OPENTEXT FAX2MAIL EASY FAXING VIA EMAILS O L U T I O N O V E R V I E W

E N T E R P R I S E I N F O R M A T I O N M A N A G E M E N T

OPENTEXT™ FAX2MAIL™ FEATURES

• Easy-to-use - As simple as sending and receiving email

• Cost-effective - Eliminate capital costs, on-site hardware and software, telecom charges, and ongoing maintenance of on-premises fax solutions and fax machines

• Secure - Fax2Mail provides secure connections and encryption for sent and received files

• Efficient - Trackable delivery with no busy signals or capacity constraints

• Scalable - A world-class network that scales to support large data transmissions and peak periods of fax traffic

• Enterprise-Grade – Integrate with enterprise applications to optimize workflows

• Convenient - Optional Microsoft® Office toolbar lets you send attachments from Outlook®, Microsoft® Word, Excel®, and PowerPoint®.

BENEFITS

• Get rid of fax machines• Send an electronic fax without ever

leaving your desktop• Send a fax as easily as you send an email• Take the “paper” out of faxing• Optimize fax-dependent workflows by

integrating with enterprise applications

OpenText™ Fax2Mail™

Easy faxing via email

Get Rid of Fax MachinesThe most widely used, secure way to send content is by fax. And there are ways to send a fax in 30 seconds or less – right from your desktop. Without touching paper. Without paper jams. Without low toner notifications.

How long does it take you to send an email with an attachment? You can do the same with fax from that same email application. It is sent from within any email application, AS A FAX. And it is transmitted without the risk of hackers, viruses, or malicious spyware. It is sent securely and quickly, and you literally only have to lift a finger.

Fax is not often thought of as a method of quickly exchanging information, since it is often associated with long, frustrating trips to the fax machine. However, faxing remains a powerful, ubiquitous communication method used worldwide millions of times per day. It is used to exchange information that drives top-line revenue around the globe in the form of purchase orders, claim forms, supplier quotes, signed contracts, and in countless other ways. And there are ways to increase the speed of exchanging this information and maximizing your speed of doing business by removing the cost and inefficiency of fax machines and putting fax at the fingertips of every employee in your organization.

OPENTEXT FAX2MAIL EASY FAXING VIA EMAILS O L U T I O N O V E R V I E W

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The true cost of fax machines:• Lost productivity–fax machines are inefficient, time-consuming

and are accompanied by headaches, paper jams, and waiting, waiting, waiting

• Overhead–the expense of fax machines, maintenance and repair costs, toner, paper, and each dedicated phone line add up and can be eliminated

• Lost business–the fallout from lost pages, compliance risk, and slow business processes affect your bottom line

The value of bringing fax to the desktop and email:• Increased employee productivity by putting digital fax at

their fingertips

• Increased speed of exchanging faxes and doing business

• Increased compliance and security for confidential documents

OpenText Fax2MailOpenText Fax2Mail is a 100-percent cloud fax service that provides companies the performance, reliability, and flexibil-ity to exchange electronic faxes right from the desktop. Unlike other services, Fax2Mail provides enterprise-grade capabili-ties and state-of-the-art security, backed by the strength of the OpenText Cloud.

Secure faxing

Fax2Mail is a highly secure fax service with enterprise-grade security protocols in place for connections to the cloud and encrypts fax messages at rest and in transit, protecting your content at all times. Whether you require HIPAA or PCI compliance, data governance, or complete auditable fax history, Fax2Mail reduces risk and enables compliance and document governance by providing auditable records and has built-in enterprise-grade security for data protection no matter what industry in which your business operates.

Instant scalability and disaster recovery

Fax2Mail has a network of global datacenters to provide instant, scalable capacity for even your highest peaks of fax traffic. This means no busy signals for inbound faxing and no missed faxes. And with automatic failover between datacenters, disaster recovery is built in and provides seamless faxing for your organization.

Enterprise-grade integrations and capabilities

When you integrate digital faxing with key enterprise applications and devices, you are able to do more than exchange information; you can accelerate business processes and time to revenue.

Integrating business applications with digital fax lets you automate document delivery by transferring electronic files, instead of print-ing and mailing or faxing manually. With a full suite of web APIs for integrations with enterprise applications and a certified connec-tor for SAP®, information exchange for fax-dependent workflows becomes faster and more efficient.

Integrating digital faxing with multifunction printing devices (MFPs) increases the value of these devices by equipping them with a whole new set of capabilities such as heightened security, audit-ability, and automated delivery confirmation. This enhanced visi-bility takes the guesswork out of matching faxes with senders and recipients, so employees can get back to work.

Applying Analytics to Faxing Operations

Fax2Mail Analytics provides key insights into faxing performance with a comprehensive view of transactions on the OpenText cloud fax network which enables companies to easily access, analyze, and identify system performance, volume statistic and delivery information.

Integrate desktop faxing with your email, enterprise applications, and MFP devices to send and receive messages through the cloud anytime, anywhere. No fax hardware or significant IT resources required.

BACK-ENDSYSTEMS

WEBPORTAL

SMARTDEVICES

INPUT / OUTPUT

IN-NETWORK PROCESSING

Job ProcessingDelivery Routing

Rasterization (Rendering)Email Preformatting

ReportingStored Lists

Stored Objects

EMAILSYSTEM

EMAILENABLEDMFP