organization of library materials

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Organization of

Library Materials

By

R.O.AJAO {Chartered Librarian}[email protected]. Miango 2006.
mailto:[email protected]:[email protected]


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Introduction

eLearning is the effective teaching and

learning process created by combining

digital content with local community andtutor support along with global

community.

eLecture provides crucial concept or

term of technique students need to applyto a problem of discussion electronically.


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Introduction cont.- - -

Paradigm shift is, therefore, necessary.

Paradigm shift is a total movement from

a former way of doing things/beliefs toanother-electronic way of doing things

elearning,eTeaching .It is a combination

of ICT and Pedagogy, an effective

learning involving learning tasks thatbrings tangible outcomes.


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Objectives of this lecture

To teach two {2} types of Catalogues- -Author/Title and Subject

To teach LCLibrary of congressclassification scheme.

To teach online search strategyapproaches by Author ,Title ,and by

subject using EBSCO Host- http://search.epnet.com

And OUP http://www3.oup.co.uk/journals
http://search.epnet.com/http://www3.oup.co.uk/journalshttp://www3.oup.co.uk/journalshttp://search.epnet.com/


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Learning Outcomes

At the end of this lecture, you will be ableto

Use the Author/title and subject cardscatalogue approaches to retrieve booksfrom the shelves and from the Internet

Use LC classification scheme to retrieve

library materialsRecognize online search strategy

approaches by Author ,Title and Subject


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Topics

What is the catalogue?

What is Author/Title and Subject

catalog?How are the catalogues used manually

and online?

What is LC classification scheme?What are call marks & Location marks ?

What is Serials List /


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Learning Tasks and Activities

Use Author/title and subject approaches

to retrieve 5 books in your subject area

from the libraryOpen Ebsco Host.

http://search.epnet.com/

User id :eifl , pass word : nigeria

Use Author/Title/Subject approaches to

locate 5 materials in your subject area
http://search.epnet.com/http://search.epnet.com/


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Learning tasks cont.--

Open OUP oxford university press.

http://www3.oup.co.uk/jnls

User id: unijos Password : unijos

Use Author/Title/Subject approaches to

retrieve 5 materials in your subject

areas.
http://www3.oup.co.uk/jnlshttp://www3.oup.co.uk/jnls


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Assessment online

Log in to KEWL.NextGen and submit your

answers by 2 pm 30th Feb.2006.This

assignment is 5% while Examination scores

15%

Questions: 1 if you have a reading list you will

use ------ catalogue

2 Unijos library uses ----- classification scheme

3 To locate books from the shelves you will use

-------.

4 To locate journals you will use -------


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Discussion Forum

Go to discussion forum inhttp://kewl.unijos.edu.ng

and post your replies to the followingtopics.

The importance of Author/title/subjectcatalogues

The usefulness of Self list. The importance of call mark

The importance of location mark.
http://kewl.unijos.edu.ng/http://kewl.unijos.edu.ng/


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Notes Online

The catalogue: This is the record kept of most

material [excluding serials] held in the library. A

catalogue is a systematic arrangement of items

in an alphabetical or other logical orderincluding brief descriptive information such as

price, size, colour etc e.g. library has a list of

books and other library material held in the

library and includes such information as author,title, Publisher, date of publication etc and

where the book is located in the library [location

marks].


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The catalogue cont.---

Many Firms also produce Lists or catalogues of

the items that they sell.

Unijos library catalogue: There are 2 types 1-

Author /Title catalogue and 2- Subject

catalogue. The 3x5 inch card catalogue are

filed alphabetically in drawers for now. [The

online public access catalogue OPAC- is

under construction] it is easily updated by theinsertion of a card in the appropriate place for a

new book .


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Catalogue--

The author/title catalogue may be used toanswer the following questions;

From a reading list- is a particular book [author

and title] in the library? What books by this author does the libray

have?

The subject catalogue may be used to answer

the following type of query:- What books does the library have on this

subject? Most books will be represented by atlist 3 cards- Author, Title and subject cards


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Author card--

At the bottom of the author card, there isusually a list of the other catalogue cardsrepresenting that book which is known as the

TRACINGS. Where a book is written by many people the

tracings are usually on the title card.

If you know the author or title of a book and youwant to find out if the library has more books onthat subject use the subject tracings in thesubject catalogue under the subject headingsyou will find the other books on the same topic.


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Title Cards.

Often people remember the title of abook rather than the author. Use the titlecard catalogue to trace the title of areading list.

