PRESENTATION ON ORGANIZING-II

PRESENTERS :SANTOSH ADHIKARIROHIT BANSKOTAABHINANDAN GUPTABINITA PUNROJINA MAGARSUNIL THAPA

ORGANIZING- II

INTRODUCTION

MEANING

BENEFITS

DETERMINANTS

TYPES

DELEGATION OF AUTHORITY

CENTRALIZATION AND DECENTRALIZATION

ORGANIZATIONAL

STRUCTURE: DESIGN

INDIVIDUAL ASSIGNED ROLES

A COMMON PATTERN

OPTIMUM USE OF HUMAN SKILL

STEPS IN THE ORGANIZATIONAL STRUCTURE

DETERMINATION, IDENTIFICATION AND ENUMERATION OF ACTIVITIES

GROUPING AND ASSIGNING OF ACTIVITIES

DELEGATION OF AUTHORITY

BENEFITS OF A GOOD ORGANIZATIONAL STRUCTUREPROPER COORDINATION

ELIMINATS OVERLAPPING AND DUPLICATION OF WORK

FACILITATES PROMOTIONS OF PERSONNEL

AIDS IN WAGE AND SALARY ADMINISTRTION

COMMUNICATION IS EASIER

IT ENCOURAGES CREATIVITY

DIVISION OF LABOUR BY FUNCTIONAL SPECIALIZATION

A WELL –DEFINED HIERARCHY OF AUTHORITY

A SYSTEM OF RULES COVERING THE DUTIES AND RIGHTS OF ALL EMPLOYERES

A SYSTEM OF PROCEDURES FOR DEALING WITH THE WORK SITUATIONS

IMPERSONAL RELATIONS AMONG PEOPLE

MECHANISTIC STRUCTURE

TASKS AND ROLES ARE LESS RIGIDLY DEFINED

DECISION MAKING IS MORE DECENTRALIZED

THE ATMOSPHERE IS MORE COLLEGIAL

DEPARTMENTAL BOUNDARIES ARE FLEXIBLE

ORGANIC STRUCTURE

DETERMINANTS OF ORGANIZATIONAL STRUCTURE

ENVIRONMENT

TECHNOLOGY

LIFE CYCLE

TYPE OF ORGANIZATIONAL STRUCTURE

THE LINE STRUCTUREPRESIDEN

T

PLANT

MANAGER

FOREMAN A

FOREMAN B

FOREMAN C

WORKERS WORKERS WORKERS

DEPARTMENTATION

THE FUNCTIONAL STRUCTURE

DIVISIONAL STRUCTURE:

PRODUCT STRUCTURECUSTOMER STRUCTUREGEOGRAPHIC STRUCTURE

MANAGEMENT by OBJECTIVES

PROCESSCENTRAL GOAL SETTINGMANAGERS SUBORDINATE INVOLVEMENTMATCHING GOALS AND RESOURCES FREEDOM OF IMPLEEMENTATATIONREVIEW AND APPARISAL OF

PERFORMANCE

ADVANTAGESResult oriented – Detail planning – Better

overall management systemNo ambiguityPeriodic evaluation

DISADVANTAGES

Delegation ofauthority

Delegation of authority

Delegation is the downward transfer of formal authority from one person to another.

It reduces the burden of chief executives by sharing some of his duties with his immediate subordinates.

Its becomes necessary as the organization grows.

Principles of delegation of authority

Functional clarity

Matching authority with responsibility

Unity of command

Principles of communications

Principles of management by exception

Process of delegation

Assignment of task

Granting authority to subordinate

Creating responsibility and accountability

Advantages of dELEGATION

Quick and better decision.

Motivation and moral.

Training and development.

Minimize work load of manager.

Benefit of specialization.

Problems of delegation

UNWILLINGNESS OF EXECUTIVE

Lack of time to explaining and lack of belief on subordinates ability.

A management may lack confidence & trust in subordinates

Lack of manager abilities to delegation Feeling insecure with subordinates Fear of being

lazy & lack of creating the impression of “ Hardworking Executive “

OVERCOME OF OBSTACLES

DELEGATION TO BE COMPLETE AND CLEARLY UNDERSTOOD

PROPER SELECTION AND TRAININGOTIV

MOTIVATION OF SUBORDINATE

TOLERANCE WITH SUBORDINATE’S MISTAKES

Centralization Versus

Decentralization

Centralization

It is the situation in which the decision making power is at the top of an organization & there is no delegation of authority.

Decentralization

Distributing power and decision making among each other or within the organization.

Need & its variableMission, Goal, Objective, of the organizationSize and complexity of the organizationLocation of the target marketCompetency of subordinatesDesirability of creativity in the organization Time frame of decisionsAdequacy of communication systemTypes of tasksExternal factors

Advantages of centralization It adopt & enforce uniform policies to achieve

coordination & conformity

Decision are made by the top level management

Centralization balance achieve among activities of different department and functional areas

Management handle to equipped any emergencies & it save time in decision making

Advantages of DecentralizationIt provides foundation for development of

future executivesIt relives excessive work load to the top level

managementIt is highly motivational for subordinates

Decentralization leads to prompt action & quick decisions

Decentralization results in effective control over operations and processes

THANKING YO

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