ordinary meeting of council attachments · 2019-07-03 · ordinary meeting of council olympia,...

Ordinary Meeting of Council

Olympia, Ibbott & Hawdon Rooms

Level 4, 1 Flintoff Street, Greensborough

20 May 2019 commencing at 7.00pm

ATTACHMENTS

3.2 Advisory Committees Report

Attachment 1. Banyule Disability and Inclusion Advisory Committee Minutes - April 2019 .............................................................................. 3

Attachment 2. LGBTIQ+ Advisory Committee Minutes - April 2019 ............................. 7

Attachment 3. Multicultural Advisory Committee Meeting Minutes - April 2019 ................................................................................................... 13

Attachment 4. Age Friendly City Advisory Committee Minutes - April 2019 ............... 19

Attachment 5. Banyule Environment Advisory Committee (BEAC) Draft Notes - April 2019 ............................................................................... 27

Attachment 6. Banyule Aboriginal and Torres Strait Islander Advisory Committee Minutes - May 2019 .......................................................... 31

Attachment 7. Banyule Arts and Culture Advisory Committee (BACAC) Minutes - April 2019 ........................................................................... 43

4.2 Submission: Inquiry into Recycling and Waste Management

Attachment 1. Parliamentary Inquiry 2019 Recycling and Waste Management - Banyule Submission.................................................... 51

5.1 11&11A Porter Street, Montmorency (Briar Valley Reserve) - Proposed Granting of Easement

Attachment 1. 11&11A Porter Street, Montmorency - Creation of Easement Plan Ver.3 .......................................................................... 59

Attachment 2. 11&11A Porter Street, Montmorency - Creation of Easement Plan Ver.4 .......................................................................... 61

5.2 North East Link - Environmental Effects Statement Submission

Attachment 2. NEL - Traffic Light List - February 2019 .............................................. 63

7.2 Proposed Council Plan and Budget - Consideration of Submissions Received

Attachment 1. Summary of Submissions Received to the Proposed Budget 2019/2020 & Proposed Council Plan 2017-2021 (Year 3) .............................................................................................. 67

Ordinary Meeting of Council - 20 May 2019

7.3 Update of Delegations

Attachment 1. CEO Instrument of Delegation ............................................................ 95

Attachment 2. Domestic Animals Act Instrument of Delegation................................ 101

Attachment 3. Environment Protection Instrument of Delegation ............................. 105

Attachment 4. Food Act Instrument of Delegation .................................................... 109

Attachment 5. Planning & Environment Instrument of Delegation ............................ 113

Attachment 6. Residential Tenancies Act Instrument of Delegation ......................... 117

Attachment 7. Road Management Instrument of Delegation .................................... 121

7.5 Audit & Risk Advisory Committee Minutes - 15 March 2019

Attachment 1. Audit & Risk Advisory Committee - Minutes 15 March 2019 ............. 125

Item: 3.2 Attachment 1: Banyule Disability and Inclusion Advisory Committee Minutes - April 2019


Item: 3.2 Attachment 2: LGBTIQ+ Advisory Committee Minutes - April 2019

O

Committee

Thursday 4 April 2019, 6.00pm – 7.30pm

Meeting Space

Banyule LGBTIQ+ Advisory

rdinary Meeting of Council - 20 May 2019

Hatch Gallery, 14 Ivanhoe P

arade, Ivanhoe



Present

Members

Lachlan Harris, Kane Davis, Mason Jefferies, Skye Lacy, Stephanie Scane (Austin), Michelle McNamara (TGV), Callum Cunningham (Police),

Councillors

Cr Tom Melican

Support Staff

Allison Beckwith, Gemma Boucher

Apologies

Cr Craig Langdon, Lara Hunter, Jasmine Harris, Clare Headland, Claire Flynn, Katie Larsen, James Heaney, Megan Burke

1. Welcome and apologies

Cr Melican opened the meeting at 6.07pm and read an acknowledgement of the traditional land owners, the Wurundjeri willam people, and welcomed all present.

2. Minutes and Actions from Previous Meeting

There were two actions from the previous meeting which have been followed up: Members will be given the opportunity to assist in prioritising actions for the LGBTI Plan as

part of this meeting The Centre Managers from Montmorency Traders Association have been invited to the June

committee meeting

CONSULTATIONS AND PRESENTATIONS

N/A

LGBTIQ+ ACTION PLAN

3. Overview and Monitoring of Action Plan

At the previous meeting the committee was introduced to a draft document designed to help monitor the implementation of the LGBTI Plan. The document has been updated with the suggestions from the previous meeting and circulated to members. Members were happy with the updated document, and it was noted that staff would continue to investigate the best platform would be best to share a live version of the document, as it will be updated regularly by Council staff.

Committee members were asked to pick out three priority actions each, with the choice of actions listed sourced from the category of ‘project items’ and not actions that are considered ongoing or occurring annually. The results, from most to least votes are as follows:

Action 1.3.2- Rainbow Tick for Children and Family Services (7) Action 2.3.1- Austin hospital collaboration (6) Action 2.2.1- Inclusive Clubs project (5) Action 2.4.1- Inclusive Business (4)



Action 1.5.2 Council Intranet Page with LGBTIQ+ information (4) Action 1.2.3- Universal Diversity Statement (1) Action 1.1.1- Redevelop Inclusion Access and Equity section of the Corporate Induction

for Council (0)

Members who were not present at the meeting would be given the opportunity to nominate their three priorities also. This information will be taken by staff and used to prioritise actions in the plan. It is particularly useful when working with other areas of Council not in the Community and Social Planning team, who are responsible for an action, to demonstrate the advice given by the LGBTIQ+ Advisory Committee.

4. Inclusive Swim Night Feedback

Council ran its first Trans and Gender diverse Swim night on Saturday 30th March. Despite the cold and wet weather there was approximately 20 people in attendance. Staff had very positive feedback from people who attended, and from those who filled out a feedback form, all said they felt comfortable and safe at the facility. From a Council perspective it has been a great initiative to deliver and an opportunity to upskill staff and improve on access and inclusion to facilities. Ivanhoe Aquatic staff have indicated that they would like to run another event in the future.

