Being CollaborativeMoving from open plan
to open mind
“.....it continues to offer the promise that humans can quit spending so much of the world's treasure travelling to physical proximity to other humans when they can assemble instead their far more portable minds.”
John Perry Barlow circa 1991 cofounder of Electronic Frontiers Foundation
Being Collaborative
• Instant Messaging– Who’s used it, where, what can it do?– Features of Instant Messaging
• Chat/Rich Chat• Availability (Need to automatically sign-in) • File transfer (sometimes)• Easy to engage and disengage• Not “instant” – controversial ?
Being Collaborative
Being Collaborative
• Exercise 4: Chatting with colleagues– An overview of the tool used, what and why– Step by Step demonstration
1. Sign-in to Instant Messenger2. Invite colleagues3. Send message
Being Collaborative
• Exercise 4: Chatting with colleagues working in pairs
– Private within this group– Check partner is invited as collaborator to your
workspace, if not invite them– Ensure that you both have each others files open– Chat about your Personal Plan for Online
Collaboration • Give each other feedback• What you might do next to develop it• Develop it a bit• Chat
Being Collaborative
• Exercise 4: Chatting with colleagues– Discussion on exercise
• Observations on results – what are some ideas for development
• What did it feel like, What were the limitations?
• Blog “Chatting with colleagues”– Describe the experience and you thoughts about
future use
• Add to Benefits and Risk Mind Map• Update your Personal Plan with “Being”• Break
Collaborative MeetingGetting our heads together
“The meeting of two personalities is like the contact of two chemical substances: if there is any reaction, both are transformed.”
Carl Jung Psychologist
Collaborative Meeting
• Online Meeting/Web Conferencing– Who’s used it, where, what can it do?– Features of Online Meeting
• Voice• Video (sometimes)• Presenting on screen• Screen sharing
– Switching control
• Online editing• Chat/rich chat• File transfer (sometimes)• Works better with a facilitator/chair
Collaborative Meeting
Collaborative Meeting
• Exercise 5: Online Review Meeting– An overview of the tool used, what and why– Step by Step process
1. Create an agenda2. Schedule meeting (diary invite)3. Send links to participants
– Conference number (if your using one)– Web link
4. Screen share the agenda 5. Show other documents as necessary Remember to pause the screen Have some back up plans in case things go wrong
Collaborative Meeting
• Exercise 5: Online Review Meeting, working in pairs
– Private within this group– Plan an agenda to review your plan for
collaboration– Decide who will initiate meeting– Initiate web share– Chat about your Personal Plan for Online
Collaboration – Review Benefits and Risks Mind Map and
incorporate into plan in Real Time
Collaborative Meeting
• Exercise 5: Online Review Meeting– Discussion on exercise
• Observations on results – what are some ideas for development
• What did it feel like?• What were the challenges?
• Blog “Online Review Meeting”– Describe the experience and your thoughts about
future use
• Add to Benefits and Risk Mind Map• Update your Personal Plan - “Meeting”
Next StepsPutting the plan into action
“Theory is splendid but until put into practice, it is valueless.”“It is always the start that requires the greatest effort”
James Cash Penney - American Businessman
Next Steps
Next Steps
• What next?– How will you put your plan into action?
• Support– Your group course blog
http://onlinecollaborationcoursegroupX.blogspot.com/
– The course & online collaboration consultant bloghttp://onlinecollaborationcourse.blogspot.com/ http://onlinecollaborationconsultant.blogspot.com/
– Further Related Courses• Social Networking for Business Benefit
• Remote & Flexible Working
• Evaluation
Online Collaboration Course
Thank You
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