Open Access, Repositories and Research Assessment: Enlighten-ing Lessons

William J Nixon, Service Development Manager (Enlighten)

UKSG Breakout Sessions (Group A)

April 2011

University of Glasgow [Screenshot]

University Statement – April 2006

“Glasgow University, as a signatory of the Scottish Open Access Declaration, strongly encourages authors at Glasgow University to deposit copies of their published work into the University's Institutional Repository……….The Repository is a freely available database which anyone in the world can access and is intended to be a showcase of the research undertaken at the University.”

http://www.lib.gla.ac.uk/enlighten/statement.html

University Publications Policy – June 2008

The objectives of this policy are: • To increase the visibility of research

publications produced by staff employed by or associated with the University of Glasgow 

• To ensure that research outputs are prepared and curated in a way which helps maximise the value that they have for the university in terms of the external use of bibliometric data e.g. league tables, post-2008 RAE

http://www.lib.gla.ac.uk/enlighten/publicationspolicy/

University Library [Screenshot]

The Library (in Figures) in 2010

• Visits to the library– 1.562 million

• Database searches completed– 2.554 million

• Full-text articles from our e-journals downloaded– 2.443 million

• Photocopied pages in the library– 914, 603 pages

• Physical items borrowed from the library– 850,528

• Sections or chapters from our e-books requested– 725,759

• Sheets printed from computers in the library– 3.608 million

Enlighten Homepage

EPrints Record with Funder [Screenshot]

Enlighten Development [Screenshot]

Evolution of Enlighten

Enlighten: Embedded Institutional Repository

- Mandatory Deposit

- Wide Range of Item Types

- Mostly Metadata

Enlighten: Institutional Repository

- Voluntary Deposit

- Limited Item Types

- Mostly Full Text

JUNE 2008 – Publications

Policy

2001- 2010- JISC Projects: DAEDALUS to Enrich and Enquire

Enlighten Snapshot

• 15,000 User records• 39,099 Publication records to date• 3,600+ Full text papers• 530% increase in records

(Dec 2009 to Dec 2010)

• Data Matching exercise with Thomson Reuters (InCites)

Google Analytics

Silos are the past…

Photo by docsearls on Flickr - used under a Creative Commons licence

LDAP

Embedded Repositories are the future

SwordAPP

Embedding (and integrating) is about…

• Being stitched into the fabric of the institution– Culturally, Technically ,Holistically

• Adding Value [for the]– Researcher, Funder(s), Institution , UK Plc

• Re-use– REF, Research Profiles, Interoperability,

crosswalks and metadata schema

• Reducing Duplication– Ingest, workflows, reporting

• Exploiting new opportunities– Data mining, business intelligence, KPI’s,

Analytics, “stickiness”, visibility

Embedding and Repository Questions

• How joined up/embedded is your [Research] repository?

• Who are your partners?• What are your barriers?• Do you have an “institutional repository” or a

repository at your institution?

An Institutional Exemplar – 3 P’s

People PoliciesProcesses

People: Partnerships

• Academic staff• Departmental administrators• University Library • IT Services• Corporate Communications• Research and Enterprise• Human Resources• Archives

“No Repository is an island.”

Processes: Institutional System integration

• Increasing deposits with our institutional login with (GUID)

• Providing a new Glasgow Author browse view

• Surfacing Funder data (from our Research System)

• Identifying and implementing workflows with colleges and schools

• Collecting Output, Impact and Esteem data (REF Preparation)

Browse by Glasgow Author [Screenshot]

Staff A to Z with Publications [Screenshot]

Linking Outputs to Awards [Screenshot]

Browse by Research Funder Name [Screenshot]

Mini-REF (Oct-Dec 2010)

• Internal REF exercise• Enlighten being used as the platform to carry

out this exercise• Using locally modified version of the RAE

add-on software developed by the University of Southampton for RAE 2008

• Has significantly increased staff engagement with Enlighten

• 200+ staff self-deposited records• 4000+ new records added

MiniREF Selections [Screenshot]

MiniREF Selection Details [Screenshot]

Impact and Esteem [Screenshot]

Impact and Esteem 2 [Screenshot]

REF Reporting [Screenshot]

MiniREF Lessons

• Your publications data can never be comprehensive enough in advance of an exercise like this

• Ensure you are ready to deal with the volume of queries, updates and additional publications which the exercise will elicit

• Administration features including the opportunity to "impersonate" users (to update records on their behalf) and to run various reports are absolutely vital for managing returns and gauging progress

• Learn lessons, take onboard feedback and be flexible/nimble enough to make changes to the system and workflows

Using publications data for research management

• University now has comprehensive record of its publications

• Senior management interest in re-using and analysing this data

• Publication lists pulled from Enlighten to pre-populate Professorial Performance and Development Review forms

• Comparison of University’s publications with ERA (Excellence in Research for Australia) journal rankings list

Find Out More

• Mewilliam.nixon@glasgow.ac.uk@williamjnixon

• Enlightenhttp://eprints.gla.ac.uk

• Web 2.0 Blog and Twitter http://enlightenrepository.wordpress.com

• http://researchoutcomes.wordpress.com http://twitter.com/enlightenpapers