management cloud oracle student · 2020. 3. 23. · oracle student management cloud subject areas...

Oracle StudentManagement Cloud

Subject Areas for TransactionalBusiness Intelligence in StudentManagement20B

Oracle Student Management CloudSubject Areas for Transactional Business Intelligence in Student Management

20B

F27837-01

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Oracle Student Management CloudSubject Areas for Transactional Business Intelligence inStudent Management

Contents

Preface .................................................................................................................................. i

1 Subject Areas 1Overview ............................................................................................................................................................................................ 1

Higher Education - Admissions Applications Real Time ........................................................................................................ 1

Higher Education - Enrollment Real Time ................................................................................................................................ 2

Higher Education - Person Real Time ....................................................................................................................................... 4

Higher Education - Person Tags Real Time ............................................................................................................................. 5

Higher Education - Service Indicators Real Time ................................................................................................................... 6

Higher Education - Sponsor Agreement Real Time ............................................................................................................... 7

Higher Education - Student Accounts Real Time ................................................................................................................... 8

Higher Education - Student Credentials Real Time .............................................................................................................. 10

Higher Education - Student Programs Real Time .................................................................................................................. 11

Higher Education - Student Results Real Time ...................................................................................................................... 12

2 Business Questions 15Overview ......................................................................................................................................................................................... 15

How many applicants have submied an application? ........................................................................................................ 15

How many applications do we have? ....................................................................................................................................... 15

Who are the applicants and their contacts? ........................................................................................................................... 16

What is our applicant diversity? ................................................................................................................................................ 17

How many applicants are in each program and academic group? .................................................................................... 17

What is the distribution of applicants per campus? ............................................................................................................. 18

Which forms are used most frequently? ................................................................................................................................. 18

What are the feeding schools? .................................................................................................................................................. 19

What are the extracurricular types? ........................................................................................................................................ 20

Which types of extracurricular activities are most common? ........................................................................................... 20

Who are the recommenders for each applicant? .................................................................................................................. 21

What is the status for each application? ................................................................................................................................. 21

How many enrollments do we have with any combination of academic period, institution, campus, reporting period,

and academic organization? ...................................................................................................................................................... 22

Which scheduled courses have seat capacity eld above or below a certain percentage? .......................................... 23


Which oered scheduled courses have not reached minimum enrollment? .................................................................. 23

Which campuses have higher enrollment? ............................................................................................................................ 24

What are the courses being oered? ...................................................................................................................................... 25

What is the trend of enrollment by academic period and/or reporting period? ............................................................ 25

How many students does the institution have with any combination of academic organization, academic period,

campus, institution, and reporting period? ............................................................................................................................ 26

Which courses are students enrolled in and dropped from? ............................................................................................. 27

How many students have dropped all scheduled courses? ............................................................................................... 28

Who are all the students in all my scheduled courses? ...................................................................................................... 28

What is our student diversity? .................................................................................................................................................. 29

Who are the students' emergency contacts? ........................................................................................................................ 30

What are the tags used at the institution and/or academic organizations? ................................................................... 31

What tag categories are being used? ....................................................................................................................................... 31

What are the tags for each student in a given reporting period? ..................................................................................... 32

What is the trend of tag assignments? ................................................................................................................................... 33

What are the service indicators used at the institution and/or academic organizations? ........................................... 34

What are the service impacts used? ........................................................................................................................................ 34

What are the service indicators and corresponding assignment dates for each student? ........................................... 35

Which students can't enroll due to existing service impacts? ........................................................................................... 36

What is the average time between an assignment and release of a service impact and/or service indicator? ...... 37

What is the trend of service indicator and service impact assignments? ....................................................................... 37

What are the credentials awarded by the institution? ......................................................................................................... 38

How many credentials have been awarded on each campus of the institution? ........................................................... 39

What programs award more? .................................................................................................................................................... 39

What are the top-k credentials awarded? .............................................................................................................................. 40

What credentials were awarded by completion period? ...................................................................................................... 41

What are the programs available at the institution by campus and academic group? .................................................. 41

How many students are there in each program ? ................................................................................................................ 42

What is the trend of student program by admit period? .................................................................................................... 43

What are the diversity details for each program? ................................................................................................................ 43

How many students are active in a program, and how many discontinued or paused each of their programs? .... 44

What is the grade roster for each scheduled course? ......................................................................................................... 45

How many courses have pending grades? ............................................................................................................................ 45

What is the results breakdown for each scheduled course? .............................................................................................. 46

How many students passed or failed in graded scheduled courses? .............................................................................. 47