Committee members who were in attendance were asked to provide any feedback they had and noted the following positives:

The general environment of the facility felt good Having the variety of activities to do such as yoga, worked well Having staff wear name tags with their pronouns was noted by attendees and appreciated Chloe Davies from Banyule Leisure did a great job in preparing for the event and was across

everything It was noted that an isolated person from the trans and gender diverse community attended

and it was very positive to see them at the event The security presence was considered positive, particularly as one member noted they

security person waited with them outside to be picked up once the event was over

Feedback for improvement included: The time of the event was a barrier for many people- it was too late in the night,

particularly for people with children There needed to be more broader publicity so as to have more attendance

The conversation was then directed to discussing Police presence at these events. Michelle spoke about the fractured relationship between members of the Trans and Gender Diverse community and the Police. It was agreed that whilst it is important that work be done to break down the barriers and provide opportunities for dialogue between the two parties, there needs to be a discussion about whether it is necessary and appropriate to have GLLO Police officers at these events for those purposes. It was agreed that the Rainbow Leisure Network, who have been collaborating and sharing information on running Inclusive Swim Nights, should lead this discussion so as that moving forward, there is a clear stance on what the best practice is in this space.

ACTION: Request that the Rainbow Leisure Network discuss and decide on best practice for Police presence at Inclusive swim and/or gym nights.

5. Inclusive Business Pack Review



In the last term of this committee, it was identified that it would be beneficial to lead a project that encourages local businesses to promote that they are LGBTIQ+ friendly. At a previous meeting in the last term, the committee said that:

Business owners need to ensure staff have an understanding of inclusive practices, such as avoiding gendered language and providing the same service for all patrons (i.e. be welcoming, treating people with respect, not reacting to people who may be different).

They also need to be prepared to support their diverse patrons should other patrons behave in a way that is not respectful. There should also be provisions for gender neutral toilets, or supporting patrons to use the bathroom that affirms their identity.

The package could include testimonials from committee members with examples of inclusive practices.

We have applied this feedback to the development of a pack which at this stage includes a covering letter, a rainbow window decal, a checklist, LGBTIQ+ 101 fact sheet, a poster that can be displayed in the business, a staff pledge and information on where to get extra resources. It is currently just the skeleton structure, the style and readability will be fine-tuned once the content and structure is finalised. Committee members were asked to provide their thoughts on the content and structure only at this stage. Feedback included:

That the content looked extensive and covered off on all the key areas Commented that it needs to be achievable and not overwhelming for businesses to take up,

otherwise people won’t bother doing it Raised a question around reporting, and how to manage if people want to pass on positive

or negative experiences they have had at a business

A meeting has been scheduled later in April with Centre Managers from the local Traders Associations and the Economic Development team in Council, to introduce the packs and get their feedback. Committee members will be sent the draft documents again to look at in detail and give further feedback. Once this process has been completed updates will be made, then sent to graphic designers to create the content, which will also go to the committee for consultation before being finalised.

6. IDAHOBIT Update

The committee was updated on the two planned activities for the International Day Against Homophobia, Biphobia and Transphobia (IDAHOBIT) this year:

“Strand By Me” Project 4 workshops had been run so far, at La Trobe University, Jets Bundoora, Watsonia

Neighbourhood House and Ivanhoe Library There have been very positive responses from participants so far Members noted that they would still be interested in potentially attending some of the

future workshops and assist the delivery- updated schedule to be sent out to members

Flag Raising Ceremony Scheduled for a 10am arrival for a 10.15am start, and a 10.30am flag raising. This is to

accommodate the coordinated flag raising across Victorian municipalities this year Looking for a guest speaker for the event, committee members were asked to forward any

suggestions they may have to the Contact Officer

7. Other Business

- Work continues on the Inclusive Clubs Project, with the report nearing completion and a workshop planned with the Working Group.



- Committee member Claire Flynn had raised an item regarding funding cuts to the Switchboard program that supports isolated older LGBTIQ+ people. Claire was unable to attend the meeting however other members believed that the funding cuts had since been reversed.

- It was noted that Council was represented at the annual La Trobe University Pride Day and ran a stall with information, as well as speaking on air to JoyFM to promote the Inclusive Swim Night.

8. Close

Cr Melican declared the meeting closed at 7.27pm, and thanked all for their participation.

NEXT MEETING: Thursday 6th June 2019, Level 4, 1 Flintoff St, GREENSBOROUGH

Item: 3.2 Attachment 3: Multicultural Advisory Committee Meeting Minutes - April 2019

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Committee

Tuesday 16 April 2019, 6.00pm – 7.30pm

Level 4- Bakewell Room

1 Flintoff, Greensborough

Banyule Multicultural Advisory




Present

Members

Andrea Gallo, Hedi Azadi, Jason Xin, Samira Liban, Maria Axarlis-Coulter, Suzanne Crellin, Uzma Rubab

Councillors

Cr Peter Castaldo

Support Staff

Allison Beckwith, Gemma Boucher, Ellie Hall, Alison Wood

Apologies

Cr Tom Melican, Cr Craig Langdon, Shail Maheshwari, Alaa Elzokm, Sarath Krishnan, Ansam Sadik (Police), Samantha McGuffie

1. Welcome and apologies

Cr Castaldo opened the meeting at 6.04pm and read an acknowledgement of the traditional land owners, the Wurundjeri willam people, and welcomed all present. Everyone was asked to introduce themselves.

2. Minutes and Actions from Previous Meeting

There were two actions from the previous meeting: To draft a statement on behalf of the Multicultural Advisory Committee regarding the

Christchurch Terrorist Attacks, which has been completed To include on the Agenda for April the item regarding Climate Change Project for

committee member Suzanne Crellin to speak to, which has been included in this agenda

CONSULTATIONS AND PRESENTATIONS

3. Sustainable Transport Projects

Alison Wood from Banyule Council presented to the committee on a number of items relating to sustainable transport and initiatives that relate to or support the Culturally and Linguistically Diverse (CaLD) community. Alison gave some background information on the role of the Safe and Sustainable Transport Officer. It has an advocacy role in Council and also guides policy development, as well as runs programs to support the community through behavioural change, in areas such as cycling, walking and public transport. It is a priority for Council to create a walkable and ridable city, as well as developing legible and understanding directional signage. Examples of policy work in this space includes the Walking Strategy and Footpath Completion program.

