Online Safety and ComplianceElectronic Reporting System

The O.S.C.E.R. System

(www.oscersystem.com)

Current Situation• D.O.T. compliance audits are on the rise

– New Federal legislation – get tough on safety– Much steeper fines – same fees regardless of

severity of infraction– Potential criminal charges – owner of firm– Company shutdown and seizure

• Insurance costs rising – need to get measurable results from safety efforts

Current Situation

• Fleets WANT to be compliant, but it is difficult due to varied issues:– Frequent driver turnover– Decentralized control of hiring – Numerous locations (communications gap)– Diverse operations or subsidiaries – Use of leased, casual and temporary

drivers

The O.S.C.E.R. System

• A Web Based Application designed to:– Manage driver/employee data– Diary and report on key expiration dates – Facilitate self-audits of D.O.T. compliance– Maintain driver qualification (DQ) files – Streamline accident record keeping– Identify employees who are “at-risk” of

having an accident

Why Web-Based?

• O.S.C.E.R. replaces several individual software packages and can import data from current spreadsheets or programs

Initial set up can be measured in minutes

Why Web-Based?

• The system runs continuously looking for impending anniversary dates and AUTOMATICALLY sends email action notices to the responsible location manager

• If the issue is not addressed in a timely fashion, a reminder notice will escalate to a higher level of management!

Why Web-Based?• Any recent/current web browser can access

the web site - hardware does not matter• Automatic, instant upgrades and system

maintenance performed by our staff without having to deal with diskettes or multiple versions running on multiple machines

• Does not require the installation or expansion of a client-server network

It is easy to install and use

Important Notes on Security• Each management level “sees” and can

modify their own level and below• One client can not see another client’s data• Client maintains own ID/Passwords• Data is not “ON THE INTERNET” – it is on a

SECURE web server behind a firewall• Your driver data is not going to be found at

“Yahoo” or AOL, etc.

Security is a paramount concern to us

A Quick Tour

• You can check out O.S.C.E.R. live at:– www.oscersystem.com– Enter “demo” as ID and as Password

• The next few slides cover some of the data that we currently capture, and an overview of the reports OSCER can provide

Driver Record - Data• OSCER captures:

– Type of driver– Status (active, quit, terminated)– Driver’s unique qualifications

(endorsements)– Anniversary dates (medical, annual review,

license expiration, training certifications)– Date hired, departed, reason for leaving,

re-hire indicator, etc.

Actually, we capture a lot more….

Driver Record – Special Forms• OSCER can add state specific forms

that detail unique requirements for qualification

• We can accommodate unique concerns:– Criminal clearance checks– Special training requirements– Orientation packages

Driver Record – DQF Checklist• Driver Qualification File checklist tied to

each driver record– Forty-nine items that need to be verified in

each DQF – per Part 391– Two columns of checkboxes – location that

hired driver and corporate (for audits of locations)

– Management reports available to identify drivers with missing check marks

Driver Record - Events• All drivers have events: good or not-so-good• A few of the OSCER event categories are:

– Training– Moving Violations– Driver Observation reports– Accidents– Safety Awards– Cargo Claims

We can add events as needed

Driver Events - Accidents

• Accident events can include insurance company reporting via email

• Presently OSCER supports commercial auto accident reporting, and will soon feature complete workers compensation and cargo/theft forms

Vehicle Record• O.S.C.E.R. tracks physical assets, too:

– Owner– Lease expiration date (reminder reports)– Plate state, number, expiration– VIN, Make, Model, Year – Class (1-8)– Tire size– Location assigned

Reporting• The OSCER System provides meaningful

management reports (including):– Accident Register (DOT only v. All Accidents)– List active employees and/or independent

contractors– List drivers with missing checklist items– Accident analysis by type, driver, age, tenure…– Asset value reports– Tenure/Turnover analysis

Custom reports can be built as needed

Reports – Accident Potential Index• Accident Potential Index (low, medium, high)

can be assigned to each driver based on combination of tickets, accidents, age, tenure and driver observation reports

• When the driver who is most likely to have an accident is coached for behavior change, accidents will decrease by 15-30% or more

Reporting – Four Levels

• Typical CustomerCorporate

DivisionRegion

Location

• Can develop reports at any level, including “roll up” reports

OSCER System Summary• An easy to use tool that enables:

– Driver qualification management

– Self audits of qualification documents

– Accident recordkeeping

– Accident trend spotting

– Identification of “At-Risk” drivers

Easy, electronic loading of most data

OSCER System Summary• Timely information pushed, automatically,

to the location supervisor• Escalation of reminder reports• Detailed management reporting• Track driver events, email report of

accidents • No software to update• Not hardware or network specific

Low up front cost to implement

Contact Us for More Information

Contact Paul FarrellDir. Of MarketingSafetyFirst201.816.9200

www.safeteefirst.com & www.oscersystem.com

SafetyFirst – Because Results Count