How many units have students earned and enrolled in? ................................................................................................... 47

Which campuses have beer or more decient result outcomes? ................................................................................... 48


What is the results trend by scheduled courses? ................................................................................................................. 49

What is the student load by institution and campuses? .................................................................................................... 49

What is the trend of student load? .......................................................................................................................................... 50

Which students need tuition calculation? .............................................................................................................................. 50

What are the fee groups used at the institution? ................................................................................................................. 51

Which students require tuition calculation and hold calculation? ..................................................................................... 52

What are the reporting periods for the students with calculated tuition, and which ones are pending? .................. 52

What are the programs with students pending tuition calculation and calculation holds? ......................................... 53

What is the trend on calculation holds at the institution? .................................................................................................. 53

Which external organizatons have agreements? .................................................................................................................. 54

What is the status on each agreement? ................................................................................................................................. 55

3 Job Roles 57Overview ......................................................................................................................................................................................... 57

Academic Coordinator ................................................................................................................................................................. 57

Admissions Coordinator ............................................................................................................................................................. 59

Admissions Manager ................................................................................................................................................................... 61

Bursar .............................................................................................................................................................................................. 62

Registrar ......................................................................................................................................................................................... 64

Student Adviser ............................................................................................................................................................................ 66

Student Services Manager ......................................................................................................................................................... 68

4 Duty Roles 71Overview .......................................................................................................................................................................................... 71

Account Inquiry ............................................................................................................................................................................. 71

Student Application Inquiry ....................................................................................................................................................... 72

Student Credentials Inquiry Transaction Analysis Duty ...................................................................................................... 73

Student Enrollment Inquiry ........................................................................................................................................................ 73

Student Programs Inquiry Transaction Analysis Duty ......................................................................................................... 75

Student Results Inquiry Transaction Analysis Duty ............................................................................................................. 76


Preface

PrefaceThis preface introduces information sources that can help you use the application.

Using Oracle Applications

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Preface

Videos included in this guide are provided as a media alternative for text-based help topics also available in this guide.

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mailto:[email protected]


Chapter 1Subject Areas

1 Subject Areas

Overview This chapter provides information on the subject areas with data you maintain in Oracle Student Management Cloud.These subject areas, with their corresponding data, are available for you to use when creating and editing analyses andreports. The information for each subject area includes:

• Description of the subject area.

• Business questions that can be answered by data in the subject area, with a link to more detailed informationabout each business question.

• Job roles and duty roles that can be used to secure access to the subject area, with a link to more detailedinformation about each job role and duty role.

• Primary navigation to the work area that is represented by the subject area.

• Time reporting considerations in using the subject area, such as whether the subject area reports historicaldata or only the current data. Historical reporting refers to reporting on historical transactional data in a subjectarea. With a few exceptions, all dimensional data are current as of the primary transaction dates or system date.

• The lowest grain of transactional data in a subject area. The lowest transactional data grain determines howdata are joined in a report.

• Special considerations, tips, and things to look out for in using the subject area to create analyses and reports.

Higher Education - Admissions Applications Real Time

DescriptionReal time information on admission applicants, including aplication details, academic history, extracurricular activitiesand recommendations.

Business QuestionsThis subject area can answer the following business questions:

• How many applications do we have?

• What is the status for each application?

• How many applicants have submied an application?

• What is our applicant diversity?

• What is the distribution of applicants per campus?

• What are the feeding schools?

1



• Which types of extracurricular activities are most common?

• Who are the applicants and their contacts?

• What are the extracurricular types?

• Who are the recommenders for each applicant?

• How many applicants are in each program and academic group?

• Which forms are used most frequently?

Job RolesThe following job roles secure access to this subject area:

• Admissions Coordinator

• Admissions Manager

Duty RolesThe following duty roles secure access to this subject area:

• Student Application Inquiry

Primary NavigationNavigator > Academics > Admissions

Time ReportingThis subject area can be used to report historical data.

Time dimension is linked to Admissions Applications, Submission Date.

Transactional GrainApplication

Special ConsiderationsNone.

Higher Education - Enrollment Real Time

Description

2



Real time information on course enrollments.


• How many enrollments do we have with any combination of academic period, institution, campus, reportingperiod, and academic organization?

• What is the trend of enrollment by academic period and/or reporting period?

• Which scheduled courses have seat capacity eld above or below a certain percentage?

• Which oered scheduled courses have not reached minimum enrollment?

• Which campuses have higher enrollment?

• What are the courses being oered?


• Academic Coordinator



• Bursar

• Registrar


• Student Enrollment Inquiry

Primary NavigationNavigator > Academics > Curriculum


Time dimension is linked to Higher Education - Enrollment Real Time, Academic Period, Academic Period Start Date.