Travel smart maps were introduced to the committee, which are a resource that is available in translated languages. The committee suggested that a practical way to get the resource out to newly arrived people was to encourage locally provided English Language courses to use the map as part of their lessons. Alison also spoke about some funding opportunities that Banyule has applied for, including to run a program focused Child Car Seat Restraints. Council would like to offer specific sessions to the CaLD community, and are considering partnering with local Neighbourhood Houses, Shop 48 or playgroups, as well as having female checkers and/or translators available to ensure the



session is delivered in a culturally appropriate way. The committee provided information on local language specific playgroups including French and Chinese, operating out of the Livingstone Community Centre, as well as a Japanese playgroup operating out of Watsonia Library. Preston Mosque also runs a playgroup every Tuesday that a number of local women attend. Committee members also noted that it is common for newly arrived mums to run home day cares which might be a good opportunity to link in with, as well as liaising with schools to target mums during school pick up or drop off times.

Alison also spoke about the Walk to School Program, which is held in November and has over 147,000 participants across the state. A third of Banyule schools participated last year and Council hopes to double that this year. Alison handed out a copy of the Safe Active Travel to School brochure which identifies safe walking routes to local schools. Decals (outdoor sticker products) will be placed on the streets/paths which will be designed by students to create markers that direct pedestrians in the direction of the safe path to school. The committee was asked about translations or using social media to assist CaLD participation in the program. The committee requested that they be provided with the material once it has been produced for them to review and give feedback and identify any issues with the information. The committee also spoke about the importance of school newsletters and how some children translate them for their parents, and that it is good if it is possible to provide information in school newsletters that has been translated.

Alison thanked the committee for their valuable feedback and would continue to liaise with them in the future.

ACTION: Invite Alison Wood to a future meeting to discuss details of CaLD related projects

4. Climate Change Project

Suzanne Crellin from Olympic Adult Education presented to the committee regarding a Climate Change project she has been involved in. Last year Suzanne attended a Climate Change Conference that had a big impact on her. The table that Suzanne was a part of reflected that culturally diverse people were not well represented at the event and decided to make it their priority to investigate why and provide opportunities to facilitate more involvement from those community members. They formed a small group and worked on a number of ideas, such as developing a training model that focused on three learning areas to help people better understand the climate emergency. They also applied for two grants, the project for one of the applications was based on the idea to train key community leaders that represent certain CaLD groups as facilitators and lead these conversations in their communities. Suzanne also noted that they have struggled to maintain membership in their group, and believed that they might be not understanding the barriers to participation.

Ellie Hall, an officer at Banyule Council in the Environmental Sustainability Role discussed from Councils perspective their experienced in this space and also noted that they attracted a bit of a monoculture of people for their events and activities, and struggled to engage with diverse communities. It was explained that the main way Banyule residents were engaging with environmental issues was via ‘transition’ groups or ‘friends of’ groups, of which some were long established, and acknowledged that these groups can sometimes be intimidating to join. Elle noted that they had recently developed a link with the Homework Help Club run at Shop 48 and engage with local student on environmental topics.

The committee had an informative discussion on environmental issues and provided the following perspectives that may help understand the barriers to participation and opportunities:

It was suggested to use cultural or faith celebrations as an opportunity to link in with a captive audience to encourage sustainable practices at their parties or events. For example during events such as Ramadan/Eid people are very busy and tired and a lot of plastic is used during this time as it is easier.



It was agreed by committee members that for many people arriving from overseas, as they are used to very bad environmental conditions in their home country, they do not feel like there is in issue in Australia, therefore do not take it seriously.

Environmental issues also do not get the same attention as it does in their home countries so they have not grown up with the same messaging.

It was recommended that the best opportunity to influence change in CaLD communities is through mothers and children, as women tend to be in charge of the household, and children are learning already about environmental issues through places like school, and the children educate their parents.

It was suggested to include information in the Multicultural grants about environmentally friendly requirements.

It is better to influence people in an indirect way. It was noted that for many migrant communities, growing your own fresh

produce is an important part of their culture. However some of the local community gardens are not very welcoming to new people, and these facilities to be made available to the wider community, and suggested having healthy competitions between gardens.

It was noted that a common experience for many recently arrived migrants is that they have not been exposed to sorting your rubbish for recycling, and are unsure how to read the labels and correctly classify their rubbish. Councils should help educate recently arrived people with simple and easy information on sorting your rubbish, perhaps having stickers on your bin with easy to understand symbols or translated information.

It was reinforced that children were a very important avenue to educate and encourage behavioural change in parents.

It was asked whether it was very well known in recently arrived communities the benefits of solar, and if they are aware of subsidies available? Could Council target different CaLD groups to help promote Solar Schemes?

Soccer team Heidelberg Stars were also identified as a potential partner for a community event that has a link with sustainability.

It was also identified that in English Classes having learning modules based on environmental sustainability would be a good way to introduce newly arrived people to this information. Suzanne confirmed that at Olympic Adult Education they do include this topic in their classes. Suzanne and Ellie thanked the committee for their excellent contribution to the topic. Suzanne noted that the feedback had helped refocus the project, with two committee members offering to join the group, and others available for further advice in the future. Council staff will also take this feedback and investigate opportunities to incorporate them into sustainability initiatives.

MULTICULTURAL ACTION PLAN

5. Monitoring of Multicultural Action Plan

At the previous meeting the committee was introduced to a draft document designed to help monitor the implementation of the Multicultural Plan. The document has been updated with the suggestions from the previous meeting and circulated to members. Members were happy with the updated document, and it was noted that staff would continue to investigate the best platform would be best to share a live version of the document, as it will be updated regularly by Council staff.

