optimum credit
DESCRIPTION
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T: 01446 418000 | F: 01446 418009 | E: [email protected] | W: www.cosgroup.co.uk
Document Management
Solutions for every business environment
SCANNING
SHREDDING
STORAGE
IT RECYCLING
Date : 12th September 2014 Site : Optimum Credit
Description of Service
Regular Scheduled ON-SITE shredding collection.
Supply 4 consoles for confidential paper waste.
To be serviced on a 4 weekly basis, equating to 13 visits per annum and serviced ON-SITE.
COST - £58.00 per visit to include the first 6 consoles.
Total Annual Cost = £754.00.
One off clearance OFF-SITE shredding collection.
COST - £77.31 for 10 Sacks/Boxes and £3.88 each thereafter.
One off clearance ON-SITE shredding collection.
COST - £77.31 for 10 Sacks/Boxes and £3.88 each thereafter.
All prices are exclusive of VAT, and are valid for 30 days. All orders are placed sub-ject to our terms and conditions, available on request.
Both types of shredding, on-site or off-site, include the provision of a Certificate of Destruction, and are fully compliant with Data Protection Act requirements.
Should you require any further information, please do not hesitate to contact me.
Yours sincerely
David EmeryManaging Director - Operations
QUOTATION FOR CONFIDENTIAL WASTE SERVICES
Identity theft and fraud is on the rise. Year on year, more incidents of data theft are being recorded and reported, creating a negative impact on our economy, causing financial loss to businesses, organisations and individuals, as well as causing distress amongst victims.
The Data Protection Act requires businesses and organisations to
ensure that their data is secure at all times, including when it is no
longer required. Confidential data comes in many forms, including files,
documents, forms, invoices, databases, employee records, letters and plans.
Anything that identifies a person, or could be of interest to competitors
or criminals should be protected.
COS operates a secure shredding service to BS EN 15713 security
shredding standard, operated by uniformed drivers, conducted either on
your site or off site at one of our destruction centres. Either way, your
confidential material is handled safely and securely, from cradle to grave.
DATA SHREDDING
• On site or off site shredding
• Data Protection Act compliance
• Uniformed and security checked operatives
• Lockable cabinets for on site storage
• Destruction of products, e-media, ID cards and uniforms
• All paper recycled once shredded
0808 168 3550 | [email protected] 418000 [email protected]
YES PLEASECon�dential paperInvoicesEmployee application formsEmployee recordsLetterheads and business cardsBrochures, �yers and lea�etsDiariesMarketing plansBusiness plans and budgetsFinancial accountsPrinted letters and emailsReports, bills and receiptsContracts and order formsSupplier recordsDelivery notes
NO THANKSNon-con�dential paperEnvelopes (without address)
Junk mail (without address)
Newspaper and magazinesBooksGeneral wasteMetalsFood waste and liquids
We also can collect the following items, which will need to be segregated in separate containers.
• CDs and DVDs• USBs, servers and hard drives• Videos and audio cassettes
SHREDDED?WHAT CAN AND CANNOT BE
Help us to improve our data security and environmental performance by placing the items listed below in the Con�dential Waste bins. These bins will be removed at regular intervals and the contents shredded o�site and recycled.
Call us on 0800 376 4422 Visit us www.shredding.info
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Whichever option you choose, you can be sure of the following:
ON SITE OR OFF SITE?What’s the difference?
If you’re new to shredding you might be unsure of how the
On Site Shredding Off Site Shredding
Security checkedoperatives
Online Customer PortalDestruction provided
All paper recycled
Tracked, locked, solid sided vehicles
Our security checked operatives park up our mobile shredding truck at your site
your site and taken to the truck
Our operatives decant the documents into the shredding machine within the truck
Shredded material is deposited into the rear of the truck which is solid sided and locked
for your records
Shredded material is transported to the nearest depot where it is baled ready for recycling
Our security checked operatives park up our collection truck at your site
within your site and taken to the truck
Our operatives place the containers, bags, boxes or bins into the rear of the truck, which is then locked
The tracked truck arrives at our nearest destruction centre
With the gates locked, the documents are deposited onto the conveyor belt which takesthem into the shredding machine
The shredded material is baled ready for recycling
to you for your records
Recommended for:Lower risk documents and data
Sites with limited access or parking
Recommended for:Very high risk documents and data
Witnessing the destruction
For more information about our secure shredding service, contact our team:
01446 418000 [email protected]
MORE THAN JUST A
When disposing of your business documents, it’s important that all confidential information is destroyed, to keep it out of the hands of thieves and fraudsters.
