open university : university library and the shifting in scholarly communication paradigm lenka...

OPEN UNIVERSITY : UNIVERSITY LIBRARY AND THE SHIFTING IN SCHOLARLY COMMUNICATION PARADIGM

Lenka Nemeckova* Czech Technical University in Prague, Central Library* Institute of Information Studies and Librarianship,

Faculty of Arts, Charles University in Prague

LIBER 2012, 41st Annual Conference, 27 - 30 June 2012, Tartu, Estonia

What do we want?

University

• Quality and Relevance• Openness• Efficient processes and

financing

Library

• Institutional repository

28.6.2012 2/21


BUILDING THE INSTITUTIONAL REPOSITORY AT THE CTU(2007 - ???)

28.6.2012 3/21


Phase 0 (2007-2008-??)SW implementation, ETDs archiving project

What has been done?• DSpace SW implementation• Metadata structure implementation (ETDs)• Interconnection of DSpace and university IS

• Data and full text export application

• Data upload workflow• PDF/A convertor• Internal ETDs archiving and access policy was prepared

What was NOT managed?• Internal policy approval by the university management

28.6.2012 4/21


Phase 1a (2010-2012)Publication outputs project - Theoretical background (1/3)

Author rights analysis• Act on Universities and on the changes and amendments

of other related Acts (the Act on Universities)• Act on Author Proprietary Rights

Key issues:• Employees’ works• Publications sponsored by grants• Copyright agreements with publishers

28.6.2012 5/21



• Workflow analysis• Do not change current practice• Use the workflow created for ETDs• Metadata analysis and specification

• Extensions of the IS component• Full text input• Information on full text availability• Link to full text• Automated data export into the repository

28.6.2012 6/21



• Promote OA/self-archiving among university management and faculty members• OA website• OA in FP7 projects• OA Week• Goal:

• Promote the importance of OA and IRs• Sign the Berlin Declaration

28.6.2012 7/21


Phase 1b (2010-2012)Publication outputs project – Initial analyzes

• Publication output analyzes regarding self-archiving • Years 2005-2009• Complete data from the IS (journals, articles)• 1400 journals / 11 309 articles• Publishers’ policies identified by Sherpa/RoMEO

• Publishers’ policies analysis• Most frequent publishers• By Sherpa/RoMEO + publishers’ websites

28.6.2012 8/21


Publication output analysis

28.6.2012 9/21

DOAJ regis-tered

Self-archiving allowed

Unknown OA policy

Self-archiving not allowed

3.00%

38.93%

56.07%

2.00%3.00%

45.26%50.08%

1.65%

Overall CTU publication outputs according to

Sherpa/RoMEO

Journals Articles

DOAJ regis-tered

Self-archiving allowed

Unknown OA policy

Self-archiving not allowed

3.95%

59.77%

33.33%

2.94%3.75%

58.16%

35.97%

2.11%

Peer-reviewed CTU publication outputs according

to Sherpa/RoMEO

Journals Articles


Publication output analysis results

28.6.2012 10/21

76.61%

20.45%

2.94%

77.56%

20.32%

2.11%

Self-archiving potential of peer-reviewed articles of the CTU

Journals Articles


Analysis by publisher

PublisherNo. of articles (2005-2009)

Elsevier B.V. 1751

Springer 941

American Physical Society 672

Wiley Blackwell 398

IEEE 287

IOP 211

28.6.2012 11/21


Publishers’ policies Resource Publisher

SHERPA/RoMEO Individual self-archiving Repository archiving

IEEE/IET Electronic Library (IEL)

IEEE green preprint, postprint*until 2010 publishers PDF

postprint* until 2010 publishers PDF

IET green preprint, postprint* until 2010 publishers PDF

postprint* until 2010 publishers PDF

Science Direct Elsevier green preprint, postprint preprint, postprint upon special agreement

SpringerLink Springer green preprint, postprint preprint, postprintKluwer green preprint, postprint preprint, postprint

Wiley Online Library

Wiley-Blackwell yellow preprint, postprint with time embargo according to the journal title, resp. upon agreement with the publisher

preprint, postprint with time embargo according to the journal title, resp. upon agreement with the publisher

ACM Digital Library ACM green preprint, postprint preprint; postprint with the agreement of ACM

IoP Science Institute of Physics green preprint, postprint preprint; postprint with 12 months embargo

PROLA APS - American Physical Society

green preprint, postprint, publishers PDF

preprint, postprint

28.6.2012 12/21


OPENNESS OF THE UNIVERSITY

28.6.2012 13/21


Going open Negotiation with the university management

• Slow and long-term process• Pressures from:

• Librarians • Researchers (some)• International trends to be open• International university rankings methodology

28.6.2012 14/21


Going openGoals• Transparent communication of education and research

results• Internal• External

• Cooperation of individual departments in horizontal level• Increase of interdisciplinary cooperation • Increase of effectiveness and efficiency of organizational

processes => effectiveness in financing of departments• Growth of the university reputation• Rise in international university rankings

28.6.2012 15/21


Going open Steps takenInstitutional Development Program (2012):

• “Qualification works and dissertations online – a space for knowledge sharing”

• „Creating open access educational modules for students and faculty members of the CTU“

• „Open faculty“• „online space for presenting individual disciplines and classes,

sharing lecture notes, PPT slides, and further materials “

• “Building the digital library of the CTU – the institutional repository”

28.6.2012 16/21


The Library Mandate• Coordinating activities related to IR

• The use of DSpace SW platform for further projects at university level

• “Qualification works and dissertations online – a space for knowledge sharing” (2012)• Coordination of project• Brings significant publications of academic degree candidates to the IR

28.6.2012 17/21


Current activities• Pilot publisher: IEEE• Pilot authors: IEEE members• Full text input

• Identifying IEEE’s self-archiving policy (change in 2010)• Obtaining authors’ agreements• Manual input

• Full text archiving pitfalls• Negotiation with publishers (systematic self-archiving)• Right full text versions• Educating faculty members in OA / self-archiving

28.6.2012 18/21


Future progress• 2012:

• Interconnection of IS and DSpace (Handle)• Interconnection with BASE search engine

• 2013:• New IS component – new interface, functions

• Information about full text availability• Interconnection with Sherpa/RoMEO• Interconnection with DOAJ

• Self-archiving methodology, internal self-archiving policy formulation

• 2014 and on:• Interconnection with international infrastructure

28.6.2012 19/21


Why „Shift in Scholarly Communication Paradigm“?• New aspects in the traditional communication process• New ways of:

• Communicating research results• Sharing research results• Promoting research results• Retrieving research results• Addressing prospective students & researchers

28.6.2012 20/21


ANY QUESTIONS OR COMMENTS?

THANK YOU FOR YOUR ATTENTION.

[email protected]

28.6.2012 21/21

open university : university library and the shifting in scholarly communication paradigm lenka...

Documents

annual conference

prague slide

university library

workflow analysis

university management

charles university

university quality

open university