Committee members were asked to pick out three priority actions each, with the choice of actions listed sourced from the category of ‘project items’ and not actions that are considered ongoing or occurring annually. The results, from most to least votes are as follows:

Action 1.4.2- Deliver the Banyule Internship Program (5)



Action 3.3.2- Develop Pilot Program at Olympic Leisure with VicHealth Grant (4) Action 1.5.4- Update and Promote the new resident ‘Welcome Kits’ (3) Action 2.2.1- Deliver the Cultural Diversity grants round (3) Action 1.1.1- Redevelop the Inclusion, Access and Equity presentation for the Corporate

Induction (2) Action 1.5.2- Develop an intranet page for Council staff with Multicultural information

Members who were not present at the meeting would be given the opportunity to nominate their three priorities also. This information will be taken by staff and used to prioritise actions in the plan. It is particularly useful when working with other areas of Council not in the Community and Social Planning team, who are responsible for an action, to demonstrate the advice given by the Multicultural Advisory Committee.

6. Ramadan 2019

Cr Castaldo announced that Ramadan is fast approaching (Sunday 5th May – Tuesday 4th June) and will see a number of activities around the municipality to acknowledge this period. The annual Iftar Dinner is being held on Friday 10th May, from 4.30pm-6.30pm at the Bell St Mall in Heidelberg West. It is a free community event and everyone is welcome to attend and learn more about the tradition of Ramadan. Bookings are essential, and can be done via www.bellstmall.com.au .

The Heidelberg Mosque will also be holding its annual community Iftar on May 15th at 5pm. For more information please contact the Imam Alaa Elzokm: [email protected]

7. Cultural Diversity Grants Round 2019- Closing Soon

Cr Castaldo reminded members that the Cultural Diversity Grants are closing soon. Local organisations can apply for up to $1000 to run an activity or event that celebrates cultural diversity in Banyule. Applications must be submitted by Sunday the 28th April at midnight. Please encourage your networks to apply! https://www.banyule.vic.gov.au/Council/Grants/Cultural-Diversity-Grants

8. Other Business

Standing Item: New and Emerging Issues

- This item has been added to the agenda as a standing item, which means it will be discussed at each committee meeting. Gemma is currently a representative on the Regional Advisory Committee for the North Melbourne region, run by the Multicultural Commission of Victoria. This committee regularly asks members to identify new and emerging issues being experienced by the culturally and linguistically diverse communities in the area. To assist in reporting to the RAC, committee members of the Banyule Multicultural Advisory Committee will be asked to put forward comments on any trends or themes appearing through their networks. For example, issues relating to housing, mental health, impacts of changes to federal legislation, barriers to employment etc, are just some examples of what could be identified. We need the assistance of committee members to understand what is happening at a grass roots level in your community. Committee members contributed the following feedback:

There needs to be local collection/drop off points for donations to refugee and asylum seekers

NDIS continues to be very difficult for recently arrived people to navigate the system and understand the information provided and what the steps are. It can be so difficult to the point that some people want to return to their country of origin in order to deal with the health issue in a system they understand

http://www.bellstmall.com.au/

mailto:[email protected]

https://www.banyule.vic.gov.au/Council/Grants/Cultural-Diversity-Grants



Mayoral Taskforce Against SRSS Cuts - Council continues to be involved in this space, and is promoting calls to actions such as

outlined on the “Back Your Neighbour” campaign: http://backyourneighbour.com.au/ which includes signing an online petition and emailing your local MP. This website will be circulated to committee members and we encourage you to share with your networks.

Hatch Exhibition ‘A Journey Through Life’ - Committee member Maria Axarlis-Coulter commended Council on its exhibition at Hatch

Gallery, featuring young people from the Asylum Seeker Resource Centre, a local artist from a refugee background and participants in the Banyule Youth Summit. Maria noted that it was a great platform for young people and also a wonderful outcome of the Banyule Youth Summit. Maria also mentioned that the Montmorency Asylum Seeker Support Group attended the Palm Sunday Rally on the 14th April which was well represented by local people, and was pleased to see the Mayoral Taskforce there.

General Enquiry - Hedi enquired about the Arts program for 2019 as he has been unable to locate it. Staff

noted this and will forward it on.

9. Close

Cr Melican declared the meeting closed at 7.39pm, and thanked all for their participation.

NEXT MEETING: Tuesday 18th June 2019, Hatch Gallery, IVANHOE

http://backyourneighbour.com.au/

Item: 3.2 Attachment 4: Age Friendly City Advisory Committee Minutes - April 2019

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Advisory Committee

Monday 15th April 2019,

Level 4, 1 Flintoff Street

Banyule Age Friendly City


Greensborough



Present Virginia Masters, Resident Glenn Swafford, Resident Bev Moss, Resident Marita Carmody, Banyule Community Health Stewart Morritt, Banyule Leisure Jennifer Helmich, Montmorency Community Group Gerard Vander, Probus Sheila Colls, U3A Jenny Dale, COTA Vic Mary Ann Williams, Watsonia 50’s Plus Club Meg Henderson, North East Healthy Communities (Primary Care Partnership) Alison Ryan, WaterMarc Karlene Lang, Austin Hospital Margaret Breare – Yarra Plenty Regional Library (Rosanna library)

Council OfficersCr Alison Champion (Meeting Chair)

Support Staff Leanne Horvath, Carolyn Jury, Jayme Pavloff (Placement Student)

Apologies Lisa Raywood, Manager – Health, Age & Community Planning Susanne Walker, Resident

1. Welcome and apologies Cr Champion read an acknowledgement of the traditional land owners, the Wurundjeri willam people.

Cr Champion declared the meeting open, and welcomed all present.

2. Introductions: Let’s get to know each other General introductions took place, including background on the length of term on committee.

3. Previous Minutes, update on actions Leanne provided an update on the previous actions. Most items complete or included in today’s meeting agenda. Minutes from previous meeting were accepted by the committee, with no changes.

4. Community Support & Health Services Alison Champion updated us on the Council decision regarding

Commonwealth Age Care reforms and future direction. The Council Meeting on 18 March was full; councillors and council employees,

along with concerned community members attended. The decision was taken very seriously, as the decision impacts many lives. There are significant impacts to those who access services, and those who are employed to provide them.

Commonwealth proposed changes to aged care services, and these changes impact on particular services that have been historically available through



council. Funding for those services will be redirected to other services and offerings from council.