We recommend a “shred all” policy to ensure that all documents are shredded when no longer needed, which will help your compliance with the Data Protection Act.
For more information about our secure shredding service, contact our team:
01446 418000 [email protected]
RECYCLING COMPANY
Paper is recycledSecure collection vehicleSecurity checked personnel
Certificate of DestructionAudit trailData Protection Act compliance
A.N.Other Recycling
Paper is recycledSecure collection vehicleSecurity checked personnel
Certificate of DestructionAudit trailData Protection Act compliance
Choosing an accredited shredding company:
Protect your bottomline against fines of up to
£500,000
Protect yourreputation
Protect yoursta� and customers
Protect yourbusiness from fraud
using a recycling company or unaccredited shredding service
COS Group in partnership with PHS Datashred
DATA SCANNING
Data is the lifeblood of many businesses and organisations, access to which is imperative to its productivity and its success. Organising such data can be a minefield, but it needn’t be.
With technological advances, data digitisation by scanning is a cost
effective and efficient way of reducing reliance on document storage,
freeing up space, sharing documents and improving document security.
With cloud based hosting of documents and data, organisations can
efficiently share information, speeding up and improving customer service.
COS can provide range of scanning services to suit your needs. Whether
you’re looking for a one off “scan on demand” service, or “real time
scanning”, we can tailor a solution that’s right for you, enabling enhanced
productivity, whether on your own site or at one of our scanning bureaus.
• On demand bulk scanning
• Real time scanning for inbound documents such as forms and letters
• Secure hosted service for instant access and sharing
• High quality, cost efficient service
• Reduce carbon footprint
• Compliant with BIP 0008
• In house or off site scanning
• Cloud based hosting
• ISO9001 and ISO27001 scanning
bureau
0808 168 3550 | [email protected]
Most businesses and organisations rely on documents as part of their day to day operations. From customer records to invoices, and employee files to correspondence, the amount of documents generated by an organisation can be huge.
Much of the time these documents will be required for just a short
time, and can therefore be disposed of securely when no longer needed.
However, there’s a vast array of papers that need to be retained, either by
law, or for business purposes. And it’s not just papers that require a high
security home. Other forms of media such as video and cassette tapes,
microfiche, CDs and USB sticks often contain highly confidential data, and
therefore we have high security data vaults for such items.
Storing these on site can be a costly and inefficient use of space. In
addition, “self-access” storage is proven to not be an effective use of
employees’ time. Employing an off site managed document storage service
from COS will not only keep your documents secure, but also enable you
quick and simple access to your files.
DATA STORAGE
• Off site document and data storage
• Managed storage for retrievals and tracking
• Keep documents safe from fire, flood, theft
• High quality, reliable archive boxes
• Facilities protected by CCTV and VESDA
• Online access to stored records
• Direct door to door delivery of paper documents
• High security data vaults
0808 168 3550 | [email protected]
DATA RECYCLING
With an increase in focus on secure destruction of documents, the disposal of electronic data contained in redundant IT equipment often gets overlooked. Vast amounts of data are contained within items such as hard drives, servers and electronic media.
A common misconception is that hitting delete on unwanted files
removes them permanently. This isn’t the case. Data can be easily
retrieved using widely available software, and used for fraudulent
purposes.
To combat this, a secure data wiping and IT Recycling service should be
used, to ensure that all confidential data is wiped from IT equipment
before it’s recycled. Our dedicated IT recycling centre in London follows
strict security procedures, wiping data to BS EN 15713 security shredding
standard.
• Data securely wiped to British HMG Infosec 5 standard
• Data Protection Act compliance
• Comply with the WEEE Directive
• Collection service or IT Recycling Box service
• All equipment processed here in the UK
• All equipment reused or recycled
• Zero waste goes to landfill
0808 168 3550 | [email protected] 418000 [email protected]
Office Stationery & Consumables
Print Management
Fitout & Refurbishment
Promotional Products & Business Gifts
Facilities Supplies
Water Coolers
Recycling & Secure Shredding
We offer a single source solution for all your business needs, saving you valuable time and money!
Unit 6, Ty Verlon Industrial EstateCardiff Road, BarryVale of GlamorganCF63 2BE
T: 01446 41800E: [email protected]: www.cosgroup.co.uk
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