When looking for a card and the titlebegins with an article [A, an or the]ignore the article and look under the nextword e.g. A world of African song filedunder [w] The growth of sociability filedunder [g].


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Title cards cont

The author and title cards are interfiled in

the author/title catalogue .e.g.

EAST,R Eastern India

EASTMAN, John


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Subject Cards

You make use of subject cards when you needmaterials on a subject without knowing anyauthors or titles.

The cards for all the books on a particularsubject are filed together and then arrangedalphabetically by the authors name or title iftheir is no author.

If your subject was Human Rights,you may orwould find nothing listed in the subjectcatalogue but you will find relevant books listedunder civil rights another similar words orphrase as your subject.


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Subject cards ..

Take note that some phrases used assubject headings are inverted so thatinstead of higher education, you willfind education, higher and instead oforganic chemistry you will findchemistry, organic.

List of subject Headings can be used toassist you if you are unable to think of analternative words or phrases to check inthe subject catalogue


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Alphabetical arrangement/ Filing

The entries in the catalogue are arranged or

filed alphabetically using American Library

Association rules.

Of the two basic filing systems-word by word

and letter by letter Unijos Library uses word

by word e.g. Port Harcourt; Port of Calabar;

Port Said; Portals; Portrait; Portugal.

Letter by letter example-Portals; PortHarcourt; Port of calabar; Portrait; Port said;

Portugal.


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classification

This is the way in which books, serials andother library materials are arranged in thelibrary

It helps users to browse, locate books quicklyand easily.

Classification scheme is used to group similarbooks together.

A classification scheme provides for thesystematic arrangement of books and otherlibrary materials so that those on the samesubject are brought together.


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Classification

Two popular schemes in School, public,college, National and University Librariesare-1The Dewey DecimalClassification system. [DDC] -2- TheLibrary of congress Classification system[LC]

Unijos Library together with otherAcademic Libraries in Nigeria use LCwhile Public libraries find DDCconvenient for their users.


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Classification.. The main outline of the LC schemeis in the

Know Your Library and please treat the LC indetails for easy location of materials Fewexamples include:-A general works-encyclopedia, B Philosophy & religion, BF

Psychology, C history: Auxiliary sciences, D:History: general, DT African History, E-Fhistory: Americas, G geography, GN

Anthropology, H Social sciences, J Politicalscience, K law, L education, M Music, N Fine

arts/Architecture, P languages and Literature, QScience, R Medicine, S Agriculture, TTechnology, U military science, X books in

Arabic [Unijos modified] Z Bibliography andLibrary science.


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Classification

CALL MARKS/class marks: are the subject area of theLC in which the item is classified and are used to retrievebooks and journals from the shelves.

They refer to the letters and numbers at the top left hand

corner of the catalogue. Author Number is added to the call mark to distinguish

between large number of books on the same topic. Thisis composed of the first letter of the authors name plussome letters which are assigned according to Cutter

Tables used in the library. Example of call mark:- QA 303.F27 Calculus by Fadeli,

E.R.

Year of Publication is added-2003 .


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Location marks

The following symbols [Unijos designed] found usuallyabove the call mark of each library material, on the bookspine and on catalogue cards of each item are used tolocate the section of the library where a given material isphysically housed. REFreference books, FICH-microfiche on serial list for serials on microfiche locatedin Document unit, FILM- microfilm in Document unit, 2non-borrow-able books in the lending section, 3Serialsin the serials section, 6BBP Bauchi, Benue and Plateaustate collection in Document section, 7GovernmentPublications located in Document section, 8 Theses and

Dissertations located in Document section. To find books on the shelves, note that books are

arranged in order according to the call mark. Thus:-PN86.k57 comes before PN 86.k7.


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SERIALS LIST

This is the record kept of the serials held in thelibrary. Serials is a broad term covering

journals, newspapers, magazines etc

Each serials title has a holding statement and acall mark [LC] for locating the serial.

The holding statement gives a brief indicationof the particular issues available in the library

3 is location mark for serials. Arrangement on

the shelves is alphabetical by Library ofcongress classification marks.

Record of each serial issues received isentered in the Kardex


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Serials..

For example a holding statement such

as - Nigerian Journal of History v6

[1960]* 10[1964] 15[1969]-- meansthat library has v6 issues in 1960,but

does not have vols 11,12,13,14 but has

all vols from 15 to date.

An asterisk before the title indicatessome missing vols or issues.

organization of library materials

Documents