Cr Garotti wanted the item to be deferred, he did not want to be in a position to have to vote on this issue at that time. The move to defer was not seconded. Cr Garotti called for a division.

Leanne: there are agencies ready to take up the mantle of the services that council will move away from providing. There is a 15 month changeover period that will allow for a comprehensive transition plan to be developed. Funds are to be reinvested through other services offered by council. Clients have been communicated with, and a Q&A sheet is available. It was also confirmed that on April 2nd the Federal Budget it was announced a ‘ Funding Extension to 2022 to Commonwealth Home Support Programme (CHSP) to ensure continued service provision for clients ‘

4 Committee members (Bev, Jennifer, MaryAnne and Jenny D) expressed concern about the decision made by Council in regard to future service provision: The discussion and questions raised included:

o Why did Banyule City Council go ahead given that Commonwealth have suspended their decision, and are continuing to offer support until 2022.

o Will council have a say in the preferred providers? o Will there be provision for council or partners supervise. o Will council have oversight over existing and new services and

providers? o Concerns regarding privatisation and continued care of existing service

users. Often service users do not have someone who adequately voices their concerns or care needs.

o Concerns that the changes may result in a lack of skilled service providers. Council should keep a very close eye on services, and the providers.

Leanne provided clarification around the concerns raised and advised that the extension of decision will allow for an extended transisiton / handover, and just as with existing third-party providers, Council has no oversight.

Meg commented: The reforms are a Bipartisan agreement and there is no indication that there will be significant change to the reforms with a new Government.

Jenny - COTA Vic offer a phone line to assist those navigating the aged-care system. Council service has been a beacon for service provision, there is disappointment that council is not holding off on the decision.

Jennifer – Offered insight to concerns of agency staff surrounding time limits of 30 minutes to provide visitation and homecare services.

Jenny Dale made a request that Council extend the operating timeline until 2022 and review the situation.



5. Priority – Social Participation Seniors Coffee Connect Carolyn: Developed with Bev’s assistance. Gerard will be evaluating the

program at the end of the 3 month pilot. Socially isolated individuals have been encouraged to participate Pilot program – 3 groups (Ivanhoe, Rosanna, and Montmorency), council

funding coffee/cake for the period of the pilot program. Programs will be facilitated by 2 volunteer champions.

Three coffee shops have identified as age-friendly o 30th April, Ivanhoe, Rosanna, o 9th May Montmorency

Transport, for those in need is being facilitated by Heidelcare, three people in each group require transport.

The goal is to encourage participants to continue to meet independently, after supporting the initial social connections.

Think Tank, Creating New Friendships in Today’s Society The Think Tank is to be held on 16th May and will be facilitated by a group

called Hinterland.

Action: Jayme: Email to the advisory group with information about the event

Bush Dance, 12 April Leanne: The Bush Dance took place on Saturday the 12th of April at the Bellfield Community Centre

The event was successful, for those who participated in the dancing, and for those who just sat and listened.

Attendees brought their own food and beverages Evaluation will be undertaken through the completion of the survey

Action: Leanne: Results from the survey to be communicated to the advisory group.

Priority – Communication & Information Age in Focus, Autumn Newsletter

Mary Ann Williams is on the Age In Focus Newsletter working group. The theme for the winter edition is on ageism

Bev suggested we contact Robert Bender of U3A for bio of older adults who are inspirational

Seniors waterslide experience at WaterMarc – feature article. Investigate a CALD experience of ageing, Koori or Somali The winter edition will focus on Ageism and older adults having a voice.

Anyone with article suggests please email [email protected]

General discussion of ageism and changing perceptions of older people, this may need to start at a younger age. Is this able to be a feature in the Banyule Banner?

Action: Leanne: Dates for Age In Focus to be communicated to the advisory group

mailto:[email protected]



Activities Directory for Older Adults Gerard: There has been no further action on the availability of the directory on

the updated Banyule City Council website. Aiming to get people out of house and engaging with the community 180 different activities, 190 groups providing services were originally identified. Concerns raised on making it available, and the ongoing maintenance of the

Directory, and the issues that the activities and information contained as it may be out of date.

Action: Leanne to check with communication teams to see if new website design is impacting on the launch of the activities directory

Older adults Expo – Sunday 1st March Carolyn: An older adults expo is being held in conjunction with Nillumbik Shire

Council. Venues have been considered, with Eltham High selected as is easy to

access, has breakout rooms, and an area for food trucks. There are five meetings between now and February, with different themes.

The next being held on the 2nd of May. Suggestions have been obtained from community members; there is an

abundance of offerings under consideration, including line dancing, food prep, self-defence, roaming celebrity, dancing, laughter workshop, crafting, massage, exhibitors who will offer info on occupational therapy, seniors clubs, sport, Bolton Clarke, hearing checks, COTA, film festival.

Suggestions for clubs to contact can be emailed to [email protected]

Action: Carolyn to check with Eltham Wildcats to confirm no clash with sporting activities at the venue

Priority - Transportation Alison Wood– transport planning team

To promote safe walking in municipality, the Walking Strategy has been released. Unmade footpaths have been listed as a priority area.

TravelSmart Maps: now available, showing public transport and walking/cycling routes. Pocket size, large format, available through customer service and Transport and planning department.

Wiser Driver course: last 2 sessions from current funding will be running shortly, hoping to run with more funding from VicRoads.

Future programs: Aiming to support older people in events that focus on caravanning, driving with larger vehicles and trailers, through sessions with driving experts. In recognition that with age comes changes to the types of driving that older adults are doing.

General discussion. Bus Routes and additional services, responses are slow. Potential ideas for encouraging public transport use, there are issues with frequency, and access without, contact PTV/VicRoads.



There is a state government plan for a transport hub in Greensborough

A survey of a small sample has shown that there is a need for ‘last mile’ transportation services, however there is not a one-size fits all option to meet these needs due to terrain differences, and municipality spread.

MaryAnne – Could excess funding from age-care reforms be allocated to transport? Leanne: Preliminary works are underway to investigate how these funds could be allocated.

Gerard & Alison – Specific maps, precinct walking maps would be beneficial and would assist people to identify issues with continuity of walking tracks and path. Discussion of challenges with Shared pathways – cyclists/walkers/dogs

Jenny: Results of Robin’s transport strategy for older people?

