oracle student system
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Overview of Student Management
System Components
Richard Byrom
Oracle Consultant, Speaker and Author
http://www.richardbyrom.com
http://www.richardbyrom.com/http://www.richardbyrom.com/ -
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Agenda
Trends and Challenges in Higher Education
Student Management System Components
Overview
The detail of Student Management SystemProcesses
Oracle Student System Analysis
Conclusion
Questions and Answers
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Global Trends in Higher Education
Globalisation of education
Increase in demand for university access
Reduction in Government financial support and
greater emphasis on user-pays Philosophy of Life-Long Learning- need for
professional upgrading/career refocusing
Restructuring/re-invention of institutions
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The Global Challenge
To provide tertiary institutions with a studentinformation system that will meet theirrequirements now and in the future
To provide modern, dynamic global institutions
with a SIS that will embrace change easily andrapidly
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Management & Governance Processes
Financial Management
& Control
HR Management &
Development
Quality Assurance &
Enhancement
Planning Estates & Facilities Learning Support &
ICT
Infrastructure Processes
StudentAcquisitionStudent Management & Support
Teaching, Learning & Assessment
Research, Development & Enterprise
Core Processes Core Outputs
High Level Process Model
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Learner Relationship Management
Library
VLE OSS
Web portal
Finance
Portable Learner Profile(CRM) personal detailsaccess authorities
administrative transactions
HR
academic record
record ofachievement
Time
tabling
BusinessIntelligence?
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CRM -iStoreMarketing
SalesService
OracleStudent System(OSS)
Web PortalAccess
CRM:Marketing
SalesService
Student System
Student & StaffSelf ServiceWeb Portal Access
Integration:VLE
Finance
HRTimetabling
Library
BusinessIntelligence
Tools
Components of Learner Relationship
Management
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Customer Relationship Management
Manage admission recruitment (prospect toapplicant)
Interaction history will allow tracking contacts withperspective students
Develop, segment, and maintain communication
streams
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Customer Relationship Management
Useful for undergraduate and graduateadmissions, external growth, fund-raising, alumnirelationships, research and economicdevelopment
Develop and approve campaign budgets and
workflow
Allow the people doing the work to track theprogress and effectiveness of campaigns
Metrics
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Best of Breed vs. Integrated Suite
Best of Breed - Pros
best of breed
eggs in many baskets
less supplier lock-in
Best of Breed - Cons
X high maintenance
X data duplication &replication
X integration work (ongoing)
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Best of Breed vs. Integrated Suite
Integrated Suite - Cons
X Supplier lock-in/distrust
X May suit organisation but
not departmentX Best of breed/integration
trade off
X Doesnt do everything
Integrated Suite - Pros
Integrated architecture (TCA)
Single supplier/partner
Shared data Less interface work
Lower tech.training overhead
Standard, assists useradoption
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Student System Components
UniversityAdministration
FacultyStudents
GradePosting
RecordsAccess
Admissions
StudentProgress
Payment
Enrollment
StudentApplication
ClassSchedule
Registrar
Records
Finance
ExternalFocus
Self-Service
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Oracle Student System
Functionally rich
Inherently flexible
User configurable
Designed to meet changing Higher Educationenvironment
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Oracle Student System
Key Components
Program Structure and Planning
Person Reference
Admissions
Enrollments Student Finance
Financial Aid
Academic Records
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Oracle Student System the big picture
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Program Structure and Planning
The Program Structure and Planning subsystem isused to manage the details related to an institution'sprograms, units, unit sets, unit sections, and faculty.
Program Structure and Planning includes the
following:
Program Structure and Planning Overview
Creating Unit Sections Setting Up Faculty Information
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Program Structure and Planning
In Program Structure
and Planningsubsystem, a programconsists of one or moreunits. Each unit canconsists of multiple unit
sections. When a unit isdefined in terms ofattributes, such asacademic calendar,location, attendance
type, and attendancemode, it becomes a unitsection.
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Person Reference
The Person subsystem is used to manage the details relatedto persons entered in Oracle Student System.
Person and organisation entities within Oracle StudentSystem use the Trading Community Architecture to enhancethe interaction between Oracle Student System and the
other e-business suite modules. Entering Person Details
Querying Persons
Managing Duplicate Person Details
Placing Holds Tracking
Import Process
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Personal Details Process
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Tracking Process
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Admissions
The Admissions subsystem is used to manages an
institution's admission processes from recruiting, throughinquiry till admission and includes tracking of requirements.
Maintaining Recruiting Details
Managing Inquiries
Entering Applications
Maintaining Academic History
Importing Admission Information
Processing Applications
Admitting Students
Closing Admissions Generating Admission Statistics
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Applications Entry Process
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Enrollments
The Enrollments subsystem is used to manage studentenrollment, re-enrollment, and enrollment changes.
Enrollments includes the following sections:
Pre-Enrollment
Timeslots
Enrollment
Waitlists
Post Enrollment
Transferring Students Between Programs, Units, and Unit
Sets Setting Up Research Candidacy Details
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Enrollments Process Flow
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Financial Aid
The Financial Aid subsystem is used to manage student
administration and financial management of highereducation.
Financial Aid Management includes the following sections:
Financial Aid Applications
Verifying Financial Aid Applications Need Analysis
Administering Student Awards
Administering Student Sponsorships
Administering Pell Grants Administering Loans
Student Employment
Disbursements
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Functional Flow Chart of Financial Aid
Management
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Student Finance
The Student Finance module is used to manage all thefinancial transactions and accounting processes thatdetermine student charges and credits for a specific studyperiod in an educational institution.
Student Finance includes the following sections:
Student Finance Processing Deposits
Calculating Charges and Credits
Billing
Working with Holds Dealing with Refunds
Interfacing with General Ledger
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Student Finance Process
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Academic Records
The Academic Records subsystem is used to manage and
monitor a student's progress through the student's academicprogram and maintains a record of the student's academicwork at the institution or granted through advanced standing.
Academic Records includes the following sections:
Evaluating Applications for Advanced Standing Assessing a Unit Attempt
Applying Progression Rules and Outcomes
Applying Program Completion Rules
Managing Graduation Degree Audit
Producing Documents
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Graduation Process
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Conclusion
Best of Breed vs. Integrated Product Suite Approach will needto be taken.
Student Management systems provide effective mechanismsfor higher education institutions to manage students andfaculty and their interaction with each other and externalsystems
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Speaker Information
Name : Richard Byrome-mail : [email protected]
Web Site: http://www.richardbyrom.com
Documentation Downloads of R11i E-BusinessSuite
http://www.oracle.com/appsnet/products/documenta
tion/content.html
mailto:[email protected]://www.richardbyrom.com/http://www.oracle.com/appsnet/products/documentation/content.htmlhttp://www.oracle.com/appsnet/products/documentation/content.htmlhttp://www.oracle.com/appsnet/products/documentation/content.htmlhttp://www.oracle.com/appsnet/products/documentation/content.htmlhttp://www.richardbyrom.com/mailto:[email protected]