orientation: spea academic advising services. office procedures we want to assist you as you...
TRANSCRIPT
Orientation: SPEA Academic Advising Services
School of Public & Environmental Affairs (SPEA)
Undergraduate Programs Office (UPO)
Office ProceduresWe want to assist you as
you schedule classes, make decisions about your majors and minors, and move forward in your SPEA career.
Because there are so many of you, the advisors cannot accommodate drop-ins, phone-ins, or same-day appointments.
In order to better assist you with questions, please note our walk-in and appointment times.
We are open Monday - Friday, 8 a.m. to 5 p.m. by appointment.
Walk-in advising is available during scheduled hours only.
Our office is available by: Phone at 812-855-0635. Email at
[email protected] Phone and email
messages will be returned within 2 business days.
Welcome to SPEA!
Office Hours
We have walk-in advising available to help you with short-answer questions (10 minute or less meetings) such as:Adding or dropping a classMaking a class Pass/FailDeclaring your minorPicking up a second eight-weeks class, etc.
Walk-in Advising
Walk-in Hours are Tuesdays 9:00 to 11:00 a.m. AND Tuesdays, Wednesdays, and Thursdays from 1:00 to 3:00 p.m.
We also have special walk-in times during the semester as announced .
Not every question can be answered in a walk-in.Make an appointment (30-60 minute meetings)!Some topics that require an appointment include:
Study-abroadLong-term or full semester planningAdding a major or changing your majorHonors Program or Accelerated Master’s Program
Please Plan Ahead.Appointment times may be full up to 2 weeks in
advance.No same-day appointments may be made.Keep your appointment.
Advising Appointments
o You are required to cancel an appointment, in advance, if you cannot keep it. If you miss two appointments without notifying us, you may not be permitted to make any more appointments for the semester.
o Please review a current and expanded copy of your Academic Advisement Report (AAR) for all advising sessions, both walk-in and appointment. Reviewing your AAR prior to a meeting with an advisor is YOUR responsibility. o Be prepared to print and bring your AAR to advising
sessions as needed (or have it available on your laptop).
The Fine Print:
Instructions to locate your AAR:1. Go to
Onestart.iu.edu2. Log in.3. Click Student Self
Service.4. Click on “SIS Go to
Student Center.”
Instructions continued…5. Click “My Academics &
Grades.”6. Click “View My
Advisement Report.”
Instructions Final…7. Select “Bloomington”
and “AAR & Transcript” from the drop boxes. Then click “Process Request” and you should arrive at your Advisement Report.
Once you access it, select “Expand all,” and please print and bring to all of your advising appointments and every walk-in, or have it available on your laptop.
Degree Requirement Needed
How to Read your AARDegree Requirement Met
If a Degree Requirement still needs to be met, you will see “Not Satisfied” noted in Red under that requirement. If you have taken a
course that meets and satisfies a Degree Requirement, you will see “Satisfied” noted in Black, and the information for the course that you took.
Course already taken
If a course has been transferred in to IU, you will see a, which means the course has been transferred.
If you are currently registered for a course (current or future semester), you will see a , which means the course is “in-progress”.
How to Read your AAR (continued)
Course in-progress
Student Privacy and FERPAFERPA = Family Educational Rights & Privacy Act A key component of the law is:
School officials (including the SPEA Undergraduate Programs Office) may not disclose personally identifiable information about students, nor permit inspection of their records, without written permission unless such action is covered by exceptions permitted by the Act. A notable exception is disclosing information to school officials determined by the institution to have a legitimate educational interest. This means that without your written consent, we can not and will
not share your academic information with your family members, friends, or others.
A form to provide your written consent to share your private academic information can be obtained in the SPEA Undergraduate Programs Office (SPEA 240).
Your Privacy
More information from IU on Student Privacy and FERPA.
Indiana University considers correspondence via email with your IU address to be an official form of communication. SPEA does, too.
You are expected to read all emails coming from your instructors, advisors, or the Undergraduate Programs and Advising office. The email address that SPEA info comes from:
[email protected]. Some items that we may share with you through email
include, but are not limited to: Graduation Application Dates New Programs (overseas study, student organizations, etc) Course Cancelations, etc.
Unfortunately, we cannot accommodate advising questions via email. Please call or stop by our office to make an appointment, or take advantage of walk-in hours to address advising issues.
Communication: A Note On E-Mail
Final ThoughtsAnd a Quick Reminder…
If you have questions about important dates in the semester, like drop dates, please go to: IU Official Calendar
SPEA follows all University deadlines and policies, including, but not limited to: Taking a course Pass/Fail Extended Grade-X Automatic W (withdrawal), etc.