Transactional GrainEnrollment

3




Higher Education - Person Real Time

DescriptionReal tiem information on learner person details.


• Which courses are students enrolled in and dropped from?

• How many students does the institution have with any combination of academic organization, academic period,campus, institution, and reporting period?

• How many students have dropped all scheduled courses?

• Who are all the students in all my scheduled courses?

• What is our student diversity?

• Who are the students' emergency contacts?





• Bursar

• Registrar

• Student Adviser

• Student Services Manager



4



Primary NavigationNavigator > Academics > Learners


Time dimension is linked to Higher Education - Person Real Time, Academic Period, Academic Period Start Date.

Transactional GrainEnrollment


Higher Education - Person Tags Real Time

DescriptionReal time information on tags assigned to persons.


• What tag categories are being used?

• What are the tags for each student in a given reporting period?

• What is the trend of tag assignments?

• What are the tags used at the institution and/or academic organizations?





• Bursar

• Registrar

5






Primary NavigationNavigator > Academics > Person Proles


Time dimension is linked to Higher Education - Person Tags Real Time, Tag Assignment, Duration Start Date.

Transactional GrainPerson Tags


Higher Education - Service Indicators Real Time

DescriptionReal time information on administrative service indicators and service impacts assigned to persons.


• What is the trend of service indicator and service impact assignments?

• What are the service indicators used at the institution and/or academic organizations?

• What are the service impacts used?

• What are the service indicators and corresponding assignment dates for each student?

• What is the average time between an assignment and release of a service impact and/or service indicator?

• Which students can't enroll due to existing service impacts?

6







• Bursar

• Registrar

• Student Adviser




Primary NavigationNavigator > Academics > Person Proles


Time dimension is linked to Higher Education - Service Indicators Real Time, Indicator Assignment, Duration Start Date.

Transactional GrainService Indicators


Higher Education - Sponsor Agreement Real Time

DescriptionReal time information on sponsor agreements for external organizations.

7




• What is the status on each agreement?

• Which external organizatons have agreements?


• Bursar


• Account Inquiry

Primary NavigationNavigator > Academics > Finances

Time ReportingThis subject area does not support reports on historical data.

Transactional GrainSponsor Agreement


Higher Education - Student Accounts Real Time

DescriptionReal time information on student charges, fees and payments.

8




• Which students need tuition calculation?

• What are the fee groups used at the institution?

• Which students require tuition calculation and hold calculation?

• What are the reporting periods for the students with calculated tuition, and which ones are pending?

• What are the programs with students pending tuition calculation and calculation holds?

• What is the trend on calculation holds at the institution?


• Bursar


• Account Inquiry

Primary NavigationNavigator > Academics > Finances


Time dimension is linked to Student Academic Period, Reporting Period Start Date.

Transactional GrainFee Transaction


9



Higher Education - Student Credentials Real Time

DescriptionReal time information on degrees and certicates awarded to students.


• What are the top-k credentials awarded?

• What are the credentials awarded by the institution?

• What credentials were awarded by completion period?

• How many credentials have been awarded on each campus of the institution?

• What programs award more?



• Registrar

• Student Adviser


• Student Credentials Inquiry Transaction Analysis Duty



Time dimension is linked to Higher Education - Student Credentials Real Time, Student Credential, Credential Start Date.

10



Transactional GrainStudent Credentials


Higher Education - Student Programs Real Time

DescriptionReal time information on student program assignments.


• What are the diversity details for each program?

• What is the trend of student program by admit period?

• How many students are active in a program, and how many discontinued or paused each of their programs?

• How many students are there in each program ?

• What are the programs available at the institution by campus and academic group?




• Registrar

• Student Adviser


• Student Programs Inquiry Transaction Analysis Duty

11





Time dimension is linked to Higher Education - Student Credentials Real Time, Student Credential, Student CredentialStatus Date.

Transactional GrainStudent Programs


Higher Education - Student Results Real Time

DescriptionReal time information on student course grades and other outcomes.


• How many units have students earned and enrolled in?

• What is the student load by institution and campuses?

• What is the results trend by scheduled courses?

• How many courses have pending grades?

• What is the results breakdown for each scheduled course?

• What is the grade roster for each scheduled course?

• How many students passed or failed in graded scheduled courses?

• What is the trend of student load?

• Which campuses have beer or more decient result outcomes?