Action: Leanne: Follow up on the finished report of the transport strategy for circulation or feedback.

WaterMarc & Council: Leanne: Meeting was held to information share on services that could be facilitated together, and to ensure council’s strategies are being put to work.

Other Business:

Seniors exercise park: Stewart: Thomastown has one, is council planning something for Banyule?

Survey Findings: Jenny: Survey findings from interviews relating to usage of equipment at Heidelberg Park. Action: Leanne: Follow up on the findings of this survey

Evaluation: Bev: Are we providing what the community wants? Do people know they’re living in an age-friendly city? What do the population actually think? Potential for future meeting. Jenny: is there a knowledge gap for the needs of the younger older adults? Cr Champion proposed this topic move to next meeting

Action: Please notify Leanne of your ideas for topics of discussion

Leanne: Consider Ivanhoe venue for the next meeting

Action: Leanne to email attendees to determine if a venue change is acceptable

Next Meeting Monday 24th June Griffin Room, level 4, 1 Flintoff Street Greensborough.



Cr Allison Champion called the meeting to a close at 12:06pm.

Item: 3.2 Attachment 5: Banyule Environment Advisory Committee (BEAC) Draft Notes - April 2019


Item: 3.2 Attachment 6: Banyule Aboriginal and Torres Strait Islander Advisory Committee Minutes - May 2019


Item: 3.2 Attachment 7: Banyule Arts and Culture Advisory Committee (BACAC) Minutes -April 2019


Item: 4.2 Attachment 1: Parliamentary Inquiry 2019 Recycling and Waste Management - Banyule Submission


Item: 5.1 Attachment 1: 11&11A Porter Street, Montmorency - Creation of Easement Plan Ver.3


Item: 5.1 Attachment 2: 11&11A Porter Street, Montmorency - Creation of Easement Plan Ver.4


Item: 5.2 Attachment 2: NEL - Traffic Light List - February 2019


Item: 7.2 Attachment 1: Summary of Submissions Received to the Proposed Budget 2019/2020 & Proposed Council Plan 2017-2021 (Year 3)


Item: 7.3

Attachment 1: CEO Instrument of Delegation


Instrument of Delegation

to

The Chief Executive Officer

Item: 7.3

Attachment 1: CEO Instrument of Delegation



In exercise of the power conferred by section 98(1) of the Local Government Act 1989 (the Act), the Banyule City Council (Council) delegates to the member of Council staff holding, acting in or performing the position of Chief Executive Officer, the powers, duties and functions set out in the Schedule to this Instrument of Delegation,

AND declares that

1. this Instrument of Delegation is authorised by a Resolution of Council passed on 20 May 2019;

2. the Delegation

2.1 comes into force on the 21 May 2019;

2.2 is subject to any conditions and limitations set out in the Schedule and Appendix 1; and

2.3 must be exercised in accordance with any guidelines or policies which Council

from time to time adopts.

2.4 remains in force until Council resolves to vary or revoke it

3. The member of Council staff occupying the position or title of or acting in the position of Chief Executive Officer may delegate to a member of Council staff any of the powers (other than the power of delegation conferred by section 98(3) of the Act which this Instrument of Delegation delegates to him or her.

THE COMMON SEAL of the BANYULE CITY COUNCIL is affixed in the presence of:

.......................................................... COUNCILLOR

.......................................................... CHIEF EXECUTIVE OFFICER

Item: 7.3 Attachment 1: CEO Instrument of Delegation


SCHEDULE

The power to

1. determine any issue;

2. take any action; or

3. do any act or thing

arising out of or connected with any duty imposed, or function or power conferred on Council by or under any Act.

Conditions and Limitations

The delegate must not determine the issue, take the action or do the act or thing

4. if the issue, action, act or thing is an issue, action, act or thing which involves

4.1 awarding a contract exceeding the value of $500,000

4.2 making a local law under Part 5 of the Act;

4.3 approval of the Council Plan under s.125 of the Act;

4.4 adoption of the Strategic Resource Plan under s.126 of the Act;

4.5 preparation or adoption of the Budget or a Revised Budget under Part 6 of the Act;

4.6 adoption of the Auditor's report and Annual Financial Statements, Standard Statements or Performance Statements under Part 6 of the Act;

4.7 determining pursuant to s.37 of the Act that an extraordinary vacancy on Council not be filled;

4.8 exempting a member of a special committee who is not a Councillor from submitting a return under s.81 of the Act;

4.9 appointment of Councillor or community delegates or representatives to external organisations; or

4.10 the return of the general valuation and any supplementary valuations;

5. if the issue, action, act or thing is an issue, action, act or thing which is required by law to be done by Council resolution;

6. if the issue, action, act or thing is an issue, action, act or thing which Council has previously designated as an issue, action, act or thing which must be the subject of a Resolution of Council;

7. if the determining of the issue, taking of the action or doing of the act or thing would or would be likely to involve a decision which is inconsistent with a



7.1 policy; or

7.2 strategy

adopted by Council; or

8. if the determining of the issue, the taking of the action or the doing of the act or thing cannot be the subject of a lawful delegation, whether on account of section 98(1)(a)-(f) (inclusive) of the Act, or otherwise; or

9. the determining of the issue, the taking of the action or the doing of the act or thing is already the subject of an exclusive delegation to another member of Council staff.

Appendix 1 – Conditions and Limitations



Conditions and Limitations

Item Delegated Authority

Approval of the Council Plan Council

Approval of the Budget Council

Approval of Local Laws Council

Approval of CEO recruitment, employment, reappointment and termination

Council

Approval of staff recruitment, employment, reappointment and termination

CEO

Approval of Contracts Council for contracts $500k and above.

CEO for contracts below $500k

Approval of Statutory Financial Accounts Council

Item: 7.3 Attachment 2: Domestic Animals Act Instrument of Delegation

Ordinary Meeting of Cou

M

ncil - 20 May 2019

Instrument of Delegation Domestic Animals 1994

to embers of Council Staff



INSTRUMENT OF DELEGATION

Domestic Animals Act 1994

1. In exercise of the power conferred by section 98(1) of the Local Government Act 1989,the Banyule City Council:

1.1 delegates the power contained in the Domestic Animals Act 1989, referred to in section 41 A(1) - the power to declare a dog to be a menacing dog, of that Act, to the members of Council staff holding, acting in or performing the duties of the office or position below:

Director City Development Manager Environment & Place Municipal Laws Coordinator Municipal Laws Team Leader

Senior Animal Management Officer

1.2 declares that:

1.2.1 this Instrument of Delegation is authorised by a resolution of Council passed on 20 May 2019; and

1.2.2 the delegation:

(a) comes into force immediately the common seal of Council is affixed to this Instrument of Delegation;

(b) must be exercised in accordance with any guidelines or policies which council from time to time adopts; and

(c) is subject to the conditions and limitations set out in Part 2 below.

2. the delegate must not determine the issue, take the action or do the act or thing:

2.1 if the issue, action, act or thing is an issue, action or thing which Council has previously designated as an issue, action, act or thing which must be the subject of a Resolution of Council; or

2.2 if the determining of the issue, taking of the action or doing of the act or thing would or would be likely to involve a decision which is inconsistent with a

(a) policy; or (b) strategy adopted by Council; or

2.3 if the determining of the issue, the taking of the action or the doing of the act or thing cannot be the subject of a lawful delegation, whether on account of section 98(1)(a)-(f) (inclusive) of the Act or otherwise; or

2.4 the determining of the issue, the taking of the action or the doing of the act or thing is already the subject of an exclusive delegation to another member of Council staff.



THE COMMON SEAL of BANYULE CITY COUNCILis affixed in the presence of:

……………………………………………COUNCILLOR

……………………………………………CHIEF EXECUTIVE OFFICER

Item: 7.3

Attachment 3: Environment Protection Instrument of Delegation


Instrument of Delegation Environment Protection Act 1970

to Members of Council Staff

Governance Unit 12857 Environment Protection Instrument of Delegation F2014/38

Date of Delegation: 21 May 2019 Page 1 of 3

Signed by:




ENVIRONMENT PROTECTION ACT 1970

1. In exercise of the power conferred by section 98(1) of the Local Government Act 1989 and section 53M(8) of the Environment Protection Act 1970, the Banyule City Council:

1.1 delegates powers contained in the Environment Protection Act, referred to in sections 53M(3) the power to require further information and 53M(6) power to refuse to issue septic tank permit of that Act, to the members of Council staff holding, acting in or performing the duties of the office or position below:

Director Community Programs Manager Health, Aged & Community Planning

Health Services Coordinator Environmental Health Team Leader

Health Services Policy & Project Coordinator Environmental Health Officers

Health Technical Officer

1.2 declares that:



a comes into force 21 May 2019;

b must be exercised in accordance with any guidelines or policies which council from time to time adopts; and

c is subject to the conditions and limitations set out in Part 2 below.

2. Council requires the following conditions and limitations to be adhered to by each delegate - That any refusal to issue a permit under sections 53M(5), 53M(6) and 53M(7) must be ratified by resolution of Council.




(a) policy; or (b) strategy



Date of Delegation: 21 May 2019

Page 2 of 3 Signed by:

Item: 7.3

Attachment 3: Environment Protection Instrument of Delegation




THE COMMON SEAL of BANYULE CITY COUNCIL is affixed in the presence of:

........................................................... COUNCILLOR

........................................................... CHIEF EXECUTIVE OFFICER


Date of Delegation: 21 May 2019 Page 3 of 3

Signed by:

Item: 7.3

Attachment 2: Domestic Animals Act Instrument of Delegation


Item: 7.3 Attachment 4: Food Act Instrument of Delegation


M

ncil - 20 May 2019

Instrument of Delegation Food Act 1984

to

embers of Council Staff




Food Act 1984

In exercise of the power conferred by section 98(1) of the Local Government Act 1989 and the other legislation referred to in the attached Schedule, the Council:

1. delegates all of the duties, functions and powers contained in the Food Act 1984, referred to in sections Part III (other than its power in section 19(3)), Part IIIB, Part VI and section 46(5) of that Act to the members of Council staff holding, acting in or performing the duties of the office or position below:



Health Services Policy & Project Coordinator Environmental Health Officers

1.1 this Instrument of Delegation is authorised by a resolution of Council passed on 20 May 2019 and;

1.2 the delegation:

1.2.1 comes into force immediately the common seal of Council is affixed to this Instrument of Delegation;

1.2.2 remains in force until varied or revoked;

1.2.3 is subject to any conditions and limitations set out in sub-paragraph 1.3.3, and the Schedule; and

1.3 must be exercised in accordance with any guidelines or policies which council from time to time adopts; including the 14117 Food Delegation Guidelines, all staff must exercise the powers as delegated in accordance with column 3 of the guidelines and

1.4 the delegate must not determine the issue, take the action or do the act or thing:

1.4.1 if the issue, action, act or thing is an issue, action or thing which Council has previously designated as an issue, action, act or thing which must be the subject of a Resolution of Council; or

1.4.2 if the determining of the issue, taking of the action or doing of the act or thing would or would be likely to involve a decision which is inconsistent with a

(a) policy; or (b) strategy adopted by Council; or

1.4.3 if the determining of the issue, the taking of the action or the doing of the act or thing cannot be the subject of a lawful delegation, whether on account of section 98(1)(a)-(f) (inclusive) of the Act or otherwise; or



1.4.4 the determining of the issue, the taking of the action or the doing of the act or thing is already the subject of an exclusive delegation to another member of Council staff.