Job Roles

12



The following job roles secure access to this subject area:


• Registrar

• Student Adviser


• Student Results Inquiry Transaction Analysis Duty



Time dimension is linked to Higher Education - Student Results Real Time, Scheduled Course Results, Student ResultCreation Date.

Transactional GrainStudent Results


13



14


Chapter 2Business Questions

2 Business Questions

Overview For each business question in this chapter, links are provided for more detailed information about the subject areas, jobroles, and duty roles associated with the business question.

How many applicants have submied an application?

Subject AreasThe following subject areas contain the folders and aributes needed to answer this business question:

• Higher Education - Admissions Applications Real Time

Job RolesThe following job roles secure access to the data related to this business question:



Duty RolesThe following duty roles secure access to the data related to this business question:


How many applications do we have?

Subject Areas

15



The following subject areas contain the folders and aributes needed to answer this business question:







Who are the applicants and their contacts?








16



What is our applicant diversity?








How many applicants are in each program and academicgroup?





17






What is the distribution of applicants per campus?








Which forms are used most frequently?



18








What are the feeding schools?








19



What are the extracurricular types?








Which types of extracurricular activities are mostcommon?





20






Who are the recommenders for each applicant?








What is the status for each application?



21








How many enrollments do we have with anycombination of academic period, institution, campus,reporting period, and academic organization?


• Higher Education - Enrollment Real Time





• Bursar

• Registrar

Duty Roles

22



The following duty roles secure access to the data related to this business question:


Which scheduled courses have seat capacity eld aboveor below a certain percentage?







• Bursar

• Registrar



Which oered scheduled courses have not reachedminimum enrollment?

Subject Areas

23









• Bursar

• Registrar



Which campuses have higher enrollment?







• Bursar

• Registrar

24





What are the courses being oered?







• Bursar

• Registrar



What is the trend of enrollment by academic period and/or reporting period?

Subject Areas

25









• Bursar

• Registrar



How many students does the institution have with anycombination of academic organization, academic period,campus, institution, and reporting period?


• Higher Education - Person Real Time





26



• Bursar

• Registrar

• Student Adviser




Which courses are students enrolled in and droppedfrom?







• Bursar

• Registrar

• Student Adviser




27



How many students have dropped all scheduledcourses?







• Bursar

• Registrar

• Student Adviser




Who are all the students in all my scheduled courses?



28







• Bursar

• Registrar

• Student Adviser




What is our student diversity?







• Bursar

• Registrar

• Student Adviser


29





Who are the students' emergency contacts?







• Bursar

• Registrar

• Student Adviser




30



What are the tags used at the institution and/oracademic organizations?


• Higher Education - Person Tags Real Time





• Bursar

• Registrar




What tag categories are being used?



31







• Bursar

• Registrar




What are the tags for each student in a given reportingperiod?







• Bursar

• Registrar


32





What is the trend of tag assignments?







• Bursar

• Registrar




33



What are the service indicators used at the institutionand/or academic organizations?


• Higher Education - Service Indicators Real Time





• Bursar

• Registrar

• Student Adviser




What are the service impacts used?



34







• Bursar

• Registrar

• Student Adviser




What are the service indicators and correspondingassignment dates for each student?







• Bursar

• Registrar

• Student Adviser

35






Which students can't enroll due to existing serviceimpacts?







• Bursar

• Registrar

• Student Adviser




36



What is the average time between an assignment andrelease of a service impact and/or service indicator?







• Bursar

• Registrar

• Student Adviser




What is the trend of service indicator and service impactassignments?

Subject Areas

37









• Bursar

• Registrar

• Student Adviser




What are the credentials awarded by the institution?


• Higher Education - Student Credentials Real Time



• Registrar

• Student Adviser

38





How many credentials have been awarded on eachcampus of the institution?





• Registrar

• Student Adviser



What programs award more?

Subject Areas

39







• Registrar

• Student Adviser



What are the top-k credentials awarded?





• Registrar

• Student Adviser



40



What credentials were awarded by completion period?





• Registrar

• Student Adviser



What are the programs available at the institution bycampus and academic group?


• Higher Education - Student Programs Real Time

Job Roles

41



The following job roles secure access to the data related to this business question:



• Registrar

• Student Adviser



How many students are there in each program ?






• Registrar

• Student Adviser



42



What is the trend of student program by admit period?






• Registrar

• Student Adviser



What are the diversity details for each program?





43




• Registrar

• Student Adviser



How many students are active in a program, and howmany discontinued or paused each of their programs?






• Registrar

• Student Adviser



44



What is the grade roster for each scheduled course?


• Higher Education - Student Results Real Time



• Registrar

• Student Adviser



How many courses have pending grades?





• Registrar

45



• Student Adviser



What is the results breakdown for each scheduledcourse?





• Registrar

• Student Adviser



46



How many students passed or failed in gradedscheduled courses?





• Registrar

• Student Adviser



How many units have students earned and enrolled in?



Job Roles

47





• Registrar

• Student Adviser



Which campuses have beer or more decient resultoutcomes?





• Registrar

• Student Adviser



48



What is the results trend by scheduled courses?





• Registrar

• Student Adviser



What is the student load by institution and campuses?





• Registrar

49



• Student Adviser



What is the trend of student load?





• Registrar

• Student Adviser



Which students need tuition calculation?

Subject Areas

50




• Higher Education - Student Accounts Real Time


• Bursar


• Account Inquiry

What are the fee groups used at the institution?




• Bursar


• Account Inquiry

51



Which students require tuition calculation and holdcalculation?




• Bursar


• Account Inquiry

What are the reporting periods for the students withcalculated tuition, and which ones are pending?



Job Roles

52




• Bursar


• Account Inquiry

What are the programs with students pending tuitioncalculation and calculation holds?




• Bursar


• Account Inquiry

What is the trend on calculation holds at the institution?

Subject Areas

53






• Bursar


• Account Inquiry

Which external organizatons have agreements?


• Higher Education - Sponsor Agreement Real Time


• Bursar


• Account Inquiry

54



What is the status on each agreement?




• Bursar


• Account Inquiry

55



56


Chapter 3Job Roles

3 Job Roles

Overview For each job role in this chapter, links are provided for more detailed information about the duty roles, subject areas,and business questions associated with the job role.

Academic Coordinator

Code NameORA_HER_ACADEMIC_COORDINATOR_JOB

Duty RolesThis job role is related to the following duty roles:





Subject AreasThis job role secures access to the following subject areas:








Business Questions

57


Chapter 3Job Roles

This job role secures access to data that can answer the following business questions:



































58


Chapter 3Job Roles








Admissions Coordinator

Code NameORA_HEQ_ADMISSIONS_COORDINATOR_JOB












Business QuestionsThis job role secures access to data that can answer the following business questions:


59


Chapter 3Job Roles




































60


Chapter 3Job Roles




Admissions Manager

Code NameORA_HEQ_ADMISSIONS_MANAGER_JOB

















61


Chapter 3Job Roles





























Bursar

Code NameORA_HES_BURSAR_JOB

62


Chapter 3Job Roles


• Account Inquiry

























63


Chapter 3Job Roles
















Registrar

Code NameORA_HER_REGISTRAR_JOB









64


Chapter 3Job Roles

































65


Chapter 3Job Roles
















Student Adviser

Code NameORA_HEY_STUDENT_SUPPORT_ADVISOR_JOB









66


Chapter 3Job Roles

































67


Chapter 3Job Roles




Student Services Manager

Code NameORA_HEY_STUDENT_SERVICES_MANAGER_JOB

















68


Chapter 3Job Roles








69


Chapter 3Job Roles

70


Chapter 4Duty Roles

4 Duty Roles

Overview For each duty role in this chapter, links are provided for more detailed information about the job roles, subject areas,and business questions associated with the duty role.

Account Inquiry

Code NameORA_HES_ACCOUNT_INQUIRY_DUTY

Job RolesThis duty role is related to the following job roles:

• Bursar

Subject AreasThis duty role secures access to the following subject areas:



Business QuestionsThis duty role secures access to data that can answer the following business questions:







71


Chapter 4Duty Roles



Student Application Inquiry

Code NameORA_HEQ_APPLICATION_INQUIRY_DUTY



















72


Chapter 4Duty Roles

Student Credentials Inquiry Transaction Analysis Duty

Code NameFBI_STUDENT_CREDENTIALS_INQUIRY_TRANSACTION_ANALYSIS_DUTY



• Registrar

• Student Adviser









Student Enrollment Inquiry

Code NameORA_HER_STUDENT_ENROLLMENT_INQUIRY_DUTY

73


Chapter 4Duty Roles





• Bursar

• Registrar

• Student Adviser




















74


Chapter 4Duty Roles











Student Programs Inquiry Transaction Analysis Duty

Code NameFBI_STUDENT_PROGRAMS_INQUIRY_TRANSACTION_ANALYSIS_DUTY




• Registrar

• Student Adviser






75


Chapter 4Duty Roles




Student Results Inquiry Transaction Analysis Duty

Code NameFBI_STUDENT_RESULTS_INQUIRY_TRANSACTION_ANALYSIS_DUTY



• Registrar

• Student Adviser













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