……………………………………………COUNCILLOR


Item: 7.3 Attachment 5: Planning & Environment Instrument of Delegation



Planning Delegation Planning & Environment Act 1987

Planning & Environment Regulations 2015 Planning & Environment (Fees) Regulations 2016

to Members of Council Staff

Governance 10650 Planning Delegation F2014/38






PLANNING AND ENVIRONMENT ACT 1987

PLANNING AND ENVIRONMENT REGULATIONS 2015

PLANNING AND ENVIRONMENT (FEES) REGULATIONS 2016

A. In exercise of the power conferred by Section 98(1) of the Local Government Act 1989, and Section 188 of the Planning and Environment act 1987, the Banyule City Council:

1. delegates all of the duties, functions and powers contained in the:

(a) Planning and Environment Act, other than the duties, functions and powers referred to in Sections 29 & 188 of that Act,

(b) Planning and Environment Regulations 2015 (c) Planning and Environment Fees Regulations 2016.

to the members of Council staff holding, acting in, or performing the duties of the office or position below:

Director of City Development Manager Planning & Building Manager Environment & Place City Futures Coordinator

Senior Strategic Planner Strategic Planner Development Planning Coordinator Team Leader Development

Planning

Major Developments Planner Development Planner Planning Technical Officer Planning Investigation Officer Development Planning Arborist Supervisor Subdivisions Student Planner

2. declares that:

2.1 this Instrument of Delegation is authorised by a resolution of Council passed on 20 May 2019; and

2.2 the delegation:

2.2.1 comes into force 21 May 2019; and

2.2.2 must be exercised in accordance with any guidelines or policies which council from time to time adopts; including the 13941 Planning Delegation Guidelines, all staff must exercise the powers as delegated in accordance with column 3 of the guidelines and

2.2.3 is subject to the conditions and limitations set out in Part B below.




Item: 7.3 Attachment 5: Planning & Environment Instrument of Delegation


B. Council requires the following conditions and limitations to be adhered to by each delegate:

1. That prior to making a decision on an application, officers work in pairs or small teams to process the application and that the existing ‘Delegates Panel’ of officers be retained.

2. Where refusal is recommended for tree applications, consultation must occur with the Development Planning Coordinator, Team Leader, Development Planning or Major Developments Planner. All other tree applications can be determined by Arborist – Development Planning.

3. That the following ‘triggers’ be used by all planning officers to refer those applications which fall into the following categories to the Manager Urban Planning & Building, Development Planning Coordinator, Team Leader Development Planning or Major Developments Planner for a decision:

An application which:

After advertising has received more than 5 objections;

Raises issues of policy that should be discussed (strategic or substantive policy issues);

Raises matters of community sensitivity

4. That the following ‘triggers’ be used by the Manager to refer those applications which fall into the following categories to the Council for final decisions on applications:

When a Councillor requests (‘calls it in’);

When the officer considers it appropriate to refer;

Where the matters are of such strategic or policy importance that they require a change of policy or strategy to be approved, or are of major contention and/or require broad public debate.

C. The duties, functions, and powers referred to in sections 173 and 178 are limited to the Director City Development, Manager Urban Planning & Building, Development Planning Coordinator, Team Leader Development Planning and Major Developments Planner.

THE COMMON SEAL of BANYULE CITY COUNCIL is affixed in the presence of:

........................................................... COUNCILLOR





Item: 7.3 Attachment 6: Residential Tenancies Act Instrument of Delegation


RESID

M

ncil - 20 May 2019

Instrument of Delegation ENTIAL TENANCIES ACT 1997

to embers of Council Staff




RESIDENTIAL TENANCIES ACT 1997

1. In exercise of the power conferred by section 98(1) of the Local Government Act 1989 and section 524 of the Residential Tenancies Act 1997, the Banyule City Council:

1.1 delegates powers contained in the Residential Tenancies Act 1997, of that Act, to the members of Council staff holding, acting in or performing the duties of the office or position below:



Administration Officers - Health Director City Development

Manager Property Property Coordinator

1.2 declares that:

1.2.1 this Instrument of Delegation is authorised by a resolution of Council passed on 20 May 2019 and:


a comes into force 21 May 2019;

b including the 15601 Residential Tenancies Delegation Guidelines, all staff must exercise the powers as delegated in accordance with column 3 of the guidelines and;

c is subject to the conditions and limitations set out in Part 2 below.




(a) policy; or

(b) strategy







……………………………………………COUNCILLOR


Item: 7.3 Attachment 7: Road Management Instrument of Delegation



Road Management Delegation Road Management Act 2004

Road Management (General) Regulations 2016

Road Management (Works & Infrastructure) Regulations 2015

to

Members of Council Staff

Governance Unit 10652 Road Management Instrument of Delegation

F2014/38 Date of Delegation: 21 May 2019


Attachment 7: Road Management Instrument of Delegation



Road Management Act 2004

Road Management (General) Regulations 2016

Road Management (Works & Infrastructure) Regulations 2015

1. In exercise of the power conferred by section 98(1) of the Local Government Act 1989 and Section 118 of the Road Management Act 2004, the Banyule City Council:

1.1 delegates all of the duties, functions and powers contained in the:

(a) Road Management Act 2004, other than the duties, functions, and powers referred to in sections: 39(1), 49, 118 of that Act,

(b) Road Management (General) Regulations 2016

(c) Road Management (Works & Infrastructure) Regulations 2015

to the members of Council staff holding, acting in, or performing the duties of the office or position below:

Director City Development

Manager Planning & Building

Manager Transport

Manager Strategic Property

Manager Environment & Place

Spatial & Property System Analyst

Municipal Laws Coordinator

Local Laws Team Leader

Local Laws Officers

Property Coordinator

Transport Engineering Coordinator

Transport Planning & Advocacy Coordinator

Director Assets & City Services

Manager Delivery & Assets

Manager Operations

Infrastructure Maintenance / Asset Protection Coordinator

Operations Infrastructure Coordinator

City Assets Coordinator

Senior Assets & Infrastructure Engineer




Item: 7.3 Attachment 7: Road Management Instrument of Delegation


1.2 declares that:



a. comes into force 21 May 2019 and

b. must be exercised in accordance with any guidelines or policies which council from time to time adopts; including the 15602 Road Management Act Delegation Guidelines, all staff must exercise the powers as delegated in accordance with column 3 of the guidelines and

c. is subject to any conditions and limitations imposed by Council.




(a) policy; or

(b) strategy




THE COMMON SEAL of BANYULE CITY COUNCIL is affixedin the presence of:

........................................................... COUNCILLOR





Item: 7.5 Attachment 1: Audit & Risk Advisory Committee - Minutes 15 March 2019


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